Lars Björnshauge1 Lund University Libraries Head Office Open access policy and strategies of Lund University and DOAJ International Conference on Strategies.

Lars Björnshauge 1

Lund University LibrariesHead Office

Open access policy and strategies of Lund

University and DOAJInternational Conference on

Strategies and Policies on Open Access to Scientific Information, Beijing, June 22nd-24th, 2005

Lars Björnshauge

Lund University Libraries

Sweden

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Outline of presentation

1. Working with issues of scholarly communication – at the national and local level

2. Update on Directory of Open Access Journals (DOAJ)

3. How to promote OA-material in digital library services

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Workingwith issues of Scholarly Conmmunication

at the national level

• Swedish Resource Center for Scientific Communication

• Swedish Association of Higher Education (SUHF)

• SVEP – The Swedish E-Publishing Project

• Swedish Research Council

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Creating Awareness in universities (and elsewhere!):

• Swedish Resource Center for Scholarly Communication– Operated by Lund University Libraries– A cooperative network– Contributing to seminars etc.– Rich Web-site – www.sciecom.org/– OA-journal: sciecom info

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SVEP (Electronic Publishing in Swedish Universities)

• Aim:– Promote and coordinate the development of

electronic publishing at Swedish Universities– Standards, interoperability, formats– National search service for thesis

• Funded by BIBSAM (Royal Library, Sweden)

• Participants:– Uppsala, Gothenburg, Lund etc.

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Accomplishments so far

• Swedish Association of Higher Education– IPR-agreements discussed– Common metadata format– Signed the Berlin Declaration on Open

Access, November 2004– Taken up the recommendations of the Berlin3

meeting in Southampton

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Accomplishments so far

• The Swedish Library Association– Signed the Berlin Declaration May 2005

• The Swedish Research Council– Signed the Berlin Declaration May 2005– Implementation plan to be decided autumn 2005

• Common workshop between the Association of Swedish Higher Education, the SVEP-project and the Swedish Research Council in planning

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Observations

• All activities count and have importance

• Important to involve decision makers in discussions– IPR-agreements, formats etc

• Everything counts and contributes to getting the – so far – small snowball rolling!


Working within the university

The main problem – creating awareness! Making researchers aware Making university decision makers aware

The pricing issues the starting point, but rapidly moving beyond that

Workflow issues are very important


Lund University - recommendations• Mandatory registration of all published works in

the Institutional Repository (LU:research)• Authors should use the model license

agreement when submitting works to publishers• Authors should deposit their works in the

Institutional Repository

• Scholarly Communications and E-Publishing Advisory Board appointed by the Vice-Chancellor


Lund University

• Intellectual property rights agreements:– Working group with representatives from the

Law Faculty, the University Legal Department, and the Library Head Office have proposed model licenses for Lund University

– http://www.lu.se/jurenh/INTERN/avtal.html– Retaining the right to deposit a pre- or postprint

in the Institutional Repository


www.lu.se/jurenh/INTERN/avtal.html


§ 2 Author´s right to use the Article

Copyright remains with the Author. This will be acknowledged by the Publisher in the copyright line.

The Author retains the right to use the Article:

- for research, educational or other purposes of the Author´s university/institution

- mounted on a server within the Lund University´s domains (posted to free public servers of preprints and/or articles in the Author´s subject area)

- in whole or in part, as the basis for further publications or spoken presentations


Institutional repository

http://lu-research.lub.lu.se/


Populating the repository

• Project idea: – Check databases for Lund University authors– Check records aginst the ISSN register to identify

Publishers– Check the Publishers against the Sherpa/Romeo-

database– Automatically identify which articles that can be self-

archived as postprints– Automatically identify authors e-mail address against

the local LDAP database– Automatically dump an email to authors asking if they

want us to archive their postprint - Yes/No– Archive the Yes!


Outcomes

• 337 e-mails sent• 109 positive replies• 200 full text articles added to the repository• Follow up mails has generated much more

interest– Authors registrering their full publications list– We are in the process of entering full lists of

publications of departments – with full texts as well.

• As of June 15th we archived full text no. 1000


Lund University Open Access policy

• Draft policy statement i process

• Decision by the University Board September 2005

• Additional staff will be allocated to the library in order to implement the policy


Observations

• Once again – all activities count and contributes to the awareness– Local and international initiatives

• Other developments contribute– Pressure for increased visibility– Global competition between universities– Accountability & Evaluation

• Workflows very important– The library as ”key stroking” unit



• Initiated during the first Nordic Conference on Scholarly Communication in Lund/Copenhagen October 2002

• Initially funded by Open Society Institute and co-funded by SPARC

• Project started January 2003• Service launched 12th of May 2003 with 300+

journals


• http://www.doaj.org/– A collection of peer reviewed open

access journals– All disciplines – all languages– One interface– Provide search service for end- users– Provide metadata harvesting services

based on OAI-protocol for libraries and other service providers

http://www.doaj.org/





Aims and goals

Increase visibility and access

= Increased usage

= Increased citation

= Increased impact

= Increased usage...


