SNAPSHOT – BASELINE AUDIT* *NOT INCLUDING FORMER FAS TRAINING CENTRES CONDUCTED BY THE RESEARCH & DEVELOPMENT TEAM, DECEMBER 2013 LCETB Further Education and Training Service QQI Meeting , November 6 th 2014
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SNAPSHOT – BASELINE AUDIT* * N O T I N C L U D I N G F O R M E R F A S T R A I N I N G C E N T R E S
C O N D U C T E D B Y T H E R E S E A R C H & D E V E L O P M E N T T E A M , D E C E M B E R 2 0 1 3
LCETB Further Education and Training Service
QQI Meeting , November 6th 2014
Overview
Total Number of 2012 LCETB FET Learners: 15,513 (2,110 full time learners)
311 locations across 3 counties FET Staff: 648 Staff across Full time and Part time programmes In 2012 Former FÁS centres had a throughput of 5190 learners. They had 100 full time equivalent staff and operate out of 3 main centres plus numerous community venues.
LCETB FET Learning Programmes (excluding SOLAS training centres)
FET Programme Locations
309 locations across 3 counties
City: 118
County: 91
Clare: 103
Partnership work is key to the LCETB ability to deliver its provision
Total Number Of Staff 648
Includes 50 Staff Working In Both Part Time And Full Time Programmes
2012 LCETB FET STAFF
2012 Types of FET Staff 2012 Staff Contracts
TYPES OF FET STAFF
187
100
10
67
278
4 2 0
50
100
150
200
250
300
6%
7%
2%
3%
9%
73%
Management/Coordination
Ancillary/AdminStaff
Guidance Staff
Learner Support
Resource/Development Worker
Teaching Staff
Access to technologies (FT&PT)
Majority of staff have organisation email addresses
Salespulse is the most
common MIS system used
Moodle is the most
common VLE but usage is limited
Access to ICT resource
room for staff and learners, and usage of staff portal and social media varies widely across programmes
2012 LCETB FET
Registered Learners – 15,513
2012 LCETB FET CURRICULUM
Breakdown of 2012 Provision by Fields of Learning
Accreditation on offer by Level (Places/participants)
Accreditation on offer by Level (Participant Hours)
LCETB FET Accredited Courses (FT&PT)
• 43 Fetac Registered Centres Used By Our Programmes ( inc luding severa l Independent Ones In Community Locat ions)
• 35 Fetac Coordinators ( 10 For PT Programmes, And 25 In FT Programmes)
2012 LCETB FET Accreditation
Number of Awards achieved by Full time learners : 1,866
Number of Awards achieved by Part time Learners: 3,415
LCETB FET Accreditation Achieved (2012) MIS
107
111
4
35
135
30
167
688
403
142
44
200 400 600 800
Junior Certificate
Leaving Certificate
QQI/FETAC level 1
QQI/FETAC level 2 Major award
QQI/FETAC level 2 Minor award
QQI/FETAC level 3 Major award
QQI/FETAC level 3 Minor award
QQI/FETAC level 4 Major award
QQI/FETAC level 4 Minor award
QQI/FETAC level 5 Major award
QQI/FETAC level 5 Minor award
QQI/FETAC level 6 Major award
QQI/FETAC level 6 Minor award
Validated Programmes in LCETB FET Service 2013
Level Major Award includes
Special Purpose
Minor Award
Level 1 2 13
Level 2 1 22
Level 3 4 98
Level 4 10 82
Level 5 92 295
Level 6 19 68
Total 128 578
*These figures do not take into account multiple versions of majors/minors
Profile of Validated Programmes in LCETB FET Service
Locally and Nationally Devised Programmes
Number of QQI Programmes by Level
Co. Limerick
City of Limerick*
Co. Clare* FAS* No. Of Programme Versions
Level 1 - - 2 - 1
Level 2 1 1 1 - 3
Level 3 3 4 2 2 4
Level 4 4 6 2 2 1 5 4
Level 5 11 42 19 52 2
Level 6 2 15 3 6 2
Developed locally by Co. Limerick VEC Developed Nationally by FAS
Developed locally by City of Limerick VEC Developed Nationally by ETBI/FESS
Developed locally by Co. Clare VEC
Unique Minor v’s Total Minors
Level Minor Awards Minor Awards including different versions
Level 1 13 14
Level 2 22 44
Level 3 98 199
Level 4 82 207
Level 5 295 790
Level 6 68 178
Total 578 1432
This compares the number of minor awards both including and excluding duplicates
Approaches to QA in LCETB FET Service
8 Legacy QA Agreements
Different approaches taken
to development of policies and procedures
to the monitoring of policies and procedures
Structures and resources allocated to QA
To programme development and validation
to how we conduct assessment and authentication
Adult Education Centres and LCFE
Legacy Provider Structure
FET Service
Further Education
and Training
VTOS
(7) AEGIS
(3)
BTEI
(64)
Youthreach
(11)
CTCs
(2)
Training Centres
(2) Contracted
Training
SFAE
FE Colleges & Schools
(7)
Community
Education
(98)
Adult & Basic
Education
(80)
Research & Development
Other Support Services
800 staff across the FET Service
Models and Approach to Quality Assurance Development
QA Model Approach to Provider Development
Members
Limerick City AES
•Common Policy areas, using FETAC guidelines but amended to suit organisational focus. •Evidence Folder for each learning programme •Supportive process to explore best approach to QA for community partners
Participative process designed by AEO and Development Team – 3 cross-programmes working groups (staff reps with expertise in policy area) - each of which focused on 2/3 policy areas - drafting relevant policy Statements, and procedures.
