LADIES’ CIRCLE INTERNATIONAL FRIENDSHIP AND SERVICE LCI DIRECTORY, RULES AND GUIDELINES 2013 – 2014 www.ladiescircle.org
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LADIES’ CIRCLE INTERNATIONAL
FRIENDSHIP AND SERVICE
LCI DIRECTORY, RULES AND GUIDELINES 2013 – 2014
www.ladiescircle.org
1
LCI President’s Pin 2013 – 2014
The surplus from the sales of the
LCI President’s pin
will go to the
International Service Project
The pin can be ordered with
LCI President Cindy Kempeneers
or from any other Board Member
for a price of 5 Euros
Warm thank you to the company DRUKKERIJ LEEN NV for sponsoring the printing
of this directory !
2
Dear Circlers,
This small book called the Directory 2013-2014, will be your handbook for the year and a
guide to a world of friendship. It contains the LCI Board contact details, important LCI dates,
some general LCI information, our rules and guidelines updated according to the voting at
the LCI Conference 2013 in Zambia, the contact details of the national boards of our full and
associate member countries and of course details about the International Service Project
2013-2014 ‘Children of the Dump’, introduced by Ladies’ Circle Belgium.
I encourage you to read this little book, you will quickly notice that it contains all the
information that you need to Put Your Heart Up in circling. Don’t hesitate to download a soft
copy from the website and/or print it in pocket size, to have it in your handbag, just in case,
and nice to have at LCI meetings.
This LCI’s year logo is a teddy bear wearing a pink T-shirt, Putting its Heart
Up for LCI in 2013-2014 and representing love, care, sympathy, friendship,
warmth, comfort. And that’s what LCI stands for.
• Put Your Heart Up for travelling and visit each other to stay connected and share
ideas, not only within Ladies’ Circle, but also walking Side by Side with other local,
national or international service clubs.
• Put Your Heart Up for recruitment, which is crucial to guarantee our future. Tell
people we are a special and unique international organization, working together in
friendship for service.
• Put Your Heart Up for people in need, giving them some of our time and give
them a little happiness.
• Put Your Heart Up for ‘Children of the Dump’ and donate some of your local and
national charity fund to the International Service Project. The children in Cambodia
need our help!
These are my main ideas behind my logo and motto, which will hopefully inspire you for this
LCI year and I am sure we are all ready to learn from each other and to broaden our Ladies’
Circle experience under this year’s motto.
I wish you all a wonderful time in Friendship & Service.
Till we meet somewhere in 2013-2014 !
With all my love,
Cindy Kempeneers
LCI President 2013-2014
Put Your Heart Up
3
CONTENTS
Page
International Service Project 2013 – 2015 4
Dates, International Conferences and bank information 5
LCI Board 6
LCI History
Past International Charity Projects
LCI Logo
8
9
9
Additional information 10
Member Associations 11
Past LCI Officers 12
Past LCI Conferences and mottos 13
Full Member Countries 14
Associate Member Countries 41
Ladies’ Circle International Rules 48
1. Constitution 48
2. Definitions 48
3. Aims and objectives 48
4. Rules governing membership 49
5. LCI Board: nomination, powers and duties 50
6. LCI Council: nomination, powers and duties 52
7. Rule governing AGM, Council and Board Meetings 53
8. Rule governing finance 54
9. Standing orders for AGM 57
10. Rules for LCI Travel fund 58
11. Rules for LCI Charity fund 59
12. Rule for LCI Associate Member fund 60
13. Rules for LCI Extension fund 61
14. Rules for International Transfer 62
Ladies’ Circle International guidelines 63
1. Index 63
2. General information about LCI 64
3. Year Planner for the LCI Year 70
4. The duties of the National Associations 72
5. LCI’s official visits to the member countries 80
6. Mid Term Meetings 82
7. LCI Conference and the LCI AGM 83
8. How to begin a circle in a new country 90
9. LCI Board 94
10. LCI’s information package 98
4
LADIES’ CIRCLE INTERNATIONAL SERVICE PROJECT
2013-2015
"Children of the dump" was founded in late 2004 by a group of Belgian travelers, shocked by the appalling circumstances in which hundreds of innocent children tried to survive on the landfill of Stung Meanchy, Cambodia. They got in touch with Mech Sokha, founder of the nearby Center for Children to Happiness (CCH), a home for orphans and children living on the enormous landfill ("Children of the dump") Ever since, the funds raised by NGO "Children of the dump" are entirely deposited into the account of the CCH. Thanks to the support of NGO "Children of the dump", the center has been able to evolve from a primitive shelter into a real 'home' for already more than 150 children. It is the ambition of the CCH not only to give these children a decent meal and a safe place to sleep, but also to offer them the chance to go to school and study. A lot of these children are now graduated. One girl who was literally 'picked up' from the landfill at the age of 8, is now studying medicine at the University of Singapore, thanks to the support of CCH and NGO "Children of the dump".
www.youtube.com/watch?v=F4gHBw6YP_M
Please read more about this project
Ladies’ Circle International website: www.ladiescircle.org
Children of the dump: www.stortkinderen.be
Contact Person Eva Follet
Ladies’ Circle Mechelen Belgium
E-mail: [email protected]
Donation to charity account shall be paid to:
Svenska Handelsbanken Luxembourg Branch
IBAN No: LU84 2294 2249 0510 0000
Swift Address/BIC Code: HAND LU LB
5
DATES
LCI Board Meetings
BM 1 25 August 2013 Lusaka, Zambia BM 2 14-17 November 2013 Vilnius, Lithuania
BM 3 20-23 March 2014 Zurich, Switzerland BM 4 18-22 June 2014 Belgium
BM 5 25-27 August 2014 Vilnius, Lithuania
Mid Term Meetings
Southern and African
Region
24-27 January 2014 Pretoria, South Africa
Nordic and Middle
European Region
13-16 February 2014 Tartu, Estonia
LCI CONFERENCES
28-31 August 2014, Vilnius, Lithuania
Contact person Milda Jodinskiene
E-mail [email protected]
Homepage www.lci2014.org
26-30 August 2015, Iceland
Contact person Hildur Halldórsdóttir
E-mail [email protected]
24 -28 August 2016, South Africa
Contact person Judy Theunissen
E-mail [email protected]
BANK INFORMATION
Membership Fees Shall be paid to:
Svenska Handelsbanken
Luxembourg Branch
P.O. Box 678, L-2016 LUXEMBOURG
IBAN No: LU89 2294 2249 0500 0000
Swift /BIC Code: HAND LU LB
Fees are due before October 31st
Capitation Fees for 2013-2014
will be Euro 6.00 per member.
Donations to Charity Account Shall be paid to:
Svenska Handelsbanken
Luxembourg Branch
P.O. Box 678, L-2016 LUXEMBOURG
IBAN No: LU84 2294 2249 0510 0000
Swift /BIC Code: HAND LU LB
Please send separate note informing
the LCI Treasurer
The list of members and the members address, phone and mobile number, e-mail e.g. is only for internal use within Ladies’ Circle International and are not for use of other organizations or for
commercial use.
6
LCI BOARD 2013-2014
President
Cindy Kempeneers Strijderslaan 15
3400 Landen Belgium
Mobile: +32 471 072 534 Home: +32 11 70 79 88
Birthday: 21 November 1974
E-mail: [email protected]
General Contact
Newsletter
Vice President
Chantess Wiggill 18 Somersby Complex
69 Poplar Ave Marais Steyn Park
Edenvale, 1609 South Africa
Mobile: +27 82 605 1285
Birthday: 12 March 1974 E-mail: [email protected]
General
Contact
Circle Charters Newsletters
(Coordination)
Secretary
Leontien van Rooijen Harderwijkerstraat 6
3881 EH Putten The Netherlands
Mobile: +31 6 53 75 75 60 Home: +31 341 363432
Birthday: 22 April 1972
E-mail: [email protected]
Directory details
AGM dates & details
Correspondence
7
LCI BOARD 2013-2014 Treasurer
Mariame Hichaux Rue du Roman Païs, 4/1
1490 Court–St-Etienne Belgium
Mobile: +32 475 650 250
Birthday: 8 March 1970
E-mail: [email protected]
Capitation Fees Affiliation Fees
Associate Member Fund
LCI Charity Fund
Immediate Past President
Gitte Høyer Slotsvænget 3
3400 Hillerød Denmark
Mobile: +45 23 62 32 21 Home: +45 48 26 43 00
Birthday: 25 April 1969
E-mail: [email protected]
Extension Travel Fund
Contact Associate Member Countries
Weblady
Heidi Haarklou Johansen
Dragonstien 14d 2060 Gardermoen
Norway Mobile: + 47 48 29 39 76
Birthday: 24 October 1972
E-mail: [email protected]
Website
Newsletter
8
HISTORY OF LCI
Ladies’ Circle has its roots in England where the wives of Round Table members founded the first Circle in Bournemouth in 1930.
In 1947, LC Sweden was founded and was followed by LC Denmark two years later. Contact was made between members of these first three
countries, and in 1959 the international organisation of Ladies’ Circle (LCI) was established. The founder members of LCI were Molly Worley
(President), LC GB&I, Jen Ulfvik (Vice President), LC Sweden, Margery Coombe (Secretary), LC GB&I, and Søs Tarp (Treasurer), LC Denmark.
The constitution was drawn up, based on equality of all member
associations within an international structure. From this developed the Aims and Objects:
1. To promote international friendship, understanding and goodwill by
encouraging members to extend their knowledge of each other and other people.
2. To promote, coordinate and develop the extension of Ladies’ Circle
throughout the world. 3. To be non-political and non-sectarian.
4. To promote, co-ordinate & develop working relationships with Round Table wherever possible.
Ladies’ Circle expanded into new countries and continents. In 1959 LC
Finland was founded, followed by LC Norway in 1961, LC Belgium and LC Hong Kong in 1967, LC France and LC India in 1970, LC Kenya in 1971
and LC Germany in 1972. In 2013 Ladies’ Circle exists in four continents, with over 13,000 members spread across 34 countries.
At the 1994 AGM, a significant rule change was passed, following which
Ladies’ Circle International became totally independent from Round Table. Ladies’ Circle is now open to all women between the ages of 18 and 45.
In 2006 LCI & RTI signed a Memorandum of Understanding between the two clubs to encourage a closer relationship whilst assisting each other.
Referred to as the ‘Side by Side’ (SBS) agreement for which two pins have been produced. Proceeds from sale of pins go towards International
Charity projects for Ladies’ Circle and Round Table respectively.
At the AGM in 2010 it was agreed to recognize and respect this Memorandum of Understanding and the ongoing cooperation between the
two organizations by adding item 4 in the Aims and Objectives – see above.
9
PAST INTERNATIONAL CHARITY PROJECTS
Period
Project Country Coordinator
1999-2001
Sushma Koirala
Memorial Hospital Nepal LC Germany
2001-2003
Prevention and care of
children with proteine energy malnutrition
Zambia LC Zambia
2003-2005 Ma’Ma Rachel Philippines LC Norway
2005-2007 Nepal Highlander Orphan
children’s care association Nepal LC Denmark
2007-2009 Sanitation at rural Indian Schools SARIS
India LC GB&I
2009-2011 ECPAT International & Youth Partnership Project
Chile,
Mexico, Cameroon &
Kyrgyzstan
LC Sweden
2011-2013 Viva Con Aqua Ethiopia LC Germany
LCI LOGO
The LCI Board would like to remind members that the LCI logo is for the
use of the International Association as a whole, and not for the use of individual members or Member Countries. If a situation arises where it is
felt to be appropriate for the LCI logo to be used, permission should be sought from the LCI Board. The LCI logo can be downloaded from the
LCI-homepage.
Each member country also has an individual country logo and these can be viewed on the LCI website, use and reproduction of these logos can
only be with the prior agreement of the member country concerned.
10
ADDITIONAL INFORMATION
ROUND TABLE Moffat Nyirenda E-mail: [email protected]
INTERNATIONAL
PRESIDENT
Zambia WEB: www.rtinternational.org
CLUB 41
INTERNATIONAL
PRESIDENT
Christoph Haenssler
Niesenweg 4,
3038 Kirchlindach
Switzerland
Mobile: +41 79 444 71 60
E-mail: [email protected]
WEB: www.club41international.net
TANGENT CLUB Susanne Nørager E-mail: [email protected]
INTERNATIONAL
CHAIRMAN
WEB: www.tangentclubinternational.org
CLUB AGORA
INTERNATIONAL
PRESIDENT
Veerle De Jonge
Eyermanstraat 23
9160 Lokeren
Phone: +32 9 348 77 53
Mobile: +32 475 58 78 83
E-mail:
Belgium [email protected]
WEB: agoraclubinternational.com
11
MEMBER ASSOCIATIONS
FULL MEMBER COUNTRIES 2013
Founded in
Circles Circles Members Members Full Member since
2012 2013 2012 2013
Austria 1986 6 8 83 90 1995
Belgium 1967 39 39 604 593 1968
Botswana 1980 3 5 22 46 2012
Cyprus 1984 6 6 70 38 1989
Denmark 1949 93 94 1363 1398 1959
Estonia 1989 8 8 84 74 1996
Finland 1959 101 101 1465 1471 1960
France 1970 39 41 417 477 1979
GB & I 1936 157 142 1080 1162 1959
Germany 1971 65 63 700 704 1991
Hong Kong 1968 3 3 21 17 1995
Iceland 1988 11 11 174 184 1997
India 1968 90 90 1200 1200 1970
Israel 1991 16 16 160 160 1996
Italy 1974 9 9 79 64 1986
Latvia 1992 3 3 18 18 2005
Lithuania 2000 4 4 37 37 2010
Luxembourg 2003 3 3 33 28 2013
Madagascar 2000 3 3 36 41 2013
Morocco 2003 7 7 63 69 2010
Nepal 2000 4 4 43 55 2013
Netherlands 1974 65 68 838 923 1984
Norway 1963 70 70 1070 1053 1964
Romania 1992 5 5 39 35 1997
South Africa 1980 8 9 40 44 1995
Sweden 1947 148 148 1719 1689 1959
Zambia 1984 5 5 45 52 2000
ASSOCIATED
MEMBER COUNTRIES 2013
Founded Circles Circles Members Members
2012 2013 2012 2013
Burundi 2002 3 1 17 17
Poland 1996 n/a 1 n/a 16
Portugal 2012 1 1 10 10
Slovenia 2011 1 1 13 15
Switzerland 2012 n/a 1 n/a 8
Tanzania 2012 n/a 3 n/a 35
Zimbabwe 2009 1 1 20 27
PAST LCI OFFICERS
Year President Country Motto Treasurer Country Secretary Country Weblady Country VP Country 1959-61 Molly Worley GB & I Søs Tarp Denmark Margery Coombe GB & I 1961-62 Marjorie Robinson GB & I S. Suominen Finland Margery Coombe GB & I 1962-63 Søs Tarp Denmark Bente Mikkelsen Denmark Margery Coombe GB & I 1963-64 M. Suominen Finland Margery Coombe GB & I 1964-65 Margit Scherman Sweden Barbro Rafstedt Sweden Margery Coombe GB & I 1965-66 Bente Mikkelsen Denmark Lena Arnold Denmark Margery Coombe GB & I 1966-67 Lorna Furniss GB & I Irmeli Kaario Finland Peggy Griffin GB & I 1967-68 Lena Arnold Denmark I. Hagenfeldt Sweden Birte Nielsen Denmark 1968-69 Irmeli Kaario Finland Inga Appleton GB & I Seija Pajunen Finland 1969-70 Magdalena M. Nordenskjöld Sweden Elaine Mason GB & I Soili Hollberg Sweden 1970-71 Jolaug Kyllingstad Norway Birgitte Hansen Denmark Randi Rasmussen Norway 1971-72 Barbara Catchpole GB & I Margareta Renlund Finland Irene Eckersall GB & I 1972-73 Jessie Rosenmeier Denmark Jojo Struyven Belgium Vibeke Sørensen Denmark 1973-74 Margareta Renlund Finland Gunvor Grytli Norway Terttu Weissenberg Finland 1974-75 Jojo Struyven Belgium Eileen Harsant GB & I Denise Blockerye Belgium 1975-76 Wencke Melen Norway Cecilia Sylten Sweden Bente Hovi Norway 1976-77 Lis Leadbetter Denmark Sabitha Chandran India Connie Dahlgaard Denmark 1977-78 Cecilia Sylten Sweden Danielle Meyer Belgium Marianne Ridderstad Sweden 1978-79 Susan Thomas GB & I Elizabeth Morgan GB & I June Rathmell GB & I 1979-80 A. Ford GB & I Hanne Thorsgaard Denmark Katie Bunn GB & I 1980-81 Sabitha Chandran India Reach for the child Barbro Brostrand Sweden Eileen E. Maclannan GB & I 1981-82 Wendy Talford-Cook GB & I Take a hand in friendship Judy Caytan GB & I Zara Hammond GB & I 1982-83 Greta Lie Norway Contact between generations Kristina Linden Sweden Aud Willoch-Fett Norway 1983-84 Kati Manner Finland Learn for tomorrow Marianna Hasselholt Denmark Birgitta Kuusela Finland 1984-85 Zara Hammond GB & I Keep in touch Marie-Louise M.L. Naucler Sweden Jill Meadowcroft GB & I 1985-86 Loeki Borloo Belgium Time to care Corine Mulie Netherlands Anne-Marie Fontaine Belgium 1986-87 Terry Niers Netherlands Whatever you do, do it with your heart Margaret Hughes GB & I Marijke van den Berg Netherlands 1987-88 Kirsten Gottschalk Denmark Let's do it for the children Elisabeth Cappon France Birgitte Hansen Denmark 1988-89 Katie Bunn GB & I Communicate Laura Grifoni Italy Elaine Twaites GB & I 1989-90 Laila Närhinen Finland Be happy Valda Mardle GB & I Paula Lahtinen Finland 1990-91 Bente M. Stabel Norway Carpe diem - catch the day Valda Mardle GB & I Ingrid Nielsen-Moen Norway 1991-92 Ulla-Britt Lööf-Lundgren Sweden Do it Marie-Louise de Jongh Netherlands Kajsa Hallstrom Sweden 1992-93 Frieda van den Hende Belgium All together Marie-Louise de Jongh Netherlands Martine Vanackere Belgium 1993-94 Andrea Evans GB & I Extend a hand in friendship Tuire Mikkinen Finland Susan Lewthwaite GB & I 1994-95 Birgitta Opsahl Norway Build a bridge Tuire Mikkinen Finland Alison Dieden Sweden 1995-96 Susanne Hohaus Germany Together towards tomorrow Marita Äikäs-Mäkeläinen Finland Nicole Roelants Belgium 1996-97 Linda Crossland GB & I Working together Marita Äikäs-Mäkeläinen Finland Anette Løwert Denmark 1997-98 Maija Pesola Finland Think positively Ia Patsalides-Ioannou Cyprus Giselle Ecury Netherlands 1998-99 Danielle Gardin Belgium With a heart for friendship Ia Patsalides-Ioannou Cyprus Susanne Nørager Denmark 1999-00 Nikkie Grewar South Africa In the circle of life Nicole Rueger Switzerland Moira-Ann Grainger GB & I 2000-01 Susanne Nørager Denmark Working together as equals Nicole Rueger Switzerland Moira-Ann Grainger GB & I 2001-02 Veronique Stern Netherlands Make the difference Dagny Leifsðottir Iceland Niina Hämäläinen Finland 2002-03 Ashwini Surendar India Heal the world Dagny Leifsðottir Iceland Guri Larsen Norway 2003-04 Gitta Kestel Germany The more the merrier Anita Figved Norway Guri Larsen Norway Anke Thea Dijkman Netherlands 2004-05 Elena Charalambides Cyprus All for one, one for all, all for love Anita Figved Norway Veerle de Jonge Belgium Isabelle Seguinot France 2005-06 Sylvia B. Mwansa Zambia Nkani Yawama (Life can be good) Kirsten G. Pressl Germany Kristel Viilver Estonia Isabelle Seguinot France Anke Thea Dijkman Netherlands 2006-07 Tracey Wilkinson GB & I You're special Kirsten G. Pressl Germany Kristel Viilver Estonia Else Stork Norway 2007-08 Kathleen A. Flynn Malta Circle the world with colour Christina Jørgensen Denmark Linda Rodriguez-Sierra Germany Else Stork Norway 2008-09 Seetha Venkatesh India Golden Touch of Circling Kirsten G. Pressl Germany Linda Rodriguez-Sierra Germany Else Stork Norway 2009-10 Kjersti P. Irgens Norway You’ll never walk alone Nicole Blaase Germany Anne-Mette Thomsen Denmark Johanna Nittve Sweden 2010-11 Malin Arenius Sweden Do it… Nicole Blaase Germany Anne-Mette Thomsen Denmark Ester Hjartardottir Iceland 2011-12 Sharon Taitz Israel Sharing is Caring Joy-Anne Desbois France Kate Jones GB &I Ester Hjartardottir Iceland 2012-13 Gitte Hoyer Denmark Many Hearts - One Spirit Joy-Anne Desbois France Leontien van Rooijen Netherlands Bronwenn Odendaal South Africa
13
PAST LCI CONFERENCES & MOTTO Year Town Country Motto
1960
1961
1962
1963
1964
1965
1966
1967
1968
1969
1970
1971
1972
1973
1974
1975
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
Portsmouth
Copenhagen
Jönköping
Leamington Spa
Tampere
Nyborg
Visby
Edinburgh
Bergen
Helsinki
Copenhagen
Kalmar
Harrogate
Oostende
Kristiansand
Åbo
Aalborg
Newcastle
Stockholm
Brussels
Oslo
Bristol
Copenhagen
Jyväskylä
Lille
Aberdeen
Bangalore
Ålesund
Karlskrona
Cardiff
Nuuk
Schiedam
Libourne St. Emilion
Antwerp
Rimini
Göteborg
Manchester
Hyderabad
Limasol
Stavanger
Sun City
Heidelberg
Oulu
St. Julians
Bucharest
Reykjavik
Alkmaar
Tallinn
Aberdeen
Bangalore
Bruges
Hamburg
Helsingborg
Lusaka
GB & I
Denmark
Sweden
GB & I
Finland
Denmark
Sweden
GB & I
Norway
Finland
Denmark
Sweden
GB & I
Belgium
Norway
Finland
Denmark
GB & I
Sweden
Belgium
Norway
GB & I
Denmark
Finland
France
GB & I
India
Norway
Sweden
GB & I
Greenland
Netherlands
France
Belgium
Italy
Sweden
GB & I
India
Cyprus
Norway
South Africa
Germany
Finland
Malta
Romania
Iceland
Netherlands
Estonia
GB & I
India
Belgium
Germany
Sweden
Zambia
Children all over the world
Tradition and what it means for you today
Education and sparetime
Nature & Culture
You will be most welcome! Take a hand in friendship in wonderful Copenhagen
Time to care
The garden of Eden
On top of the world
The fruit of friendship Friendship forever. Diamonds are a girl's best friends
We are the world
Namaste India! (Greetings India!)
