Lecture 6 - Tables.pptx

7/25/2019 Lecture 6 - Tables.pptx

1/17

Ms-Excel

Lecture 5


2/17

Agenda

Copy/Cut and paste data

Copy and paste formulas

Paste Options button

Using the Paste list

Fill cells

Use drag-and-drop editing Use Undo and Redo


3/17

Using Table

Excel avails table features sas po!erful "ltering and sorprovide po!erful !ays to !!ith and analy$e data in tabl

&e! columns or ro!s caninserted !ithin a table !it

a'ecting other data in !or#sheet%


4/17

Using Table

typing data in the ro! direbelo! the table%

)ll table styles conditiformatting calculations and validation rules that have app

to table data are extended tone! ro!%


5/17

Using Table

) name is assigned to each tautomatically !hich can changed to something mdescriptive if desired%

(able names lets to crformulas that reference elem

of the table by their column ninstead of using cell addresses


6/17

Creating table fromexisting data

(he data to be de"ned as a tmust be arranged in consecu

columns and ro!s to form a lisimilar information%

(he data in each ro! must refe

a single item in the list such person in an address list%


7/17

Creating table fromexisting data

Each column must conconsistent information about items in each ro!% *n an addlist all the city names must bone column all the postal coin another column and so on%

+ultiple tables may exist in same !or#sheet


8/17

Steps

containing the data to de"netable%

Clic# the Table button in the Tgroup on the Insert tabpressing[Ctrl T! or[Ctrl L!

Excel opens the Create Table

box to con"rm the range contthe data and !hether the tabheaders"


9/17

Creating Table # InsertTab


10/17

Creating Table # $esign Tab

T%pe ne& name fortable

esign (ab appears asa cell in the table is aselected% *t providesoptions and tools for

formatting reportingand updating data intable

tota ro! s a spec a ca cu at o


11/17

Adding a Total 'o&

tota ro! s a spec a ca cu at oadded at the bottom of an Excel tacalculate column results%

.y default !hen you add a total rotable Excel adds the !ord Totalthe "rst column %

*f the last column contains n

entries it sums the entries and foor date entries it counts the numentries%


12/17

(rocedures

% ,elect a cell in the table%

0% ,elect the $esign tab%

1% ,elect the Total 'o& option inTable St%le )ptionsgroup%

2% ,elect the cell in the total ro! fo"eld to calculate%

3% ,elect the desired function fromlist%


13/17

Adding Total 'o&

function on adding (otal Ro!s% *t t!o arguments%

(he "rst argument is function5

argument !hich determines the tycalculation applied to the column for A,erage *+. for Count anon/

(he second argument identi"es column name !hose values shacomputed


14/17

Adding Total '

,U.(O()4 is the onlyfunction that

recalculates its resulton "ltering a table%

a es can con a n ncorrec n orm


15/17

$ata 0alidation

a es can con a n ncorrec n ormdue to data entry errors%

(he accuracy of data entered ca

controlled by applying validation on the type of data to be entered% validation restricts the type of allo!ed in a cell by setting the minim

maximum or upper and lo!er limit!hole numbers decimals datestimes%


16/17

$ata 0alidati

7hen a user enters

an invalid entry intoa cell that containsdata restrictionsExcel sho!s an

alert explaining theentry is not valid%


17/17

$ata 0alidat

% ,elect the column data for !hich you !to restrict data entry%

0% ,elect $ata 0alidation 1utton in the

Tools 2roup on the $ata tab"1% ,elect the Settings Tab and set appro

validation condition

2% ,elect the Input Message Taband typ

message to be sho!n on selecting cell%3% ,elect the Error Alert Tab and set aler

be sho!n in case of invalid data%

Lecture 6 - Tables.pptx

Documents