Learning PowerPoint 37 Choosing a Slide Layout 1. PowerPoint opens with a Title Slide. We need to choose another layout because we won’t need a title for our presentation. 2007 users click Layout in the Home tab on the Ribbon and choose Blank. 2008 users click the right arrow in the Slide Layouts tab on the Elements Gallery to see the second gallery of choices. Choose Blank. (If you don’t see the Elements Gallery, click Slide Layouts and the gallery appears.) Creating a New Presentation The screen you see when you launch PowerPoint depends on the version you are using. Create a Self-Running Presentation A Quick Screen Saver You can create your own screen saver with a PowerPoint slide show. If you have to leave your room for a minute, you can use it to tell people that you’ll be right back. You won’t believe how fun it is to make and how cool the finished product will be! • Creating a New Presentation • Choosing a Slide Layout • Inserting WordArt • Inserting a New Slide • Editing the WordArt • Presenting the Slide Show • Navigating Through the Slide Show • Setting Sound and Time Transitions • Making the Show Self-Running • Saving the Slide Show Presentation This Activity Covers the Following Topics: 2007 2008 2007 2008
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Learning PowerPoint 37
Choosing a Slide Layout1.PowerPointopenswithaTitleSlide.
Weneedtochooseanotherlayoutbecausewewon’tneedatitleforourpresentation. 2007usersclickLayout intheHome tab onthe Ribbon andchoose Blank. 2008usersclicktherightarrow intheSlide Layouts tab onthe Elements Gallery toseethe second gallery of choices. Choose Blank.(Ifyoudon’tseetheElementsGallery,clickSlide Layoutsandthegalleryappears.)
Creating a New Presentation ThescreenyouseewhenyoulaunchPowerPointdependsontheversionyouareusing.
Create a Self-Running PresentationA Quick Screen SaverYoucancreateyourownscreensaverwithaPowerPointslideshow.Ifyouhavetoleaveyourroomforaminute,youcanuseittotellpeoplethatyou’llberightback.Youwon’tbelievehowfunitistomakeandhowcoolthefinishedproductwillbe!
2.ClicktheFormat tab onthe Ribbon andclickthe drop-down arrow for Shape FillintheWordArt Styles section.Asyouslide your pointer over colors,theWordArtchangestoshowyouhowthatcolorwilllook.Choose Gradient andthen More gradients.
3.ClickGradient fillintheText Fill sectionofthewindowthatappears.ClickPreset.Choose a gradientthatyoulike.Try other optionsinthewindow.ClickClosewhenyouresatisfied.
6.Nowwe’regoingtotransformthetext.Clickthedrop-down arrow for Text EffectsintheWordArt Styles section.ChooseTransformandthenslide your pointer over the Warp choices.Thetextchangesasyoumove.Choose a design.
7.Experimentwithothertexteffects.They’reamazing!Format the first slide,too.Whenyou’refinished,turntoPresenting the Slide Show.
Editing the WordArtYoucancustomizeyourWordArttomakeitreallyeye-catching.
2.UseWordArttocreateanewslidewiththewords“I’ll be right back!” Turnbacktothepreviouspageifyouneedhelp.
Inserting a New Slide1. 2007usersclicktheHome tab onthe Ribbon andclick New SlideintheSlides section.
Try dragging the handles, and the diamond to change the shape of your WordArt!
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1.We’regoingtochangethetextcolor.Dragtoselect the text.2.ClickFont Color intheFontsectionoftheFormatting Palette.Choose a color.3.ClicktheFont Color again,butthistimechooseText Effects.
5.Gradientsaremosteffectivewhentheyaremadefromatleasttwocolors.Clickthedrop-down arrow nextto color and choose a color thatwilllookgoodwithyourchosencolor.Ifyouhaveamediumtolightcolor,pickadarkcolorforthecontrast.
2.Clickthedrop-downarrownexttoTransition SoundintheTransition to This Slide section andchoose a sound.Ifyouwaitashorttimeafteryourpointerlandsonasound,you’llhearit.Chooseasoundthat’sinteresting,butnotirritating.Remember,you’remakingascreensavertellingvisitorstoyourroomtowaitbecauseyou’llberightback.Ifyouchooseanirritatingsound,they’llbeforcedtoleave.