Friendship without boundaries
The key to friendship
Ipi tombi (Where are the women?)
Lose your heart to Heidelberg!
Alakkonä mua? (Do you want to play with me?)
Festa flimkien (Let's party together)
Discover Romania's magic!
Hearts on fire
Say cheese!
Anybody can fly!
Our highland fling
Fiesta@50
Lady Chocolate in Bruges
Cruise to Hamburg
Smorgasbord
Let’s Explore
14
FULL MEMBER COUNTRIES
AUSTRIA Country code: 43
PRESIDENT Heike Wimleitner
Eichenweg 8
4910 Ried
Phone Mobile
Occupation
664 75030387
Doctor
VICE
PRESIDENT
Maria Orsolic
Schlösselgasse28/12A-
1080 Wien
Phone home
Occupation
676 9707820
Secretary
SECRETARY Johanna
Schneiderbauer
Eberschwangerstraẞe
29
4910 Ried
Phone Mobile
Occupation
676 949354
Office Manager
TREASURER Doris Frötscher
Alserbachstraẞe 37/5
1090 Wien
Phone Mobile
Occupation
650 5406907
Language Testing Professional
IMM. PAST
PRESIDENT
Margot Schwarz
Keltenberg-Arenaria 16
7202 Bad Sauerbrunn
Phone Mobile
Occupation
664 4065886
Employee
WEBLADY Tini Ebner
Schillerstrasse7/14,
A-4910 Ried im Innkreis
Phone Mobile
Occupation
699 15888031
Wholesaler
MOTTO Animae Multae – Animus unus
FOUNDED 1986
CHARTER DATE 15.11.1986
GODMOTHER COUNTRY LCD 1 Mosbach
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1992
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1994
NUMBER OF CIRCLES 8
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 90
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 1
DATE OF AGM 2014 16. – 18. May 2014
TOWN OF AGM 2014
Homepage
Perchtolsdorf
(lower- Austria)
www.ladiescircle.at
15
FULL MEMBER COUNTRIES
BELGIUM Country code: +32
PRESIDENT Isabelle Daems
Molenweg 4
9300 Aalst
Phone Home
Mobile
Occupation
53 39 70 39
477 48 19 53
Dentist
VICE
PRESIDENT
Kit Ponnet
Chene a Han 3
6940 Grandhan
Phone home
Mobile
Occupation
86 32 14 59
473 86 32 14
Manager Reservation Ourthe &
Somme
SECRETARY Kristel Cocquyt
Vijfstraten 4
3140 Keerbergen
Mobile
Occupation
479 44 00 97
Fiscalist & Wellness Coach
TREASURER Catherine De Lestré
Leopold Romstraat
11
1150 Sint-Pieters-
Wolowe
Phone home
Mobile
Occupation
27 72 60 08
474 90 06 24
Freelance HR Consultant &
Careercoach
IMM. PAST
PRESIDENT
Gaetane Meilleur
Rue de Viville, 42
B-6700 Arlon
Phone home
Mobile
Occupation
63 44 48 87
352 691 26 39 06
Financial Controller
WEBLADY Marie-Astrid
Cornette
MOTTO Live your dream !
FOUNDED 1967
CHARTER DATE 10.10.1967
GODMOTHER COUNTRY GB&I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1968
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1968
NUMBER OF CIRCLES 39
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 593
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 5
DATE OF AGM 2014 26. April 2014
TOWN OF AGM 2014
HOMEPAGE
Aalst
www.ladiescircle.be
16
FULL MEMBER COUNTRIES
BOTSWANA Country code: +267
PRESIDENT Duduetsang Chappelle-
Molloy
P.O. Box 41774,
Gaborone
Mobile
Occupation
723 109 32
Head of Manager
VICE
PRESIDENT
Sumaya Khan
P.O.Box ADD 159
Gaborone
Phone home
Mobile
Occupation
316 21 73
713 017 53
Attorney
SECRETARY Abigail Khan
P.O. Box ADD 159
Gaborone
Phone home
Mobile
Occupation
391 70 27
723 165 01
House Wife
TREASURER Tafadzwa Segura
P.O. Box 45441
Riverwalk
Gaborone
Phone home
Mobile
Occupation
393 73 27
742 841 18
Finance Director
IMM. PAST
PRESIDENT
Ruth Hungwe
Rukarwa
P/BAG 00142
Gaborone
Mobile
Occupation
72 30 55 11
Operations Director
WEBLADY Charlene van
Rietlowe
P.O. Box 10429
Gaborone
Phone home
Mobile
Occupation
390 07 00
722 920 29
Self Employed
MOTTO Circle of Love
FOUNDED 1980
CHARTER DATE
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI
1981
2010
2012
GODMOTHER COUNTRY GB&I
NUMBER OF CIRCLES 5
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 46
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
NUMBER OF AREAS 3
DATE OF AGM 2014 31 May 2014
TOWN OF AGM 2014 Gaborone
HOMEPAGE www.lcbotswana.co.bw
17
FULL MEMBER COUNTRIES
CYPRUS Country code:+357
PRESIDENT Dora Artemi Tsiola Mobile
Occupation
99 65 52 00
Business women
VICE
PRESIDENT
Zoe Stylianaki Mobile
Occupation
99 38 97 65
Importer
SECRETARY Yiota Nicolaou Mobile
Occupation
99 78 98 20
[email protected] Accountant
TREASURER Stella Kolocasidou Mobile
Occupation
99 48 98 59
Housewife
WEBLADY Yiota Constantinidou
Occupation
y.constantinidou@ethnikiinsur
ance.com
MOTTO Circle Your Soul…….. Be A Lady!
FOUNDED 1984
CHARTER DATE 22.04.1984
GODMOTHER COUNTRY GB & I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1985
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1989
NUMBER OF CIRCLES 6
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 38
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 1
DATE OF AGM 2014 24 May 2014
TOWN OF AGM 2014 Pafos
HOMEPAGE www.ladiescircle.org.cy
18
FULL MEMBER COUNTRIES
Country code: +45
PRESIDENT Gry Haugen
Havegardsvej 32
6100 Haderslev
Mobile
Occupation
26 82 10 27
Teacher
VICE
PRESIDENT
Jane Vendborg Kraft
Mølmarksvej 167
5700 Svendborg
Mobile
Occupation
21 43 83 50
Accountant
SECRETARY Charlotte Lundqvist
Skovvej 41
2820 Gentofte
Mobile
Occupation
30 38 43 45
Teacher
TREASURER Susanne Bilde Elstrom
Porten Toft 12
6760 Ribe
Mobile
Occupation
40 73 47 49
Administration Manager
IMM. PAST
PRESIDENT
Susanne Werner
Bækkelundsvej 25
8240 Risskov
Mobile
Occupation
6038 0419
Insurers
WEBLADY Lise Lundsager
MOTTO: Expand Your Heart
FOUNDED 1949
CHARTER DATE 23.10.1949
GODMOTHER COUNTRY Sweden / GB & I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1950
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1959
NUMBER OF CIRCLES 94
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1398
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 15
NUMBER OF AREAS 9
DATE OF AGM 2014 16. – 18. May 2014
TOWN OF AGM 2014 Odense
HOMEPAGE www.ladiescircle.dk
19
FULL MEMBER COUNTRIES
ESTONIA Country code: +372
PRESIDENT Liina Lokko
Vaïke-Tähe 16-4
51010 Tartu
Mobile
507 1186
VICE
PRESIDENT
Sirli Rooma
Kasemäe 2-27
Juri 75301 Tallinn
Mobile
509 0002
SECRETARY Siret Kappak
Riia 9-49
Tartu
Mobile
508 4527
TREASURER Lea Adrikon
Tartu mnt 6-7
Tallinn 10145
Mobile
565 1238
IMM. PAST
PRESIDENT
Kairi Pobbul
Vanemuise 9-1
10918 Tallinn
Mobile
501 5884
WEBLADY Kirke Saar Mobile
501 5884
MOTTO Values is on ourselves
FOUNDED 1989
CHARTER DATE 22 September 1990
GODMOTHER COUNTRY Finland
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1993
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1996
NUMBER OF CIRCLES 8
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 74
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
DATE OF AGM 2014 Nelijärvel
TOWN OF AGM 2014 6.-8- May 2014
HOMEPAGE www.lce.ee
20
FULL MEMBER COUNTRIES
FINLAND Country code: +358
PRESIDENT Minna Sneck
Valkealuomentie 33
42330 Haavisto
Mobile
Occupation
405 95 96 90
Architect
VICE
PRESIDENT
Hanna Lehtosalo
Kytösuontie 8 A 5
00300 Helsinki
Mobile
Occupation
503 700 560
Project Manager
SECRETARY Katrina Mikkonen
Hallituskatu 10 as 9
90100 Oulu
Mobile
Occupation
400 648 668
Manager, Marketing &
Communications
TREASURER Merja Lahtinen
Partalantie 234
42100 Jämsä
Mobile
Occupation
408 46 89 07
Teacher
IMM. PAST
PRESIDENT
Susanna Jänkälä
Pappilan e 66
96300 Rovanieme
Mobile
50 511 9392
Manager, Business
Customership
WEBLADY
Susanna Tuominen
Vaarnatie 2D
37130 Nokia
Mobile
50 354 1609
MOTTO “Share Your Time with Friends”
FOUNDED 1959
CHARTER DATE 9 May 1960
GODMOTHER COUNTRY n/a
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1960
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1960
NUMBER OF CIRCLES 101
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1471
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 16 + shopkeeper
NUMBER OF AREAS 9
DATE OF AGM 2014 22 May 2014
TOWN OF AGM 2014 Helsinki
HOMEPAGE www.lcsf.fi
21
FULL MEMBER COUNTRIES
FRANCE Country code: +33
PRESIDENT Samia Messalti
15 Chemin des Réaux
03100 Montlucon
Mobile
Occupation
67 85 83 274
Real estate agency
VICE
PRESIDENT
Elise Sahbi
26 rue de Coisy
80260 Poulainville
Mobile
Occupation
62 24 27 300
Pharmacist
SECRETARY Anne-Sophie Jouffroy
2 La Touche
Remaudais
35550 Sixt sur Aff
Mobile
Occupation
66 04 73 630 [email protected]
Pharmacist
TREASURER Elham Baller
10 Chemin de la
Gardie
81990 Le Sequestre
Mobile
Occupation
61 94 16 186
Public Treasury Inspector
IMM. PAST
PRESIDENT
Nathalie Scholler
14, rue Pierre et Marie
Curie
54500 Vandoeuvre
Mobile
Occupation
69 53 85 818 [email protected]
Lawyer
WEBLADY Camille Vacossin E-mail
MOTTO Women of Heart – Ladies Heart
FOUNDED 1970
CHARTER DATE 19.06.1971
GODMOTHER COUNTRY GB & I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1971
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1979
NUMBER OF CIRCLES 41
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 477
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 9
NUMBER OF AREAS 6
DATE OF AGM 2014 30-31 May 2014
TOWN OF AGM 2014 La Rochelle
HOMEPAGE www.ladiescirclefrance.fr
22
FULL MEMBER COUNTRIES
GREAT BRITAIN AND IRELAND Country code: +44
PRESIDENT Ruth Curry
9 Swarbourn Close
Yoxall, Staffordshire
DE13 8NX
Phone Home
Mobile
Occupation
1543 472 889
7793 818 867
Project Administrator
VICE
PRESIDENT
Claire Wevell
Higher Trenode
Farmhouse, Widegates
Looe Cornwall PL13
1QA
Phone Home
Mobile
Occupation
1503 240 825
7968 514 578
Account Manager
SECRETARY Alexandra Bennett
15 Parkes Way
Fenhurst Farm
Blackburn BB2 4FH
E-mail [email protected]
TREASURER
Judith Scott
Ceran
Bowling Green Road
Turriff Aberdeenshire
AB53 4DH
Phone home
Mobile
Occupation
1888 562 665
7774 644 153
Director of Credit Control
IMM. PAST
PRESIDENT
Marj Aird
10 Car Craig View
Burntisland, Fife
KY3 0DS
Phone home
Mobile
Occupation
7764 447 610
1592 872918
Behavioural Nurse
WEBLADY Angela Hook E-mail [email protected]
MOTTO Everything is Possible
FOUNDED 1936
CHARTER DATE 1936
GODMOTHER COUNTRY GB & I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1936
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1959
NUMBER OF CIRCLES 142
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1162
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 8
NUMBER OF AREAS 26
DATE OF AGM 2014 10 May 2014
TOWN OF AGM 2014 Nottingham
HOMEPAGE www.ladiescircle.co.uk
23
FULL MEMBER COUNTRIES
GERMANY Country code: +49
PRESIDENT Mirjam Schoepke
Weiẞenburgstrasse 4A
70180 Stuttgart
Phone home
Mobile
Occupation
711 656 753 01
178 185 82 53
Lawyer
VICE
PRESIDENT
Ellen Madau
Kolpingstraße 25
52078 Aachen
Phone home
Mobile
Occupation
241 900 7032
152 217 909 44
Insurance employee
SECRETARY Claudia Klassmann-Laux
Waldschulweg 21
54550 Daun
Phone home
Mobile
Occupation
659 295 8649
170 572 01 74
Business Development
Manager
TREASURER Gudrun Krüger
Steinheimer Vorstadt
12a
63456 Hanau
Phone home
Mobile
Occupation
618 161 01 020
176 666 733 14
Mechanical Engineer
IMM. PAST
PRESIDENT
Eva Fink
Rubensstraße 21
41063 Mönchengladbach
Phone home
Mobile
Occupation
216 120 56 61
172 211 65 70
School secretary
WEBLADY Martina Stolz E-mail
MOTTO Be Yourself
FOUNDED 1971
CHARTER DATE 31.05.1972
GODMOTHER COUNTRY GB & I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1988
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1991
NUMBER OF CIRCLES 63
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-2014 704
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 7
DATE OF AGM 2014 09.- 11. May 2014
TOWN OF AGM 2014 Blefeld
HOMEPAGE www.ladiescircle.de
24
FULL MEMBER COUNTRIES
HONG KONG Country code: +852
PRESIDENT
Lisa Chiu
Flat A, 4/F, Block 6
City Garden
233 Electric Road
North Point
Mobile
852 6906 2202
VICE
PRESIDENT
SECRETARY Janne Poulsen E-mail [email protected]
TREASURER
Fiona Bulmer E-mail
MOTTO
FOUNDED 1968
CHARTER DATE 1989
GODMOTHER COUNTRY GB&I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1995
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 17
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
NUMBER OF AREAS 1
DATE OF AGM 2014
TOWN OF AGM 2014
HOMEPAGE
Hong Kong
www.ladiescirclehk.com
25
FULL MEMBER COUNTRIES
ICELAND Country code : +354
PRESIDENT
Hildur Bára
Hjartardóttir
Norđuvellir 64
230 Keflavik
Phone home
Mobile
Occupation
421 55 15
822 56 53
Art Teacher
VICE
PRESIDENT
Ester Hjartardóttir
Heiđarbraut 31
230 Keflavik
Phone home
Mobile
Occupation
586 92 34
898 92 34
PM in accounting department
SECRETARY Ragnheiđur Lilja
Bjarnadóttir
Vestursiđu 16 A
603 Akureyri
Phone home
Mobile
Occupation
464 15 02
866 40 85 [email protected]
Specialist in school development
TREASURER Hildur Ýr
Kristinsdóttir
Skessugili 21
600 Akureyri
Phone home
Mobile
Occupation
462 22 52
699 60 75
Customer service advisor
IMM. PAST
PRESIDENT
Hugrún Björk
Hafliðadóttir
Sjávargötu 30
225 Álftanes
Phone home
Mobile
Occupation
554 30 73
860 39 40
Specialist in accounting department
WEBLADY Lilja Guđrún
Jóhannesdóttir
Sörlaskjól 60
107 Reykjavik
Phone home
Mobile
Occupation
552 4288
696 6752
Accountant
MOTTO All the Way
FOUNDED 1988
CHARTER DATE 28.04.1988
GODMOTHER COUNTRY Norway
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1988
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1997
NUMBER OF CIRCLES 11
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 184
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
NUMBER OF AREAS 1
DATE OF AGM 2014 3 May 2014
TOWN OF AGM 2014 Reykjavik
HOMEPAGE www.ladies-circle.is
26
FULL MEMBER COUNTRIES
INDIA Country code: +91
PRESIDENT
LMF Cr. Pooja Galundia
Galundia Textiles Pvt
Ltd,
F244/245, Riico,
Industrial Area
Bhilwara 311001
Phone home
Mobile
Occupation
148 226 70 23
941 411 55 44
HR Consultant and Sports
Person
VICE
PRESIDENT
GLMF Cr. Soumya
Sanjjay
Shree Krishna Dharsan,
2 Gandhi Road, Salem
636007
Phone home
Mobile
Occupation
427 231 41 51
979 000 13 37
Business Jewelery
SECRETARY LMF Cr. Prachi Agarwal
C1/18 S.D.A.,
New Delhi 110016
Phone home
Mobile
Occupation
113 260 27 29
9810 16 23 88
Invitation Designer
TREASURER Cr. Masuma Vagh
8a, Mahajan, H S Road,
Jayalaksmi Puram,
Mysore 570012
Phone home
Mobile
Occupation
821 251 36 83
984 569 27 16
Home Maker
IMM. PAST
PRESIDENT
LMF Cr. Ramya Rajesh
387 Krishnambal,
Chandranagar
Extentsion
Palakkad 678007 Kerala
Phone home
Mobile
Occupation
491 257 33 66
934 913 65 99
Business - Printing
MOTTO Believe in Yourself to Give it Your Best!
