LAKE WASHINGTON SCHOOL DISTRICT NO. 414 BOARD OF DIRECTORS' MEETING June 4, 2018 Individuals with disabilities who may need a modification to participate in a board meeting should contact the superintendent's office as soon as possible in advance of a meeting so that special arrangements may be made.
40
Embed
LAKE WASHINGTON SCHOOL DISTRICT NO. 414 BOARD OF …€¦ · Michelle Um – Lake Washington High School Byrce Charles Klinker – Lake Washington High School Anna Wang - Redmond
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
LAKE WASHINGTON SCHOOL DISTRICT NO. 414
BOARD OF DIRECTORS' MEETING
June 4, 2018
Individuals with disabilities who may need a modification to participate in a board meeting should contact the superintendent's office as soon as possible in advance of a meeting so that special arrangements may be made.
LAKE WASHINGTON SCHOOL DISTRICT
Board of Directors’ Meeting
L.E. Scarr Resource Center Board Room
June 4, 2018
5:00 p.m. Study Session Topic: Strategic Planning and Budget Location: Hughes 6:30 p.m. Reception for PTSA Scholarship Recipients, Innovation Program Funding Recipients, and 2018 Washington State ASCD Outstanding Young Educator Location: Lobby
Lake Washington Schools Foundation ($10,000) Merit: Tyler Paul Zangaglia, Eastlake High School Perseverance/Turn Around: Scott William Cavanagh, Tesla STEM High School
LWSD Staff/LW PTSA Scholarships - $500 scholarship Eleanor Jones - Thoreau Elementary Steve Okun - Redmond High School
Perseverance Scholarship - $1,000 college scholarship Lucas Jeffrey Wall - Eastlake High School
Turn Around Scholarship - $1,000 college scholarship Kalle Rose Benson - Juanita High School
Student Scholarships - $1,000 college scholarship Isaac John Perrin – Tesla STEM High School Divya Parimi - Eastlake STEM High School Shawdi Mehrvarzan – Juanita High School Jessica Wells – Juanita High School Michelle Um – Lake Washington High School Byrce Charles Klinker – Lake Washington High School Anna Wang - Redmond High School Khushi Manish Chaudhari - Redmond High School
Jane Wierenga Memorial Scholarship - $1,000 college scholarship Jamie Ellen Hudson - Juanita High School
LWEA/Karen Bates Scholarship - $1,000 college scholarship Daniel Liu - Redmond High School
Dr. L.E. Scarr Scholarship - $1,000 college scholarship Nicolas Woolwine – Lake Washington High School
At Large Scholarship - $1,000 college scholarship Bradley Ross Cagle– Redmond High School
AGENDA June 4, 2018 Page 2
Time Action Policy Tab Page
Recognitions
▪ Innovation Program Funding Recipients ❖ Sandburg/Discovery Community School - Creating Innovators ❖ Lake Washington Learning Community (Rush, Lakeview and Rose Hill Elementary
Schools) - Computer Science Leadership Program ❖ Lake Washington Learning Community (Franklin, Rose Hill and Lakeview Elementary
Schools) - STEM Symposium ❖ Einstein Elementary -Einstein PAL (Passionate About Learning) Time ❖ Thoreau Elementary - Attacking the Gap ❖ Rush Elementary - Family Engagement to Support Math Education ❖ Lake Washington High School - Urban Gardening ❖ Redmond Elementary/Middle Schools - Comunidad Matematica/Math Community ❖ Rockwell Elementary School - Outdoor Education Classroom
▪ Julian Cortes Villalba, Rockwell Elementary - 2018 Washington State ASCD Outstanding Young Educator
Public Comment GP-3 (Board Job Description)
Consent Agenda GP-8 (Annual Agenda Planning)
▪ Vouchers
▪ Minutes – {May 21 board meeting; May 21 and 23 study sessions} 1 1
▪ Human Resources Report 2 6
▪ Board Policy – GP-2-E4, Quorum 3 9 Second Reading/Approval
▪ Surplus Sale 4 10 Resolution No. 2254
▪ Donations 5 11
Non-Consent Agenda
▪ Approval of Board Policy B/CR (Monitoring CEO Performance)
June 29 all day Special Board Meeting for the purpose of interviewing
superintendent candidates, taking action to appoint superintendent,
and conducting executive session to evaluate qualifications of an
applicant for public employment.
