Leadership, Governance and Leadership, Governance and E-Transformation E-Transformation John Anthony, Associate Director John Anthony, Associate Director Gartner Consulting Gartner Consulting Seattle, Washington Seattle, Washington 206 374 9756 206 374 9756 IPMA Executive Seminar IPMA Executive Seminar Skamania, Washington Skamania, Washington September 17, 2001 September 17, 2001
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Leadership, Governance and E-Transformation John Anthony, Associate Director Gartner Consulting Seattle, Washington 206 374 9756 IPMA Executive Seminar.
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Leadership, Governance and Leadership, Governance and E-Transformation E-Transformation
John Anthony, Associate DirectorJohn Anthony, Associate DirectorGartner ConsultingGartner Consulting
Focused and committed senior leadership is the critical factor for successful implementation of e-government strategies.
Leadership for e-government must be selected based on enterprise characteristics and transformational goals.
The e-government leader is a catalyst for focused organizational, business process, and technological change. E-Government Readiness Assessment determines how and where to begin this transformation.
As it matures within the agency, e-government will be moved into core business functions.
Conclusions
Governance is a process that crosses internal and external organizational boundaries. It is responsible to Executive leadership team and all impacted must participate in order for it to succeed.
Enterprise Architecture is a corporate asset that requires Executive level planning, funding and commitment.
Information technology is comprised of people, processes and technology, that must be repositioned to support e-government service delivery and organizational transformation.
E-Government transformation and Information Technology is everyone's responsibility.
Graveyard of nonaction
Hurricanes of change mgmt.
Shortcut of executive involvement
Off-course destination
of no/low BUbuy-in
Storms of buy-in
Start
Shortcut of balanced metrics
New worlds to exploreShortcut of
e-businesseconomics
Political icebergs
Cost- cutters’
reef
U.S.A.
S O U T H A M E R I C A
Hispaniola
St.Thomas
Aruba
NETHER ANTILLES
FLORIDA KEYS
CAYMAN ISLANDS
LEEWARDISLANDS
WINDWARDISLANDSLESSER
ANTILLES
G R E A T E R A N T I L L E S
VIRGIN IS.(U.S.)
Guadeloupe(Fr.)
B A H A M A S
J A M A I C A
HA
ITI
DOMINICANREPUBLIC
C U B A
PUERTORICO BARBUDA
ANTIGUA NEVIS
DOMINICA
ST.LUCIABARBADOS
ST.VINCENT
GRENADA
TOBAGO
TRINIDAD
A T L A N T I C O C E A N
C A R I B B E A N S E A
GULF OFMEXICO
Santa Clara
Nassau
Havana
Port-au-Prince
SantoDomingo
SantiagoSan Juan
St.Johns
Roseau
Castries
KingstownBridgetown
St.George
Port of Spain
Basseterre
Holguín
Kingston
N
0 200 KM.100
0 100 200 MI.
THE WEST INDIES
50,000 to 500,000
Capital
CitiesandTowns
Desert island of poor
planningTech-onlyfalse promises
Guiding beaconof businessleadership
Finish?
Doldrums ofrudderless leadership
Proactive e-Government Leadership:Less Time, More Returns
Four Phases of E-GovernmentFour Phases of E-Government
Strategy/PolicyPeopleProcessTechnology
3. TransactionCompetitionConfidentiality/ privacyFee for transactionE-authentication
Self servicesSkill set changesPortfolio mgmt.Sourcing Increase business staff
Leadership and guidance from the Leadership and guidance from the Executive teamExecutive team
Strategizing for e-Government/IT linkagesStrategizing for e-Government/IT linkages Demonstrating business value of ITDemonstrating business value of IT E-government process management E-government process management
capabilitiescapabilities E-enabling IT architecturesE-enabling IT architectures Attracting and retaining quality peopleAttracting and retaining quality people Nurturing and sustaining IT competenciesNurturing and sustaining IT competencies Developing IT as a professional services Developing IT as a professional services
business business Professional project/program Professional project/program
Advocate for e-GovernmentAdvocate for e-Government Executive sponsorshipExecutive sponsorship Fuse business and ITFuse business and IT Evaluate IT investmentsEvaluate IT investments
from an “enterprise”from an “enterprise”
perspectiveperspective Prioritize e-Gov. and IT projectsPrioritize e-Gov. and IT projects Monitor progress and spendingMonitor progress and spending Appoint e-government leadershipAppoint e-government leadership
View IT worker shortage as an View IT worker shortage as an enterprise issueenterprise issue
Champion the development of a Champion the development of a compelling & adaptive workplacecompelling & adaptive workplace
Leadership planning is a must!Leadership planning is a must!