FOUNDED 1968
CHARTER DATE 17.03.1970
GODMOTHER COUNTRY GB&I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1970
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1970
NUMBER OF CIRCLES 90
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1200
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 35
NUMBER OF AREAS 11
DATE OF AGM 2013 20 December2013
TOWN OF AGM 2013 Goa
HOMEPAGE www.ladiescircleindia.org
27
FULL MEMBER COUNTRIES
ISRAEL Country code: +972
PRESIDENT Shiri Pekerman
Widezki
Bazelet St 41
POB 3633
H hs oRii aa
Phone home
Mobile
Occupation
390 214 96
547 596 422
Life Coaching
VICE
PRESIDENT
Iris Farochzad Phone home
Mobile
Occupation
396 191 33
507 917 072
Customer Service Manager
TREASURER Tal Oren Work home
Mobile
Occupation
396 276 38
525 350 345
Designer
SECRETARY
Adri Beeri Phone home
Mobile
Occupation
974 422 92
545 681 904
Theatre Manager
IMM. PAST
PRESIDENT
Sharon Papo Phone home
Mobile
Occupation
779 622 012
528 348866
Proprietary
WEBLADY Iris Tamir E-mail [email protected]
MOTTO Someone, Somewhere will make a change
FOUNDED 1991
CHARTER DATE 1996
GODMOTHER COUNTRY Cyprus
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1996
NUMBER OF CIRCLES 16
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-2014 160
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
NUMBER OF AREAS 1
DATE OF AGM 2014 6 June 2014
TOWN OF AGM 2014 Jerusalem
28
FULL MEMBER COUNTRIES ITALY Country code: +39
PRESIDENT Federica di Nardo
Via Sorcinelli, 42
74121 Taranto
Mobile
Occupation
339 742 13 10
Lawyer/Solicitor
VICE
PRESIDENT
Daniela d’Aragona
Via Gaspare Finali, 8
47521 Cesena (FC)
Mobile
Occupation
340 465 58 17
Lawyer/Solicitor
SECRETARY Luciana Candelli
C.so Italia, 67
74121 Taranto
Mobile
347 293 51 80
TREASURER Anna Cargnelutti
Via Cisanello, 18/A
56124 Pisa
Mobile
Occupation
333 372 23 07
Employee
IMM. PAST
PRESIDENT
Daniela Bergantino
Via Palmanova, 211/A
20132 Milano
Mobile
Occupation
28 901 37 28
335 60 98 826
lcipastpresident.gmail.com
Business Consultant
WEBLADY Anna Paolone
C.so V. Emanuele, 315
00186 Roma
Mobile
Occupation
339 213 69 58
Lawyer/Solicitor
MOTTO Inspired by service, guided by friendship
FOUNDED 1974
CHARTER DATE 08.06.1974
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1984
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1986
NUMBER OF CIRCLES 9
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 64
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5+2
NUMBER OF AREAS None
DATE OF AGM 2014 23-25 May 2014
TOWN OF AGM 2014 Cesena (FC)
HOMEPAGE www.ladiescircleitalia.it
29
FULL MEMBER COUNTRIES
LATVIA Country code: +371
PRESIDENT Sandra Strazdina
Ciekurkalna 4
Skerslinija 21-23
Riga LV-1026
Mobile
Occupation
283 806 60
Marketing Manager
VICE
PRESIDENT
Inga Hraptovica
12-44 Virsu Street
Marupe Region
LV 2167
Mobile
Occupation
293 799 77
IT Project Manager
SECRETARY Ingrida Burgmeistare
Kalku Street 15-3a
Riga LV-1050
Mobile
Occupation
291 166 46
Business Support Manager
TREASURER Ligita Berzina
Lacplesa Street 27
Lielvarde LV-5070
Mobile
Occupation
291 797 81
Business and IT Consulting
IMM. PAST
PRESIDENT
Rita Logina
93-8 Stabu Street
Riga, LV-1009
Mobile
Occupation
265 233 34
Lawyer
WEBLADY Linda Vanaga Brivibas
Street 106–22
Riga, LV-1001
Mobile
Occupation
+371 29114301
Marketing Manager
MOTTO Hand in hand we can !
FOUNDED 1992
CHARTER DATE 30.05.1992
GODMOTHER COUNTRY Sweden
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1997
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2005
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-2014 18
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD
NUMBER OF AREAS
6
1
DATE OF AGM 2014 24 May 2014
TOWN OF AGM 2014 Riga
HOMEPAGE www.ladiescircle.lv
30
FULL MEMBER COUNTRIES
LITHUANIA Country code: +370
PRESIDENT
Jurga Jankauskienė
Gedimino av. 43-17,
LT-01109 Vilnius
Mobile
698 142 12
VICE
PRESIDENT
Kristina
Eidukeviciene
Kretingos 27-13
92301, Klaipeda
Mobile
614 260 11
SECRETARY Lina Steibliene
Vilnius
TREASURER Danguole
Kazlauskiene
Vilnius
IMM. PAST
PRESIDENT
Milda Jodinskienė
Kryzioku sodu 7-oji
22,
LT-08444 Vilnius
Phone home
686 119 45
WEBLADY Ausra Daugeliene
Kaunas
MOTTO ……..keep going…..!
FOUNDED 2000
CHARTER DATE 06.04.2002
GODMOTHER COUNTRY Denmark
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 2002
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2010
NUMBER OF CIRCLES 4
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 37
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
NUMBER OF AREAS 1
DATE OF AGM 2014 10 May 2014
TOWN OF AGM 2014 Klaipeda
HOMEPAGE www.ladiescircle.lt
31
FULL MEMBER COUNTRIES
LUXEMBOURG Country code: +352
PRESIDENT Martine Schramer
17, rue J-J Klein
L-8808 Arsdorf
Mobile
Occupation
691 347 404
Financial controller
VICE
PRESIDENT
Laetitia Roy
9, rue de Keispelt
8282 Kehlen
Mobile
Occupation
661 701 002
Manager
SECRETARY Sylvia Kaufmann
87, rue Principale
L-9190 Vichten
Mobile
Occupation
621 495 370
Employee
TREASURER Cynthia Klein
15, Haapstrooss
9462 Putscheid
Mobile
Occupation
661 804 300
Finance Officer
IMM. PAST
PRESIDENT
Peggy Sieradzki
5, am Kazebësch
L-4522 Oberkorn
Mobile
Occupation
691 464 614
Teacher
WEBLADY Carole Feilen
41, Rue de Contern
5339 Moutfort
Mobile
Occupation
621 293 466
Employee
MOTTO Together we are strong !
FOUNDED 06.10.2003
CHARTER DATE 02.04.2005
GODMOTHER COUNTRY Sweden
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2013
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 28
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 9
DATE OF AGM 2014 24 May 2014
TOWN OF AGM 2014 Arsdorf
HOMEPAGE www.ladiescircle.lu
32
FULL MEMBER COUNTRIES
MADAGASCAR Country code: 261
PRESIDENT Muriella RANAIVO
Villa « La chanterelle »
FKT.A 111 Ankadivory
Talatamarty
Ambohidratrimo
Antananarivo 105
Phone home
Mobile
Occupation
340 247 017
320 247 017
Consultant in organization and
mining / Teacher
VICE
PRESIDENT
Jocelyne Randrianaby
Andoharanofotsv
Antananarivo 104
SECRETARY Lovatiana
Andriamanohera
Antananarivo 105
TREASURER Brenda Ravo
Rakotovelomanantsoa
IMM. PAST
PRESIDENT
Domoina
RANDRIANIRINA
B63 Akany sambatra
Andranonahoatra
Antananarivo 102
Phone home
Mobile
Occupation
340 557 080
328 547 931
Artist
MOTTO If you light a lamp for somebody, it will also brighten your path
FOUNDED 2001
CHARTER DATE 10 November 2001
GODMOTHER COUNTRY France
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 2011
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2013
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 41
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 2
DATE OF AGM 2014 1 June 2014
TOWN OF AGM 2014 Anatananarivo
33
FULL MEMBER COUNTRIES
MOROCCO Country code: + 212
PRESIDENT Leila Sbihi
11 Rue des Ramiers,
Riviera, Casablanca
Mobile
Occupation
661 266 014
Kinesitherapeute
VICE
PRESIDENT
Yasmine Jabri
Av. Mohammed VI
Résidence Les
Oliviers
C15 Hivernage,
Marrakech
Mobile
Occupation
666 621 934
General Manager „The Red House
Marrakech“
SECRETARY
Ahlam Bensaad
125 Rue Taha
Houcine Résidence
Perla Appt. 8
Gauthier Casablanca
Mobile
Occupation
663 230 885
Interior Decorator
TREASURER Samia Bennis
4 Rue Yarmouke
Résidence Les Lilas
Quartier Racine
Casablanca
Mobile
661 068 667
IMM. PAST
PRESIDENT
Charafa Diouri
11 Lótissement
Océan Dar Bouazza
Casablanca
Mobile
Occupation
646 440 000
Psychotherapist
WEBLADY Anne Duval Mobile
679 103 861
MOTTO Hand in Hand Around Ladies’ Circle Flame
FOUNDED 2003
CHARTER DATE 26.11.2004
GODMOTHER COUNTRY France
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 2008
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2010
NUMBER OF CIRCLES 7
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 69
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
DATE OF AGM 2014 10 May 2014
TOWN OF AGM 2014
HOMEPAGE http://lcmaroc.com
34
FULL MEMBER COUNTRIES
NEPAL Country code: 977
PRESIDENT Rekha Gadia
Baneshwor Height
P.O. Box 6529
Kathmandu
Phone home
Mobile
Occupation
14 470 016
98 51 142 547
Home Maker
VICE
PRESIDENT
Benu Agrawal
Om Colony,
Khaiana Road
Bhairahawa
Phone home
Mobile
71 526 653
98 57 024 960
SECRETARY Roopa Mittal
P.O. Box 56
Kathmandu
Phone home
Mobile
Occupation
14 382 531
98 51 106 019
Home Maker
TREASURER Savita Kedia
Kalimati
P.O. Box 929
Kathmandu
Phone home
Mobile
Occupation
1 4 279 983
98 51 106 019
Home maker
IMM. PAST
PRESIDENT
Monika Kedia
Machuli ,Teku Road
P.O. box 2829
Kathmandu
Phone home
Mobile
Occupation
14 414 446
98 51 011 660
Home Maker
MOTTO Spread the Love
FOUNDED 2000
CHARTER DATE 18-11-2000
GODMOTHER COUNTRY India
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 2011
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2013
NUMBER OF CIRCLES 4
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 55
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
DATE OF AGM 2014 4 July 2014
TOWN OF AGM 2014 Kathmandu
35
FULL MEMBER COUNTRIES
NETHERLANDS Country code:+31
PRESIDENT Anna Pol
Winterkoning 13
1722 CA Zuid
Scharwoude
Phone home
Mobile
226 316 229
6 24 91 51 90
VICE
PRESIDENT
Femke van Raam-
Schuurbiers
Prins Bernhardlaan 12
4615 BC Bergen op Zoom
Mobile
Occupation
6 48 15 64 20
Independent Business Owner
SECRETARY Saskia Smit-Smits
Dwarsweg 1
8161 ET Epe
Mobile
Occupation
6 22 32 95 95
TREASURER Pamela Hoetelmans
Jan v/d Heijdenstraat 4
5025 EW Tilburg
Phone home
Mobile
Occupation
135 36 73 49
6 44 59 04 45
Tax advisor
IMM. PAST
PRESIDENT
Nancy Kielman-Lafort
Koudekerkestraat 1
9961 Boekhoute-
Assenede
Belgium
Phone home
Mobile
Occupation
+32 9 346 5720
+32 492 02 3893
Account Controller
MOTTO Pure Kracht
FOUNDED 1973
CHARTER DATE 18.05.1974
GODMOTHER COUNTRY
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 18.04.1975
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 15.08.1984
NUMBER OF CIRCLES 68
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 923
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
NUMBER OF AREAS 10
DATE OF AGM 2014 24 May 2014
TOWN OF AGM 2014 Bergen op Zoom
HOMEPAGE www.ladiescircle.nl
36
FULL MEMBER COUNTRIES
NORWAY Country code:+47
PRESIDENT Irja Marie Stenby
Nordsjoveien 1261
4343 Orre
Mobile
Occupation
481 313 47
Trained Nurse – Nursing
Leader
VICE
PRESIDENT
Malin Bjørnstad
Yvenilia 42
1712 Gralum
Mobile
Occupation
950 219 50
Doctor of Naprapathy
SECRETARY Therese Anita Juul
Gangdalslia
4618 Kristiansand
Mobile
Occupation
402 262 25
Sales Assisitant
TREASURER Karianne Aarnodt
Gamie Asvei 31
1400 Ski
Mobile
Occupation
918 948 20
Auditor
IMM. PAST
PRESIDENT
Lill-Anita Gulliksen
Odals veien 28
1642 Saltnes
Mobile
Occupation
920 155 09
Officer in the Royal
Norwegian Airforce
WEBLADY
Ann Cecilie Ursin Jacobsen
Alteidet
9161 Burfjord
Mobile
Occupation
901 337 29
Sales Executive
MOTTO Friendship and Service
FOUNDED 1963
CHARTER DATE 20.05.1963
GODMOTHER COUNTRY Denmark
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1964
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1964
NUMBER OF CIRCLES 70
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1053
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
NUMBER OF AREAS 10
DATE OF AGM 2014 23 –25 May 2014
TOWN OF AGM 2014 Haugesund
HOMEPAGE www.lcnorge.no
37
FULL MEMBER COUNTRIES
ROMANIA Country code: +40
PRESIDENT Manuela Godinel
Calea Bucuresti,
BL A7, SC4, AP4
Craiova
Phone home
Mobile
Occupation
726 200 095
744 607 507
Economist
VICE
PRESIDENT
Monica Zdrancota
Str D. Papzoglu, nr 10
BL C6, AP26, Sector 3
Bucuresti
Mobile
Occupation
723 543 070
Economist
SECRETARY Claudia Stirbu
Str Independentei, nr
30 BL IC1C, SC3, AP4
Drobeta Turnu Severin
Mobile
Occupation
729 163 846
Doctor
TREASURER Andreea Simona Vasile
Str Closca, nr 7
Craiova
Phone home
Mobile
Occupation
769 922 146
740 184 144
Economist
IMM PAST
PRESIDENT
Daniela Nossa
Str Bronzului, nr 1, BL
501, Sc,C,AP 14
Brasov
Phone home
Mobile
Occupation
368 803 790
723 334 275
Dentist
MOTTO We want, we can and we manage together
FOUNDED 1992
CHARTER DATE 03/10/1992
GODMOTHER COUNTRY The Netherlands
YEAR OF INAUGURATION OF OUR NATIONAL BOARD 1994
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1994
NUMBER OF CIRCLES 5
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 35
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD
NUMBER OF AREAS
5
None
DATE OF AGM 2014 30 May–1 June 2014
TOWN OF AGM 2014 Craiova
HOMEPAGE ladies-circle-romania.wgz.ro
38
FULL MEMBER COUNTRIES
SOUTH AFRICA Country code: +27
PRESIDENT Samantha Kendall
5 Fairford Road
Mill Park
Port Elizabeth 6001
Mobile
Occupation
73 321 3116
Admin Manager
VICE
PRESIDENT
Judy Theunissen
51 Crown Crescent
Vierlanden Durbanville
Cape Town
Mobile
Occupation
83 292 1823
Mother
SECRETARY Michélle Jacobsz Mobile
Occupation
83 442 2222
Federation Manager
TREASURER Hesta Nothling
P.O. Box 182
Florida 1710
Mobile
Occupation
82 330 2744
Financial Clerk
IMM. PAST
PRESIDENT
Lisa Schlechter
38 Schabort Drive
Eversdal, Cape Town
7550
Mobile
Occupation
83 635 2550
Admin Manager
WEBLADY Colene Venter Mobile
Occupation
82 772 9914
IT Manager
MOTTO Pride & Passion
FOUNDED May 1981
CHARTER DATE 29 September 1982
GODMOTHER COUNTRY GB&I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD July 1992
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1995
NUMBER OF CIRCLES 9
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 44
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
NUMBER OF AREAS 4
DATE OF AGM 2014 30 May – 1 June 2014
TOWN OF AGM 2014 Cape Town
HOMEPAGE www.ladiescircle.co.za
39
FULL MEMBER COUNTRIES
SWEDEN Country code: +46
