Learning together with Respect, Friendship and Perseverance ......T: 01993 850371 E: [email protected] W: Learning together with Respect, Friendship and Perseverance

T: 01993 850371 E: [email protected] W: www.bamptonprimaryschool.org.uk

Learning together with Respect, Friendship and Perseverance

Bampton CE Primary School & Nursery Bowling Green Close

Bampton, OX18 2NJ

Bampton C.E. Primary School Minutes of the Local Governing Body Meeting Tuesday 27th November 2018 7pm at School

Summary of Action Points: Action:

- HR to chase outstanding Skills Audit documents - HR to add PFow/FS document to next FGB agenda for discussion - CP to circulate the documents created by FS and KC compiled from parents evening data - HR to re-circulate EiG training calendar - HR to adjust forthcoming FGB agendas to ensure governors have an opportunity to summarise

training attended - CP to alter science lead name in SIP - KC and CP will gather some quotes for filling in the pool and consult ODST for advice - KN to rearrange safeguarding visit - AB to approach suggested candidate regarding foundation governor vacancy - HR to research governor expenses

HR HR CP HR HR

CP

KC/CP KN AB HR

Item

Meeting Minutes

Action:

- At the beginning of the meeting assistant head teacher Robyn Jones (RJ) gave a short presentation to the governors.

- RJ explained the proposal to apply for National Lottery funding and use that money to employ a home-school link worker/community co-ordinator.

- RJ asked governors to consider the draft plans for repurposing/alteration to the existing nursery building.

- Governors were invited to consider ideas for sustainability if this project were to be given the go ahead.

- RJ explained the next steps of the process. - Governors agreed that the proposal was one of great benefit to the school and

wider community, they acknowledged the issue that needs further critical consideration is sustainability.

1

Opening Prayer – an opening prayer was shared.

Signed: ……………………………………………………………Date: ……………………… 1

Signed: …………………………………………………………………..Date: ………………………………. 2

2

Welcome, Members Present and Apologies: Present: Alison Bardsley (AB, appointed [skills] governor) Wendy Copping (WC, staff governor) Gaynor Cooper (GC, appointed [skills] governor) Penny Fowler (PFow, foundation governor) Stuart Homer, (SH, appointed [skills] governor) Michael Jones (MJ, Vice Chair, appointed [skills] governor) Kelly Neatham (KN, parent governor) Carol Phillips (CP, head teacher) Fiona Self (FS, parent governor) Gillian Waite (GW, foundation governor) Apologies: Julian Easterbrook (JE, Chair, foundation governor) Also in attendance: Kerry Collins (KC), Helen Roberts (HR, Clerk) The meeting was quorate. MJ acted as Chair for this meeting in JE’s absence.

3

Notification of any urgent business: None.

4

Declaration of business or pecuniary interests: A sign in sheet was circulated for pecuniary interests to be declared; there were none.

5

DBS checks in place: - KC confirmed that DBS checks were in place with the exception of SH. - SH has provided the necessary documents. Those items have been submitted

and the check will be completed soon.

6

Minutes of the Full Governing Body meeting held on Tuesday 18th September 2018 and matters arising from these minutes: - The minutes were agreed as a true record and signed by MJ. - All items were completed with the exception of a few outstanding Skills Audit

documents. ACTION: HR will chase these.

HR

7

Head Teacher’s Report: - A comment and the further discussion around it at the start of this item was

considered confidential and will therefore be documented as such. - Governors were very pleased with the data information supplied on page 1. WC

explained that this had been extremely useful during the visit to her class undertaken by MJ and GC.

Signed: …………………………………………………………………..Date: ………………………………. 3

8

Chair’s Report: - In JE’s absence MJ explained that in order to do justice to the document created

by FS and PFow the discussion would be carried over to the next meeting. The governing body agreed with this decision. ACTION: HR to add to agenda.

- Parents Evening: FS had compiled data from the questionnaires handed out at the recent parents evening. CP shared a further document with the governors, created by KC, containing graphs that captured the percentage of answers to several key questions.

- Q: Governors asked how many samples had been available for the study? A: KC explained that 91 samples were used.

- ACTION: CP will circulate the two above mentioned documents. - Governors noted the positive comments received about the RE focus day. - ODST Visit 2: A brief summary of this visit from Bob Pattenden (BP) was given by

MJ and CP. The focus of the visit was teaching and learning. MJ explained that highlighted areas were phonics in year 1 and the progression of year 5 to 6 regarding English and SPAG (spelling, punctuation and grammar). CP and MJ were delighted to report that BP had met with several pupils all of whom displayed exemplary behaviour.