All staff were consulted (incl. admin, ancillary, etc around specific policy issues.
Clare AES •Moved from individual centre agreements to one agreement. •Centralised EA and RAB •QAF chair steering group, process co-ordinator, self evaluation.
All development through QA steering group, all programmes represented, working groups (Programme Development, Handbooks, Self-Evaluation etc)
Youthreach, VTOS, BTEI, Literacy, Community Ed, Guidance
Co. Limerick AES
•Common Policy areas, using FETAC guidelines •Each centre developed own approach to IV & EA •Strategic Team responsible for elements of programme development
QA Agreement developed by QA Facilitator in collaboration with AEO and Strategic QA Group (Literacy Co-ordinators, Community Ed. Facilitator, BTEI and AEO)
Youthreach, VTOS, BTEI, Literacy, PLC’s
Models and Approach to Quality Assurance Development
QA Model Approach to Provider Development
Members
Training Centres
•National FÁS model, centralised procedure, programme, assessment. Standardised approach.
Draft by Curriculum and QA Dept.
Consultation nationally
Shannon, Limerick, Contracted Training, Community Training
Clare PLC’s •3 individual PLC’s separate provider registration. •Separate to Clare AES, shared only in PAA process
Ennis Kildysart Ennistymon
LCFE •FETAC/QQI in 2006 All staff involved in writing & reviewing of policies and procedures
Director, Deputy directors, QA coordinator, Examinations officer.
QA Supports & Resources
Legacy Structure Current/Future Structure
Challenges
• CLVEC: 3 local Development Workers incl. one with QA Focus and M&E Focus
• Clare VEC: 1 local QA
Development Worker • Co.Limerick VEC: QQI
Coordinators • FAS Training Centres:
TSOs
• Regional focus of R&D Team with 2 members on regional QA and Prog. Development, and M&E.
• Regional policy being
devised for programme development and validation
Gap left to identify/resource vital support/coordination of QQI IV and EA processes at local level. Gap left to identify/resource monitoring and evaluation of programmes. Need for measured and agreed approach to looking at duplication, etc. Changing role of TSOs in the absence of a national system
Challenges and Implications
Challenges for LCETB Implications for QQI/ETBI/SOLAS
Alignment of QA systems and approaches Guidance and capacity building
Change Management re. support structures and resources necessary for a meaningful QA system
Lobby with SOLAS and ETBI about the urgent need for resources to support an effective QA system for the FET sector
Broader mandate of LCETB to adult learners in our communities – how to maintain supportive role with community partner around quality standards (even for non QQI providers)
QQI need to ensure re-engagement conditions do not result in exclusion of community based providers best placed to engage with hard to reach learners.
Business/Service Planning will demand cost effectiveness analysis on accreditation bodies
Clarify the benefits/supports provided for ETBs by QQI in exchange of fees
Planning and Reporting Systems:MIS/PLSS
Ensure QBS search facility meets demands for accreditation data from SOLAS
Restructuring of Organisation
Service -wide Strategic Planning process
Service/Business Planning process
LCETB Sharepoint Portal development
QA Alignment Process ( including Service Wide Programme Development and Validation Process)
Current LCETB FET Service Initiatives underway
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