Leave management Software - TimeOffManager

Is no one complying with company policies?

Is your current attendance management system to confusing?

Are you having difficulty tracking company leave on paper and spreadsheets?

Have you lost control of tracking your company leave?

If so, you NEED...

TimeOffManager will help you...

Automate your leave managementSave time and moneyStop time-off AbuseCentralize all your time-off data

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Why TimeOffManager?Who uses TimeOffManager?FeaturesBenefitsTutorialFree trialContact Us

Why TimeOffManager?

Self served for employees and managersWith TimeOffManager, every employees and managers have their own login, which eliminates the needs for paper request. Each user can login to submit their own request and view their summary from any computer with an internet access.

Control technology costsThe need to constantly update your technology can be expensive and cut into your ability to compete. With a hosted solution, you have instant access to the most up-to-date version of TimeOffManager every time you log-in. Additionally, your total cost of ownership is significantly reduced since there are no servers or applications to purchase and maintain.

Why TimeOffManager?

Increase efficiency and accuracyWith TimeOffManager, your employees have the ability to enter absence information in the manner that best suits your organization, giving you flexibility for mobile or remote workforces.

Reduce your labour costsYou can analyze your labour costs with precise reporting, allowing you to identify trends and gain efficiencies in areas like absences and overtime. Read more about our features.

Who uses TimeOffmanager?

Features

Easy to Use and ScalableAutomatic AccrualsUseful ReportingOnline SimplicityEliminate Errors and Employee AbusesData Integrity

Highly Flexible and ConfigurableValuable FeaturesReal-Time Time-Off Calendar ViewsImproved Requests VisualisationBanked Time

The use of an attendance management system can save your company a great deal of time

Benefits

Automated and web-based for easy accessibility

No compatibility issues - all you need is an internet connection

Eliminates paperwork and the risk of making errors while tracking attendance on paper

Secure SSL certificate for your peace of mind

Simple and easy to use

Hugely reduces time spent managing staff attendance

Records are kept safe and confidential

Current and previous years' records are available in an instant

Available via the internet at all times and from any location

Automated e-mailing of requests for absence

Configurable, multi-level, management approval system

Users can easily view their individual leave summaries for the year

Management overview of company leave at a glance

Your data can be easily copied and pasted to other applications

Installation, Maintenance and Data Security are taken care of by our technical team

Benefits

TUTORIAL

How do I use ?

Menu

Company Calendar

Time-Off Request

Account Setup Checklist

Account Options

User list

User Management

Time-off Types

Balance Accruals

Create New Users

Import List of Users

Summary Report

Monthly Detail Report

Time-Off types

User Categories

Time-Off Reminders

Paid Holidays

Download your data

Click here for your 15 day free trial

Company Calendar

Default dashboard after you login into TimeOffManager. You can quickly see who is off on any given month.

1. View your profile information.

2. View Quick Stats information.

3. View all pending time-off requests in a glance. You can approve/reject/cancel any requests in this list.

As an administrator or manager, clicking on any of these requests will bring you to the following screenshot

Back to Menu

Time-off Request

Default screen for viewing information on a time-off request. Displays all possible information related to a time-off request.

1. View who made the request, as well as the date it was submitted

2. View information related to the request.

3. View information related to the status of the request.

4. Decide whether to Approve, Reject or Cancel the request.

Back to Menu

Account Setup Checklist

Basic checklist to revise once your account is created. After all sections are marked with a checkmark, you are basically in business!

1. Name of the section to revise. Click on any section to go directly to that section.

2. Once a section as been flagged as reviewed, it will be set with a checkmark.

3. Click the "Flag as Reviewed" once you reviewed that section.

Back to Menu

Account Options

Main Account Options screen, where various company options can be set. Other options are available such as "Banked Time" settings and "Calendar Year Renewal" settings

1. Set which month your time-off calendar year starts at.

2. Set how you want the employees and managers to view other users' time-off request on the company calendar.

3. Set how many hours there is a full day of work in your company.

4. Decide if you want to let your employees/managers make requests for days in the past.

5. If allowed, you'll be able to create users without email addresses (useful for warehouse workers with no emails for instance) Back to

Menu

User list

Main screen to access all your users.

