Lessons from the Field: Employee Volunteer Program Managers’ Top Tips for Success Erin Dieterich Director Corporate Citizenship NetSuite Alex Price Manager CSR & Community Relations ADT Panelists: Facilitator: Jessica Johnson Manager Reputation & Social Impact Prometheus Real Estate Group Lauren Wagner Sr. Manager, Engagement VolunteerMatch @Lauren_Lynn2 Kate Wetzel Manager CSR JetBlue
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Lessons From the Field: Employee Volunteer Program Managers' Top Tips for Success - March 2014 VM BPN
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Lessons from the Field: Employee Volunteer Program Managers’ Top Tips for Success
Erin Dieterich Director
Corporate Citizenship
NetSuite
Alex Price Manager
CSR & Community Relations
ADT
Panelists: Facilitator:
Jessica Johnson Manager
Reputation & Social Impact
Prometheus Real Estate Group
Lauren Wagner Sr. Manager, Engagement
VolunteerMatch
@Lauren_Lynn2
Kate Wetzel Manager
CSR
JetBlue
How To Ask Questions
• Type questions into the box on the
right side of the your screen
• Submit via Twitter to
@VM_Solutions using “#VMbpn”
• We will pose questions at the end of
the presentation
• A copy of the slides will be circulated
after the event
2 2
Introductions
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ADT's Community Service Programs
• Heritage & Stature Founded in 1874, ADT is the largest security company in North America with 7 million
customers and 17,000 team members. ADT became an independent public company 15 months ago.
• Program Launch In July 2013, ADT launched ADT Always Cares, our company-wide community service
program comprised of both employee volunteerism and employee-directed philanthropy.
• Phased Rollout Always Cares launched in our seven largest markets in year one (including our Boca HQ)
and will continue rolling out across North America in 2014 to all 200+ offices.
• Creating Community Leaders The program is led by Corporate Affairs, and locally managed by a
committee in each market, comprised of employees selected through a competitive application process.
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NetSuite’s Corporate Citizenship Arm – leveraging our greatest resources – our technology and our employees – on behalf of
nonprofits and social enterprises around the world.
SuiteImpact Teams Hands-On
Volunteering
Technology Employees
Software Donations & Discounts
Social Solutions SuiteVolunteers
Pro Bono Volunteering
www.NetSuite.org
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OVERVIEW OF JETBLUE’S CSR PROGRAM
JetBlue launches the
Social and
Environmental Report
JetBlue celebrates
7-year partnership with
Kaboom! 11 playgrounds
built, engaged 2,380
volunteers and served
5,680 children
JetBlue named
most eco-friendly airline
by Zagat
JetBlue Recognized
as CSR leader for
Soar With Reading
JetBlue supports the
environment through
One Thing That’s Green
JetBlue awarded
Cause Marketing HALO
Award for 2009 Best
Environmental Campaign –
Jetting to Green
JetBlue launches
Swing for Good Golf
Tournament
Partnership launch
with First Book over
200,000 books
distributed since then
JetBlue launches
Soar with Reading
with PBS Kids and
First Book
JetBlue launches
Community Connections
to reward and recognize
Crewmember engagement
2007 2010 2009 2012 2011 2006 2008
Tip #1: Build a focused and strategic but
flexible program
Building a focused program from the ground up: • One size won’t fit all • Identify key goals • Small bites • Create a solid foundation • Devise a mechanism to localize the global direction
Once you have your goals, strategy and plan…
• Global / Local Exec Road Show • Formal launch campaign • Recruit local program “Ambassadors” • Provide the framework & training • Create a toolkit You can’t “set-it and forget-it” a
flexible program is a work in progress – a partnership
between corporate and local leaders!
Global Direction – Localized by SuiteImpact Team Ambassador Leaders!
Globally Directed: • Program Goals • Cause Themes • Branding • Training • Technology Platform
Locally Defined: • Charity Partner • Type of Event • Event Timing • Campaign
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FOCUSED On supporting our local heroes
• Support key focus areas aligned with your brand
and business offering
• Align on official guidelines and policies of your
program
• “Volunteerism 101”: Provide specific examples
of what success looks like
• Build meaningful relationships and gain
knowledge relevant to your industry
FLEXIBLE To serve those in vulnerable situations
• Be flexible enough to effectively engage a large
and diverse workforce
• Stay nimble to address issues that matter most
to a particular market
• Allow some percentage of service to be for
broader areas
• Make sure employees feel that they have say
and influence
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TBD
Focus
National
Partnerships
Local
Partnerships
Youth &
Education Community Environment
Communications
General
Giving
Crewmembers
The JetBlue Foundation (e.g., Fund aviation-specific initiatives)
HQ vs. Field Consider the different aspects of your company’s employee base
Scaling Up A phased approach to a company-wide rollout
Corporate
• Salaried
employees
• Full technology
access
• Executive skill sets
• Schedule flexibility
Monitoring Centers
• Hourly workforce
• Lack internet and
full email
capability
• 24/7, with 3 shifts
• Rigid scheduling
Sales & Install
• Commission-based
• Out of the office and
rarely in front of a
computer
• Focused on leads
and appointments
7 • 7,000 employees
• 12 person committee
• Fully funded
• Year-round programming
• Dedicated VM page
Largest
Centers 15 • 2,500 employees
• 5 person committee
• Moderately funded
• Quarterly programming
• Dedicated VM page
Medium
Locations 180
• 7,500 employees
• 1 coordinator
• Apply for funds
• Programming scaled to size
• Shared VM page
Smaller Offices
Phase 1
Phase 2
Phase 3
Scaling a Program to a New Audience: Communications, Trainings & Tools!
Pre - 2012 Informal Program
Formal Program Launch Q4 2012
SuiteVolunteers 2013
How We Created Scale: • Pro Bono Advisory Team • Build off of previous success • Clear, targeted communication campaigns • Mandatory SuiteVolunteer Training • Template and toolkit for volunteers • Empower volunteers to lead! • We triage, track and help course correct • We measure success and failure!
Ad Hoc 20 Volunteers 2-3 offices 5-10 Projects
Global Program 200 Volunteers 80 projects 16 offices
Tip #3: Use volunteer champions and
ambassadors
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Senior Leader Involvement Critical for program success
• Make the business case for
service
• Measure the impact
• Provide them with team
building experiences
Win Over
Key Leaders
• Have them serve regularly
with employees
• Showcase your executives
leading by example
• Help them connect with
nonprofit leadership
Make Them Visible
In Your Program
• Anoint senior executives as the
ceremonial captains of your
big initiatives
• Have them be ambassadors
(host lunch & learns, etc)
• Leaders should help with
promotion
Appoint Champions
To Key Initiatives
ADT Challenge!
d a y
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Local Committees The backbone of the Always Cares program
Always Cares Committees
• Competitive application process launched by senior leadership (serving 2-
year term)
• Teams of 10-15 at our major centers, 5-6 at smaller centers, each led by
a team captain that is HQ’s point of contact
• Each is funded, and submits a quarterly proposal
• Each receives full branded kit (tents, table cloths, banners, camera, shirts)
• Developing recognition/awards program
• Provide training for personal and professional development
The More Champions You Have – the Stronger the Program Will Be!
• SuiteImpact Teams (Hands-On): • 2-3 Global Ambassadors/office each year • Executive Sponsors for key events • Department Champions who sponsor team building SuiteImpact events
• SuiteVolunteers (Pro Bono): • Advisory Team – High Level Managers From Each Key Department • Senior/ Junior Volunteer Pairs • Volunteers tell their pro bono story in team meetings • Thank you swag helps identify pro bono alumni in each office