PRESIDENT Therese Christerson
Alfahills Gard,
Tagarpsvagen 369
261 76 Asmundtorp
Phone home
Mobile
Occupation
418 500 38
730 850 038
Msc Agr, Plant Breeder
VICE
PRESIDENT
Therese Sjögren
Granbacken 15
82534 Sundsvall
Phone home
Mobile
Occupation
60 58 09 03
70 369 04 18
Business Unit Director
SECRETARY Ulrika Hallgren
Rödhällsvägen 5
641 53 Katrineholm
Phone home
Mobile
Occupation
150 337 11
730 418 902
Project Manager
TREASURER Katherina Yxhage
Elektravägen 5
554 59 Jönköping
Phone home
Mobile
Occupation
361 293 49
706 510 570
[email protected] Financial Manager
IMM. PAST
PRESIDENT
Malin Jensen
Mofalla Kyrkby 3
54492 Hjo
Phone home
Mobile
Occupation
503 106 83
704 905 976
Teacher
WEBLADY Michela Nalin E-mail [email protected]
MOTTO Together we make a difference
FOUNDED 1947
CHARTER DATE 20.11.1947
GODMOTHER COUNTRY GB&I
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 1959
NUMBER OF CIRCLES 148
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 1689
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 21
NUMBER OF AREAS 13
DATE OF AGM 2014 29 May-1 June 2014
TOWN OF AGM 2014 Landskrong
HOMEPAGE www.ladiescircle.se
40
FULL MEMBER COUNTRIES
ZAMBIA Country code: +260
PRESIDENT Charity M. Banage Mobile
Occupation
977 455 770
Marketer
VICE
PRESIDENT
Charity Kavamba Mobile
Occupation
977 807 337
Banker
SECRETARY Dorothy Ntengerenji
Mobile
Occupation
966 753 519
Personal Assistant
TREASURER Nancy Malukutila
Plot 6338 Khola Rd
Woodlands
Lusaka
Phone home
Mobile
Occupation
211 265 693
977 280 980
Accountant
IMM. PAST
PRESIDENT
Veronica Mwiche
PA Box CA 48
Castle
Lusaka
Mobile
Occupation
977 801 243
Civil Servant
WEBLADY Constance Njovu E-mail [email protected]
MOTTO Join Hands and make a Difference
FOUNDED 1984
CHARTER DATE 4.11.1995
GODMOTHER COUNTRY South Africa
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 1994
YEAR OF CERTIFICATE FOR FULL MEMBERSHIP IN LCI 2000
NUMBER OF CIRCLES 5
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 13-14 52
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 7
DATE OF AGM 2014 23-25 May 2014
TOWN OF AGM 2014
HOMEPAGE www.ladiescirclezambia.org
41
ASSOCIATED MEMBER COUNTRIES
BURUNDI Country code: +257
PRESIDENT Josiane Munezero Mobile
79 967 970
VICE
PRESIDENT
Evelyne Nduwimana Mobile
79 989 143
SECRETARY Ingrid Zaire Sikitu Mobile
77 759 301
TREASURER Edine Nsabimana Phone home
79 937 641
IMM. PAST
PRESIDENT
Chantal Kamanzi Mobile
79 951 640
MOTTO Special Sharing
FOUNDED 2002
CHARTER DATE 22-01-2004
GODMOTHER COUNTRY Zambia & Belgium
YEAR OF INAUGUATION OF YOUR NATIONAL BOARD n/a
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI n/a
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 17
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 5
DATE OF AGM 2014 31 May 2014
TOWN OF AGM 2014 Bujumbura
42
ASSOCIATED MEMBER COUNTRIES
POLAND Country code: 48
PRESIDENT Magdalena Teległow Mobile
Occupation
660 55 44 66
Finance Reporting Manager
VICE
PRESIDENT
Katarzyna Figurska Mobile
Occupation
660 440 118
Certified Auditor
SECRETARY Malgorzata Czapla Mobile
Occupation
604 411 782
Student
TREASURER Katarzyna
Lewandowska
Mobile
Occupation
791 777 024
Accountant
IMM. PAST
PRESIDENT
Monika Falandysz Mobile
Occupation
607 316 021
School Teacher
MOTTO Let’s Grow in Friendship and Service !
FOUNDED 1996
CHARTER DATE n/a
GODMOTHER COUNTRY Sweden
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD n/a
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI n/a
NUMBER OF CIRCLES 1
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 16
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD n/a
DATE OF AGM 2014 28 May 2014
TOWN OF AGM 2014 Gdańsk
HOMEPAGE www.ladiescircle.pl
43
ASSOCIATED MEMBER COUNTRIES
PORTUGAL Country code: +351
PRESIDENT Liliana Dias
Rua Leocádio Pórcio,
No. 11 2e Dto
2770-182 Paço de Arcos
Mobile
Occupation
912 568 079
Psychologist
VICE
PRESIDENT
Rita Corrëa
Rua Dr. José Rodriques
No. 31 R/C
Escq 270-050
Porto Salvo
Mobile
Occupation
914 724 702
Clinical Psychologist
SECRETARY Inês Oliveira
Rua Pedro Nunes 2-1
Dto Fte
2780-142 Oeiras
Mobile
Occupation
967 076 373
Entrepeneur
TREASURER Cláudia Rocha
Praceta da Inglaterra
10-2dt Quinta de Säo
Gonçalo
2775-414 Carcavelos
Mobile
Occupation
968 413 641
Senior Product Manager
MOTTO Ready, set, go !
FOUNDED 2012
CHARTER DATE 9.3.2013
GODMOTHER COUNTRY Morocco
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD n/a
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI March 2013
NUMBER OF CIRCLES 1
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 10
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD n/a
DATE OF AGM 2014 8 March 2014
TOWN OF AGM 2014 Lisboa
44
ASSOCIATED MEMBER COUNTRIES
SLOVENIA Country code: +386
PRESIDENT Irena Gogala
C. Gorensiskega Odreda 2
4260 Bled
Mobile
Occupation
41 366 332
Manager
VICE
PRESIDENT
Mojca Aljancic
Brezje pri Tržiču 58
4290 Trzic
Mobile
Occupation
51 341 125
Public Servant
SECRETARY Aleksandra Zumer
Za gradom 7a
4260 Bled
Mobile
Occupation
51 641 392 [email protected]
Jurist
TREASURER Zorana Bohinc
Goreniska cesta 3
4240 Radovljica
Mobile
Occupation
40 302 270
Accountant
IMM. PAST
PRESIDENT
Slavka Zupan
Jelovska 10
4240 Radovljica
Mobile
Occupation
41 366 312
Consultant
WEBLADY Mojca Konobeij
Hrusica 71g
4276 Hrusica
Mobile
Occupation
31 639 397
Consultant
MOTTO For a better day, for a better World
FOUNDED 2011
CHARTER DATE 10.3.2012
GODMOTHER COUNTRY Austria
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD n/a
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI n/a
NUMBER OF CIRCLES 1
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 15
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
DATE OF AGM 2014 1 May 2014
TOWN OF AGM 2014
HOMEPAGE
Radovljica/Bled
www.Ladiescircle.si
45
ASSOCIATED MEMBER COUNTRIES SWITZERLAND Country code: +41
PRESIDENT Alexandra Schnack
Musperfeldstrasse 3
8965 Berikon
Phone home
Mobile
Occupation
56 534 83 49
76 580 06 11
Restaurant Manager
VICE
PRESIDENT
Eva Nilsson
Rössligutstrasse 14
CH-5000 Aarau
Mobile
Occupation
79 127 39 77
Sales Manager
SECRETARY Marina Magoley
Sonnhaldenstrasse 93
CH-6331 Hünenberg
Mobile
Occupation
79 703 86 49
Project manager marketing &
communication
TREASURER Marie-Therese Wieser
Regensdorferstrasse
20
CH-8049 Zürich
Phone home
Mobile
Occupation
43 818 43 68
79 657 92 81
Concert organisation
MOTTO If you only do what you always do
you´ll only get what you always go
FOUNDED 2012
CHARTER DATE 22.03.2014 GODMOTHER COUNTRY Germany
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD n/a YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI March 2014 NUMBER OF CIRCLES 1 NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 8 NUMBER OF MEMBERS ON YOUR NATIONAL BOARD n/a DATE OF AGM 2014 02.-04.05.2014 TOWN OF AGM 2014 Martiny
46
ASSOCIATED MEMBER COUNTRIES TANZANIA Country code: +255
PRESIDENT Julieth Anthony Musani Phone home
Mobile
Occupation
732 971 623
765 626 899
Accountant and Mathematics
teacher
VICE
PRESIDENT Janeth Julius Mkwizu Mobile
Occupation
757 158 799
nursing officer
SECRETARY Victoria Godwin Ntenga E-mail
Occupation [email protected]
Youth pastor TREASURER Debora W.Mangowi Mobile
Occupation
754676075
Personal secretary MOTTO Woman is a key of Development
FOUNDED 2013
CHARTER DATE
GODMOTHER COUNTRY Israel
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD n/a
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI 2014
NUMBER OF CIRCLES 3
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 35
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD n/a
DATE OF AGM 2014 27.-29.6.2014
TOWN OF AGM 2014
47
ASSOCIATED MEMBER COUNTRIES
ZIMBABWE Country code: +263
PRESIDENT Bernadette Msipa 4
Trotterman Road
Glen Lorne
Harare
Phone Home
Mobile
Occupation
4499111
772 205 036
Business Owner – Fashion and
Lifestyle
VICE
PRESIDENT
Farai Chakanestsa
720 Fern Street
Ruwa
Harare
Mobile
Occupation
772 202 917 [email protected]
Teacher
SECRETARY Cheryl Handitye
47 Guildford Crescent
Southerton
Harare
Mobile
Occupation
773 158 092
Marketing Execurtive
TREASURER Tatenda Boka
3 Justice Macnally Close
Manzil, Mt Pleasant
Harare
Mobile
Occupation
772 148 135
M.D. at Oracle Finance
IMM. PAST
PRESIDENT
Monita Mpofu
Plot 69 Shawasha Hills
Harare
Mobile
Occupation
77 393 5124
Self Employed
MOTTO Together For Others
FOUNDED 2009
CHARTER DATE 7.5.2011
GODMOTHER COUNTRY Zambia
YEAR OF INAUGURATION OF YOUR NATIONAL BOARD 2013
YEAR OF CERTIFICATE FOR ASSOCIATE MEMBERSHIP IN LCI
NUMBER OF CIRCLES 1
NUMBER OF ACTIVE MEMBERS IN THE COMING YEAR 2013-14 27
NUMBER OF MEMBERS ON YOUR NATIONAL BOARD 6
DATE OF AGM 2014 24 May 2014
TOWN OF AGM 2014 Harare
48
LADIES’ CIRCLE INTERNATIONAL RULES
1. CONSTITUTION
1-1 The name of the Association shall be Ladies' Circle International (LCI). 1-2 The motto of the Association shall be "Friendship & Service".
1-3 The constituent members of the Association shall be the founder member National Associations of GB&I, Denmark and Sweden,
together with all other Member Countries affiliated to the Association in accordance with Rules 4-3, 4-4, 4-5, 4-6, 4-7 and 4-8.
1-4 The affairs of the Association shall be administered by the LCI Board
and the LCI Council. Unless contravening any other rules, the LCI Council may perform all powers and duties vested in the Association.
1-5 The Association may decide to associate with other organisations having similar aims and constitutions. Such a decision shall be made at a LCI Annual General Meeting (LCI AGM) at which at least 75% vote in
favour. 1-6 A decision to wind up or suspend the affairs of the Association can only
be made at an LCI AGM. 1-7 The official working language in LCI is English 1-8 The LCI Year runs from the 1st of July to the 30th of June the next year
1-9 The Association is open to women between the age of 18 and 45
2. DEFINITIONS 2-1 “The LCI Board” - The administrative body consisting of the
President, the Vice President, the Immediate Past President, the
Secretary, the Treasurer and the Weblady. 2-2 "The LCI Officers": The members of the LCI Board.
2-3 "The LCI Councillors": The representatives of the Full Member Countries entitled to vote at the LCI AGM, usually the National
President and the National Immediate Past President or their approved deputy.
2-4 "The LCI Council": The administrative body consisting of the LCI
Officers and the LCI Councillors. 2-5 “Annual General Meeting”: The highest Authority of the Association. A
Meeting shall be organised once a year, normally in the end of August / beginning of September (LCI AGM at the LCI Conference. See Rule 7-3).
2-6 "Full Membership": See Rules 4-7 and 4-8. 2-7 "Associate Membership": See Rules 4-3, 4-4, 4-5 and 4-6.
2-8 "Capitation Fee": Membership fee from all Member Countries payable each year. See Rules 8-10, 8-11, 8-12 and 8-13.
2-9 "Affiliation Fee": Payment from Associate Member Countries payable
on the charter of the No 1 Circle. See Rules 8-8 and 8-9.
3. AIMS AND OBJECTIVES A. To promote international friendship, understanding and goodwill by
encouraging members to extend their knowledge of each other and
other people.
49
LADIES’ CIRCLE INTERNATIONAL RULES
B. To promote, co-ordinate and develop the extension of Ladies' Circle
throughout the world. C. To be non-political and non-sectarian. D. To promote, co-ordinate & develop working relationships with Round
Table wherever possible.
4. RULES GOVERNING MEMBERSHIP Formation of a Ladies' Circle
4-1 A Circle may only be formed in connection with another Circle or in connection with Round Table.
4-2 A. All new countries applying for Membership of LCI, should adopt the name Ladies' Circle. B. No Circle shall be recognised to be a Ladies' Circle unless:
a. It has the motto "Friendship & Service" b. It adopts a retirement rule requiring active members to retire
not later than the age of 45 c. It is non-political and non-sectarian d. It provides an opportunity for its members to engage in social or
service activities and discussion C. All the member countries in LCI shall deliver a copy of the National
Ladies' Circle logo to the LCI Board.
Associate Membership 4-3 The first Circle in any country will receive automatic Associate
Membership of LCI upon the charter of the first Circle. The Aims and
Objects of that country shall be sent to the LCI Board (addressed to the LCI Secretary) for approval by 10 June prior to the LCI AGM at
which it will be considered. The application shall be included on the LCI AGM Agenda circulated to all Member Countries.
4-4 All additional Circles chartered in an Associate Member country shall
automatically be included in that Associate Membership. 4-5 Associate Member Countries shall receive all correspondence from
LCI. 4-6 Associate Member Countries may, at their own expense, send
representatives to any LCI AGM. Such representatives may not vote or
propose amendments to the LCI Rules. 4-6-1 Associate Member Countries shall have a right to host Mid Term
Meetings on an equal basis with Full Member Countries. Full Membership
4-7 When an Associate Member country fulfils each of the following conditions this country may apply for Full Membership of LCI:
a. There shall be a minimum of three Circles in the country founded within a period of 4 years after the charter of the Number 1 Circle (with effect from August 2005).
b. There shall be an elected National Board, which has worked for two consecutive years.
c. The LCI Board shall have approved the National Association's Constitution and Rules.
