LIFE external communications team AEIDL 1 LIFE+ communication Presentation at LIFE+ Kick-off meeting.

LIFE external communications team AEIDL

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LIFE+ communication

Presentation at LIFE+ Kick-off meeting

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Contents of presentation

External communications team (CoT)LIFE communication tools Your project’s communication

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External Communications Team (CoT)

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Role of the CoT

CoT AEIDL

EC

ASTRALE Monitoring Team

Beneficiaries

Assisting the EC with LIFE communications to facilitate transfer of experience and know-how to promote the LIFE programme to the general public based on information provided by monitors and beneficiaries

Providing communication assistance to beneficiaries

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Composition of Communications Team

Coordinator(Christophe)

Ref. PersonsEnv. Pol & Gov (Gabriella)

Nat & Bio (Joao)Info & Com (Eveline)

EditorialJournalists (Wendy,

Justin, Tim, Jon, Stephen, Eamon, Ed)

Production Web master (Thomas)Graphic/Web design

(Daniel)Graphic design/layout

(Anita)

InfoDocInfo & database

Assistant(Sophie)

Dissemination Knowledge Transfer

Facilitation(Eveline)

Assistant(Monique)

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What does the CoT do: LIFE communication tools

1. Website2. LIFEnews3. Thematic brochures4. Best projects brochure5. Project database 6. New projects compilation7. General dissemination

material8. Multimedia archive9. Communication

assistance to projects (e.g. factsheets) www.europa.eu/life

For more information (including advice for good project

communication) see also your “LIFE+ Welcome package”, that you will find

on the distributed USB stick.

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Your project’s communication

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Why communicate?

improve participation of relevant stakeholdersshare knowledge and experienceachieve synergies with other projectspromote yourself and your product

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Communication requirementsCommon provisions (CP) and contractual obligations

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1. Visibility (CP §13.1)

Publicise project and its resultsAcknowledge the support given by the Community in all documents and media: books, brochures, press releases, videos, software, audio-visual material

Details to be given in each activity report

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2. Website (CP §13.4)

Create a new or use an existing website should be online the latest 6 months after project start

and kept for at least 5 years after project end shall be regularly updated

disseminate project activities, progress and resultsWeb address must be indicated in the reports

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3. LIFE logo (CP §13.2,13.3, 13.8)

should appear on all documents, media and durable goodsLIFE+ Nature projects shall also use the Natura 2000 logoHowever LIFE logo may not be referred to as a certified quality

label or eco-label Use of the LIFE logo is restricted to

dissemination activities

Please note: products not bearing the logos are considered ineligible costs (CP §26)

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4. Notice boards (CP §13.5)

Erect and maintain notice boards describing project display at strategic places

accessible carry LIFE (Nature 2000) logo

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5. Layman’s reportContractual obligation:

In electronic and paper formatTo present the project, its objectives, its actions and its results to a general publicFor decision-makers and non-technical parties5-10 pagesIn English and in the beneficiary’s language

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6. After-LIFE communication plansContractual obligation for ENV&POL, INF&COMM and

BIO projects:as a separate chapter of the final reportin paper and electronic format sets out plans for continued dissemination and communication of results after the project’s end in the project's language and (optionally)in English

Please note: LIFE Nature projects have to produce an “After-LIFE Conservation Plan”

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7. Further requirements

Events Inform Commission of and invite to all seminars and

public conferences (at least 3 weeks in advance)

Audio-visual material (CP§13.9.) The EC shall not be considered “co-producer” Credits shall include an explicit and readable mention of

the LIFE support (e.g. “With the contribution of the LIFE financial instrument of the European Community”)

Non-exclusive rights are granted to the EC to reproduce, dub, distribute and use any audio-visual documents produced by the project

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Last but not least

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Use the external communications team!

Send us: News of your project Meetings and events Prizes the project has won, etc.

Products (in e-format) Photos (captions, credits) DVDs Guidelines and

recommendations Newspaper clippings, etc.

To be uploaded on the LIFE website or database

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Contact us

Please do not hesitate to contact the CoT directly

[email protected].: +32 (0) 2 736.49.60

…. As always, with a copy to your ASTRALE monitoring team.