LAIDLEY SHS BYOx Program Consultation. Current Context of Laidley SHS National Secondary Schools Computer Fund (2010 – 2013) $419 million in funding.

LAIDLEY SHS

BYOx Program Consultation

Current Context of Laidley SHS

National Secondary Schools Computer Fund (2010 – 2013) $419 million in funding to help Queensland Government schools achieve a 1:1

student to computer ratio in grades 9 – 12.

Enabled Laidley SHS laptop program At school

Take Home

1 Computer in the back of classrooms

Computer rooms of desktops – specialty labs, junior classes 529 devices for students to use (415 NSSCF + 114 school

maintained) Laidley SHS required to maintain 114 devices out of the schools budget – over

a 4 year rolling cycle

Shift in Teaching and Learning

With the addition of 325 laptops in grades 10 – 12, there was a significant shift in how teachers delivered their lessons.

Flipped classrooms

Use of digital resources The Learning Place Crash Course Khan Academy

Digital textbooks One Note shared note books

Staff Feedback survey

Benefits of having students with laptops Higher Order Thinking (60%) Individualised work programs (87%) Catching up on missed work (81%) Ability to offer a variety of pedagogical (teaching practice)

tools (65%) Sending work home to students (78%)

Disadvantages of students having laptops Inappropriate use (78%) Not Charged (84%) Time without a laptop due to breakages (70%) Students forgetting to bring them (51%)

Student feedback survey (year 11 and 12 students)

Within the following subjects, the percentage of students saying they use a computer every lesson

English - 80%

Science - 90%

Maths - 22%

SOSE - 70%

Business – 90%

In the following subjects, the percentage of students saying they use a computer at least once per week

Art - 90%

Home Economics (Hospitality) - 90%

Manual Arts - 84%

Staff and Student feedback

Common uses of student devices (staff perspective) Office Suite (Word, Excel, PowerPoint etc.) – 84%

Assessment drafting – 95%

Research – 95%

Multimedia videos – 60%

Common uses of student devices (student perspective) Office Suite (Word, Excel, PowerPoint etc.) – 91%

Assessment drafting – 91%

Research – 95%

Multimedia videos – 30%

The BYOx Technical Solution

School installs a special $30 000 switch that: is secure

allows safe connection to internet with content filtering

enables access to network drives and printing

eliminates risks of file sharing over the school network

Students with personal devices join the school BYOx network once-off through an “On-Boarding” process, then use student username and password to connect

Connection can be broken for various reasons and will then need to re-join to BYOx network

Students with school devices connect to the school network using student username and password to connect

Proposed School IT Model

CLASSROOM PODS

COMPUTER LABS

BRING YOUR OWN DEVICE (BYOx)

SCHOOL TAKE HOME HIRE PROGRAM (2016 Only)

SCHOOL TAKE HOME EQUITY HIRE PROGRAM (Ongoing)

HOT SWAP POOL

Classroom PODS

Year 7 Classrooms (64 laptops)

6 classes x 8 laptops

1 trolley of 16 laptops

Other Specialist Areas (Max 10 laptops)

Music classroom

Special Education

Library

Computer Labs

Minimum of 2 computer rooms

Film & TV Lab (20 laptops)

Graphics Lab (25 computers)

General lab (25 computers - to be decommissioned at end of 2016)

No. of computers per lab could decrease as a higher proportion participate in BYOx scheme

Bring Your Own Device (BYOx)

Available to all students, however not required for Year 7 students

Charge approximately $50 annually to connect to the school BYOx network Network licence ($16), ADOBE software ($12) & Tech Support ($22).

Devices must meet minimum specifications and may or may not include the full range of devices (eg IPADs, phones etc.)

Able to connect up to 3 devices on one student connection licence

Microsoft Office can be installed free on student or staff personal devices

Must have up to date virus protection

Support for parents to purchase of devices (school portals, minimum standards,)

Supporting Parents to Buy BYOx Devices

School cannot purchase and on-sell to parents

School must be fair to individual companies when providing parents with information to purchase devices

Minimum standards and operating system compatibility will be defined

Various price range options will be provided

A range of price range options will be provided

Various companies provide buyers portals eg Dell, Acer, Harvey Norman etc.

View Dell Portal at https://myschoolshop.qld.datacom.com.au/dellbyod

HOLD OFF PURCHASING DEVICES UNTIL SCHOOL CONFIRMS MINIMUM STANDARDS AND OPERATING SYSTEM COMPATIBLITY

School Take Home Hire Program

300 available ACER devices with most out of warranty at end of 2015

Most laptops should last until the end of 2016 before disposal

However some students complain about the condition of these devices

First priority for Year 12 students

Will need to sign School Take Home Agreement Form

Need to reserve some spares laptops to use for parts or replace broken devices not worth fixing when out of warranty

Possible charge of $120 - $150 with possible fee structure for damage/repair (TBA)

There is no plan for an AT SCHOOL HIRE SCHEME

School Take Home EQUITY Program

Provide a take home computer at a significantly reduced cost of $40 - $50 per year (about 1/3 of regular Take Home Program fees)

Possible fee structure for damage/repair (TBA)

A limited number of these devices will be available

Will need to sign School Take Home Agreement Form

Suitable for families that cannot afford other schemes and/or multiple student families

Need to determine process for parents to apply for an EQUITY device and be prioritised for this scheme