Additional details will be disseminated early-June.
CONSENT AGENDA
A consent agenda has been established by the board in order to eliminate the time-consuming task of acting on routine and repetitive business items. These items are now placed in a consent agenda package and will be voted on at one time. If you see an item on the consent agenda that you would like to have publicly discussed, please discuss your concern with a board member prior to action on the consent agenda.
Lake Washington School District Acronyms
AMO: Annual Measurable Objectives AMAO: Annual Measurable Achievement Objective in English Language Proficiency AP: Advanced Placement AVID: Advancement Via Individual Determination B/CR: Board/CEO Relationship CAA: Certificate of Academic Achievement CADR: College Academic Distribution Requirements CBA: Classroom-Based Assessments CDSA: Common District Summative Assessments CEDARS: Comprehensive Education Data and Research System (CEDARS) CIA: Certificate of Individual Achievement CIP: Continuous Improvement Process CLT: Central Leadership Team COE: Collection of Evidence CTE: Career & Technical Education DIBELS: Dynamic Indicators of Basic Early Literacy Skills DLT: District Leadership Team (manager level and above, includes both certified and classified) EL: Executive Limitations (See Policy Governance) ELL: English Language Learners ELPA21: English Language Proficiency Assessment for the 21st Century eMAS: Elementary Mobile Access for Students EOC: End of Course ER: End Results (formerly known as ENDs). Goals set forth by the board, including the mission of the district. ESEA: Elementary and Secondary Education Act ESSA: Every Student Succeeds Act GC/CM: General Contractor/Construction Management GP: Governance Process (Board) HCP: Highly Capable Program HSBP: High School and Beyond Plan KISN: Kindergarten Intensive Safety Net KPI: Key Performance Indicators LC: Learning Community - The district is divided into four learning communities. Each one is made up of a high school and the elementary and middle schools that feed into it. The four learning communities are: Eastlake, Juanita, Lake Washington, and Redmond. LEAP: Learning Enhancement & Academic Planning MTSS: Multi-Tiered Systems of Support
MSP: Measurement of Student Progress NSBA - National School Board Association OSPI: Office of Superintendent of Public Instruction PCC: Professional Community & Collaboration PLC: Professional Learning Community PLIE: Planning, Learning, Implementation, and Evaluation Policy Governance: A governance process used by the school board. This sets forth “End Results (ER)” that the superintendent must reach, while abiding by “Executive Limitations (EL).” ER include the district’s mission. EL provide the boundaries for how the superintendent and staff can get to the goals. See the board policy section on web site for more information. Quest: Highly Capable program for students in gr. 2-8 RCW: Revised Codes of Washington RTI: Response to Intervention SALT: Strategic Advisory Leadership Team SIOP: Sheltered Instruction Observation Protocol SBA: Smarter Balanced Assessment SBE: State Board of Education SCAP: School Construction Assistance Program SGP: Student Growth Percentile sMAS: Secondary Mobile Access for Students STEM: Science, Technology, Engineering, and Mathematics WAC: Washington Administrative Codes
WaKids: Washington Kindergarten Inventory of Developing Skills WaNIC: Washington Network for Innovative Careers WCAS: Washington Comprehensive Assessment of Science WCAP: Washington Comprehensive Assessment Program WELPA: Washington English Language Proficiency Assessment WSIF: Washington School Improvement Framework WSSDA: Washington State School Directors Association
May 31, 2018 Siri Bliesner President, Board of Directors Lake Washington School District No. 414 Redmond, WA 98052
Dear Ms. Bliesner
I am transmitting herewith the agenda for the Board of Directors’ regular meeting of June 4, 2018 beginning at 7:00 p.m. in the Board Room of the Resource Center, 16250 NE 74th Street, Redmond, WA.
Order of Business
1. Convene, Roll Call
2. Approve Agenda
3. Recognitions 4. Public Comment
5. Consent Agenda
6. Non-Consent Agenda
7. Superintendent Search Update
8. 2018-19 Board Meeting Schedule
9. Program Report
10. Superintendent Report
11. Legislative Update
12. Board Follow-Up
13. Future Agenda Items
14. Debrief
15. Board Member Comments
16. Adjourn
Sincerely, Traci Pierce Superintendent
OFFICIAL MINUTES LAKE WASHINGTON SCHOOL DISTRICT NO. 414 Board of Directors' Study Session May 21, 2018
The May 21, 2018 study session was called to order by President Siri Bliesner at 6:00 p.m.
