Lake Travis FFA Alumni January 6, 2015. Agenda Teacher Update Meeting Minutes Treasurer’s Report Side O’ Meat Fundraising Update TCYS Alumni Buyers Fund.

Lake Travis FFA Alumni

January 6, 2015

Agenda

Teacher UpdateMeeting Minutes

Treasurer’s ReportSide O’ Meat Fundraising Update

TCYS Alumni Buyers FundCommittee Updates

TCYS UpdatesTCYS Schedule

Important Dates

Teacher Update

• TCYS Forms to complete– Permission Slip– Emergency Medical and Field Trip Info sheet– Transportation Waiver– Junior Eligibility Form

• TCYS Responsibilities– clean-up– tear-down

TCYS Board Update

Carrie Youngor

Erin Leon

Meeting Minutes

Motion and vote

Meeting Minutes (12/2/2014)

Posted Online at:http://laketravisffa.ffanow.org/default.aspx?ID=35250

Treasurer’s Report


Treasurer’s Report (ending 12/31/14)• Balance: $19,639 (start) and $28,849 (end)

– Income: • $9,445 Side-o-Meat drawing + $15 Rebates

– Spending: • $250 Chapter Show

Motion and vote

Side O’ Meat FundraisingUpdate

Side of Beef Winners

Side of Pork Winners

Income• 2014 Gross Sales:– $14,000 (goal)– $10,370 (actual)

• 2014 Net Sales:– $10,300 (goal)– $6,695 (estimated)

• 2013: $13,319 (gross) / $10,769 (net)

• 2012: $14,351 (gross) / $13,008 (net)

Side O’ Meat FundraisingUpdate

TCYS Alumni Buyers Fund

Income–$3,600 short in Side-O’Meat

Fundraiser–$400 short in Fall Pet Shot Clinic

Recommended TCYS Buyers Funds: $13,000 ($17k budgeted)

Committee Updates

• Scholarship: Beth Cotton (chair)• Annual Report Review: John Janecek (chair)• Animal Scholarship: Tanya Olvera-Breazeale (chair)• Social Committee Chairman: Sarah Bynum (chair)• Strategic Planning Coordinator: Trey Angly• New Officer Nomination Coordinator: Lisa Colley• Side O’ Meat Drawing Coordinator: Mitzi Parris

TCYS Update – Buyer’s List

Buyer’s List on LT FFA Web

Go to LIVESTOCK INFORMATION / TRAVIS COUNTY YOUTH SHOW page


TCYS Update – Cantina

• Committee Chair– Karl Arneson

• $60 per family (w/ wristbands) – $5 per meal for family guest

• Meal Times – Breakfast 6:30 – 8:30– Lunch 11:00 – 2:00– Dinner 6:00 – 8:00

TCYS Update– Logistics

• Committee Chair– Casey Cotton

• January 18th (Sunday), 12:00pm till done• Show Barn Clean up @EXPO Center• LT FFA volunteers required by TCYS

TCYS Update – RV

• RV Committee Chair– Pat McGee

• Reminder – pay TCYS for site reservation• Last call for RV reservation– You must arrange your own RV– See RV email for vendor information

TCYS Update – Herdsmanship

• Decorating Committee Chair: Michelle Ellisor – Decorate TCYS pens Wednesday 1/14 4:00 – 9:00pm

• Herdmanship Chair: Erin Leon– Will provide a student duty roster of cleaning times

• TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser)– 2*$8 = $16 per animal

TCYS Update – Cost Summary

• Cantina/wood/propane $60 per family– $5 per meal for family guests at meal

• TCYS Shavings $16 per animal (2 bags)

Bring1 case of water and 1 case of soft drinks

per family

TCYS Update – BYOS

Things you should bring for yourselves:– Checkbook/cash– Jackets, gloves, hats, etc.– Rain jacket/poncho– Chairs– Flashlights– Solo cups

TCYS Update – Sale Auction

• If you make sale:– We will have a special meeting for those families

to explain what this means– Probably Mon/Tues after TCYS but watch for

announcement– Your child will need to attend auction at TCYS Expo

Center on Friday 1/23, 10:00am - dark– Adults are encourage to attend for dinner and

open bar

TCYS Schedule

Thursday - 1/15• 7:00am - 10:00am Steers, Goats, Lambs, and Swine Check-in• 10:00am - 12:00pm Rabbit Check - Followed by judging• 10:00am – 12:00pm Market Poultry Check-In• 3:00pm - 7:00pm Youth Fair Check In - Banquet Hall• 5:00pm Classify Lambs• 6:00pm Market Poultry Show

Friday -1/16• 8:00am Market Lamb Show• 9:00am Youth Fair Projects Judged• 10:00am Youth Fair Group Project Interviews• 12:00pm Market Goat Show• 4:00pm - 7:00pm Youth Fair Open to the Public• 7:30pm CPRA Rodeo

TCYS Schedule

Saturday - 1/17• 7:30am - 4:00pm Market Swine Show (barrows/gilts)• 8:00am - 4:00pm Youth Fair Country Store Open• 4:00pm Mini Cattle Show• 5:30pm Market Steer Show• 7:30pm CPRA Rodeo with Special Guest, Rick

Trevino

Sunday - 1/18• 8:00am - 12:00pm All Steers, Swine, Goats, and Lambs

released• 8:00am - 12:00pm Youth Fair Check Out• 8:00am - 12:00pm Declaration of Sale Items• 12:00pm Show Barn Clean Up

TCYS Schedule

Wednesday - 1/14• 4:00pm - 9:00pm Set Up Herdsman - Show Barn

Thursday - 1/22• Sale Prep Day

Friday - 1/23• 10:00am - dark Youth Fair and Livestock Auction

Important Dates

• 1/7 (Wednesday) - TCYS Board Meeting, 7pm• 1/14 – 1/18 (Wednesday thru Sunday) Travis County

Youth Show• 1/19 or 1/20 (Monday or Tuesday) - Special

meeting for families that make TCYS sale• 1/23 (Friday) - TCYS Youth Fair and Livestock

Auction• 2/3 (Tuesday) - Next Alumni/Chapter Meeting

MeetingAdjourned

Lake Travis FFA Alumni January 6, 2015. Agenda Teacher Update Meeting Minutes Treasurer’s Report Side O’ Meat Fundraising Update TCYS Alumni Buyers Fund.

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