Letter From The Headteacher and Senior …...Mrs Nicola Dixon (Senior Administrator) Closing Date: Monday 6th July 5pm Interview Date: Thursday 9th July [email protected]

Letter From The Headteacher and Senior Administrator

Dear Applicant Thank you very much for your enquiry regarding the Administration Assistant post at Ashburton Primary School. We are looking for an enthusiastic, organised, flexible individual to join our school team. You will be fundamental in playing a key role in the school office and being the first point of contact for all our school community members. The successful post holder will provide an excellent standard of customer service, communication and administrator support, enabling them to operate in a highly efficient manner. You will need to be energetic, innovative and a self-starter. You must be able to multi-task and work to strict deadlines.

Ashburton is a welcoming and happy school with an ethos of

aspiration and achievement. The whole Ashburton team is

committed to the best outcomes for our pupils and whatever

our job role, we work as a team to ensure all our children

achieve in all areas of school life. Most importantly, we have the

loveliest, delightful children who really want to learn and have

fun.

We are looking for someone to join us in September 2020.

Currently, we cannot offer visits to our beautiful school but if you

would like further information, please contact Nicola Dixon on 01364

652343 or [email protected]

With best wishes,

Miss Tammy Docking (Headteacher) and

Mrs Nicola Dixon (Senior Administrator)

Closing Date: Monday 6th July 5pm

Interview Date: Thursday 9th July

www.ashburton-primary.devon.sch.uk [email protected]

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About Ashburton

Ashburton is a small rural town situated within the Dartmoor National Park, and often described

as a gateway to the Moor. The town’s history is largely built on the wool and tin trade and it has

maintained the role of Portreeve for 1198 years, leading Medieval courts. There are many

cultural and sporting opportunities within the town.

Ashburton has easy access to the A38 and is less than half an hour from both Exeter and

Plymouth, affording an easy commute. Our unique location makes it ideal for pursuing many

leisure activities including moor walking, mountain biking, caving, rock climbing, white water

kayaking and sea related sports/activities. In addition to this, the university cities of Exeter and

Plymouth both offer cultural experiences with theatres, respected venues and contemporary

restaurants.

www.ashburton-primary.devon.sch.uk [email protected]

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www.ashburton-primary.devon.sch.uk [email protected]

Key School Information

School Strengths Close links and collaboration with other schools

Strong community links locally and internationally

Hard working and supportive staff team who are committed to the best outcomes

for all our children

A School that promotes an exciting topic-based curriculum

Supportive parents

Supportive and involved Governing body

Children, staff and parents have a strong interest in environmental issues

High quality procedures and policies for safeguarding children

How these impact on outcomes for children Children enjoy learning and are keen to find out more

Relationships are very good between adults and pupils and parents find the teachers both

accessible and helpful.

Children attend and participate in many sporting tournaments and festivals

Friends of Ashburton Primary School work hard to raise funds and organise regular social

and fundraising events.

Working in partnership with parents gives the children a clear framework for

expectations of work and behaviour.

The Governors are clear about the school priorities and through this are able to

challenge and support the Headteacher.

Pupils are encouraged to discover for themselves how to take care of our changing world

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About Our School

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Our Core Purpose and Version

Our Core Purpose: Putting Children and Learning at the Heart of Everything We Do!

Inspire – Believe – Discover – Achieve Our Vision

Children are INSPIRED to develop their talents and love learning. Children BELIEVE in themselves and their abilities.

Children DISCOVER and enjoy a wide range of experiences.

Children ACHIEVE their full potential in all subjects.

Children BELONG to a caring community, which cares about the past, present and future of its environment.

We want all our children to become confident, independent and adaptable learners that are able to succeed in a rapidly changing world. We pride ourselves on being an inclusive school and recognise the individual nature of every child and value their individuality. We engage with parents, governors and the local community to ensure that every child reaches their full potential through an engaging and creative curriculum.

Inspire-Believe-Discover-Achieve-Belong

www.ashburton-primary.devon.sch.uk admin@ashburton-

primary.devon.sch.uk

Job Specification

Job Title: School Administrative Assistant Location: Ashburton Primary School Grade: Grade B SCP 2 – 3 (£17,711 - £18,065 pro-rata) Hours: 35 hours a week, 38 weeks per year Reports to: Senior Administrator (Nicola Dixon) Responsible for: There is no line management responsibility associated with the post

Job Purpose

• Under the instruction/guidance of senior staff, provide general, clerical, administrative and financial support to the school

• To be responsible for promoting and safeguarding the welfare of children and young people within the school

Duties and Responsibilities

Organisation

To undertake reception duties, answering routine telephone, face-to-face enquiries and signing in visitors to maintain the security of the school in line with safeguarding procedures.

To assist with pupil first aid and welfare, looking after sick pupils, liaising with parents, staff etc and maintain records on the administration of medication.

Assist with arrangements for school trips events etc. Administration

Provide general clerical/admin support e.g. photocopying, filing, faxing, complete standard forms, and respond to routine correspondence.

Maintain manual and computerised records/ management information systems.

Record and monitor pupil attendance

Liaise with DCC Admissions regarding new intake and in year applications

Undertake typing, word processing and other ICT based tasks.

Sort and distribute mail.

Undertake administrative procedures.

Maintain and collate pupil reports.

Assist with the organisation of school trips and events

Assist with the organisation of school meals

Under the guidance of the Senior Administrator, administer the school payment systems including the collection of monies for trips , events and school meals

Under the direction of the Senior Administrator, administer schools financial systems, including the processing or orders, goods received notes and invoices

www.ashburton-primary.devon.sch.uk [email protected]

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Job Specification Continued

Resources

Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet).

Maintain stocks and supplies, cataloguing and distributing as required.

Operate uniform/snack or other shops within the school.

Provide general advice and guidance to staff, pupils and others. Undertake general financial administration e.g. processing orders.

Responsibilities

Be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person.

To adhere to school health and safety policy including risk assessment and safety systems.

To adhere to school policy on equality and diversity.

To contribute to the overall ethos/aims of the school.

To appreciate and support the roles of other professionals.

Participate in training opportunities and professional development as required.

Undertake similar clerical duties commensurate with the level of the post as required by the Head teacher.

Trust Responsibilities 1. Preparing and contributing to Trust wide development by sharing best practice and

professional feedback. 2. To assist with the production and analysis of regular reports on activity for use at

management meetings and feedback, as appropriate for the role. 3. To maintain designated databases / files in accordance with Trust policies for data

governance, as appropriate for the role. 4. To comply with and promote all Trust policies, including Safeguarding, Health and

Safety, and Equality & Diversity. This list of tasks is not exhaustive; the post-holder may be required, from time to time, to undertake other task commensurate with their grade and level of responsibility.

Person Specification

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Qualifications:

Good general education GCSE or equivalent English & Maths

NVQ 3 in Business Administration

Experience:

Experience of general administration in a busy office setting.

Competence in using the internet, email, word processing, databases e.g. SIMS.

Experience of working in an administration role in a primary school

Understanding of Keeping Children Safe in Education and the wider safeguarding agenda

Knowledge, Skills and Abilities:

Effective use of ICT and other specialist equipment/resources.

Good ICT skills.

Ability to relate well to children and adults.

Ability to work constructively as a team, understanding school roles and responsibilities and the post holder’s position within these.

To be responsible for promoting and safeguarding the welfare of children and young people within the school.

Further Requirements:

Ability and willingness to undertake First Aid training