Clowdermeister: Cat Herder
Clowder (def): A herd of cats
Planning for ResultsPlanning for Results
STRATEGIC DIRECTIONSSTRATEGIC DIRECTIONSWhat do we want to be? What is our Vision?What do we want to be? What is our Vision?
RESOURCE MANAGEMENTRESOURCE MANAGEMENT
Enterprise Initiatives
Business UnitInitiatives
Strategic Planning Tactical Planning
Operational Planning • Project Schedules for:
• Enterprise Initiatives• BU Initiatives
Define Strategic Foundation
• Mission• Vision• Operating Principles
Conduct Workshop #2
• Select Measures• Set Targets
Determine Measures & Targets
• Propose Measures
Conduct Workshop #4
• Present Plan
Plan for Implementation
•Implementation Roadmap
Conduct Workshop #1
• Confirm Strategy and Objectives
Identify Initiatives
• Conduct Gap Analysis
Conduct Workshop #3
• Select and define Initiatives
Gather Data Through Team Interviews
• Develop Strategy
Conduct Workshop #1
• Confirm Strategy and Objectives
Complete BU BSC
• BSC• Implementation Roadmap
Determine Measures & Target
•Proposed Measures
Plan for Implementation• Identify Initiative Resources for both BU and the Enterprise
OutcomesDrivers
Operational
EffectivenessProcess Improvements
Conduct Workshop #2
• Validate Measures and Targets
Present BU BSC and Plan for Implementation
Only 5 percent of the work force understands
the strategy
Only 5 percent of the work force understands
the strategy
Only 25 percent of managers have incentives
linked to strategy
Only 25 percent of managers have incentives
linked to strategy
85 percent of executive teams spend less than
one hour per month discussing strategy
85 percent of executive teams spend less than
one hour per month discussing strategy
60 percent of organizations do not
link budgets to strategy
60 percent of organizations do not
link budgets to strategy
9 of 10 Companies
Fail to Execute Strategy
9 of 10 Companies
Fail to Execute Strategy
The Balanced Scorecard Addresses Barriers to The Balanced Scorecard Addresses Barriers to Strategy Deployment and ExecutionStrategy Deployment and Execution
Balanced Scorecard Process OverviewBalanced Scorecard Process Overview
– Active and continuous participationActive and continuous participation Manage People’s ExpectationsManage People’s Expectations
– Plan does not go to the tactical levelPlan does not go to the tactical level
– Not a “metrics” project, but a “change” processNot a “metrics” project, but a “change” process Use Directed FacilitationUse Directed Facilitation
– Keep people from thinking in silosKeep people from thinking in silos
– Help participants focus on strategyHelp participants focus on strategy
– Work from examples, not a blank pageWork from examples, not a blank page Understand and Incorporate Leadership PassionsUnderstand and Incorporate Leadership Passions
BSC Development Success Factors (cont.)BSC Development Success Factors (cont.)
Link Process to People’s Daily LivesLink Process to People’s Daily Lives– Measures and targetsMeasures and targets– Division and individual BSCsDivision and individual BSCs
Build a BSC Support SystemBuild a BSC Support System– Permanent team structurePermanent team structure– Dedicated staff (“BSC Advocate”)Dedicated staff (“BSC Advocate”)– Continuous evaluation and communication processesContinuous evaluation and communication processes
Collaborative Development Ensures Alignment Collaborative Development Ensures Alignment with Business’ Prioritieswith Business’ Priorities
Shared effort for transforming IT performanceShared effort for transforming IT performanceand capabilitiesand capabilities
Forum for making IT relevant to the managementForum for making IT relevant to the managementof the businessof the business
Directly tackle how IT enables business objectives; IT and Directly tackle how IT enables business objectives; IT and business units wrestle with linking, demonstrating, correlating business units wrestle with linking, demonstrating, correlating return on IT in business termsreturn on IT in business terms
– Enabling the business’ transformational objectivesEnabling the business’ transformational objectives
Benefits for the OrganizationBenefits for the Organization
Provides leadership with a common framework for making Provides leadership with a common framework for making strategic decisions and implementing changestrategic decisions and implementing change
Staff clearly see how their work contributes to the organization’s Staff clearly see how their work contributes to the organization’s strategy and benefits the wholestrategy and benefits the whole
Provides the organization with a vehicle for sharing progress Provides the organization with a vehicle for sharing progress with citizens and key stakeholderswith citizens and key stakeholders
Measurement tracking serves as a communication tool to Measurement tracking serves as a communication tool to determine effectiveness of strategy development and determine effectiveness of strategy development and implementation (vs. mechanism for control)implementation (vs. mechanism for control)
Strategic PerspectivesStrategic Perspectives
CustomerCustomer
– ““What needs to be done to exceed customer expectations?”What needs to be done to exceed customer expectations?” FinancialFinancial
– ““How will we maximize the return on tax payer dollars?”How will we maximize the return on tax payer dollars?” Internal Business ProcessesInternal Business Processes
– ““Where do we need to excel and what processes should we Where do we need to excel and what processes should we streamline to satisfy customers, business partners and streamline to satisfy customers, business partners and other governmental agencies?”other governmental agencies?”