IfyouchooseLoop Until Next Sound atthebottomofthelist,yoursoundwillrepeatoverandoveraslongastheslideisonthescreen.
3.ClicktoremovethecheckfromOn Mouse ClickandtheninsertacheckintoAutomatically After.Setthetimeto.04andthenclickApply to All.Nowbothslideswillstayonthescreenfor.04secondsandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.
4.View the slide show.Youwon’tneedtoclickthemouseorpresskeystoadvancetheslides,butitwon’tkeeprunning.Wehaveonemorestep.MovetoMakingtheShowSelf-Running.
NavigatiNg through the Slide Show
Specific Slide
Q p
n•Next Slide oror
orPrevious Slide
Type the Slide Number, then E or]
Windows
orR
End the Show X
There’s a big problem with this screen saver — you have to be sitting at the computer to make the slides change. Don’t worry, we’ll fix that now!
Navigating Through the Slide Show1.Clicktheleft mouse button,presstheright arrowkey,
3.Typetheslide number,thenpressE(Windows)](Macintosh)togotoaspecificslide. 2007userscanalsoright-click,chooseGo to Slide,andthenthedesiredslide.
4.PressXtoendtheshow.
Setting Sound and Time TransitionsTransitionsprovideaninterestingwaytomovefromoneslidetoanother.Theycanalsobetimed.
2007 only
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2.Clicktoremove the checkfromOn Mouse Clickandtheninsert a checkintoAutomatically After.Setthetimeto0andthenclickApply to All.Nowbothslideswillstayonthescreenforashorttimeandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.
3.View the slide show.Youwon’tneedtoclickthemouseorpresskeystoadvancetheslides,butitwon’tkeeprunning.Wehaveonemorestep.
1. ClicktheTransitions tab onthe Elements Gallery andthenOptions button.Clickthedrop-downboxnexttoSoundandchoose a sound.Trytochooseasoundthat’sinteresting,butnotirritating.Remember,you’remakingascreensavertellingvisitorstoyourroomtowaitbecauseyou’llberightback.Ifyouchooseanirritatingsound,they’llbeforcedtoleave.You’llfindouthowitsoundswhenyouviewtheshowinthenextstep.
2008 only
There’s a big problem with this screen saver — you have to be sitting at the computer to make the slides change. Don’t worry, we’ll fix that now!
Making the Show Self-Running1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick Set Up Slide Show. 2008
usersclicktheSlide Show menu andchooseSet Up Show.Adialogboxappears.
2.Ifacheckisn’tpresent,clickintheboxnexttothewordsLoop continuously until ‘Esc’.
Saving the Slide Show 1.PressCs(Windows) Us(Macintosh)
2007userscanalsoclicktheOffice button inthe upper left corner andthenclick Save As.
2008usersclicktheSave icon orclicktheFile menu andchooseSave As.
PowerPoint 07 and 08 filescan’tbeopenedinearlierversionsofOffice.Ifyourfileswillbeusedwithearlierversions,choosePowerPoint 97-2003 Presentation (Windows)orPowerPoint 97-2004 Presentation(Macintosh).
2.Givethepresentationanamethatdescribestheshow.
3.Saveitonyourharddriveoronaremovabledisk.
2008
2007
All Versions
2007 2007
Learning PowerPoint 43
Create a Presentation with Text Boxes and Clip ArtA Screen Saver That Tells People Where You AreYoualreadyknowyoucancreateyourownscreensaverwithaPowerPointslideshow—thisactiv-itywillreviewwhatyou’velearned.Thenextslideshowyoucreatewilltellviewerswheretofindyouifyou’renotinyourroom.