1. Switch tabs to view your Employees, Managers and Administrators

2. Click the Info icon to edit information related to the user, like its personal information and its user category

3. Click the Settings icon to assign time-off types to this user, or to modify their yearly allowance and balance.

Back to Menu

User Management

Main screen where you specify which employees/managers a Manager will be responsible for.

1. You can add as many employees/managers to be managed as you need.

2. List of employees that are currently managed by this Manager. Even if an employee is managed by a Manager, you can opt-out of receiving notification emails from this employee.

3. List of managers that are currently managed by this Manager.

Back to Menu

Time-off Types

Main screen where time-off types are assigned to a User.

1. List of time-off types currently assigned to this User, along with their yearly allowance.

2. Tab for managing this user's time-off types balance.

3. Tab for managing this user's automatic balance accruals.

4. Tab for managing this user's yearly anniversary accrual settings.

5. Tab for managing various options for a User.

Back to Menu

Balance Accruals

Main screen where balance accruals are setup for a User.

1. List of time-off types that are setup to accrue.

2. Display the accrual interval for each accrual.

3. Display at which day this accrual will run at, at each interval

4. Display the value to accrue by.

5. Display until when each accruals will run.

Back to Menu

Create New Users

Main screen to create a single employee.

1. Provide all personal information. Only firstname, lastname, job title and email are mandatory.

2. Provide all account information. Only username and password are mandatory.In this section you can disable/enable the account. You can also specify which user category this employee will be part of.

Back to Menu

Import List of Users

Depending on how many users you have to create, you might want to create them simultaneously by importing a pre-defined CSV file.

If you are planning to start using Timeoffmanager in the middle of your time-off calendar year, then importing your users from a CSV file is probably your best solution since you can specify how many vacation they have left directly in the CSV file.

Back to Menu

Summary Report

The Summary Report gives you a quick glance at a user's yearly time-off requests, allowance and balance.

1. View which time-off type is allocated to this user, with their balances.

2. View the total time-off taken this year for all time-off types.

3. View banked time information (if enabled)

4. View the entire list of approved, pending, rejected and cancelled time-off requests for this calendar year. Back to

Menu

Monthly Detail Report

The Monthly Detail Report gives you information on all time-off requests taken in a given month.

1. Filters can be applied to the report.

In this screenshot, all the requests are grouped by Users, but they can also be grouped by Dates and Time-off Types.

Instead of showing requests from all users, you can filter down by selecting specific users. The same can be done for Time-off Types.

Back to Menu

Time-off types

Main screen used to manages all time-off types for a company.

1. You can create as many time-off types as you like.

2. Display the list of active time-off types. For each time-off types, you can have set different attributes.For instance, each time-off type can be set to deduct hours or not, be shown on the calendar by managers/employees, requires comment or not when is request is made.

Back to Menu

User Categories

Main screen used to manage all User Categories within a company. User Categories are used to classify your employees/managers, for instance by Departments, by Projects, by Clients.

1. You can create as many user categories as you like.

2. List of current user categories. Each category can be assigned a unique color, which is displayed on the company calendar.

Back to Menu

Time-off Reminders

Time-off Reminders are used to notify certain people (administrators, managers) whenever there is an upcoming time-off scheduled by certain users.

Back to Menu

Paid Holidays

Main screen to manage your paid holidays

1. You can add as many paid holidays as you like.

2. List of current paid holidays for the selected year. Paid holidays can be set to full days, or partial days.

Back to Menu

Download your data

Want to download your data onto your own computer? It can be done!

1. Select a start and end date.

2. Select to download data for all users, or only specific users.

3. Select to download all data, or only data from certain sections.

Back to Menu

Basic Plus Premium Supreme Extreme Top ShelfPrice per month (CAD) $25 $40 $75 $90 $125 $125+

$0.50 per extra user

Users Between

3 - 15Between

16 - 35Between

36 - 75Between

76 - 100Between

101- 150

More than

150

User Categories Unilimited Unilimited Unilimited Unilimited Unilimited UnilimitedTime-Off Types Unilimited Unilimited Unilimited Unilimited Unilimited UnilimitedReminders

SSL Encryption

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Try TimeOffManager for 15 days – Free!

Ironflow Technologies Inc.327 Champlain St.,

Dieppe, NB E1A 1P2Canada

Google Map Location

Customer ServicePhone: (506) 854 6557

Email: [email protected]

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