UCALL TO ORDER
Members present: Siri Bliesner, Cassandra Sage, Chris Carlson, Mark Stuart, and Eric Laliberte.
UROLL CALLU
The topics discussed were:
• Equity Policies, and
• Facility Planning
TOPICS
The meeting was adjourned at 8:30 p.m. UADJOURNMENT U
U____________________________________ Siri Bliesner, President U____________________________________ Traci Pierce, Superintendent Diane Jenkins
Recording Secretary
OFFICIAL MINUTES LAKE WASHINGTON SCHOOL DISTRICT NO. 414 Board of Directors' Study Session May 23, 2018
The May 23, 2018 study session was called to order by President Siri Bliesner at 5:30 p.m.
UCALL TO ORDER
Members present: Siri Bliesner, Cassandra Sage, Chris Carlson, Mark Stuart, and Eric Laliberte.
UROLL CALLU
The topics discussed were:
Superintendent Search Process
TOPICS
The meeting was adjourned at 8:40 p.m. UADJOURNMENT U
U____________________________________ Siri Bliesner, President U____________________________________ Traci Pierce, Superintendent Diane Jenkins Recording Secretary
Human Resources Board Report
June 4, 2018
NEW PERSONNEL
Name Position Location Salary/Rate Start Date Reason
Chon, Christy P3 Psychologist Special Services C-0 08/27/18 Budgeted
Conroy, Kelly NC Teacher Lake Washington HS A-0 08/27/18 Leave Replacement
Clark, Terry Health Services Specialist I Special Services $37.86 09/18/17 Budgeted
Demura, Jennifer P3 Teacher 18-19 SpEd Pool C-0 08/27/18 Budgeted
Erickson, Taylor NC Counselor Eastlake HS C-0 08/27/18 Leave Replacement
SITUATION GP-2-E4, Quorum, is being submitted for first reading. This policy is being updated to allow a board member to attend and vote at a board meeting via any communication platform. This revision will be presented for second reading/adoption at the June 4 board meeting. RECOMMENDATION The Board of Directors discusses the proposed revisions to Board Policy to GP2E4, Quorum, and approves first reading of the proposed policy changes.
GP-2-E4 Policy Type: Governance Process
Quorum A majority of the members of the board present at a meeting shall constitute a quorum for the transaction of the business of a regular meeting. “Present” or “in attendance” is defined as either physically present or present via a telecommunication platform as described below. When a quorum of three are present at any meeting, it shall be the practice to defer to another meeting any action which lacks unanimous concurrence. Should there be less than three members of the board present at a regular meeting, a time for the adjourned meeting shall be set by the members present, and such adjourned meetings shall be deemed a regular meeting. Adequate notice of the adjourned meeting shall be given to the absentee members.
Board members are not required to be physically present to attend a board meeting. Any or all board members may attend a board meeting and vote via any communication platform—including videoconference or teleconference-- that provides, at a minimum, simultaneous aural communication between those present.
Adopted: 07.07.03 Revised: 06.04.18 Lake Washington School District Board of Directors
-10-
SURPLUS OF EQUIPMENT AND BOOKS RESOLUTION NO. 2254
June 4, 2018
SITUATION In the normal course of district operations, materials and equipment become dated, damaged and in many cases, unusable or unsupportable. Our last surplus authorization for equipment was in January 2018. Since that time, we have been accumulating items that are no longer of any use to the schools or departments. In order to dispose of this equipment and materials, they must be declared surplus to the needs of the district. Resolution No. 2254 has been prepared to do this. Once this property is declared surplus by the board and appropriate public notifications are made, we will offer it for sale/redistribution consistent with the requirements of RCW 28A.335.180. This could include providing technology equipment to economically-disadvantaged students, sales to other private and public schools, sale to the general public, and/or disposal. As appropriate, we will use the state surplus warehouse for disposal. RECOMMENDATION The Board of Directors adopts Resolution No. 2254 declaring the equipment listed on the attached page as surplus to the needs of the district and authorizing the superintendent to proceed with the distribution, transfer, sale, or disposal of the items listed.
