Leaders-elect Training Seminar Your Support From Rotary International 2008 District 9940 Club Secretary.

Leaders-elect Training Seminar

Your Support From Rotary International

2008

District 9940

Club Secretary

Learning ObjectivesLearning Objectives

Identify resources available through the RI Secretariat and your Club and District Support (CDS) Representatives

Understand the benefits of using the www.rotary.org and Member Access

Be familiar with changes enacted by the Council on Legislation affecting clubs

Frank Pezzimenti International Office

Manager SPPO

Tarak DeyFinancial Services

Supervisor

John JiangFinance Coordinator

Australia & NZ

Desiree BonifacioFinance Coordinator

Philippines

Joel Smith

TRF Fund Development Officer

Joy Walker Club and District

Supervisor

Mary Jayne Desmond

CDS Correspondent

Dele Riley

CDS Coordinator

Terry DaviesThe Rotary Foundation

Supervisor

Krissy Aure-Canson

TRF Admin

Michelle FullerAdministration Coordinator/

Literature

Michelle Larnach

Reception/Admin Officer

Gaye SmallFinance Correspondent

TRF

Rotary InternationalRotary InternationalSouth Pacific & Philippines OfficeSouth Pacific & Philippines Office

Vision Statement

To support and serve the family of Rotary so they can achieve their

goals and future vision.

( in advancing world understanding, goodwill peace through the

improvement of health, the support of education, and the alleviation of

poverty )

Rotary InternationalRotary InternationalSouth Pacific & Philippines OfficeSouth Pacific & Philippines Office

CDS Offers Guidance on:CDS Offers Guidance on:

RI resources and services Administrative procedures Board policy and RI documents Conducting Rotary business

with Member Access Responding to members

inquiries or linking them to appropriate Rotary staff

RISPPO Club & District RISPPO Club & District SupportSupport

Admission of New Clubs (Rotary, Rotaract, Interact, Rotary Community Corps)

Applications for change of name, change of club & district locality

Applications for club & district incorporation

Club resignations, reinstatements & mergers

The New Rotary WebsiteThe New Rotary Website

Club and District

Support Member Access Portal

Club Locator

To register you will need……

Your District # Your Club #Your Member ID #Valid e-mail address

Member Access – Benefits of usingMember Access – Benefits of using Edit membership data Contribute to TRF View your Contribution History Pay Semi-Annual Dues Search the Official Directory Update Club Data View Club TRF Reports Register for Meetings

Reminder: Update membership by 1 June / 1 December for accurate Semi Annual Report

Reporting RequirementsReporting Requirements

Report To Due Date

Membership details

RI via Member Access 1 June and 1 December

Semi Annual Report

RI cc to Governor 1 July and 1 January

Monthly attendance

District Governor Within 15 days of last meeting of month

Changes in membership

RI and DG ongoing

Visiting Rotarians RC of visitor ongoing

Rotarian Relocation

RC in new area ongoing

Club information RI and DG ongoing

Official Directory RI and DG 31 December

Pro Rata Dues StructurePro Rata Dues Structure

New Member Admission Date Number of Months

Dues Rate (USD)

Fee (USD)

1 Jul 08 1 Jan 09 6 24 24

2 Jul–1 Aug 08 2 Jan–1 Feb 09 5 24 20

2 Aug–1 Sep 08 2 Feb–1 Mar 09 4 24 16

2 Sep–1 Oct 08 2 Mar–1 Apr 09 3 24 12

2 Oct–1 Nov 08 2 Apr–1 May 09 2 24 8

2 Nov–1 Dec 08 2 May–1 Jun 09 1 24 4

2 Dec–31 Dec 08

2 Jun–30 Jun 09 0 24 0

July 2008 semiannual period, billed on January SAR

January 2009 semiannual period, billed on July SAR

2-f CDS Session 2

Review of Collection CycleReview of Collection Cycle

Reminderto club secretary

Reminderto club secretary

Termination

S.A.R. sent/Due date for payment

of semi-annual dues

S.A.R. sent/Due date for payment

of semi-annual dues

Updated Membership list due

31 MAY 1 JAN

1 JAN

1 JULY DECNOVOCTSEPTAUG

FEB MAR APR MAY JUN 1 JULYDEC

JUN

30 NOV

6 Months

+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee+ US$15 per member application fee+ Membership list+ Reinstatement application form

Reinstatement RequirementsReinstatement Requirements

1 JAN 1 APR

1 OCT1 JULY

1 JAN

1 JULY

9 months3 Months

1 Year

+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee

Membership reportingMembership reporting Easiest using Member Access New member admission form should

clearly provide date of joining and contact telephone number of new member

Member termination form should clearly provide the effective date membership has been terminated.

Incoming club officer data should be notified to RI by 31 December every year for accurate listing in the RI Official Directory.

7

Minimum Standards for Rotary Minimum Standards for Rotary ClubsClubs

Pays per capita dues to RI

Meets regularly

Subscribes to The Rotarian or an approved regional Rotary World Press magazine

Implements service projects locally and/or in other countries

Receives visits from the governor, assistant governor, or other RI officers

Maintains any required liability insurance

8

What else makes a good What else makes a good Club?Club?

Membership retention

Membership growth

Attitude – is your club worth joining?

Reflects community diversity

Participates in RI programs – GSE, RYLA, Youth Exchange

9

What If Standards Not Met?What If Standards Not Met?

Merge with an active club

Terminate for failure to function

Resignation of membership – dues must be paid up to date

Rotary MarksRotary Marks

Importance of protecting the marks

Use of the name “Rotary” + further qualifier (name of the club, district or Rotary entity)

Emblem cannot be altered

Applies to all projects, websites and other electronic media

Rotary name and emblem usage resources

No abbreviations of the Rotary name in projects

Rotary Marks ResourcesRotary Marks Resources See Page 149 of the MOP for detailed

rules RI website

http://www.rotary.org/RIdocuments/en_pdf/035en_pt5.pdf

http://www.rotary.org/en/Members/PoliciesAndProcedures/RotaryNameAndMarks/Pages/ridefault.aspx

Put ‘rotary marks’ in the search engine