50
LADIES’ CIRCLE INTERNATIONAL RULES Such an application shall be received by the LCI Secretary by the 31st
of December prior to the LCI AGM at which it will be considered and shall be included on the LCI AGM Agenda and voted by the LCI Councillors together with the LCI Boards' report to be circulated to all
Member Countries. 4-8 A new Full Member country shall not have the right to propose new or
amend existing rules, offer to host a LCI Conference or propose candidates for LCI Office until the LCI AGM following the one at which they are granted Full Membership.
Termination of Membership
4-9 If a Full Member Country or Associate Member country does not pay Capitation Fee / Affiliation Fee or / and does not keep in contact with LCI for two years, then their membership shall cease to exist.
4-10 If the number of Circles in a Full Member country remains less than three for three consecutive years its full membership is terminated.
The termination of the full membership has to be declared at the following LCI AGM; thereafter the country in question retains the status of Associate Member country.
4-11 Upon termination of the membership the member of the Association shall surrender its Charter Certificate and is thereafter not allowed to
use the name, emblem or insignia of the Association in any way whatsoever.
5. LCI BOARD: NOMINATION, POWERS AND DUTIES
International Vice President 5-1 The LCI Council shall at the LCI AGM elect a Vice President. Candidates
should, before the commencement of the Vice Presidential term of office, have served for a total of two years in any of the following offices: Area Chairman, National Officer in their own National
Association, LCI Treasurer or LCI Secretary. All candidates must be active members of their own Full Member Association at the time they
become International President. 5-2 The Vice President shall serve in office for one year. 5-3 The Vice President shall serve as International Contact Lady.
5-4 The Vice President shall automatically become International President.
International President 5-5 The President shall serve in office for one year. 5-6 If the Vice President is unable to take office as President, a President
shall be elected together with a Vice President in accordance with the LCI Rules.
5-7 The President or another Officer officially appointed by her shall charter the first Circle in a country.
5-8 The President shall automatically become Immediate Past President.
International Immediate Past President
5-9 The Immediate Past President shall act as Extension Officer.
51
LADIES’ CIRCLE INTERNATIONAL RULES International Treasurer
5-10 The LCI Councillors shall at the LCI AGM elect a Treasurer. Candidates should, before commencement of the term of office as Treasurer, have served for at least one year either as Area Chairman or as an elected
National Officer in their own National Association. All candidates must be active members of their own Full Member Association at the time
they become Treasurer. 5-11 The Treasurer shall serve in office for a minimum of one year and a
maximum of two years. As a candidate she shall indicate for which
term she intends to serve.
International Secretary 5-12 The LCI Councillors shall at the LCI AGM elect a Secretary. Candidates
should, before commencement of the term of office as Secretary, have
served for at least one year either as Area Chairman or as an elected National Officer in their own National Association. All candidates must
be active members of their own Full Member Association at the time they become Secretary.
5-13 The Secretary shall serve in office for a minimum of one year and a
maximum of two years. As a candidate she shall indicate for which term she intends to serve.
International Weblady
5-14 The LCI Councillors shall at the LCI AGM elect a Weblady. Candidates shall be circlers who are experienced in maintaining a website. Candidates shall preferably held an office in their National Association,
be it national, area or otherwise. All candidates must be active members of their own Full Member Association at the time they
become Weblady. Any candidacy must be supported by the National Board of the candidate’s Full Member Association in conjunction with rule 5-16 to 5-19.
5-15 The Weblady shall serve in office for a minimum of one year and a maximum of two years. As a candidate she shall indicate for which
term she intends to serve.
Nominations
5-16 No Full Member country may nominate a candidate for the LCI Board without the consent of the candidate. Nominations shall be circulated
within and approved by the National AGM or National Board. 5-17 Nominations for the offices of Vice President, Treasurer, Secretary and
Weblady shall be received by the LCI Secretary by June 10th and shall
be sent by her to all Member Countries no later than July 10th 5-18 No Full Member country shall nominate the same candidate for two
international posts at the same LCI AGM. 5-19 When there are no candidates for office, nominations from the floor
can only be accepted with the consent of the candidate and the
support of her own National Board. 5-19.1) A holder of office on the LCI Board, namely Vice President shall be no
more than 42 years by 30th of June, for the year her nomination is send for Vice President, LCI.
52
LADIES’ CIRCLE INTERNATIONAL RULES 5-19.2) A holder of office on the LCI Board, namely IPP, Secretary, Treasurer
and Weblady shall be no more than 44 years of age during the period she is an LCI Officer. If she is 45 years before the 30th of June in her last year in LCI office, she is allowed to continue on the LCI Board
until the following LCI AGM.
Duties
5-20 The LCI Board shall be responsible for the promotion and development of LCI, and for the co-ordination and administration of the Association.
The LCI Board shall act on behalf of the LCI Council. 5-21 There should be a substitute for the following officers in the LCI Board:
Treasurer and Secretary. The substitute for the office of the LCI Treasurer and the LCI Secretary should be co-opted by the LCI Board for the duration of the term of that Board. The first choice for
substitute is preferably the intermediate Past LCI-Treasurer or past LCI Secretary for the duration, even if they are not active members any
more. If such a person is not available, then a substitute Board Member should have previously held office in the National Board of a Full member country and be an active member of her National
Association for the duration of her term as substitute LCI Board Member.
6. LCI COUNCIL: NOMINATION, POWERS AND DUITES
6-1 Each Full Member Country may be represented in the LCI Council by two LCI Councillors. LCI Councillors should normally hold office for two
years, but may continue for a third year at the discretion of the LCI Board. The LCI Councillors shall be active members in their own National Association.
Footnote: The working period of each LCI Council begins immediately after the LCI AGM and ends immediately after the next LCI AGM.
Usually the LCI Councillors of a Full Member Country are, at time of the Conference, the National Immediate Past President and the National President.
6-2 If a LCI Councillor is elected as a LCI Officer of the Association, the country she represents shall appoint a new LCI Councillor in her place.
6-3 If a LCI Councillor is unable to attend a meeting of the LCI Council, an accredited deputy may attend in her place.
6-4 Any change in LCI Councillors must be notified in writing to the LCI
Secretary as soon as possible. 6-5 The LCI Council shall be responsible for directing, controlling and
administering the Association and its finances, properties and monies. 6-6 The LCI Council shall have the power:
A. to grant and revoke Certificates of Affiliation B. to promote such activities as seem necessary to achieve the
purposes of the Association
C. to appoint committees as required and to define their duties and powers
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LADIES’ CIRCLE INTERNATIONAL RULES 7. RULES GOVERNING THE AGM, COUNCIL AND BOARD MEETINGS
7-1 The LCI President shall preside at all meetings of the LCI Council and the LCI Board. If she is unable to attend a meeting, the LCI Vice President or another appointed deputy shall take her place, except for
the LCI AGM at which the LCI Immediate Past President shall preside. 7-2 A meeting of the LCI Council shall be held in conjunction with the LCI
AGM. 7-3 The LCI Council shall hold a LCI AGM at time and place decided by the
LCI Council and may meet at such other times as the LCI President
may decide. 7-4 The venue of an LCI AGM shall be decided three years in advance. Any
Full Member country wishing to invite the Association to hold a LCI Conference in its country shall send an application to the LCI Secretary no later than June 10th prior to the LCI AGM at which the application
will be considered. 7-5 When an application to host a LCI AGM is made by a Full Member
country, a full feasibility study should be undertaken, including details of accessibility of the venue, and presented to the LCI Board before such applications shall be considered. Once the LCI Board is satisfied
that the application complies with all the requirements, details should be sent out to all the Full Member Countries for their consideration
together with the LCI AGM Agenda. 7-6 Proposals, nominations and applications may be submitted by Full
Member Countries to the LCI AGM and shall be received by the LCI Secretary no later than June 10th prior to the LCI AGM. The respective National Boards should have approved these proposals, nominations
and applications. 7-7 Notice of the LCI AGM, containing details of all proposals, nominations
and applications to be considered, shall be sent out by the LCI Secretary to the members of the LCI Council and to the National Presidents / Chairmen of the Associate Member Countries no later than
10th July prior to the LCI AGM. 7-8 Any applications for Associate Membership and Full Membership of the
Association shall be circulated to all Member Countries together with the Agenda for the LCI AGM.
7-9 The LCI President shall have the option to appoint a Chairman for the
LCI AGM, if she so wishes. The LCI Council shall elect the Chairman. 7-10 At each LCI AGM, the following business shall be transacted:
A. Notice convening the meeting B. Confirmation and adoption of the Minutes from the previous LCI
AGM
C. President's Report D. Vice President's Report
E. Immediate Past President's Report F. Secretary's Report G. Treasurer's Report
H. Weblady’s Report I. Determination of Capitation fee
J. Election of Officers K. Proposals submitted by the Board
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LADIES’ CIRCLE INTERNATIONAL RULES
L. Proposals submitted by Member Countries
M. Incoming President's Address N. Any Other Business
Voting system, alterations to rules and standing orders 7-11 The quorum for any meeting of the LCI Council shall be two thirds of
the members. 7-12 The LCI Officers and 2 LCI Councillors from each full Member Country
shall conduct the business of the LCI AGM. Each Full Member country
has two votes. If any Country can only send one LCI Councillor she can use all the votes that the country is entitled to have.
7-13 The LCI Officers do not have the right to vote, with the exception of the LCI President, who shall have a casting vote, where necessary.
7-14 All resolutions regarding finance must be passed by a 75% majority of
the members of the LCI Council present. 7-15 Voting shall normally be by show of hands. In the election of LCI
Officers, LCI Conference venue, LCI Charity Project or when specially requested, voting shall be by secret ballot and where there are more than two candidates or choices the single transferable voting system
shall be used. 7-16 In the event of an equal division of votes, the LCI President shall have
a casting vote. 7-17 All Member Countries shall be given a copy of the LCI Directory, Rules
and Guidelines. 7-18 No new rule or amendments to the LCI Rules may be made except by
the decision of the LCI Council at the LCI AGM at which at least 75% of
the members of the LCI Council present vote in favour. 7-19 Proposals and proposals for alterations carried at a LCI AGM shall take
effect immediately after the closure of the LCI AGM. 7-20 A group of administrative changes on rules and guidelines may be
voted for in block. If there is a correction or amendment to one of the
proposed changes to rules or guidelines, this will be voted for separately.
8. RULES GOVERNING FINANCE
8-1 The funds of the Association shall be derived from Affiliation Fees and Capitation Fees.
8-2 The financial year shall start on the 1st of July and end on the 30th of June.
8-2-1 The official currency of LCI is Euro (EUR).
8-3 An Audit of Books and Accounts of the Association shall be prepared before the LCI AGM by an external auditor. The LCI Treasurer shall
submit the statement of accounts with her report to the LCI Council at each LCI AGM.
8-4 Each Member Country shall be responsible for raising by agreement
with its affiliated Circles all funds necessary for the conduct of its National affairs.
8-5 No Member Country shall commit the Association to any financial or other undertaking without the express authority of the LCI Council.
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LADIES’ CIRCLE INTERNATIONAL RULES 8-6 No Member Country shall be granted any part of the funds of the
Association except as provided for in these LCI Rules. 8-7 Should the affairs of the Association be wound up, any realised assets
(after payment of all debts and liabilities) shall be divided among the
Member Countries on a per capita basis. Membership figures in that case shall be taken from each country's most recent payment of
Capitation Fees.
Affiliation Fee
8-8 Associate Member Countries shall pay an Affiliation Fee of Euro 40.
8-9 On accepting Full Membership, each country shall pay a further fee of Euro 120.
Capitation Fee 8-10 Full Member Countries and Associate Member Countries shall submit to
the LCI Treasurer a statement of membership for the incoming year by June 10th. The Capitation Fee due in next October shall be determined, based on this figure.
8-11 The Capitation Fee will rise by Euro 0,25 with effect from September 1st each year, this to be reviewed each year for the following year.
8-12 Capitation Fee is due before October 31st. The Fee shall be paid in Euro.
8-13 The penalty for late payment of the Capitation Fee (after October 31st) will be Euro 0,16 per member with a minimum penalty of Euro 80.
LCI Board 8-14 The LCI Treasurer shall submit an Annual Budget of income and
expenditure for the following year, for the approval of the LCI Council at the LCI AGM. The LCI treasurer shall submit a prognosis of the Annual Budget of Income and Expenditure for
two years ahead to be considered at the LCI AGM. 8-15 For day to day operations of the account all bank withdrawals will be
authorized by the LCI Treasurer solely or any two of the LCI P, LCI VP, LCI IPP jointly.
8-16 The LCI Officers shall serve without any remuneration whatsoever. The
LCI Officers shall receive a contribution to the expenses incurred by their respective offices. The sums involved shall be reviewed annually.
8-17 Travelling and subsistence allowances as may from time to time be decided by the LCI Council shall be paid to all LCI Officers.
8-18 The LCI Board has the authority to move the LCI bank accounts,
should they consider it advisable.
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LADIES’ CIRCLE INTERNATIONAL RULES LCI Annual General Meeting / LCI Conference
8-19 Travel expenses in respect of the LCI AGM shall be paid to one LCI Councillor from each Full Member country, but such countries shall be responsible for the first Euro 120 of any claim. Travel shall be arranged
by the cheapest, most direct route, and no more than economy class return airfare shall be paid, less the aforementioned Euro 120. The
money saved as a result of this rule shall be paid into the Associate Member Fund. Subsistence allowances in respect of the LCI AGM shall be paid to one Councillor from each Full Member Country. To include
Conference Registration, Councillors Meeting & Lunch, the AGM and Lunch, the Gala Dinner and the International Contact Meeting. Only
those meetings and events attended by the Councillor can be claimed. 8-20 Travel costs shall be notified to the LCI treasurer by June 10th prior
to the LCI AGM. Payment will be made to the full member country
within three months following the LCI AGM. No payments will be done before receipts have been received by the LCI treasurer.
8-21 The LCI Officers shall on behalf of the LCI Council and in conjunction with the country hosting the LCI AGM be responsible for the arrangements and shall make the necessary financial provisions out of
the funds of the Association in respect of such a meeting. 8-22 A LCI AGM Fund is set up to provide loans to the hostess countries for
the LCI Conference. From this Fund, the LCI Board shall loan the hostess countries sufficient money to pay the initial expenses of a LCI
AGM. These loans are interest free and payable by LCI Board to the hostess country within one month of the LCI AGM at which the invitation is accepted. These loans are repayable by the date of that
LCI AGM, at the latest. 8-23 Surplus funds resulting from an LCI AGM shall be apportioned as
follows: A. 40% to be decided jointly by the National Board of host Country
and the host Circle / Area.
B. 25% to the LCI Travel Fund C. 15% to the LCI Charity Fund
D. 10% to the Extension Support fund E. 10% to the LCI Associate Member Fund
8-24 No financial provision shall be made from the funds of the Association
for any social function held in conjunction with the LCI AGM. 8-25 The National Association of the hostess country shall have the ultimate
responsibility for the LCI Conference and its finances. 8-26 An Audit of Books and Accounts of the LCI Conference shall be
presented to the LCI Board by an external auditor no later than the
31st of December the year of the LCI Conference. The organizing Circle/Area may not use their share of the LCI Conference surplus
before approval by the LCI Board. 8-27 Profits, if any, from the LCI Conference has to be transferred to LCI
account by the host country within 15 days of submission and
acceptance of the LCI Conference financial report.
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LADIES’ CIRCLE INTERNATIONAL RULES
8-28 Nominees for LCI offices will be reimbursed with the fees for the
following: early registration, Councillor’s Dinner, Councillor’s Meeting and Annual General Meeting. A nominee is not eligible for LCI travel fund (rule 10-4)
9. STANDING ORDERS FOR LCI ANNUAL GENERAL MEETING 9-1 Record shall be kept of the attendance of the LCI Officers and voting
LCI Councillors.
9-2 The quorum for any LCI AGM shall be a number equal to 2/3 of the Full Member Countries.
9-3 The Board shall appoint two Tellers, who shall be responsible for reporting to the Chairman of the meeting the result of all voting. Voting on all proposals shall be by show of hands except when a
written ballot is specifically requested. In the case of election of LCI Officers, Conference Venue and Charity Project the voting shall always
be by secret Ballot. The appointed tellers will ensure that all Ballot Papers, when used, remain confidential to the meeting at all times. If there are more than two Candidates or choices the Single Transferable
Voting System will be used. 9-4 Any member attending the LCI AGM may speak on any resolution but
only the LCI Councillors may vote. 9-5 In the event of any equal division of votes the LCI President shall have
a casting vote. 9-6 Procedure to be followed when dealing with resolutions:
A. Any resolution may be discussed by the Meeting before it is voted
on. B. At this stage any voting LCI Councillor subjected to the approval
of the Chairman may propose an amendment C. When an amendment has been proposed, it must be voted on
and must be settled before any other amendment can be
considered. A straight majority is needed to accept an amendment.
D. If the voting is against the amendment, then it is lost, and the Chairman will then ask for any other amendments. If there are no more amendments, the original proposal will then be voted upon
in accordance with Rule 7-18. E. If the voting is for the amendment it is therefore carried and
becomes the amended motion, to which any further amendments can be proposed and dealt with as in (b) and (c) above. The final amended motion then becomes the substantive motion (the new
proposal) and as such must be voted on in accordance with Rule 7-18.
F. If the voting is against the substantive motion, it means that the whole proposal is lost and on no account does the meeting return to the original proposal.
9-7 The Chairman's ruling on any point of order shall be final. 9-8 These Standing Orders can only be suspended or altered by a 75%
majority of the voting LCI Councillors present at the LCI AGM.
