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Lesson 01: Introduction to Database Software
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Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Jan 05, 2016

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Neal Phillips
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Page 1: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Lesson 01:

Introduction to Database Software

Page 2: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

At the end of this lesson, students should be able to:• State the usage of database software.

• Start a database software.

• State the steps of starting database software.

• State and identify features in database software and demonstrate understanding of user interface

Page 3: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

• State the main toolbars in database software: Database bar, Database Window bar, Object bar

• List icons in the database bar, database window bar and object bar.

• State the functions of icons in database bar, database window bar and object bar.

At the end of this lesson, students should be able to:

Page 4: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Introduction to Database Software

Example of database

Example of database

Page 5: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Introduction to Database Software

software creating of database

Page 6: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

A database is the computer equivalent of an organized list of information. Typically, this information has a common subject or purpose, such as the list of employees, phonebook guide or a classmates address book. 

Meaning of Database

Page 7: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Microsoft Access 2003 (Access 2003) is a database system management (database programs). It can store, manage, manipulate, analyze, retrieve, display or publish information from database. 

Continue…

Page 8: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

• Data can be stored systematically

• Reduce space of storing data

• Ease to retrieve, update, delete,and

store data

• Reduce time to manage data 

Usage of Database Software

Page 9: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

This is icon MS Access 2003

Starting MS Access 2003

1. There are two methods to start / launch yourMicrosoft Access 2003.

Method 1:

Shortcut icon MS Access 2003

Page 10: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Click-on the Start button, then click All Programs, then click-on Microsoft Access 2003 (Figure 1)

Method 2:

Figure 1

Page 11: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

2. The following Access 2003 Getting Started Task Pane will appear on the right side of your Access 2003 screen. (refer figure 2).

3. In the Open area of the Access 2003 Getting Started Task Pane, click the left mouse button on Create a new file.

Figure 2

Page 12: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

4. The New File menu screen on the top will appear when you click the left mouse button on Create a new file.

5. Click–on Blank database. (Figure 3)

Click here

Figure 3

Page 13: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

6. A File New Database menu screen, similar to the one below, will be on your screen. We’ll have to do several “things” to set-up this screen to save your database. ( Figure 4 )

Figure 4

Page 14: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

7. Click-on the small down arrow on the right. Choose My Documents to save by double clicking on the folder. Your selection should now appear in the Save in : area. (Step 1)

Step 1

Figure 5

Page 15: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

8. Next click-in the area to the right of File Name. Type-in the word students profile as shown at the bottom of the above image. (Step 2)

Step 2

Figure 6

Page 16: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

9. Now click-on the Create button. (Step 3)

Step 3

Figure 7

Page 17: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Click students profile. (refer Figure 8)

Click Students profile

Figure 8

Page 18: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

10. The following Students Profile: Database menu screen will appear. ( Figure 9 )

Figure 9

11. Click File and click Exit to end this session and to close Ms Access 2003

Page 19: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Once you have created a database, you will see your database in the Open portion of the Task Pane.

Open Existing Database

1. There are two methods to open existing database:

Method 1:

Page 20: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Click File in the Menu Bar, then click Open. (refer figure 10)

Method 2:

Figure 10

Page 21: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

3. When the Open menu screen appears, click the small down arrow to the right of the Look in area and select My Documents.

4. Then click the name of your database (e.g. students profile.mdb) and then click Open.

Select My Documents

Click students profile

Figure 11

Page 22: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Tables, Queries, Forms, Report, Pages, Macros and Modules.

Database window title bar

Objects bar

Groups bar

Database window

Database window menu bar Database

toolbar

Access window title bar

Database window toolbar bar

Figure 12

Page 23: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

There are 4 important objects as stated in the table below.

Objects Bar

Function

Table

A collection of records that identify a category of data, such as Customers, Orders, or Inventory. Data inside a table is arrange by column name field and row named Record.Field – A single characteristic or attribute of a person, place, object, event, or idea.Record – A set of related field values.

Page 24: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Objects Bar

Function

FormUse to enter new information, to edit or remove existing information or to locate information.

Query

Used to locate information, to view, change or analyze it in various ways. A select query retrieves data from one or more tables and displays the result in datasheet. A select query can be used to group record and calculate sums, counts, averages and other types of totals.

Continue…

Page 25: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Objects Bar

Function

Report

Typically used to summarize, organize and analyze information in order to express a particular point of view to specific audience.

Continue…

Page 26: Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.

Exit DatabaseClick File and Exit to stop this session (refer figure 13)

Figure 13