Lesson 1 sharing and maintaining documents

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SHARINGAND MAINTAINING DOCUMENTS IN

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APPLYING DIFFERENT VIEWSObjective 1:

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Document Zoom

Step 1: On the View Tab click Zoom

Step 2: Choose the Zoom option from the pop up window

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Try It!Using the Word Lesson 1 Document complete the following:

• Zoom the document to 83%

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Document Zoom

One page zooms your document so one entire page fits on the screen

Two pages zooms your document so you can see two pages of the document at once

Page width changes the page zoom so the page fills the entire width of the application

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Try It!Using the Word Lesson 1 Document complete the following:

• View the document using One Page • View the document using Two Pages• View the document using Page Width

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Arranging Windows

Step 1: On the View Tab click Arrange All

Step 2: Word will automatically fit all open windows to your screen

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Try It!Using the Word Lesson 1 Document complete the following:

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Open Document in New Window

Step 1: Click View then click New Window, this will open a second copy of the same document in a new window

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Try It!Using the Word Lesson 1 Document complete the following:

• Open a second copy of this same document, keep both documents open

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Splitting Windows

Step 1: On the View Tab click Split

Step 2: Word will automatically split your screen allowing you to view separate parts of the same document

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Try It!Using the Word Lesson 1 Document complete the following:

• Split the screen to view two sections of the document at the same time.• Click in the same location to turn split screen off

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View Side by Side

Step 1: On the View Tab click View Side by Side

Step 2: Choose the document you want to compare to your current document and click ok

Step 3: Compare two versions of a document or two separate documents side by side.

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Try It!Using the Word Lesson 1 Document complete the following:

• View your two open documents side by side

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Synchronous Scrolling

Step 1: After viewing two documents side by side, click on the View Tab click View Side by Side

Step 2: Scroll through the document, and both documents will scroll simultaneously

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Try It!Using the Word Lesson 1 Document complete the following:

• Apply synchronous scrolling and scroll through the two documents at the same time

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Switching Windows

Step 1: Click View then click Switch Window, and choose the open document you wish to view

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Try It!Using the Word Lesson 1 Document complete the following:

• Switch between your two open documents, using the command on the View Tab

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Document Views

Step 1: Click View then choose one of the different document views available.

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Try It!Using the Word Lesson 1 Document complete the following:\

• View your document using each of the document views.

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APPLY PROTECTION TO A DOCUMENT

Objective 2:

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Restricting Editing

Step 1: Click Review then choose Restrict Editing

Step 2: Choose your type of restrictions from the options

Step 3: Click Yes, Start Enforcing Protection

(You can also click File> Info> Restrict Editing to complete this process in Backstage View)

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Try It!Using the Word Lesson 1 Document complete the following:

• Restrict Editing by choosing the option Tracked Changes• Enforce protection by using the password: password

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Password Protect Document

Step 1: Click File > Info> Protect Document

Step 1: Click Encrypt with Password

Step 3: Type a password, and click OK

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Try It!Using the Word Lesson 1 Document complete the following:

Stop the protection previously enabledUsing Backstage View apply password protection to the document using the password: password

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Mark a Document as Final

Step 1: Click File > Info> Protect Document

Step 1: Mark as Final

Step 3: Type a password, and click OK

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Try It!Using the Word Lesson 1 Document complete the following:

• Mark your document as final• Save the document in your documents folder as “LastName_Word_Lesson1”

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MANAGING DOCUMENT VERSIONSObjective 3:

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Recover/ Delete Draft

Step 1: Click File to enter Backstage View

Step 2: Choose Info

Step 3: Click Manage Versions

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SHARE DOCUMENTSObjective 4:

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Sharing DocumentsClick File to Enter Backstage View

Click Save & Send to enter sharing options

Choose the option for how you plan to share the document

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Try It!Using the Word Lesson 1 Document complete the following:

• Publish your document as a blog post.• Choose register later when prompted

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Compatibility Checker

Click File to Enter Backstage View

Click Info

Click Check for Issues

Click Check Compatibility

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Compatibility Mode

Click File to Enter Backstage View

Click Info

Click Convert

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Try It!Using the Word Lesson 1 Document complete the following:

• Convert the document to enable features disabled by compatibility mode

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SAVING DOCUMENTSObjective 5:

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Save a Document

Click File to Enter Backstage View

Click Save As

Choose your Saving Location

Name Your File

Chose the File Type

Click Save

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Try It!Using the Word Lesson 1 Document complete the following:

• Save your document as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1

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APPLYING TEMPLATES TO A DOCObjective 6:

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Applying Templates

Click File to Enter Backstage View

Click New

Choose an Existing Template

Or Search on Office.com

Click Create

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Try It!Create a New Template:

• Save your new template as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1Template

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LESSON 1: SHARING & MAINTAINING DOCUMENTS

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