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LADIES’ CIRCLE INTERNATIONAL RULES Recommendations
9-9 LCI Councillors who attend the AGM as voting delegates should, wherever possible, be the National President and the National Immediate Past President of each Full Member Country.
9-10 After the LCI AGM the National Vice President of each Full Member Country should become LCI Councillor instead of the National
Immediate Past President. 9-11 It is recommended that should a Full Member Country wish to raise an
amendment to any LCI AGM Proposal that they provide the LCI
Councillors and the LCI Board with the amendment in writing at the beginning of the LCI AGM.
10 RULES FOR THE LCI TRAVEL FUND
10-1 Purpose The purpose of the Fund is to promote friendship, understanding and
networking between members of LCI by individual contact and understanding of the functioning of Ladies' Circle in Member Countries of LCI.
Suggested ways of raising money: 1. Half of the Conference Tombola surplus.
2. Voluntary donations from LCI countries. 3. In accordance with LCI Rule 8-23.
10-2 Division of the Travel Fund The LCI Board decides each year on how many allowances and how much money is allocated, based on the current financial situation of
the travel fund. The candidates have to fulfil the existing rule. Applications must reach the LCI Board no later than the 31st of
January. The allowance can be applied by individual Ladies, but is paid out to
the national board bank account of the applicant country.
10-3 Administration The LCI Board shall together form the Committee and the LCI
Immediate Past President shall be the Chairman. 10-4 Choice of Candidates The candidate must have been an active member for at least two years
prior to the date of application and must have at least one year left as an active member by the time the journey is undertaken. She may be
a member of a Full or Associate Member Country. There will be no limitation to the number of the applications from
different countries. All applications are to be received prior to travel.
Applications for MTM meetings are to be received by the 31 October. Applications for LCI conference are to be received by 31 January.
Applications for all other events are to received one month prior to travel. It is not forbidden for a husband/partner to accompany her on the tour. Present LCI Officers and LCI Councillors (National President,
VP and IPP or any other officially appointed Councillor) and nominees are not eligible for grants. The Committee will use their discretion on
selection.
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LADIES’ CIRCLE INTERNATIONAL RULES
10-5 How to apply
Applications shall be made on the Application Form which is available from the LCI website. The Application Form shall be submitted to the applicants National Board who will then forward it to the Chairman of
the Travel Fund (LCI IPP) with a copy to the LCI Treasurer, having endorsed criteria as per rule 10-4.
The information to be given includes: 1. Which country or countries to be visited. 2. When, why and for how long the visit will be made.
3. Summary of applicant's personal background and her involvement in her own Circle.
4. Proposed budget for travel. The granted travel fund will be remitted to the National Board’s account no later than two months after the event. Prerequisites
for payment are receipt of confirmation of registration, travel expenses invoice, proof of attendance and Travel Report to be received within
four weeks of the event. 10-6 Travel arrangements The National Board of the country to be visited can be asked to
arrange a tour. The recipient of the grant must take Pictures during her journey to describe her journey/experiences for other circles
when she returns home. She must write a travel report for the LCI website and a report for her National Magazine/website within 30
days of the trip, A Circler can ask the hosting circle/country for home-hosting if possible. If the hosting circle would like to have some information about the traveler’s country or way of life, she should be
helpful and prepared to inform them. She might also tell her fellow circlers about her trip to inspire them to travel within the LCI. The
recipient can combine the LCI visit with a private holiday at her own cost and arrangements.
11. RULES FOR THE LCI CHARITY FUND
11-1 The Charity to receive the money shall be decided every second year in advance. A National Treasurer can pay donations to the LCI Charity Fund Account at any time during the year.
11-2 Interest earned from money in the LCI Charity Account shall be added to the sum to be donated to the chosen charity.
11-3 Full Member Countries and the LCI Board can nominate a project. An Associate Member Country can nominate a project with the support and approval of their Godmother Country or a Full Member Country.
The Full Member Country has to have the administrative, legal and financial responsibility of the project. The countries can only nominate
one project each. The nomination must first have the approval of the National Board of the country applying for the project. A short written explanation (100 - 150 words) concerning the intended use of the
money shall be sent to the LCI Secretary by the 31st of October in the year prior to the AGM to be presented at the following MTMs.
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LADIES’ CIRCLE INTERNATIONAL RULES 11-4 A vote shall be taken at the LCI AGM between the suggestions
received. 11-5 Following the Charity project receiving the vote on the LCI AGM, all the
monies paid to the LCI Charity project will go to the benefit of the
project accepted. All the administrative costs of the project are to be taken care of by the National Board of the country nominating the
project. The first payment to the Project can be made as soon as a reasonable
amount has been collected. The following payments shall be made
after a report is given to the LCI Board concerning the proceeding of the project.
The National Board of the country proposing the project shall be responsible for overseeing the project and for ensuring that the monies are used for the intending charity during the project. In the absence of
a National Board the LCI Board or the National Board of a Full Member Country named in the LCI AGM would undertake the responsibility. The
LCI Board has the right to intervene in the project if the requirements mentioned above are not fulfilled.
11-6 The time limit for donations to the LCI Project is the 30th June in the
second year of the project. Money received later will automatically go to the next project elected at the LCI AGM.
11-7 A representative or any nominee Councillor appointed by the country receiving the money shall give a brief report on the proceedings of the
project in the three subsequent LCI AGMs after the LCI AGM, where the Project has received the vote. A written half year report should be delivered to the LCI Board six months after the LCI AGM. This report
should be distributed to all the National Boards. A written full year and financial report should be delivered to the LCI Board not later than
July 10th prior to the LCI AGM. This report should be distributed to all the National Boards. Enquiries concerning Charity Projects that has been started should be answered within 30 days by the LCI Board.
11-8 If for any reason it proves impossible to use the money during the two years following its receipt, it shall be returned to LCI and the amount
added to the Fund for distribution at the next LCI AGM. 11-9 Every Charity project should last for two years. 11-10 The host of the LCI ISP is responsible to submit an audited report on
completion of the project, no later than the following LCI AGM.
12. RULES FOR THE ASSOCIATE MEMBER FUND
The fund shall be financed by money saved in accordance with Rules 8-19
and 8-23 (d). The purpose of the fund shall be to give financial assistance to Associate Member Countries to attend the LCI AGM.
12-1 The LCI Board shall together form the Committee and the LCI Treasurer shall be the Chairman.
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LADIES’ CIRCLE INTERNATIONAL RULES
12-2 The Associate Member Countries shall be listed in order of charter
date, and new Member Countries shall be added successively to the end of the list (please see below)
12-3 Travel by the cheapest method, Conference Registration Fees,
Councillors Meeting and Lunch, Annual General Meeting and Lunch, The Gala Dinner and the International Contact Meeting and Lunch shall
be offered to as many countries on the list as the Fund can afford (one representative per country) in the listed order. The aim shall be to use as much money as possible from the Fund each year. Only meetings
and events actually attended will be paid from the Fund. 12-4 After an Associate Member country has received money in accordance
with these rules, that country shall automatically be moved to the bottom of the aforementioned list.
12-5 The offer of money shall be made to the National President / Chairman
Circle No. 1 or by her officially delegated board member at least one year in advance of the LCI AGM in respect of which the offer is made
(she has to participate in both the LCI Councillors' Meeting and the International Contact Meeting). If a country does not accept the offer within the time limit specified by the Committee, the offer shall then
be made to the next country on the list. 12-6 In the case of a country declining an offer two consecutive years, that
country shall then be moved to the bottom of the list, except at the discretion of the LCI Board.
12-7 The recipient of money in accordance with the above shall send a report of her journey and experiences of the LCI AGM to the Fund Committee within two months of the conclusion of the LCI AGM.
12-8 The recipient will be reimbursed as soon as LCI Treasurer has received confirmation of the registration and a copy of the travel invoice.
Reimbursement will be by remittance before or during the conference. 13. RULES FOR THE EXTENSION FUND
The purpose of the fund is to facilitate the work of a godmother and godchild country and to support the member countries in case they need
help. The fund shall be financed according to rule 8-23 and guideline 7-6, part of the sales of the LCI-shop and donations.
13-1 A godmother country can apply for support for: a. visit to the new circle country in formation as soon as the aims
and objectives are approved by the LCI Board b. attending the charter of the new member country c. visit to the member country after the charter if assistance is
required (e.g. in case of problems, for forming a National Board) d. visit of the member country to the godmother country (e.g. for
the AGM, special anniversary) e. visit to the godchild country to help and encourage them
towards full membership
13-2 The godmother country (National Board) fills in a form specifying: a. costs of the visit
b. reason of the visit c. motivation
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LADIES’ CIRCLE INTERNATIONAL RULES
13-3 The costs will be reimbursed up to a maximum of half of the declared
costs. It depends on the number of applications and the available fund. Reimbursement will be to the National Board’s account as soon as LCI Treasurer has received the copy of the invoice.
13-4 The IPP on the LCI Board, responsible for extension, is chairman of the extension support fund committee, formed by the LCI Board.
13-5 The country / countries receiving the support fund shall write a report on their visit and experiences within two months after the visit and send this to the LCI Board.
13-6 In the year report of the LCI Board a specific report will be given on the fund.
13-7 The extensions support fund will be filled for the first time by the surplus of LCI: Euros 5000. Thereafter the fund will be filled by money from the LCI conference surplus (15%) and the Tombola
(25%). 13-8 The National Board of your Ladies’ Circle must support the application
for the Extension Support Fund Grant from the country. Maximum two applications can be submitted from a member country during each Circle year.
14. RULES FOR INTERNATIONAL TRANSFER 14-1 A circler who moves to another LC country is eligible to become a
member of that country. 14-2 When a Circler moves from one LC country to another, her national
vice president contacts the vice president (or contact lady) of the
country she moves to, in order to establish contact with the circle she should get transfered to.
14-3 If a Circler moves from one LC country to another she will have to follow the rules and guidelines in her new LC Country. This implies that she has to follow the age rule of the new country. However, rules
related to membership of the new country in association with Round Table will not be applicable to the transferred circler.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES These guidelines contain practical advice for the work in Ladies’ Circle
International (LCI) and its Member Countries and some rule-like practices that have been decided by the Council of LCI. The Councillors’ Meeting can change these Guidelines by a straight majority of the votes cast and automatically by the
LCI Board after such rule changes that involve these guidelines as well.
1. INDEX 2. GENERAL INFORMATION ABOUT LCI
2.1. Ladies’ Circle International (LCI)
2.2. LCI logo, pins, banner and the Candle of Friendship 2.3. LCI Member Countries in 2013-2014
2.4. LCI organisation in “nut shell” 2.5. LCI Charity Project 2.6. How to travel in LC
3. YEAR-PLANNER FOR THE LCI YEAR 4. THE DUTIES OF THE NATIONAL ASSOCIATIONS
4.1. How to deal with the information from LCI 4.2. Duties of the National Vice President / Vice Chairman of No. 1 Circle
towards LCI
4.2.1. Information to be included in your compact style National Directory 4.3. Duties of the National President / Chairman of the No. 1 Circle
towards LCI 4.3.1. How to compile your short 150 word AGM Report
4.4. The duties of the National Immediate Past President and Immediate Past Chairman of No. 1 Circle towards LCI
4.5. The duties of the National Treasurer / Treasurer of No. 1 Circle
towards LCI 4.6. The duties of the National Secretary / Secretary of No. 1 Circle
towards LCI 5. LCI’s OFFICIAL VISITS TO THE MEMBER COUNTRIES, WHEN AND
HOW?
6. MID-TERM MEETINGS 7. LCI CONFERENCE AND THE LCI AGM (Rules 7-1 to 8-26)
7.1. The Conference Program 7.2. The Councillors 7.3. The Councillor’s Meeting (Rules 6-1 to 7-3)
7.4. The LCI AGM (Annual General Meeting) (Rules 7-3 to 7-19 and 8-19 to 8-26)
7.4.1. Overview of the votes of the full member countries 7.4.2. How are the matters dealt with and voted on in the LCI AGM 7.4.3. The Membership Trophy
7.5. The International Contact Meeting 7.6. Tombola
7.7. Applying, arranging and administering the LCI Conference in “nut shell”
7.7.1. How to apply the LCI Conference
7.7.2. How to arrange a LCI Conference 7.7.3. How to administer a LCI Conference
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
8. HOW TO BEGIN A CIRCLE IN A NEW COUNTRY
8.1. How Ladies’ Circle normally begins in a new Country 8.2. Guidelines for Godmother Countries 8.3. Economical support for Godmother Countries (2003 Extension
Support Fund)
9. LCI BOARD 9.1. The President 9.2. The Vice President
9.3. The Immediate Past President 9.4. The Secretary
9.5. The Treasurer 9.6. The Weblady
10. LCI’s INFORMATION PACKAGES (available from LCI homepage or LCI Secretary)
2. GENERAL INFORMATION ABOUT LCI
2.1. Ladies’ Circle International (LCI) Ladies’ Circle International (LCI) is an international young women’s
organisation established in 1959 by members of the National Ladies’ Circle organisations of Great Britain & Ireland, Sweden and Denmark.
The official language of all correspondence and meetings in LCI is English.
2.2. LCI logo, pins, banner and the Candle of Friendship LCI logo has as a motif a compass radiating “Friendship and Service”
to all parts of the world. This logo may be used by LCI as a whole. If an individual Member Country wishes to use the LCI logo, it should apply permission from the LCI Board. In the application all the details
of the intended use should be described (item, the number of items, distribution etc.).
LCI pins are white with a gold-coloured LCI logo on them. All the Circlers can obtain this pin from the Conference shop during the LCI Conference or from the LCI Treasurer. Only the LCI Councillors can
buy a gold-coloured pin with blue LCI letters on it (Councillor’s pin). At the moment these pins cost Euro 5 and the star brooch Euro 10.
LCI has a banner, which is white with in blue the LCI logo on it. This banner is not for sale but the members of LCI Board use it during their visits. At Ladies’ Circle events a Candle of Friendship can be lit
to remind us of the motto of Ladies’ Circle and to create the feeling of togetherness among the Circlers all over the world.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
2.3. LCI Member Countries in 2013-2014
The Full Member Countries: A country should have at least three active Circles and an active National Board at least for three consecutive years before Full Membership in LCI can be applied or
granted. A Full Member Country can vote at the Councillor’s Meeting and at the LCI AGM. The present Full Members are:
Austria France Italy Netherlands Belgium Germany Latvia Norway
Botswana GB&I Lithuania Romania Cyprus Hong Kong Luxembourg South Africa
Denmark Iceland Madagascar Sweden Estonia India Morocco Zambia Finland Israel Nepal
The Associate Member Countries: A new LC Country becomes an
Associate Member of LCI when the first Circle in that Country has been chartered. Before the first Circle can be chartered, its Aims and Objectives must be accepted by the LCI AGM. The present Associate
Members:
Burundi Portugal Switzerland Zimbabwe Poland Slovenia Tanzania
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES LCI organisation in “nut shell”
The LCI Annual General Meeting (AGM) is held in August / September hosted by a Full Member Country. All members are most welcome to this meeting. The AGM makes decisions about the LCI
Rules, determines the capitation fees, elects the officers (LCI Board Members), AGM venues and the LCI Charity Project (every second
year). Each Full Member country of LCI has two voting Councillors. The LCI Council, formed by the LCI Councillors, decides over the
Guidelines, accepts the financial report of the Conference and accepts the AGM Agenda. The Council meets normally at the conjunction of
the LCI AGM twice a year: The “old” Council in the Councillors’ Meeting before the LCI AGM and the “new” Council in the International Contact Meeting immediately after the LCI AGM.
CIRCLERS
CIRCLES
MEMBER COUNTRIES 2013-14 Full Members : 27
Associate Members: 7
LADIES’ CIRCLE INTERNATIONAL AGM Two voting Councillors per each Full
Member Country
COUNCILLORS’ MEETING Two Councillors per Full
Member Countries
INTERNATIONAL CONTACT MEETING Two representatives per each Member
Country
LCI BOARD President
Vice President Immediate Past
President Secretary Treasurer Weblady
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES The International Board, consisting of six members (the President,
the Vice President, the Immediate Past President, the Secretary, the Treasurer and the Weblady), runs the affairs of LCI, gives guidance and help to Circlers and to National Associations, promotes Ladies’
Circle and takes care of external relations of LCI. The Board meets four or five times a year.
The Mid-Term Meetings are normally held in January / February.
Most of the LCI Countries belong to one of the Mid-Term Meeting
groups, which are the Northern, the Middle-European, the Southern and the African. These meetings are mainly forums for discussion
and of great value in the continued development of LCI. It has been agreed that joint Mid-Term Meetings between two or three areas are arranged every two years.
LCI’s Internet homepage is to be found at the address:
www.ladiescircle.org. There you can find the most recent information concerning LCI, the decisions of LCI Board and addresses to other LC Countries. The homepage is updated regularly. An
Intranet – only accessible for members – has been constructed.
The LCI Charity Project is voted on every second year. Circlers collect money for each project for two years. This project is every
Circler’s project and each and every Country should contribute to the chosen project.
The LCI Travel Fund: Money from this fund is available to all members on application (subject to the Guidelines in the LCI Rule
Book). The purpose is to promote visits between Circlers from different countries. The Immediate Past President of LCI is the Chairman of this Fund.
The Associate Member Fund: Money from this fund is given to
Associate Member Countries in order to support them to participate LCI Conference and AGM. The LCI Treasurer is the Chairman of the Associate Member Fund.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 2.4. LCI Charity Project
LCI has a Charity Project, which is voted on at the LCI AGM every second year. Thus, money for each project is collected for two consecutive years. Every full Member Country can propose a new
project. The project does not necessarily need to be located in a LC Country, but a LCI Full Member Country must always be responsible
for overseeing the project. The funds raised in the Circles should be collected by the National Association (if one exists) which in turn forwards them to the Charity Account of LCI:
Svenska Handelsbanken Luxembourg
Account No.: 42249 051 IBAN No.: LU84 2294 2249 0510 0000 Swift Code/BIC Code: HAND LU LB
P.O. Box 678
L-2016 Luxembourg
The LCI Treasurer should be informed by e-mail of all donations made. Immediately after the Project has been chosen, an amount of Euro 5000 is handed over to the Project to begin the work.
