LEAGUE OF CITIES & COUNTY GROUPS ProcureAZ The State of Arizona’s eProcurement & Sourcing Solution For Public Entities Statewide 1
LEAGUE OF CITIES & COUNTY GROUPS
ProcureAZThe State of Arizona’s eProcurement & Sourcing Solution
For Public Entities Statewide
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LEAGUE OF CITIES & COUNTY GROUPS
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ProcureAZ was Implemented for You!
• Current economic environment demands governments to leverage opportunities
• The state invested $2M in its cutting edge eProcurement solution, so you don’t have to
• The state licensed and designed ProcureAZ for public entity use in Arizona
• Modernize your procurement system and processes to generate cost savings and efficiencies
LEAGUE OF CITIES & COUNTY GROUPS
Why ProcureAZ?
ValueThe state saw a need to find a procurement solution that was easy to use and access and would:
• Eliminate waste
• Cut costs
• Exude transparency
• Increase productivity & process efficiencies
• Decrease cycle time
• Create vendor competition
• Drive business to local AZ vendors
• Provide one-stop-shop for vendors to register and submit invoices
• Track the results needed to make strategic purchasing decisions
• Make contracting with public entities easier
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LEAGUE OF CITIES & COUNTY GROUPS
Functionality• State Contract/Catalog Search & Ordering
– Savings from state pricing
• Sourcing & Solicitation
– Manage and award proposals in one online system
• Vendor Management
– One-stop-shop for vendors
• Contract Management
– Track and update contracts
• Reverse Auction
– Suppliers compete to offer lowest price
• Requisition & Purchase Orders
– Streamline ordering
• Invoice & Receipt
– Enhance transparency
• Integration into Financial System
– Eliminates data entry and enhances budget controls
Why ProcureAZ?
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LEAGUE OF CITIES & COUNTY GROUPS
What ProcureAZ Can Do For You?
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Benefits• Reduce costs with access to over 16,000 vendors and
their competitive state contract prices
• Utilize strategic sourcing by soliciting, evaluating and awarding bids within ProcureAZ
• Offer a one-stop-shop for vendor management – eliminate the time required for your staff to manually track vendors
• Increase staff productivity and redirect manpower by reducing cycle times
• Create savings through innovative solicitations like reverse auctions
• Zero IT infrastructure required to implement system
• Catalog and Sourcing Investment paid for by the state; ability to order off ProcureAZ contracts
• Public can access contract spend creating accountability through transparency
LEAGUE OF CITIES & COUNTY GROUPS
Results
Success of ProcureAZ
• Increased vendor competition – over 16,000 vendors registered in system
• Created savings on goods & services – 30% cost reduction on statewide office supply contract
• Leveled the playing field for local small businesses
• Decreased average cycle times by nearly half – went from 4 days to 2.3 days
• Conducted over 380 online solicitations
• Hosted four successful reverse auctions – each auction closed nearly 20% below opening bid
• Increased local co-op participation by 44%
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LEAGUE OF CITIES & COUNTY GROUPS
State Catalog & SourcingFREE!
Leverage vendors, solicitations and bidding, contract and catalog search
Ability to order off of ProcureAZ contracts using the system
ProcureAZ produces a “XML file” for import and integration into your financial or ordering system
– Your IT staff can construct the import function, or
– Using an hourly rate, ProcureAZ team will provide services for integration
Cost to You
Full eProcurementMinimal Support Cost
Leverage full ProcureAZ eProcurement and sourcing functionality
– Requisition
– Receipt of Goods and Services
– Invoice
Nominal subscription fee paid to our vendor, Periscope to provide:
– First line technical support for ProcureAZ Phase II
– Training to your team
– For as little as $8,200 a year
You can contract with Periscope to provide:
– Integration to your financial systems
– Business process consulting
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LEAGUE OF CITIES & COUNTY GROUPS
Benefits Already licensed by the State for your use
Enhance current procurement system
Increased vendor access
Use State contracts for better pricing
One-stop-shop for vendors
Minimize staff involvement, so they can redirect their time to other tasks
Integrates into financial systems
Utilize local businesses
Why Implement ProcureAZ?
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