© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T THE PROFESSIONAL APPROACH S E R I E S Lesson 13 Templates
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© 2008 The McGraw-Hill Companies, Inc. All rights reserved.
WORD2007
M I C R O S O F T ®
THE
PROFESSIONAL
APPROACH
S E R I E S
Lesson 13
Templates
THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved.
2
Objectives
• Use Word templates.
• Create new templates.
• Attach templates to documents.
• Modify templates.
• Use the Organizer.
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Templates
• Provide a reusable model for documents of the same type.
• Contain formatting information, styles, and standard text for a particular type of document.
• Default template is the Normal template.It is available globally.
• Word provides built-in templates and templates online.
• All documents based on a template.
• The default file extension for templates is .dotx or .dotm.
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Use Word Templates• Click the Microsoft Office Button.
– Click New to open the New Document dialog box.
• Options for Templates: – Blank and recent
– Installed Templates
– My templates
– New from existing
– Microsoft Office Online
• Click the Blank document icon to create a new document based on the default template.
• Click the Installed Templates option to create a document or to create a template based on a built-in template.
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New Document Dialog Box
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Installed Templates
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Downloaded Template
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Create Templates
• Three methods to create a template:
– Create a blank template by using the default template and define formatting, styles, and placeholder text.
– Open an existing template, modify it, and save it with a new name.
– Open an existing document, modify it, and save it as a new template.
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Create a New Template• Open the New Document dialog box.
• Click the Microsoft Office Button, and click New.
• Click My templates.
• Click the Blank Document icon.
• Click Template under Create New.
• Click OK.
• Format the document and insert placeholder text.
• Click the Microsoft Office Button, and click the arrow beside Save As.
• Click Word Template and save the template in the appropriate folder.
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10
New Dialog Box
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Save As Dialog Box
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Create a Template using an Existing Document
• Open the New Document dialog box.
• Click New from existing.
• Locate the folder and document.
• Click the Create New button and a copy of the document displays.
• Format and edit the document.
• Save the document as a template.
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13
Attach Templates
• Change the template assigned to an existing document.
• Attached template formatting and elements are applied to the document.
• Attached template styles are available in the document.
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Attach a Template
• Display the Developer tab by opening the Word Options dialog box and clicking Popular.
• Click the Developer tab and click the Document Template button to display the Templates and Add-in dialog box.
• Click Attach and locate the folder and file to attach.
• Click the Automatically update document styles check box.
• Click OK.
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Templates and Add-ins Dialog Box
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Attach Template Dialog Box
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Modify Templates
• Open the template using the Open dialog box.
• Change formatting and redefine styles.
• Save the template.
• Modify an existing template to create a new template.
– Open the template, modify the template, use the Save As command to save the template with a new name.
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Organizer
• Use the Organizer to copy individual styles from one document or template into the current document or template.
– Copied styles are added to the style sheet.
– Copied styles replace styles with the same style name.
– Style names are case sensitive.
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Display the Organizer
• Display the Developer tab.
• Click the Document Template button to display the Templates and Add-ins dialog box.
• Click the Organizer button to display the Organizer dialog box.
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Copy Styles
• Click the Close File button on the right side of the Organizer dialog box.
• Click the Open File button on the right side of the Organizer dialog box.
• Locate the folder containing the template and double-click the file.
• Select and copy styles.
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Organizer Dialog Box
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Lesson 13 Summary
• A template is a reusable model for a particular type of document. Templates can contain formatting, text, and other elements. By default, all new documents are based on the Normal template
• Word provides a variety of templates upon which you can base a new document or template. You can modify any existing template and save it with a new name. You can also modify any existing document and save it as a new template
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Lesson 13 Summary
• Every document is based on a template. You can change the template assigned to an existing document by attaching a different template to the document, thereby making the new template’s styles available in the document
• To modify a template you created, open it from the Open dialog box and choose All Word Templates from the Files of type drop-down list
• Instead of modifying template styles, use the Organizer to copy individual styles from one document or template to another
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