Respectively, at the end of each project, Euro 7500 is left on the LCI Charity Account for the next project. Thereafter, the money is
transferred to the project whenever there is a reasonable amount collected in the Charity Account. In addition, the Full Member Country
looking after the Charity Project is responsible to give a written report on the progress of the project every half-year (at the LCI AGMs and in December) to all the Member Countries.
The country hosting the ISP must open a separate account for
the ISP.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
2.5. How to travel in LC
As a Circler you are part of the LCI family of friends, which gives you a wonderful opportunity to travel and meet Circlers in other countries. Apart from LCI Conference you may wish to travel in other
LC Countries and meet Circlers and their families, either on a grant from the LCI Travel Fund or privately. Some number-Circle meetings
have been arranged between LC-Circles from different countries, but these are up to the activity of the number-Circles themselves. These meetings are not yet very common, but hopefully they’ll become
more frequent in the future. There are certain rules and behaviour, which must be observed to make your trip successful and enjoyable.
If you are travelling on a Travel Fund grant then it will have been planned in conjunction with the Contact Lady (Vice President) of the country you are visiting. If travelling privately and you wish to make
contact with Circlers, let the Contact Lady in the Country (you’ll obtain the contact details from your own Country’s Vice President)
know well in advance of your trip when you are coming and where you will be staying. Ask from her some contact details and if you want for e.g. to visit some Circle meetings, contact the Circle in
question in advance.
When travelling in LC – please remember: Do not expect sight-seeing tours, accommodation or meals free of
charge Circlers have their families; work and other commitments and you
must NOT expect them to wash your clothes for you, as we do
not have servants in our homes. There may be a washing machine available for you to use. Neither will Circlers be able to
transport you everywhere, as they may not have time. Be considerate towards your hosts and if you use the telephone use the “call collect” (reverse charges) system,
the bill will go to your home! If you have special dietary requirements let people know in
advance or try to fit in with your host. Private trips CAN NOT be arranged by Contact Ladies, they will be happy to put you in touch with Circlers in the area to
which you are going, but you must not expect home hosting. Travelling in LCI is at own risk. Personal travelling
insurances are recommended. If you are invited you are welcome If you arrive uninvited you may not be welcome
“SERVICE” doesn’t mean taking advantage of somebody “FRIENDSHIP” means having a good time together
Behave like you would wish your guests to behave in your home
Enjoy your travel!
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 3. YEAR-PLANNER FOR THE LC YEAR
SEPTEMBER The National Officers should pass to the National Boards and to the
Circles the information from LCI AGM and other Conference Meetings
Information from the National Boards should be distributed to all Circles about the International Service Project
The first meeting of LCI Board right after LCI AGM (year planner for LCI Board)
Travel Fund recipients to send their report to the IPP, Treasurer and
Weblady Change National contact details on LCI Website
The LCI Treasurer sends out the capitation form invoice OCTOBER
The proposals for items to be discussed at the Mid Term Meetings should be sent to the LCI Vice President and LCI Secretary by October
15th The nominations for International Service Project should be sent to LCI
Secretary by October 31st (rule 11-3)
Capitation Fees to LCI must be paid by the October 31st Circlers wanting to avail themselves of the LCI Travel Fund to attend
MTM should send their applications to the LCI Immediate Past President one month prior to Board Meeting 2 (31st October).
NOVEMBER
LCI Board sends the items for discussion in the Mid Term Meetings to
organising countries. The organising countries should distribute the Agendas and final
invitations to the Mid-Term Meetings before the November 30th. The second meeting of the LCI Board (before November 30th deadline)
DECEMBER Half-year reports of the National President and Vice President
(respective Chairman and Vice Chairman of the No. 1 Circle) should be sent to all countries and to each member of the LCI Board by December 31st
Applications for Full Membership of LCI should be with the LCI Secretary no later than December 31st.
JANUARY
Mid-Term Meetings
The applications for LCI Travel Fund should be with the LCI Immediate Past President one month prior to BM 3 (31st January), if applying for
assistance to attend the LCI AGM. FEBRUARY
International LCI Day on February 11th The third LCI Board meeting
The Mid-Term Meetings minutes should be sent out no later than one month after the Mid-Term meetings to the LCI Board.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
The LCI Secretary will circulate the MTM Minutes to all LCI countries,
within two weeks of receipt. MARCH
Take a deep breath
APRIL The registrations for LCI Conference should be sent and paid by May
1st (don’t forget to register the incoming Vice President, if you don’t
have her name yet, send a registration form with a remark, that the name of the Vice President will be given (and the registration paid)
later after her election) LCI Secretary sends out the Directory forms, Conference
Application, LCI Board Nomination Forms to all the LCI
Countries.
MAY The majority of AGM are during May - enjoy your meetings.
JUNE – A very important month in the LCI Calendar! Any proposals for LCI AGM (rule changes, proposals for LCI Conference
venue and nominations for LCI offices) must be with the LCI Secretary by June 10th.
The Directory details must be sent to LCI Secretary by June 10th The membership statement must be sent to the LCI Treasurer by
June 10th.
All short 150 word Annual Reports for the AGM Booklet should be with the LCI Secretary by June 10th.
The Full Year reports of the Presidents and the Vice Presidents should be circulated to all countries and the WHOLE LCI Board by June 10th.
The fourth meeting of the LCI Board (preparation of the LCI AGM and
other meetings) The financial year of LCI ends on June 30th and the books are closed.
Application for Associate Membership of LCI should be sent to the LCI Secretary by June 10th
JULY The LCI Secretary sends the Agendas for the LCI AGM and the
Councillor’s Meeting to the Member Countries The LCI Vice President sends the Agenda for the International Contact
Meeting to the Member Countries
The Vice Presidents/Vice Chairman of the No. 1 Circles should send their Introductory Letter to their colleagues and to the LCI Vice
President by the end of July (address list comes from the LCI Vice President)
The latest date to register to the LCI Conference
Nominations for the offices of Vice President, Treasurer, Secretary and Weblady shall be sent by the secretary to all
Member Countries no later than July the 10th.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
The agendas of the LCI AGM and the Councillors’ meeting will
be sent out by the LCI Secretary no later than July 10th. AUGUST
Preparation for LCI AGM. LCI Conference
The final alterations to the LCI Directory details can be made. Host countries for the following years MTM’s should bring invitations to the International Contact Meeting.
IT SHOULD BE NOTED THAT ALL CORRESPONDENCE WITHIN LCI WILL BE BY E-MAIL. IT IS THEREFORE UP TO EACH MEMBER COUNTRY TO ENSURE
THAT ALL CORRESPONDENCE IS CIRCULATED TO THE RELEVANT BOARD MEMBERS AND CHAIRMEN. THIS IS PRIMARILY THE RESPONSIBILITY OF THE PRESIDENT AND VICE PRESIDENT, BUT SHOULD THEY NOT BE THE
MAIN E-MAIL CONTACT THEN THAT PERSON MUST ENSURE THAT ALL CORRESPONDENCE IS CIRCULATED AS SOON AS POSSIBLE AFTER IT HAS
BEEN RECEIVED.
4. THE DUTIES OF THE NATIONAL ASSOCIATIONS In the following, what is mentioned about the National President, Vice
President and Immediate Past President concerns respectively the Vice Chairman, Chairman or Immediate Past Chairman of the No. 1 Circle, in
those Associate Member Countries where no National Board exists. If some of these duties do not concern Associate Member Countries, these are separately mentioned.
4.1. How to deal with the information from LCI Each member of the LCI Board sends her letters containing important
information, questions and reports to the respective National Officer, i.e. the LCI President to National Presidents, LCI Vice President to the
National Vice Presidents etc. Most letters and information are forwarded by the LCI Secretary and she sends her letters to the Na-tional Presidents (except in GB&I to the NALC Headquarters), all
communications are by e-mail. It is of great importance, that all the information received from LCI Board should be copied to all National
Board Members / the Members of the No. 1 Circle Board. Especially all the Agendas of the Meetings that are held during the LCI Confer-ence, the short versions of the LCI Board meeting minutes and other
general information that is sent out after each LCI Board meeting. All this information should be carefully distributed in the National Boards.
This ensures, that our chain of information, both from National level to the International one and vice versa, is sufficient and that everything runs smoothly and without delays. Everyone receiving
mail from LCI Board should be responsible to forward it to the person the information concerns and for acknowledging safe receipt of the
mail. All the information that is considered to interest all Circlers should be included in National letters (Nat. Presidential letters) or printed in the
National Magazine if one exists. Unfortunately, the LCI Board can only
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES provide information directly to individual Circlers through the
Newsletter, via the LCI Internet home page and during the LCI Conference. All the other international information that the Circlers get is dependent on the activity of the National Officers.
4.2. Duties of the National Vice President / the Vice Chairman of
No. 1 Circle towards LCI As newly elected National Vice President make sure, that you
receive all relevant information from your predecessor. She is
the best person to advise you with all practical details. In July, you’ll receive a list of names and addresses of your
colleagues from the LCI Vice President. Write an introductory letter about yourself (if possible, with a photo) and send it to all the other National Vice Presidents and to the LCI Board by e-
mail. As National Vice President you are most welcome to all meetings
held in conjunction of the LCI Conference. You will be specifically invited to the International Contact Meeting (held on Saturday) together with your National President. The LCI Vice President
sends to you the invitation and the Agenda, therefore make sure that you forward a copy to your National President as well.
During the LCI Conference you can attend the Councillors’ Dinner on Wednesday evening (provided you have registered
and paid for it). On Thursday, there is the Councillors’ Meeting that you attend as an observer (you are entitled to speak but not to vote). Ask for the Agenda from your National President.
The Annual General Meeting of LCI is held on Friday and it is unnecessary to mention, that you are most welcome to attend it
and to learn for your time as an LCI Councillor. You are responsible for bringing the compact style National
Directories of your Country to the International Contact Meeting
(see guideline at the end of this section regarding the information required): You will need approximately 60 copies
- 2 for each Full Member Country - 1 for each Associate Member Country and - 6 for the LCI Board
You’re also responsible for bringing 6 copies of your full National Directory for the LCI Board.
If any of the countries is not present at the International Contact Meeting, mail the necessary issues to them after the Conference.
After the Conference please send a copy of your Introductory Letter to all new members of the LCI Board.
Write your half-year report in December. Send it out by December 31st to all the National Vice Presidents and to all members of the LCI Board by e-mail.
In your report you should tell at least: - The number of Circlers and Circles in your country (news
about Circles in formation etc.)
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
- About the National Board (number of members, issues dealt
with at meetings) - About the National Service Project, if you have one - About the interest for international contacts in your country
and, of course - About your personal experiences as a National Vice
President. Don’t copy the report from your predecessor!
As the National Vice President, you are the Contact Lady of your
Country. This means, that you are responsible to promote in-ternational contacts of your Country’s Circles in all possible
ways. Also, you are responsible to forward any contact requests from your Country to your colleagues in other Countries and, respectively, to distribute all contact requests from other
Countries among the Circlers of your National Association. The Circlers and the Circles ask most often for contact with their
number Circles abroad, they look for contacts in local Circles during their stay or their children’s stay abroad, personal pen friends or pen friends for their children. Keep a file on all these
requests and try to get some feedback from those contacts forwarded by you. The Internet Homepage of LCI will surely
change this system since more and more Circlers will get these personal contacts directly through it. Therefore, it would be very
important to collect contact details from all Circles once a year if possible. The information collected is a great help when contact work is developed within LCI.
In January, you will participate in the Mid-Term Meeting together with your President. Make sure you get from your
President all the necessary information regarding this meeting (program and agenda). Prepare yourself for the meeting and discuss the items with your President (often discussed in the
National Board). Remember to register to the LCI Conference and all the
meetings before May 1st (remember that at the time of the Conference you’ll be the National President). Don’t forget to take care of the registration of the new Vice President. If she has not
been elected yet, send a registration for her with a note that the confirmation of her name and the payment will follow after the
date of your AGM. Write your full-year report in May and send it out to the other
National Vice Presidents and to all the members of the LCI Board
not later than June 10th. When you become the National President take care, that your
newly elected Vice President gets all necessary information to begin her work. Make sure that she gets these guidelines and the last LCI Directory and also give her a copy of the minutes of
the last International Contact Meeting. Remember how it was at the beginning of your year!
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
4.2.1. Compact style National Directory
The LCI Board requires six copies of your FULL National Directories if produced (do not produce an expensive directory just for the LCI Board!).
4.3. Duties of the National President / the Chairman of the No. 1
Circle towards LCI At the beginning of your presidential year, in July - August, the
National Immediate Past President will receive from the LCI
Board the Agendas of the LCI AGM and Councillors’ Meeting. Make sure, that you get a copy of them and give a copy to your
Vice President as well. The Agenda of International Contact Meeting will be sent to the newly elected Vice Presidents. Make sure, that you get a copy. Take these agendas (or necessary
parts of them) to your National Board or the National Council and consult your National Board or Council on all necessary de-
tails and items of the meetings. Advise your Vice President on all details concerning the LCI Conference and meetings.
At the Conference you represent your National Association. You
should attend all the meetings during the Conference: in the Councillors’ Meeting and at the AGM together with the
Immediate Past President and the International Contact Meeting together with the new National Vice President.
If you come from a Full Member Country of LCI you are a voting Councillor together with the National Immediate Past President. In the International Contact Meeting you will be informed of all
deadlines and other details, which are relevant during your presidential year. Also, the dates and places of the Mid Term
Meetings as well as LCI Board meeting dates. You carry the ultimate responsibility that the capitation fees, all the necessary information, reports, proposals and applications from your
Country reach LCI at right time. Bring your Country’s greetings to LCI President’s reception, if requested.
Bring to the Conference: Agendas of the Councillors’ Meeting, AGM and International Contact
Meeting Minutes of previous year’s Councillors’ Meeting, AGM and International
Meeting Current LCI directory for reference The poster presenting the activities of your National Association A copy of your Conference registration form and a receipt for your
travel costs to the Conference (to be given to the LCI Treasurer for her to reimburse you or your National Association for the Conference costs,
see 4-5: The duties of the National Treasurer) Any other necessary papers you might need Every LC Country is free to decide if the councillor will brings banners,
pins, gifts (or e.g. instead donates to a social project)
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
If your National Association would like something to be included on
the agenda of the Mid Term Meetings the proposals should be with the LCI Vice President by October 15th. The Associate Member Countries of LCI are also entitled to propose items on the agenda of
the Mid Term Meetings. Write and send out your half-year report to all your international
colleagues and to all the LCI Board by December 31st. In November / December the LCI Board sends you the items for
discussion in the Mid Term Meetings. Take them to the National Board
and discuss them there. The host country should send out the detailed Agenda of the Mid Term Meetings at this time. Make all
travel arrangements. Inform your Vice President of the meetings and give her copies of the relevant papers.
Remember to register to LCI Conference before May 1st. Make sure,
that your Vice President has also registered. You are welcome to register to the entire official program during the Conference except
the International Contact meeting (remember, that at the time of the Conference you will be the Immediate Past President).
Write a short report (approx. 150 - 200 words) and send it to the LCI
Secretary by June 10th. This will be printed in the LCI AGM agenda booklet (see guidelines at end of this section).
If there are items that you want to put forward to LCI AGM or Councillors’ Meeting (rule or guideline changes, nominations etc.),
those should be included on the agenda of your National AGM and all these proposals must be accepted there. The proposals should be with the LCI Secretary by June 10th. Only the Full Member Countries
of LCI are entitled to put forward proposals to the LCI AGM and the Councillors’ Meeting.
Write your full-year report and send it to the National Presidents and to the whole LCI Board by June 10th. Remember to give all your advice and help to your successor. There is a whole lot of information
and tradition in all the National Associations that can never be written down. What you have learned should be told to the others and those
mistakes, you possibly made should be noted so the same mistakes do not happen again.
4.3.1. 150 words AGM Booklet Reports Using the points below you should be able to compile a very short
informative report on Ladies’ Circle in your country, highlighting special events / projects that have occurred during Circle year. 1. National Board – positions
2. National Council – who is on National Council, if country has one 3. Number of Circles and Areas
4. Capitation fees – National, Area and Circle level 5. New Charters and special anniversaries 6. National Service Projects and Charities
a. What has happened this year b. Amount raised
7. Mid Term Meeting – if you organised it
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
8. LCI visits etc. – official visits to other LCI Countries by your
Board 9. Round Table – relationship this year 10. LCI Conference – estimated number of Circlers attending,
nominees for LCI Board 11. LCI Travel Fund – if recipient.
4.4. The duties of the National Immediate Past President/ Immediate Past Chairman of No. 1 Circle towards LCI
After the AGM where you became Immediate Past President, take care that you pass all the necessary files and information to the new
President of your National Association. In July/August you’ll receive the agendas for the LCI AGM and the
Councillors’ Meeting. Copy them to the new National President (if she
has not got any) and to the newly elected Vice President. In August you will represent your National Association in the LCI Conference as
a Councillor together with the new President. As National Immediate Past President you do not need to write half or full-year reports unless you want to do so.
4.5. The duties of the National Treasurer/the Treasurer of No. 1
Circle towards LCI LCI reimburses (minus Euro 120) the following to one Councillor
of each Full Member Country: 1. Travel from home to the LCI Conference using the cheapest
method when booked in advance
2. Conference registration fee 3. The Councillors’ Meeting and lunch
4. AGM lunch 5. The International Contact Meeting and lunch 6. The Gala Dinner
All receipts and copies of the airfare tickets should be given to the LCI Treasurer at the Conference. The Councillors expenses
should be agreed with the LCI Treasurer and this agreed amount will be the figure reimbursed. The LCI Treasurer will reimburse the expenses to the National President or National Association
within three months after the Conference.