Learning and GrowthLearning and Growth
– ““What will we do to provide employees with an environment What will we do to provide employees with an environment that supports innovation, learning and growth?”that supports innovation, learning and growth?”
- Clarity - it clearly articulates broad plans of action to Clarity - it clearly articulates broad plans of action to be achievedbe achieved
- Breadth - covers all key issues (Customer, Breadth - covers all key issues (Customer, Financial, Internal Processes and Learning and Financial, Internal Processes and Learning and Growth)Growth)
- Unity - strong unifying theme that extends to all Unity - strong unifying theme that extends to all stakeholdersstakeholders
- Boldness and Innovation - features the best ideas Boldness and Innovation - features the best ideas from elsewhere in the worldfrom elsewhere in the world
- Credibility - must be realistic Credibility - must be realistic
- XXX has a documented e-Government Strategic XXX has a documented e-Government Strategic Plan Plan
- XXX e-Government Strategic Plan is integrated into XXX e-Government Strategic Plan is integrated into the Business Strategic Planthe Business Strategic Plan
- XXX has an e-Government Tactical or XXX has an e-Government Tactical or Implementation PlanImplementation Plan
- XXX has e-Government outcome metrics to XXX has e-Government outcome metrics to measure their plans successmeasure their plans success
- XXX e-Government plan supports the stated XXX e-Government plan supports the stated directiondirection
- XXX has a governance structure established XXX has a governance structure established
- XXX governance process has a defined set of XXX governance process has a defined set of operating principles operating principles
- XXX understand the role of management in making XXX understand the role of management in making decisions and providing guidance for e-governmentdecisions and providing guidance for e-government
- XXX has a strategy for prioritizing and funding e-XXX has a strategy for prioritizing and funding e-government projectsgovernment projects
- XXX has a mechanism for updating and for XXX has a mechanism for updating and for providing exceptions to their technical architecture providing exceptions to their technical architecture and standardsand standards
- XXX has a communication strategyXXX has a communication strategy
- XXX communication strategy address XXX communication strategy address communication across, down, and out of the communication across, down, and out of the organizationorganization
- XXX has a communication strategy for quickly XXX has a communication strategy for quickly sharing organizational learning about e-government sharing organizational learning about e-government throughout the organizationthroughout the organization
- XXX has a an organization change management XXX has a an organization change management strategy/plan that is funded strategy/plan that is funded
Governance for E-Government Governance for E-Government
GovernanceGovernance
Governance is the inter-agency Governance is the inter-agency organizational structure that provides a organizational structure that provides a
decision making process to determine the decision making process to determine the services, architecture, policies and standards services, architecture, policies and standards
for the enterprise information technology.for the enterprise information technology.
Through 2003, less than 10% of agencies will participate Through 2003, less than 10% of agencies will participate
in a governance structure needed to enable customer-in a governance structure needed to enable customer-
centric transformation necessary for E-Government centric transformation necessary for E-Government
success.success.
(0.8 probability)(0.8 probability)
e-Government Governancee-Government Governance
• e-Business Executive• Finance• Legal• IT• HR• Members from Each Dept.
• e-Business Executive• Finance• Legal• IT• HR• Members from Each Dept.