SURPLUS OF EQUIPMENT AND BOOKS
RESOLUTION NO. 2254 WHEREAS, in the course of normal operations, equipment and materials are purchased for use by the various schools and support functions of the district; WHEREAS, this equipment and these materials have been used and have fulfilled their useful life or have been replaced by other equipment, materials or vehicles which fulfill to a greater degree the needs for which the original equipment, material or vehicles were purchased; WHEREAS, it is no longer practical or economical to retain these items for possible future use due to cost of storage, handling, and maintenance. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Lake Washington School District, No. 414, declares that the personal property on the attached list is surplus to the needs of the district and that the administration is hereby authorized to dispose of this property in accordance with the regulations of the State of Washington.
APPROVED by the Board of Directors of Lake Washington School District No. 414 in a regular meeting held on the 4th day of June 2018.
BOARD OF DIRECTORS LAKE WASHINGTON SCHOOL DISTRICT NO. 414
Attest:
Secretary, Board of Directors
Quantity Unit Description
1 lot Activboard, Promethean, Assorted
1 lot Activotes
3 each Amplifiers
1 each Arbor Press, Dake
30 each Baseball Bats
2 each Baseball Catcher's gear
15 each Baseball Helmets
8 each Bookcase, double sided
1 lot Books, Curriculum
6 each Cabinet, Tool, Assorted
4 each Carrel, Study, Assorted10 each Cart, (AV, TV)
1 lot Carts, CresCor, food transport
1 each Cell Phone
1 lot Chairs, Assorted
11 each Chalk Spreaders
1 lot Clocks
1 lot Computer Parts (keyboards, components, mice)
1 lot Computers, Desktop , Assorted models
1 lot Computers, Laptops, Assorted
1 lot Computers, Netbooks, Lenovo x131e
1 each Computers, Tablet, Assorted
1 each Cooking Kettle, large
1 lot Desks, Assorted
5 each Digital Camcorder, Assorted
1 lot Digital Camera, Assorted
1 lot Document Cameras, Assorted
1 lot Drink Dispensers and misc. parts
1 each Drink Machine, Slushy
1 each Drum set
1 each Editing Controller, Casablanca
1 lot Electrical Supplies (bulbs, ballasts, switches, fixtures, misc. parts)
14 each File Cabinets
1 each Flat top Grill unit, large
1 each Ice Cream Machine, Soft serve, Single head
1 each Kiln, NDI JFF2000
2 each Kitchen Playset
1 each Laminator, Tahhsin TCC27001 lot Library books
1 each Locker, Berger Republic, steel, 6 unit
2 each Mats, High Jump
4 each Microwaves, Assorted
Surplus of Equipment and Books
Resolution No. 2254
June 4, 2018
2 each Mixer, Hobart, Commercial Food
1 lot Monitors, Assorted
10 each Musical Instrument Cases
2 each Musical Instrument, Keyboard
1 lot Network Computer switches, HP
1 each Oven, Market Force, Double stack, Electric Convection
1 each Oven, Pizza, Conveyer, Gas
1 each Oven, Southbend, Single deck, Electric Convection
1 each Oven, Vulcan, Double stack, Gas Convection
2 each Panini machines
1 each Paper Cutter
4 each Piano
1 each Planer, Delta ShopMaster
5 each Podium, Tabletop
3 each Pretzel Warmers
1 lot Printers, Assorted
1 lot Projectors, Assorted
2 each Radios
1 each Refrigerator
1 each Rope, 30 feet length
1 each Salad Bar, Refrigerated, Large, Green
1 each Slicer, Commercial, Food
1 each Soup Wells, Double, Campbells
1 lot Speakers
1 each Spring Tester, Rimac
3 each Stool, Metal
1 each Storage Shelf, Wood, 3 shelf unit
1 lot Tables, Assorted
16 each Trash Cans, small round
16 each Universal Gym Weight Machines
1 lot VCR, Assorted
7 each Vending Machines, Assorted
1 each Welder, TIG 330A/BP
1 each Welding Station
1 each Whiteboard, 96"x 3 1/2" x 48"
9 each Workbench, Assorted
5 each Work Table, Brodhead Garrett, with locker base
-11-
DONATIONS June 4, 2018
SITUATION Individuals and/or groups periodically desire to make monetary donations to the school district. Monetary donations which exceed $1,000 are submitted for board approval. Following is a list of those requests for the time period including the individual or group making the request, the amount of donation and the purpose for which the funds are to be used.
From Amount Purpose Louisa May Alcott Elementary PTSA to Alcott Elementary
$4,389.62
To purchase gym equipment ($1,200.00), emergency supplies ($2,189.62), and art supplies ($1,000.00).