Selection criteria

• Agreed upon in the beginning of the project

• Open Access• Quality control measures, the journal must exercise

peer-review or editorial quality control in order to be included in the DOAJ.

• Scientific or scholarly content



Open Access – our definition

We define open access journals as journals that use a funding model that does not charge readers

or their institutions for access. From the BOAI definition of "open access" we take

the right of "users to read, download, copy, distribute, print, search, or link to the full texts of

these articles" as mandatory


Number of journals listed in the DOAJ

• May 2003: 300

• November 2003: 558

• May 2004: 1097

• November 2004: 1345

• June 2005: 1601


June 2005

• 1600+ journals• 400 titles (73.000+) with article level

metadata• Numbers growing• 150+ suggestions for new journals to be

included per month


So far …

• Global visibility and dissemination of records– Integrated in OPAC´s in many, many libraries– Several service providers are linking into DOAJ– Integrated in the services of aggregators (Ullrichs,

Ebsco, OVID etc.)

• Frequently referred to as the most important listing










Use of the DOAJ service

• Every month visits from 150+ countries• Requested files increasing• Distinct host served increasing• Amount of data transferred increasing• Visits from OAI-harvesters increasing• Number of abstracts presented increasing• Number of links to articles followed increasing





But still:• Lots of work to do:

– 150+ suggestions for ”new” journals every month

– Assisting publishers in creating and delivering OAI-compliant article level metadata

– Still many ideas for improvements



Where do we go from here?• Make journals aware of advantages in

having OAI-compliant article level metadata

• Personalization – MyDOAJ

• OA Articles from Hybrid Journals ??

• Secure long term funding:– Donations program to be considered


Promoting OA-material in Library & Information Services

• The problem: – conventional subscription based material

flows seamlessly into library services– supported by publishers, subscriptions

agents, aggregators etc.– how to expose Open Access material to

users??


The bundling strategy

The bundling strategy – is the strategy of the commercial ”big deal” publishers)

In terms of access and usage bundling means:

1. One database2. One single point of access – limited to the content

of one publisher3. Visibility for low usage (low quality?) journals


An integration strategy

An integration strategy – is a strategy for libraries

Integration means:1. One database

2. One single point of access – independent of publishers

3. Visibility for smaller, not-for-profit publishers

And

4. Visibility for Institutional or Subject based Repositories and Open Access journals


ELIN@ - Electronic Library Information

Navigator – an interface and managament

tool for the integration of information resources

developed by Lund University Libraries


ELIN@

Product neutral presentation of resources

24 000 000 records in one user interface Integration to local user database for

autentification etc.Personalized servicesAdvanced administration tools for customization

and electronic resource management


ELIN@

• Contents+16,000 journals, whereof+ 9,000 journals with metadata (cross

searchable on article level) +24,000,000 recordsOpen Archives (institutional & subject specific

repositories),DatabasesRecommended web-resources








ELIN@ A digital library tool developed by an academic library for academic libraries

A product neutral presentation of resources

24 000 000 records in one user interface

Publishers + Open Archives + Open Access Journals Integration to local LDAP-services (user database

for autentification etc.)Personalized services – my collection etc.Advanced administration tools for customization &

e-resources management In operation at 10 Swedish Universities, Regional

Health Care Services, and Ghent University, Belgium and …….


International Activities

Onsite ELIN@ in cooperation with International Network for the Availability of Scientific Publications (INASP):

Facilitating easy use of digital information resources in

low-bandwidth environments• In operation

– In Vietnam at Law Faculties in 4 universities– Rwanda– Uganda

• Installations under way in Pakistan

• Working with eIFL


[email protected]

www.doaj.org


More links• Swedish Association of Higher Education:

http://www.suhf.se/

• SVEP – Swedish E-Publishing Project: http://www.svep-projekt.se/english/

• Swedish Resource Center for Scientific Communication: http://www.sciecom.org/

• License to publish – author/publisher: http://www3.lu.se/jurenh/INTERN/ModellFF.pdf

• Publishing agreement – university/author: http://www3.lu.se/jurenh/INTERN/ModellFLU.pdf

Lars Björnshauge1 Lund University Libraries Head Office Open access policy and strategies of Lund University and DOAJ International Conference on Strategies.

Documents

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important slide

southampton slide

planning slide

strategies of lund university

swedish library association

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