School plans to have EQUITY devices available for up to 10% of students per year

Hot Swap Pool

Loan machine for students who need to repair their personal device

Loans for a limited time only (eg 2 weeks)

Only if school devices are available

May or may not be a small rental fee or a security deposit for this service

Possible fee structure for damage/repair (TBA)

Will need to sign School Take Home Agreement Form

School Budget - Income

Income includes

School ICT Grant from Dept. of Education $15 000 / year

School grant (out of $130 000 / year) $80 000 / year

School Contribution to purchase Technical Solution $15 000 in 2015

P&C Contribution to purchase Technical Solution $15 000 in 2015

P&C Annual Contribution (TBC) $ 5 000 / year

Additional School Fees (Additional $35/year) $22 000 / year

Parent BYOx and TAKE HOME Fees (2016) $45 000 in 2016

Parent BYOx and TAKE HOME Fees (2017 onwards) $32 000 in 2017

TOTAL INCOME OVER 4 YEARS FROM 2016 $655 000

School Budget - Expenses

Expenditure over 4 years includes: Server, switch and wireless replacement and upgrade $ 46 000

Student computer labs, pods and equity computers $ 89 500

Staff administration computers $ 27 000

Computer maintenance $ 12 000

IT Technical Support (1.4 FTE) $367 000

BYOx Technical Solution, annual fees and replacement $ 65 500

Software (Adobe school and students licences, Papercut) $ 46 500

TOTAL EXPENDITURE OVER 4 YEARS FROM 2016 $653 500

Financial Implications for Parent

Working Party’s current financial modelling suggests the following approximate costs associated with school IT

This will be dependant upon gaining greater clarity of how many students will BYOx and require EQUITY devices

BYOx - Annual connection fee$50 per year

School TAKE HOME Laptops $120 to $150 per year

School TAKE HOME EQUITY Laptops $40 to $50 per year

Increase in general school fees $30 to $40 per year

BYOx Costs to Parents

Annual Fee to connect BYOx device to school $50 / year

$16 / year for BYOx licence fee (required to connect)

$12 / year for Adobe Master Collection software packages

This bunch of photo, web and video editing software packages is beneficial for all students

Software costs $600/year for a regular version or $180/year for student version

$22 / year in contribution to IT Technician costs

This purchases 33 minutes of IT Technician time per year at $40 per hour

Enables support to connect, reconnect and undertake basic trouble shooting

TAKE HOME PROGRAM Costs to Parents

School TAKE HOME Laptops - $120 to $150 per year

School TAKE HOME EQUITY Laptops - $40 to $50 per year

Laidley SHS - $90/year in 2015

Other local schools currently charging $120 to $200/year

Laptops now out of warranty and school now will incur costs to repair and replace

Increase in General School Fees

In comparison to other high schools in the broad Lockyer Valley / Toowoomba and Ipswich region,

Laidley SHS is in the lower band of socio-economic status (ICSEA Score)

Laidley SHS uses a user pays system based on subject choices rather than everyone paying more for subject fees whether you do a resource intensive subject or not.

Laidley SHS has the cheapest base school fees (by $30 - $180 per year)

Laidley SHS charges the least for NSSCF Take Home Scheme (by $30 - $60 per year)

Laidley SHS has the cheapest Visual Arts fee (by $25 to $40 per year)

Laidley SHS charges only $20 more for Hospitality however we provide all ingredients (including meat, veges, fruit etc.) whereas other schools require students to bring main ingredients to school.

Laidley SHS has one of the cheapest Furnishing fees (by $25 to $40 per year) excluding Harristown SHS whose base fee for every child is $53 higher than our base fee.

Current School Fees ComparisonICSEA Score Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Laptop BYOx Furnishing Hospitalit

y Visual Art

Bundamba Sec College 901 200 200 200 200 200 200 - - -

Ipswich SHS 914 235* 235* 235* 235* 235* 235* 120 - - -

Lowood SHS 924 ? ? ? ? ? ? 150 +25*

Laidley SHS 927 160 160 130 130 130 130 90 110 70* 35

Rosewood SHS 929

Harristown SHS 950 183 183 183 183 183 183 60 50 75Lockyer District SHS (2014 Data) 956 180 150 150 120 120 90 135 50 60

Toowoomba SHS 959 170 170 170 170 170 170

Toogoolawah SHS 967 160 160 160 160 160 160 120 50

Centenary Heights SHS 1017 310 310 310 310 310 310 150 45 65

School Fee Comparison – Year 9

Laidley SHS School fees for Year 9 students in 2005 was $110 / year.

This included School Fee ($90), Internet ($15) and Printing ($5)

Laidley SHS School fees for Year 9 students in 2015 is $130 / year.

This included School Fee, Internet and Printing

This represents an increase of only 1.75% per year over 10 years compared to CPI increase of 3.10% over the same time.

If 3.10% CPI increases were made annually over last 10 years, school fees would have been $150 / year in 2015.

Feedback from initial survey

Cost of devices / Equity

Appropriate Use of Devices

Minimum Specifications

Device Security

Insurance

Maintenance / Repairs

Filtering

Software

Where to from here?

Consultation feedback survey https://www.surveymonkey.com/r/2R88RXG

Working party meeting 3 to finalise a BYOx proposal

P & C meeting (7th October 2015) to endorse BYOx proposal

Parent Launch evenings to explain all details for 2016 (week 3 – 4, term 4)

Student and Staff education sessions (week 4 – 5, term 4)

Week 8 – 10 term 4 – Trials of BYOx with selected students