Juanita Elementary PTA to Juanita Elementary School
$1,307.50
To support field trips.
Usborne Books and More to Mann Elementary School
$2,383.00
To support the library.
Rosa Parks PTSA to Rosa Parks Elementary School
$2,892.50
To support field trips.
Carl Sandburg PTSA to Sandburg Elementary School
$1,527.61
To purchase art supplies.
Laura Ingalls Wilder Elementary PTSA to Wilder Elementary School
$9,144.00
To provide stipends for math clubs, science club, and motor skills enrichment club.
Evergreen Middle School PTSA to Evergreen Middle School
$19,005.90
To provide stipends for multicultural, science, environmental, math, humanities, and family clubs; robotics; AVID; Web Master; Where Everybody Belongs; Building Instructional Leadership Team; and AV/Media Support ($12,315.90); and support professional development ($6,690.00).
Redmond Middle School PTSA to Redmond Middle School
$4,797.91
To purchase table tennis tables.
Donations June 4, 2018 Page 2
-12-
From Amount Purpose Eastlake High School Band Boosters to Eastlake High School
$1,052.40
To support band bus transportation.
Eastlake Wolfpack Association/Eastlake Robotics Booster Club to Eastlake High School
$2,641.30
To support robotics.
International Community School PTSA to ICS
$23,431.88
To provide stipends for ASB, Tech Crew, FBLA, Mock Trial, STAMP, Model UN, Honor Society, Safe Schools Ambassadors, HOSA, Summit, outdoor education, yearbook, and National Science Honor Society ($18,000.00); and support FBLA ($1,600.00), curriculum review ($2,695.00), and professional development ($1,136.88).
TOTAL $68,184.00
RECOMMENDATION
The Board of Directors accepts the donations as identified at the June 4, 2018 board meeting.
- 19 -
APPROVAL OF MONITORING REPORT EL-14, TECHNOLOGY
June 4, 2018
The Board’s Governance Policies call for the monitoring of each policy based on the annual calendar in GP-6. All areas of EL-14, Technology, are in compliance, and it is now being presented for approval. RECOMMENDATION The Board of Directors approves the monitoring report for EL-14, Technology, to the Board, as presented.
Executive Limitation 14 June 2018 Page 1 of 13
Lake Washington School District
Executive Limitation Monitoring Report
EL-14 Technology
June 4, 2018
Executive Limitation: The CEO shall establish and maintain technology systems and applications
consistent with accomplishment of the Board’s End Results.
Accordingly, the CEO shall:
1. Provide a comprehensive technology plan that directs the priorities and
outcomes for the expenditure of technology resources.
In
Compliance
Evidence
Overview
A comprehensive technology plan is developed and implemented in alignment with the district’s capital
technology levy planning cycle and in service to the district mission, vision and goals. The technology plan
operationalizes the district’s commitment to: keep pace with technology innovation that supports student
learning and staff effectiveness; develop and scale support systems and infrastructure to meet the needs of
our staff, students, and parent users; and, to ensure consistent, safe and secure network reliability.
During 2017-18, year four of the technology operations four-year levy plan was executed, including the
following:
• Continued year three of implementing multi-year, district-wide infrastructure projects funded by the
capital levy. These projects will greatly increase speed, resilience, and access for users across the
district, including:
▪ Physical Network Upgrade
▪ Voice System Unified Communications (Skype for Business)
Completion targeted for August 2018:
• Enhanced data network security to protect against evolving complex threats from outside and within the
network. Systems were added to detect and classify unknown devices, identify phishing or spam, and
identify and thwart intrusion.
• Transitioned network management to a national data and telecom firm. This transition occurred
throughout the school year as schools became commissioned onto the new physical network. The nine
schools remaining will be transitioned to the new physical network by the end of August 2018. The
managed services provide 24x7 coverage for monitoring, reporting, and threat mitigation.
• Implemented reconfiguration of classroom furniture and technology to support mobile teaching.
• Completed the selection process and began implementation of new interactive SMART panels to replace
• Completed the market review, RFI, and selection process of large format displays to replace aging
secondary classroom presentation equipment.
• Completed RFI process to update student laptops (for grades 6 and 9) that are more powerful, lighter in
weight by 1.1 pounds, and provide digital inking.