- Head Teacher Appraisal: Governors were asked to note that the head teacher appraisal would formally take place in January and will be attended by GW, JE, MJ and Christine Price-Smith from ODBE.

- Excellence in Governance (EiG) Training: CP, KC and HR confirmed that the school was successfully signed up to the EiG training package.

- MJ highlighted the importance and value of these courses and encouraged governors to exploit the opportunity and learn as much as possible.

- ACTION: HR will re-circulate the training calendar. - Governors agreed that a summary of governors’ experiences at training courses

would be a valuable part of FGB meetings. - ACTION: HR will clarify the training item in forthcoming agendas. - Governor Week Visits: MJ requested that governors filled in the monitoring form

during their visits. - MJ explained JE’s intention to provide feedback about these visits in the next

Governors Newsletter to parents, and more detailed feedback will be given to governors before the end of term.

- Governors were pleased to hear from MJ and GC about the visit they had completed on the previous day. The group discussed the proposed format and shared ideas to create a successful visit.

HR

CP

HR

HR

9

Presentation of School Improvement Plan, pupil premium, review of data: - CP gave a brief summary of the School Improvement Plan (SIP) and its current

status. - Governors were very pleased with the maths information. - CP explained that the folder created on GovernorHub

https://app.governorhub.com/g/bamptoncofeprimaryschool/docs/5beab05479b96a41601e2663 gave governors sight of the relevant documents and the latest SIP version.

- Q: Governors queried the lead name for science? A: CP agreed to take up this role. ACTION: CP will make an alteration to the document.

CP

Signed: …………………………………………………………………..Date: ………………………………. 4

10

Items brought forward from committee meetings: - Curriculum, Community and Personnel Committee Meeting: GW explained that

one item regarding the school’s swimming pool needed further discussion at this FGB meeting.

- The CCP committee had agreed that a working party needed to be re-established in order to continue and finalise the project. CP suggested that the chair of FOBs (Friends of Bampton School) would be a welcome addition to the working party because the organisation had set aside an amount of money to contribute to this area.

- Governors discussed the current status of the swimming pool and the future plans.

- Governors unanimously agreed that the local community had been fully consulted about the closure of the swimming pool and therefore the next step was to ensure the area was safe and prepared for re-purposing.

- Governors agreed this item was a priority in advance of the next health and safety audit.

- ACTION: KC and CP will gather some quotes for filling in the pool and consult ODST for advice.

- Finance, Premises and Health & Safety (FPHS) Committee: Two items had been brought forward from this committee meeting. Both items had been sufficiently dealt with and did not need further consideration.

KC/CP

11

. Policies for review: - CP had shared the Teachers Pay Policy in advance of the meeting. Governors

were asked to note that this was a standard policy to be adopted without alteration.

12

Health and Safety and Safeguarding updates: - Governors repeated the need to finalise actions regarding the swimming pool

area. - ACTION: KN noted the need to arrange a safeguarding visit.

KN

13

SIAMS: - GW gave a brief summary of the SIAMS (Statutory Inspection of Anglican and

Methodist Schools) committee meeting. - GW explained that the committee had revised the school’s mission statement to

reflect the new SIAMS framework. This mission statement had been considered during a recent INSET (In Service Training) day.

- Governors approved the importance of the whole school community focus.

14

Governor Visits, training and vacancies: - Governor Visits: Covered in item 8. - Training: Covered in item 8. - Vacancies: ACTION: AB agreed to approach a suggested candidate to fill the

foundation governor vacancy.

AB

Signed: …………………………………………………………………..Date: ………………………………. 5

15

GDPR Annual Schools Record Review: - CP explained that the school has completed all of the short-term actions required

by this checklist/document. - Governors were asked to note that some items/areas were the responsibility of

ODST.

16

Any other business: - GC summarised the training course that she and SH attended. - Governors raised the issue of governors’ expenses. - It was noted that there is a Governors Expenses Policy. - MJ asked the governing body to understand that there was currently no money

officially set aside for expenses. - The governing body agreed that many of the training courses are now further

afield and that all governors should be able to attend these courses. - CP was nominated for individuals to approach, in confidence, if travel costs are

prohibitive. Governors agreed that the cost would be covered somehow. - ACTION: HR agreed to do some research regarding what other governing

bodies do to cover these costs. - Q: SH asked about the footpath from the new houses to the school and

whether the school had any ongoing contact with the developers. A: CP and KC explained that they had queried the path because it was not completed as promised. A: SH agreed to take this item to the Parish Council (of which he is a member) and seek a resolution.

HR

17

Date of next Full Governing Body Meeting Tuesday 22nd January 2019 at 7pm.