Staffing and HR• Employees• Retention• Change Management
Technical:• Architecture and Standards• Shared Services• Security• Electronic Records• User and Client ID’s
Web:• Single Portal• Availability• Content Management• Convenience Fees• Commercial Advertising
E-GovernanceE-Governance
e-Gov cuts across organizational boundariese-Gov cuts across organizational boundaries Business processes must be re-engineered to deliver Business processes must be re-engineered to deliver
services involving multiple departments/jurisdictions, services involving multiple departments/jurisdictions, business partners and customersbusiness partners and customers
Accountability must be ensured despite inter-jurisdictional Accountability must be ensured despite inter-jurisdictional applicationsapplications
Governance over process, architecture, standards and Governance over process, architecture, standards and policies must be determinedpolicies must be determined
Manage expectations of constituents to avoid Manage expectations of constituents to avoid disappointmentdisappointment
Enterprise Architectural Design PrinciplesEnterprise Architectural Design Principles The government IT customer has shifted from staff
(internal) to the customer of the government (external). System (business processes and organization structure)
must be customer-centric. System must accommodate a user population that is
diverse in abilities and interests. System must accommodate usage that fluctuates widely
depending on community events (scalability). System must be available at any time (availability). Multiple channels are required but must consolidate into
Computer System Computer System Computer System Computer System
W eb Page A W eb Page B W eb Page C W eb Page D
Business Portal
FORMS MANAGEMENT
W ORKFLOW MANAGEMENT
CUSTOMER RELATIONSHIP MANAGEMENT
IMAGE STORAGE
ReturnsCorrespondence
AudioMicrofilm
ENTERPRISE DATA W AREHOUSE
Historical DataExternal Data Sources
Training Data
Citizens
INTERFACE MANAGEMENT
OPERATIONAL DATABASE
ACTIVITIES/CONTACTS
CUSTOMER
ACCOUNTS
CASES
HISTORYLOG
FINANCIALTRANS.
FILINGS
AP
PL
ICA
TIO
N L
AY
ER
INT
ER
FA
CE
LA
YE
R
ENTERPRISE OPERATIONS MANAGEMENT
Integrated Tax Operations Compliance Operations
Taxpayer Accounting Financial Reporting
Revenue AccountingAuditing Selection & Audit
ProcessingCompliance Management
Return and PaymentProcessing
Information ProvidersFinancial Institutions, Employers,
Employees,Merchants, Government Agencies
In-Person
SUPPLY CHAIN MANAGEMENT
On-line B2B
Bulk Data Transfers
US Mail E-FilingCash
E-Forms WebFax On-Line
DECISION SUPPORT SYSTEMS
Know ledgeManagement
Apportionment
DA
TA
LA
YE
R
Diskette/Tape
Collections Managem ent Nonfiler Discovery
Customer Assistance
Return Filing andRemittance Transmittal
Document Management
Taxpayer Registration Billing and Notices
CorrespondenceManagement
BusinessIntelligence
Check Credit Cards EFTDirect Deposit Kiosks
Ph
as
e I
Ph
as
e I
IP
ha
se
III
Architecture - Integrated Government SystemArchitecture - Integrated Government System
E-Transformation E-Transformation
Management Systems
Organization Structure
Culture
Processes
Discernable Change
Significant Change
Transform-ation
Enable online exchange of goods and services
Set initial market landscape and
competitive positioning
Re-envision the market, adopt new business models
E-Government Plan for Intensity of Change
E-government leaders must leave a leadership team well-prepared with the competencies required to succeed in the e-government world.
Original Leadership Competencies
E-Government Acumen
Partnership/AllianceValue Creation
Technical Know-How
E-Government Leadership
CompetenciesBorrow Build Refine
18-36 months
E-Government Leadership Succession Planning
Recommendations
Recognize that focused leadership will decrease time-to-market and maximize success of e-government initiatives.
Recruit an e-government leader who will fit in politically, as the e-business leader must drive change at the executive leadership level.
Evolve governance processes and structures as business goals and the external environment changes.
Consider Enterprise Architecture as a corporate asset, with management process and funding that keep it ever greened.
Organization, people, process and technological transformations are the enablers of the e-government goals and strategies.
Measure e-government success in terms of the enterprise’s transformation progress.
Customer focused e-government service delivery strategies require integration of business processes across existing governmental organizational boundaries.
Customer Focused Strategies
• e-Government initiatives must be based on sound business strategies and desires of citizens to inteact with government differently.
• If your strategy aims for high customer focus, then your organization, processes, people, and technology will need to be re-engineered
Technology Strategies
• Build competencies in the key areas of Enterprise Application Integration and Collaborative Architectures
IT Management Strategies
• Align your organizational, people, and technology to support current and future service delivery channels
• Manage expectations, “under promise and over deliver”