• Completed the first full cycle of the district wide Software and Web Application Request Process. The
process provides a consistent and supportable method for new digital content and instructional tools.
The process was updated to address required compliance with student privacy and safety regulations.
EL-14 Technology
Executive Limitation: The CEO shall establish and maintain technology systems and applications
consistent with accomplishment of the Board’s End Results.
Accordingly, the CEO shall:
Executive Limitation 14 June 2018 Page 2 of 13
1. Provide a comprehensive technology plan that directs the priorities and
outcomes for the expenditure of technology resources.
In
Compliance
Evidence {continued}
• Completed the requirements definition and selection for the following large systems in varying stages of
implementation: o Applicant tracking System o Professional Learning Management System o Volunteer Management System o Versatrans GIS Tracking System for Bus Drivers
• Completed migration of the student portal to the new website platform.
• Planned migration of parent portal to the new website platform. Migration will be completed after the
installation and implementation of the new Volunteer Management System.
• Started phase two of the website refresh where the current internal staff portal is transferred to the new
website platform.
2. Provide a comprehensive and functional technology infrastructure that
addresses needs of staff, students, and community.
In
Compliance
Evidence
The goal is to ensure that the Lake Washington technology infrastructure is robust, functional, and
comprehensive. Achievement of this goal requires ongoing commitment to stringent technology standards;
provision of adequate technical support; and, adherence to a realistic, consistent, and appropriate schedule
for upgrading technology equipment through voter approved technology levies.
Network Infrastructure
The district’s Wide Area Network (WAN) is segmented between physical and wireless connectivity for
endpoints that connect to a fiber-optic network that carries traffic from schools and buildings to the data
center and out to the cloud or internet.
Internet Bandwidth
The district’s available internet bandwidth was tripled in 2015 to 4 Gigabits (4096 Megabits) per second.
Work to make the available bandwidth capacity expandable was completed in September 2015 (expandable
up to 20 Gigabits).
• Average daily used bandwidth in the districtwide, as of March of 2018, was 1.1 Gigabits ongoing,
with spikes as high as 2 Gigabits.
• Average used bandwidth increased nearly 30% in the last twelve months and continues to grow as
shifts from paper to digital content and business processes continue to increase.
• A multi-year physical network upgrade is underway. It is needed to access the increased available
bandwidth capacity work completed in September 2015.
EL-14 Technology
Executive Limitation: The CEO shall establish and maintain technology systems and applications
consistent with accomplishment of the Board’s End Results.
Accordingly, the CEO shall:
Executive Limitation 14 June 2018 Page 3 of 13
2. Provide a comprehensive and functional technology infrastructure that
addresses needs of staff, students, and community.
In
Compliance
Evidence {continued}
Physical Network (aka Wired Network)
The physical network that connects all current sites run on fiber optic cable owned by the district. There are
10 (gigabit per second) connections from the Resource Center to Lakeview, Twain, Rush, Bell, Blackwell,
McAuliffe, Frost, Thoreau, and Dickinson Elementary Schools, Evergreen, Rose Hill and Redmond Middle
Schools, and Tesla, Eastlake, Redmond, Juanita, and Lake Washington High Schools. One gigabit per
second (Gbps) connectivity is available between all remaining sites and the district’s data center.
• Work is underway to increase the connectivity between all sites to 10Gbps by August 2018.
The district maintains a Wide Area Network that contains 1,260 network switches and routers.
• A capital levy project to update network devices that provide physical connectivity to endpoints and
wireless access points begins this summer and is scheduled to be completed by August 2018.
Wireless Network
The wireless network currently includes 1,950 wireless access points (WAP) that provide coverage at all
locations in the school district. Each classroom/area is outfitted with an access point rated to support 25
devices. Each access point can overlap zones to balance connections.
• A project began in January 2016 to upgrade all existing wireless access points to a modern cloud-
based system. This project was scheduled to be complete by August 2016, but was delayed. The
completion is dependent on wiring and other improvements needed to support the newer wireless
network in some schools. Eleven schools are scheduled to be completed by August 2018.
Data Center Infrastructure
The data center is located at the Resource Center. The data center supports physical and cloud servers as
well as other shared technical systems. The district is working to reduce reliance on physical servers and
many district servers have been moved to cloud services. The migration of physical servers to cloud services
started in 2016. The data center infrastructure includes:
Servers
The district currently maintains 193 servers plus a dozen other network appliances. The goal is for 80% of
our servers to be virtualized and/or moved into the cloud to reduce total cost of ownership and improve
disaster recovery and survivability.
