Lecture Editing & Publishing Guide For Faculty Assistants & Facilitators Version Control Date Amendment Author 11/03/2020 Documented created Aarti Jagatia 16/03/2020 Document updated following review Aarti Jagatia 16/09/2020 Document updated for Hybrid School Jonathon Reynolds 23/09/2020 Section two updated Jonathon Reynolds 13/01/2021 Added new naming conventions (section 4) Jonathon Reynolds 10/06/2021 Updated section 4.1 to use RCE tool Jonathon Reynolds Content Why/What ....................................................................................................................................... 2 Key information: ........................................................................................................................... 2 IT Support .................................................................................................................................... 2 1. Enabling Videos in a Canvas Course ....................................................................................... 3 2. Adding Mediasite Lecture Recordings to a Canvas Course ...................................................... 6 3. Editing a Lecture Recording in Canvas ..................................................................................... 7 4. Editing the Details & Publishing the Lecture Recording .......................................................... 11 4.1. Publishing for courses with multiple streams ................................................................... 14
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Lecture Editing & Publishing Guide
For Faculty Assistants & Facilitators
Version Control
Date Amendment Author
11/03/2020 Documented created Aarti Jagatia
16/03/2020 Document updated following review Aarti Jagatia
16/09/2020 Document updated for Hybrid School Jonathon Reynolds
23/09/2020 Section two updated Jonathon Reynolds
13/01/2021 Added new naming conventions (section 4) Jonathon Reynolds
10/06/2021 Updated section 4.1 to use RCE tool Jonathon Reynolds
Hybrid Lecture Editing & Publishing Guide For Faculty Assistants and Facilitators V23
Note: The web editor window will open in a new tab in your browser
If you are editing a Zoom
session, please skip steps 2, 3
and 4.
2) Click ‘Video Source’
3) Click ‘Right Video’
4) Select ‘Video 2
Note: this will send the
PowerPoint slides or any
content the Faculty member is
displaying on their screen to the
second window.
5) Drag the triangle to the right to the point where you wish the lecture recording to start. This sets a start point for the recording.
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6) Drag the triangle at the end of the timeline to the left in order to select an end point.
7) If you are required to remove part of the recording for example or guest speaker within the recording please click and drag to select a section of recording you wish you remove.
8) Click ‘Cut Time’
9) Click ‘Save Video’ and Select ‘Save Video to current’ Note: This will begin the process of saving the new version of the recording
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10) Click ‘Save Video’
11) You can check the status of the edited recorded by selecting ‘Video Save Jobs’ on the top
right-hand corner.
The job status will move from Queued to Working to Complete
Queued
Working
Completed
Note: you can close this window and do not have to wait until the lecture recording has completed
processing to move on to the next step.
If the status changes to ‘failed’ please wait a few moments before selecting ‘Save Video’ -> ‘Save
Video to Current’ to resubmit the edit.
12) Go back to Canvas
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4. Editing the Details & Publishing the Lecture Recording
1) Click on ‘Edit Details’
2) Enter ‘Edited’ in the Description if the video has been edited
3) Edit title (if hybrid or reoccurring Zoom session)
A scheduled recording title will look like this:
[S] Course code Stream, Course title Faculty name Date
Session number will need to be added manually
[S] should be removed before publishing
Please do not remove the comma for data processing to take place
Example of edited title:
C123 A SPR21 Session 1, Managing Statistics John Doe 11/01/2021 LT9
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Note: As the number of recordings increases, finding your recordings might become challenging.
Tags are a great way of allowing you to easily search and find your recordings. The following tags
are recommended to be added:
Faculty’s full name, session name or number, course name, course code, programme code,
stream, guest speaker’s full name.
4) Tag the video by typing the word(s) and clicking “enter” on your keyboard. You must do this
for every tag.
. Example:
5) Scroll down to the bottom of the page and click ‘+ Add Module’
Note: This will open a box which will list all the courses that are available to you and the courses
which have been activated as per Step 8 in Section 1.
If the course has not been activated as per step 8 in section 1 then it will not appear in the list.
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6) Select the appropriate course for your recording.
Note: You can also use the search function here to find the course you are looking for.
You can also select multiple courses to upload the lecture recording to.
7) If you have added a lecture recording to the wrong course you can click the ‘Dustbin’ icon
to remove the recording, please follow Step 5 to re-choose the course the lecture recording
needs to be against.
8) If the lecture recording is added to the correct course then Click ‘Save’.
When the edits have successfully saved and the video has published, you will be taken back to the
previous screen and there will be a message in bottom right hand corner which will say
‘Presentation uploaded’
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Note: If you are not sure if the recording has been enabled for students, click on “Course videos”
and your recording should be there. Please allow a few minutes for the recording to appear.
4.1. Publishing for courses with multiple streams
For Canvas courses with multiple streams sharing a single Canvas course it is not possible to use
Course Videos to publish the recording. Instead, the recording must be published to a Canvas
announcement using the Mediasite embed tool.
1) Open ‘Announcements’ and create a new announcement
2) Select the ‘tools’ button followed by ‘Mediasite’
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3) Please select ‘Presentation’ from
the available options
4) By default, the tool will list
your most recent
presentations. To find a
Faculty recording you will
need to use the search bar
5) Once the recording has been located, select
the ‘Add to *coursename*’ followed by ‘Player
Only’
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6) Select ‘post to’ to choose the section/stream this is posted to