Creating a New PresentationPowerPointopenswithaTitleSlide.Weneedtochooseanotherlayoutbecausewewantablankslide. 2007usersclickLayout intheHome tab onthe Ribbon andchoose Blank. 2008usersclicktherightarrow intheSlide Layouts tab onthe Elements Gallery toseethe second gallery of choices. Choose Blank.(Ifyoudon’tseetheElementsGallery,clickSlide Layoutsandthegalleryappears.)
Inserting a Text Box1.YoulearnedtouseWordArttocreatetext
inthelastactivity.Thistimeyou’llusetextboxes. 2007usersclicktheInsert tab on the Ribbon and choose Text Box.2008usersclicktheText Box button.
2.Dragtodraw a text boxacrosstheslidenearthetop left part of the slide.
3.Type“I’m in Mrs. Martinez’s room”(orwhereveryouusuallygowhenyou’renotinyourclassroom).
This Activity Covers the Following Topics:• AddingClipArt• SettingtheSound&Transitions• MakingtheShowSelf-Running• SavingtheSlideShow• PresentingtheSlideShow
2.Useatext boxtocreateanewslidewiththerest of your message.
Learning PowerPoint 45
1.ClicktheAnimations tab onthe Ribbon.Clickthedrop-downboxnexttoTransition SoundintheTransition to This Slide section andchoose a sound.Ifyouwaitashorttimeafteryourpointerlandsonasound,you’llhearit.Chooseasoundthat’sinteresting.
2.ClicktoremovethecheckfromOn Mouse ClickandtheninsertacheckintoAutomatically After.Setthetimeto.04andthenclickApply to All.Nowbothslideswillstayonthescreenfor.04secondsandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.
Only a few clip art pictures are installed on a basic install. Ask your tech person to install the other pictures in a location you can use.
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2008 only
2007 only
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20082007
1. ClicktheTransitions tab onthe Elements Gallery andthenOptions button.Clickthedrop-downboxnexttoSoundandchoose a sound.Trytochooseasoundthat’sinteresting,butnotirritating.
2.Clicktoremove the checkfromOn Mouse Clickandtheninsert a checkintoAutomatically After.Setthetimeto0andthenclickApply to All.Nowbothslideswillstayonthescreenforashorttimeandthenandthenadvancetothenextslide.You’llhearthesoundyouchose,too.
2008 only
Making the Show Self-Running1. 2007usersclicktheSlide Show tab onthe Ribbon andthenclick Set Up Slide Show. 2008
usersclicktheSlide Show menu andchooseSet Up Show.Adialogboxappears.
2.Ifacheckisn’tpresent,clickintheboxnexttothewordsLoop continuously until ‘Esc’.
Creating a Photo Album Creating a Photo PresentationTherearetimeswhenyouwanttocreateaquickpresentationofpicturesandtitlesafterafieldtrip,schoolactivity,ortobeginaunitofstudy.ThisactivitywillshowyouhowtoquicklycreateaphotoalbumofpicturesthatcouldbeusedduringBlackHistoryMonthinFebruary.
This Activity Covers the Following Topics:• CreatingaPhotoAlbum• InsertingaGroupofPictures• Editingthepictures• AddTitlestothePresentation
2007 only
Editing the Pictures1.InsertedpicturesappearinPictures in Album.
2.Forthesepictures,wewantthemtobedisplayedinblackandwhite.ClicktheAll pictures black and whitebox.
5.YoumayeditthepicturesbyselectingtheminPictures in Albumandthenclickingthebrightness,contrast,androtationbuttons.Youmayalsochange the orderbyusingthearrowbuttonsandremovepicturesbyusingtheremovebutton.MakeanychangesyouwouldliketotryandthenclicktheCreatebutton.
The thumbnail shows you the options you have chosen as you choose them.
Add Titles to the Presentation1.APowerPointpresentationthatresembles
aphotoalbumiscreated.Clickthetitle“Photo Album”andtypeatitleofyourchoice.Add your nameinthesubtitle.
2.Navigatetothesecond slideandaddthetitlebyclickingintherectanglemarked“Click to Add a Title.”
3.Continue adding titlestothepresentation.
Add a Design to the Presentation1.ClickDesign tab onthe Ribbon andthenslideyour