• Work is continuing toward the goal of 80% virtualization as well as upgrading any at-risk hardware.
Currently, 69% of the servers have been virtualized using Microsoft Hyper-V technology. This
number fell slightly in 2017-18 due to the physical server needs of Skype for Business voice and
e911 systems (aka unified communications), security cameras and video management/storage,
electronic door systems, and Direct Access for student internet traffic.
• Twelve servers are now hosted on Microsoft Azure hosted cloud space.
EL-14 Technology
Executive Limitation: The CEO shall establish and maintain technology systems and applications
consistent with accomplishment of the Board’s End Results.
Accordingly, the CEO shall:
Executive Limitation 14 June 2018 Page 4 of 13
2. Provide a comprehensive and functional technology infrastructure that
addresses needs of staff, students, and community.
In
Compliance
Evidence {continued}
Storage
The district has six storage systems deployed in the data center including:
1. A StorSimple device with 10 Terabytes (TB) of on premise tiered storage. Tiered storage provides
solid-state fast storage for high-access data, slower storage for intermittently accessed data, and
300TB of cloud storage for archival data.
2. A Hewlett Packard Enterprise Virtual Array (EVA) holds 37 Terabytes (TB) of data and is used
primarily for high-access databases and virtual server storage.
3. A Dell network-attached storage with 16 TB of data with planned decommission in 2018-19.
4. An older Hewlett Packard modular smart array with 8 TB with planned decommission tied to the
completion of the project to refresh Staff, Student, and Parent portals.
5. A StorSimple 8100 with 18 TB of local storage has built-in deduplication and compression and now
connects with to 300TB in the cloud for archives and backups. It automatically replicates to the
Microsoft Azure cloud for offsite disaster recovery needs. District, student, and staff personal files
were moved to Office 365 cloud storage in 2014.
6. A sixth HP 3Par storage device that holds 100 TB was added to consolidate server and database
storage of older storage devices in February 2016.
A consolidation project continues which will reduce reliance on on-premise servers. Completion was
planned for Fall 2017, but was delayed as the District develops its Azure cloud strategy and completed its
migration to Office 365 of shared department folders and portal modernization.
Active Directory
Microsoft Active Directory (AD) is the user account authentication authority used in the district computer
network. Active Directory accounts provide authorized users access to district technology systems such as
email, portals, applications, and web-based resources. Six Windows Server Domain Controllers are
deployed to manage the enterprise level technology environment. Following best practice, one of these
servers is physical and the others are virtualized. Accounts for every staff member and student in the district
are currently supported. In addition, a limited number of accounts for authorized contractors and vendors are
managed. Currently 38,654 accounts reside on the lwsd.org domain. Parent accounts are maintained in a
separate domain. There are currently 21,000 active parent accounts. Student and parent account provisioning
is automated, but staff provisioning remains partially manual due to complexities of individual functions
and needs.
• Development work continues to move to Microsoft’s Azure Active Directory cloud solution.
E-Mail
The District utilizes Microsoft Office 365 for e-mail. Users can access their e-mail using Outlook online or
as a local client on their District computer device. Last year District Exchange Online servers processed
close to 32 million e-mail transactions.
EL-14 Technology
Executive Limitation: The CEO shall establish and maintain technology systems and applications
consistent with accomplishment of the Board’s End Results.
Accordingly, the CEO shall:
Executive Limitation 14 June 2018 Page 5 of 13
2. Provide a comprehensive and functional technology infrastructure that
addresses needs of staff, students, and community.
In
Compliance
Evidence {continued}
Software Provisioning
Increased demand for software titles and the move to mobile devices for students has required changes in
how software is provisioned. Previously, much of the software provisioning was done manually or over the
wired network and in lab environments. These changes require that most software is either web-based or can
be installed over the network. Reconfiguration of Microsoft’s System Center Configuration Manager
(SCCM) was completed to provision software for endpoint devices.
This system is capable of network-delivered imaging and software deployment. SCCM also assists with
license tracking and compliance as well as provides access to software by user role and need. Software can
be pushed to devices or provisioned in a manner that enables users to “pull down” available software and
install it to their own device through our “Software Center.”
In 2016-17, a Software and Web Application Request Process was created and implemented. Through this