Workshop 1 Capacity Assessment DOT Basic Tourism Statistics Training 2010
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Workshop 1
Capacity Assessment
DOT Basic Tourism Statistics Training 2010
Are you ready to build your
local tourism database?
What do you assess?
Software HardwareHuman-
ware
1
• Organizational
• Data Available
• Data Needed
2
• Organizing your data
• Metadata
• Data Flow
• Organizational Structure
3• Internal Assessment
• Basic IT Capacity Assessment
Outline of the Workshop:
1
• Organizational
• Data Available
• Data Needed
Outline of the Workshop:
Data Collection and Maintenance
Situation
Identify data collected regarding tourism
What are tourism data?
What data do you have?
How were the data collected?
Have you filled out the form?
What You Have What You Need
Name of
Organization
Title of Data
Whiteboard
2
• Organizing your Data
• Metadata
• Data Flow
• Organizational Structure
Outline of the Workshop:
Meta Data (Data about the Data
Collected or to be Collected)
Data about your Data
Attributes:
When?
How?
Where?
How often?
Who or what section is responsible? IMPORTANT Identify people or section.
Legal requirement?
Budget?
Collection work outsourced or internally conducted?
Sample Data Flow
Fill Out the Form
Error?
Return to AE Save
Yes
No
AE Tourism Officer
Submit Receive
Correct the Error
Send to Province
Analyze the Organization and Data
You have your database.
You have your organization chart
and your data flow.
Analysis of Current Situation Is it clogged somewhere somehow?
Who or what section delays the operation?
Example) Our director/supervisor/manager is always out. We can’t get a signature on time.
Example) It is the municipal council that delays the decision.
Example) We collect very few anyway from a survey.
What could be improved in your dataflow?
To be included in your Action Plan on Day 3.
3
• Internal Assessment
•Basic IT Capacity Assessment
Outline of the Workshop:
What do we assess? Staff Have you taken statistics in college?
What is your math skills?
How about IT? Excel; Internet; Database Management System: Statistical Analysis System
Organization: Appropriate structure with capable staff allocated?
Internal training available?
Equipment; Office Environment Communication (Phone, fax, internet)
Data processing application with hardware (Excel, Database Management System, Statistical Analysis Software, and Others)
System of Data Management Is there a clear procedure specified for gathering and transferring data?
Is any of the data collection conducted by LGUs based on legal requirement—Other than MOA?
Self-Reflection
I know or I can. I wish I knew or I could.
I know…..
I can….
I wish I knew…..
I wish I could….
Basic IT Capacity SurveyIT Area Can do or have
done
No experience Total Participants
Starting a personal
computer
MS Word
MS Excel
MS Power Point
MS Access
Saving a file to USB
memory
Saving a file to CD
E-mail (Attach a file)
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