Lake Travis FFA Alumni October 7 th, 2014. Agenda Alumni Membership and Communication Teacher and TCYS Update Spring Sponsorship Update Chapter Spring.

Lake Travis FFA Alumni

October 7th, 2014

Agenda

• Alumni Membership and Communication• Teacher and TCYS Update• Spring Sponsorship Update• Chapter Spring Contribution• Treasurer’s Report and Meeting Minutes• Annual Budget Review (2014 – 2015)• Chapter Fall Contribution• Volunteer Opportunities• SOB/SOP Drawing Kickoff• TCYS Buyers Fundraiser

Alumni Membership

• Paid Alumni membership– $60 per family (includes sponsor t-shirts)

• Actively attends monthly Alumni meetings• Actively participates in fundraising and

volunteer committees• Alumni membership form:

Lake Travis FFA Alumni will fully support those students whose parents are Alumni members in good standing

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Alumni Communication

• Email Distribution via Google Groups– Alumni, Swine, Goat/Lamb, Steer, Youth Fair, Junior

• Published LT FFA Directory• Communication Sign Up Form:

Just Google Lake Travis FFA orhttp://www.laketravisffa.ffanow.org

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Teacher Update

• TCYS Entry Deadline– Teacher Deadline: 10/17– TCYS Deadline: 11/1

• Student Membership• Barn Clean up

TCYS Update

• TCYS Hay bale Contest• Website

– http://www.traviscountyyouthshow.org

• Email Signup– http://www.traviscountyyouthshow.org/default.aspx?ID=31737

Spring Sponsorship Update

Thank you to:• Sheila and Preston Gregg• All LT FFA families that helped sell

Spring Sponsorship drive raised $14,400

LT FFA Sponsors (2014-2015)

LT FFA Sponsors (2014-2015)

LT FFA Sponsors (2014-2015)

LT FFA Sponsors (2014-2015)

Spring 2014 Chapter Support

• $3500 spending on chapter• Approved last spring• How we’re spending it:

1. Swine wash racks - $10002. Goat/lamb grooming stands (2) - $4003. New animal clippers - $8004. Greenhouse improvements - $8005. Professional barn appraisal - $500

Minutes and Financials

Posted Online at: http://laketravisffa.ffanow.org/default.aspx?ID=35250

Motion and vote

Treasurer’s Report (ending 9/30/14)• Balance: $19,692 (start) and $17,904 (end)

– Income: $2135 Membership + $2.43 Compass Rewards– Spending: $3500 Fall Chapter + 325 LT Football Add + 101 other

fundraising expenses

Meeting Minutes (5/6/14)• Posted online

Minutes Financials

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Microsoft Word Document

Annual Budget 2014-2015

• Fundraising/membership goal: ~$36,525• Budgeted spending: ~$42,482• Surplus (2013-2014): ~$15,957• Rollover (2014-2015): ~$10,000

Motion and vote

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Chapter Support Expense - Fall

• Alumni Contribution to Student Chapter - $3500– In-lieu of Student Fundraising activities

• Used towards Student Chapter Annual Expenses– Transportation to CDE/LDE events– Chapter Show Expenses– Workshop clinic expenses– FFA State Convention Travel Expenses

Motion and vote

Volunteer Opportunities

• Scholarship Chair (5): Beth Cotton• Annual Report Review Chair (3): John Janecek• TCYS Pen Decoration Chair (5): Michelle Ellisor• Animal Scholarship (3): Tanya Olvera-Breazeale• Social Committee Chairman (3): Sarah Bynum• Strategic Planning Coordinator (1): Trey Angly• New Officer Nomination Coordinator (1): Lisa Colley• Side O’ Meat Drawing Coordinator (1): Mitzi ? – not Angly

Committee Chair Duties:• Single point of contact for the Alumni Officers• Coordinates communication/schedules within the committee• Recruit your team

Volunteer Opportunities

• Steer Coordination: Erin Leon• Lamb Coordinator: Casey Cotton• Goat Coordinator: Preston Gregg• Swine Coordinator: Jennifer Cotton• Rabbit Coordinator: Ailene Crompton• Youth Fair Coordinator: Mitzi Angly• Junior FFA Coordinator: Tanya Olvera-Breazeale

Group Coordinator is responsible for proactively posting information to the Google group distribution list on a regular basis

SOB/SOP Drawing Kickoff

• October 7th – December 14th

• Drawing held at chapter show – December 14th

• Goal $14,500 (~$300/family)• No Buyouts• Selling at home football games (signup)– TBD

• $10 side of beef (w/ freezer) – 2 chances to win• $5 side of pork – 2 chances to win

Buyer’s Group Support

• 2014: $15K $62K• South East Buyers Group

– September 27th, 5:00 – 10:00pm, Creedmore, TX• Lone Star Cattlemen (www.lonestarcattlemen.com)

– Sportsman Soiree Wild Game Dinner• October 17th, 6:00 – 11:00pm, Travis Co. Expo Ctr• $150/ticket (tax deductible)

– LT FFA Alumni donating basket ($250)• Ronnie Smith Memorial

– Dinner, Auction and Music by Kevin Fowler• November 22nd, 7pm – midnight, Painter Horse Pavilion in Buda, TX• $100/ticket (tax deductible)

– LT FFA Alumni donating basket ($250)

Important Dates

• 10/4: Bowie lamb & goat show• 10/11: Guadalupe Co. lamb & goat show• 10/11: Hendrickson FFA lamb & goat show• 10/17: TCYS Entry Deadline (11/1)• 10/18: Bobcat Classic show (no swine)• 10/21: TCYS lamb & goat validation @Expo Ctr• 10/25: Manor lamb & goat show• 11/1: LT FFA lamb & goat show• 11/4: Next Alumni/Chapter meeting

Meeting Adjourned