FINAL CLAIMS AND RECEIPTS SHOULD BE WITH THE LCI TREASURER NOT LATER THAN ONE MONTH AFTER THE CONFERENCE. IF SHE RECEIVES THEM LATER THE
REIMBURSEMENT WILL NOT BE MADE. The LCI Treasurer will not remind you of this. If you do not claim the reimbursement,
the share of your Country’s costs is considered to be a donation to LCI. Therefore, if you send the receipts after the Conference, confirm by telephone or e-mail that your claims form has
reached the LCI Treasurer. Take note that the National Association or the Councillor herself is responsible for the
expenses of the informal dinner on Wednesday, welcome party, tours, home party and farewell brunch.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
For Associate Member Countries LCI reimburses in accordance to
the rules of the Associate Member Fund to one representative per country, providing that she attends these meetings.
Pay the LCI Capitation fees of your National Association before
October 31st. The capitation fee due each year is calculated according to the membership figures given to the LCI Treasurer
by the National Secretary / Treasurer on June 10th. The National President and the LCI Treasurer at the Councillors Meeting will sign a confirmation form and these will be the figures on which
Capitation Fees MUST be paid. If the wrong figures have been given the responsibility is on the National Association. The
capitation is paid in Euro and all payments should be by Bank Transfer direct to the LCI bank account (For confirmation send a separate note to the LCI Treasurer):
Svenska Handelsbanken Luxembourg
IBAN No.: LU89 2294 2249 0500 0000 Swift Code/BIC Code: HAND LU LB
P.O. Box 678
L-2016 Luxembourg
If the payment is late, a fine of Euro 0,16 per member shall be imposed, with a minimum fine of Euro 80 being charged to that
member country. Therefore, ask for a receipt of the payment from your bank. All bank transfer costs are the responsibility of the member country not LCI.
Collect the monies raised in your Country for LCI Charity Project and pay them to LCI Charity Account whenever there is a
reasonable amount to pay again with confirmation of all donations sent to the LCI Treasurer. Please send payments throughout the year and not just at the end of your financial
year as this assists the continual funding of the Charity Project.
Svenska Handelsbanken Luxembourg IBAN No.: LU84 2294 2249 0510 0000
Swift Code/BIC Code: HAND LU LB
P.O. Box 678 L-2016 Luxembourg
BY JUNE 10th THE LCI TREASURER SHOULD HAVE RECEIVED FROM YOU A COMPLETED CAPITATION
REGISTRATION FORM. The membership figure is counted on the number of members
within your Association immediately after your AGM i.e. it represents the situation at the beginning of the new LC year in your country. This form will give the LCI Treasurer the number
of Circlers you will pay Capitation Fees for in the following LCI year and is vital information if a realistic LCI Budget is to be
prepared. PLEASE ENSURE THAT THIS FORM IS RETURNED ON TIME.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
4.6. The duties of the National Secretary / the Secretary of No. 1
Circle towards LCI All information that you receive from the LCI Board should be
copied and distributed to your National Board, which in turn is
responsible to pass all relevant information to the Circles / Circlers. The LCI Directories should be distributed to the National
Board. The LCI Newsletter will be published on the LCI homepage; distribution is therefore at the discretion of each member country.
During the year inform LCI Secretary of all possible charter dates including the contact person’s address /email address and telephone / fax numbers. The LCI Secretary will distribute this
information to all countries. Therefore make sure that the information reaches the LCI Secretary in good time.
When you receive the list of charters in other countries,
distribute this information at least to the number Circle in your country (if one exists) and send the greetings of your National
Association to the Circle to be chartered.
Answer all correspondence and confirm that you have received the information in question.
BY JUNE 10th THE LCI SECRETARY SHOULD RECEIVE FROM
YOU: - A completed directory form where you give all information
for next year’s LCI directory.
- 150 word report for the AGM booklet - Any proposals or items for discussion your country wish to
include on the LCI AGM Agenda or the Agenda of the Councillor’s Meeting.
- If applicable your countries application to host the LCI
Conference - If applicable your countries application for a new LCI
Charity Project with a detailed description of the intended project
- If applicable your countries application for full membership
- If applicable a completed Nomination Form for the LCI Board, the Nominee and your National President must SIGN
this form. The LCI Secretary will have sent out all the above forms in an earlier mailing to your President. All the proposals and applications must be authorised by the
National Board of your National Association.
BY JUNE 10th THE LCI TREASURER SHOULD RECEIVE FROM YOU:
- A completed capitation form where you give all the information for next year’s LCI directory and budget.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 5. LCI’s OFFICIAL VISITS TO THE MEMBER COUNTRIES, WHEN AND
HOW? Country /
Year Founded 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004
Austria 1986 A,C A C,E B A 30 years in 2016
Belgium 1967 G,C F,G A E C,B 50 years in 2018
Botswana 1980 A B A B 25 years in 2016
Cyprus 1984 A,B A E C C,G C 30 years in 2014
Denmark 1949 C C,G C E A,E C,G A 70 years in 2019
Estonia 1989 B E C,F C A 25 years in 2014
Finland 1959 C A A E C C B 60 years in 2019
France 1970 A,G C,G A, B E E A B 50 years in 2020
GB & I 1936 A,C A,
C,F,G
C,G,
E A 80 years in 2016
Germany 1971 B F C,E,G B,C C,E C,G C C 45 years in 2017
Hong Kong 1968 A E E 50 years in 2017
Iceland 1988 A,G A,C F 25 years in 2013
India 1968 A C,G C,F,G A,C C A,G 50 years in 2018
Israel 1991 C A,B B A 25 years in 2016
Italy 1974 A A E A,C,E B A 40 years in 2014
Latvia 1992 A,B A A A 25 years in 2017
Lithuania 2000 F,G F B,E E A 20 years in 2020
Luxembourg 2003 A A E A 10 years in 2015
Madagascar 2000 B A E A 15 years in 2016
Morocco 2003 A E B A A A 10 years in 2013
Nepal 2000 A A A 15 years in 2015
Netherlands 1975 C C B A,E C,F,G C 40 years in 2015
Norway 1963 A,C C,G A,C B C C,G 50 years in 2013
Romania 1992 B A F 25 years in 2017
South Africa 1981 B,C A B E B 40 years in 2020
Sweden 1947 C,F G E A A B 70 years in 2017
Zambia 1984 A,F A A,B A C,G C C A 30 years in 2014
Burundi 2001 A 10 years in 2014
Poland 1996 E B
Portugal 2013 A,G 5 years in 2018
Slovenia 2011 A,G 5 years in 2017
Switzerland 2012 A/G
Tanzania 2013 A
Zimbabwe 2010 A 5 years 2016
A: Official visits, B: MTM visits, C: AGM (National) visits by LCI Board Members, D: Semi official visits in combination with other official meetings, E: visits done
on personal tours, F: Visits because of LCI Conference, G: visits because of LCI Board Meetings The anniversaries for LC Countries are calculated from the charter of the 1st Club
in the country.DIESRCLE INTERNATIONAL GUIDELINES
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
The LCI Board members, usually the President, Immediate Past
President or the Vice President, try to visit all Member Countries on regular intervals. The LCI Board follows a list and normally each country will be offered a visit every third or fourth year. Ideally the
small and younger LCI countries will be visited more often. The President will normally travel to charter the No. 1 Circle in a new
Country. The AGMs of those Countries that apply for Full Membership of LCI
will be visited where possible. In addition, the LCI President visits the
venues of the LCI conference that is held at the end of her presidential year.
The Countries, to be visited in each year, will be informed well in advance. The Country in question may suggest the dates of the visit and the LCI Board will try to respect these dates as far as possible.
However, the travels must be scheduled in good time and not every request can be fulfilled. Remember that the travelling budget for the
LCI Board is limited. Appoint somebody on the National Board to be the contact person for the visiting LCI Officer.
LCI is responsible for paying the LCI Officer’s travel costs to the
Country and all air / train / bus fares when travelling within the Country. If the LCI Officer is transported by private transport the
costs can be contributed by LCI. These costs should be claimed from the LCI Officer during her visit and she should be informed of these
costs before her arrival. Depending on the Country in question, the LCI Officer’s stay will be
from a couple of days up to approximately one week. The host
Country is responsible to plan and arrange the program during this official visit. The LCI Officer should be given a prior notice of the
travel plan, detailed program and the contact details of the hosts. Whenever it is possible, the LCI Officer should be home hosted. The cost of the accommodation, the costs of the official meetings (e.g.
Circle meetings, AGM, Anniversary dinner etc.) and the accommodation during the official visit are to be paid by the host-
country. If hotel accommodation is considered to be necessary, it is also on the costs of the host-country.
Any personal expenses, incidental meals whilst travelling or the cost
of additional nights accommodation before or after the “official” visit (unless necessary because of flight schedules) will be on personal
costs of the LCI Officer. If the LCI Officer travels with a partner or another Circler, his/her costs are paid fully by the LCI Officer.
Remember to allow a little “breathing time” to the LCI Officer (and to
the hosts) during the official visit!
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 6. MID-TERM MEETINGS
Currently, Ladies’ Circle International is divided into four groups for the organisation of the Mid Term Meetings (MTM):
Nordic
Region
Middle
European Region
Southern
European Region
African
Region
Denmark
Estonia Finland
Iceland Latvia Lithuania
Norway Poland
Sweden
Austria
Belgium Germany
GB&I Hong Kong Luxembourg
Netherlands Romania
Slovenia Switzerland
Cyprus
France India
Israel Italy Morocco
Nepal Portugal
Botswana
Burundi Madagascar
South Africa Tanzania Zambia
Zimbabwe
A separate detailed guideline package covering all aspects of an LCI Mid-Term Meeting is available from the LCI Secretary or can be found on the
homepage. The package is a guideline only and variations from group to group can occur. However, by using the guidelines, all meetings will have a
general uniformity. It is preferable for all the Mid Term Meetings to be held during the months
of January and February. The format of the meetings can vary from group to group depending on such issues as locations, numbers attending,
facilities available etc. All indoor meetings/events to be non-smoking. FORMAT OF THE MEETING
Items for inclusion on the Agenda, from all Countries, should be submitted to the LCI Vice President, no later than the October 15th prior to the
MTM’s, so that the Agenda can be compiled and circulated to all the Countries. Items received after this date will not be accepted! It is also
recommended that representative(s) of the LCI Board should be present at all the meetings, wherever possible. But be aware that it is not the representative from the LCI Board that shall run the meeting – the
representative is there as your guest.
The LCI Board will submit to the hosting countries Agenda and Items for Discussion at the Mid-Term Meeting by 30st November.
Thursday/ Friday Friday Saturday Sunday Arrival of the participants. Individual region meeting if a joint MTM
Formal MTM start of the meeting latest after lunch Dinner for all/evening out
Continuing of the MTM Free time Dinner for all/evening out
Departures
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
The hosting counties will sent out agenda, Items for discussions and final
invitations to the Mid-Term Meetings with details on how to register to all
councillors by 15th December.
7. LCI CONFERENCE AND THE LCI AGM (Rules from 7-1 to 8-26)
LCI Conference represents the highlight of the whole Ladies’ Circle and it is
open to all Circlers. The Conference is arranged every year in August
(normally the last weekend) or in September (normally the first weekend). The hosting of the Conference is applied for three years in advance and the
Conference can be arranged in any Full Member Country of LCI. All the registrations are paid in advance according to the instructions given by the
Conference Committee. No Registrations without full payment will be accepted. The LCI AGM can be attended by any Circler and is free of charge (the transport of those Circlers that do not attend any other part of the
Conference cannot, however, be arranged without charge).
7.1 The Conference Program
Day Programme Participants Notes
Wednesday Councillors’ Dinner Councillors, Observers, Nominees
Regalia, smart dress
Thursday Councillors’ Meeting and lunch
Councillors, Observers, Nominees
Regalia, comfortable business Dress
Opening ceremony All participants Regalia, National costume
Welcome party All circlers/partners
registered
Regalia,
National costume
Friday LCI AGM All circlers Regalia, hat AGM lunch Only circlers
registered
Home parties Only active circlers registered to attend
Regalia, smart dress, gift to the hostess
Saturday International Contact
Meeting
Presidents,
Vice Presidents, new LCI Board
Regalia, comfortable
business dress
ICM lunch Only circlers registered
Tours: full day and half day
Circlers/partners Registered
Gala Dinner Circlers/partner registered
Regalia, Evening wear/black tie
Sunday Brunch Circlers/partner registered
The programme can vary depending on the circumstances in the hosting country. There should be a separate programme arranged for the partners on Friday (whole day). On Saturday evening partners can join the Gala
Dinner at midnight. All indoor meetings/events to be non-smoking.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
7.2 The Councillors
Every Full Member Country of LCI is entitled to send to the LCI AGM and to the Councillors’ Meeting two Councillors. Each of them has one vote.
Normally the Councillors of a Country are the National President and the National Immediate Past President. If any of them
cannot attend, the National Vice President or any other Circler appointed by the National AGM shall be the Councillor.
The Councillors should attend at least the Councillors’ Meeting
and the AGM and one of them the International Contact Meeting. Associate Member Countries send their representatives
respectively, only they are not entitled to vote. LCI pays the Councillors’ Meeting and the International Contact
Meeting to one participant from every Country providing, of
course, that she is attending the meetings. LCI reimburses to one Councillor per Full Member Country with more than 100
members the costs of the Conference according to the guidelines (for details see guidelines paragraph 4.5.). Naturally the Councillor must attend all the meetings and other official
programme (opening ceremony and banquet).
7.3 The Councillors’ Meeting (Rules from 6-1 to 7-3) The Councillors’ Meeting is held on Thursday and it lasts
normally to approx. 2 p.m. The meeting is attended by two voting Councillors per Full
Member Country, the representatives of the Associate Member
Countries, the National Vice Presidents as observers, the Nominees and at least one member of the Conference
Committee of the next LCI Conference. The LCI Board can also invite speakers or members of Special Committees to attend (often to give reports).
The Councillor’s Meeting can vote on the alterations or amendments on these guidelines (with straight majority of votes
cast). It also accepts the LCI AGM agenda and the financial report of the previous LCI Conference.
The Councillor’s Meeting can also put forward items to be
prepared by the LCI Board for the next years’ Councillor’s Meeting or LCI AGM.
The Councillor’s Meeting can initiate Special Committees to prepare individual projects.
The Councillor’s Meeting is chaired by the LCI President (or the
LCI Vice President if the President is unable to be present). The LCI Secretary will serve as the Secretary of the meeting and
there can be a separate Minute Secretary invited by the LCI Board.
All the Circlers present are entitled to speak, but only the voting
Councillors may vote. The LCI President has the casting vote.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
7.4 The LCI AGM (Annual General Meeting) (Rules 7-3 to 7-19 and
8-19 to 8-26) The LCI AGM is held on Friday and, normally, it lasts till
approximately 2 p.m.
All Circlers are welcome to attend and to speak at the AGM. The business of the meeting is run according to the Standing
Orders of the LCI AGM (printed in the LCI Directory). The AGM is chaired either by the LCI President or by a separate
Chairman who is appointed by the Council.
Two Tellers and one Scrutineer are appointed by the LCI Board to count the votes and normally there are two Minutes
Secretaries to help the LCI Secretary. The meeting is followed by a lunch which is not obligatory. It
has become tradition that all Circlers wear a hat at the AGM.
7.4.1 Overview of the votes of the Full Member countries at the LCI
Country Founded Circles
2013
Members
2013
Full
member since
Austria 1986 8 90 1995
Belgium 1967 39 593 1968
Botswana 1980 5 46 2012
Cyprus 1984 6 38 1989
Denmark 1949 94 1398 1959
Estonia 1989 8 74 1996
Finland 1959 101 1471 1960
France 1970 41 477 1979
GB & I 1936 142 1162 1959
Germany 1972 63 704 1991
Hong Kong 1967 3 17 1995
Iceland 1988 11 184 1997
India 1968 90 1200 1970
Israel 1991 16 160 1996
Italy 1974 9 64 1986
Latvia 1992 3 18 2005
Lithuania 2000 4 37 2010
Luxembourg 2003 3 28 2013
Madagascar 2000 3 41 2013
Morocco 2003 7 69 2010
Nepal 2000 4 55 2013
Netherlands 1974 68 923 1984
Norway 1963 70 1053 1964
Romania 1992 5 35 1997
South Africa 1980 9 44 1995
Sweden 1947 148 1689 1959
Zambia 1984 5 52 2000
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
7.4.2 How are the matters dealt and voted at the LCI AGM
The LCI AGM is run according to the Standing Orders of LCI AGM, which you can find in the LCI Directory (see rule 9-1 to 9-9). All the matters on the LCI AGM Agenda are dealt with following these
procedures: 1. The Chairman reads the item number and announces the item to
be dealt with. 2. Either the Chairman or someone else reads out the proposal and
the explanation.
3. The Chairman asks for a Proposer. The Proposer can be any Full Member Country present in the Meeting but not that country
which originally made the proposal. The Proposer is needed to open the item for discussion.
4. The item is discussed.
5. If a Full Member Country makes an amendment to the original proposal, the discussion is stopped. The chairman asks for a
Seconder, which again can be any Full Member of LCI. The Seconder is needed to open the discussion on this particular amendment. After this, only the amendment can be discussed.
Once fully discussed, the amendment is voted on. 6. a)If the amendment is agreed, thereafter only the amended
proposal will be discussed further. If there are further amendments, they must be applied to this new amended
proposal. When there are no further amendments the discussion is stopped. Then, this amended proposal becomes a so called ‘substantive motion’, i.e. the new, fully amended proposal
b) If the amendment is defeated, the discussion continues the original proposal. Other amendments to that proposal can be
made, as explained earlier. c) When there are no further amendments, the final proposal (either the original one, if no amendments were passed, or the
so called ‘substantive motion’ meaning the final form of the amended proposal) must be voted on.
d) If any proposal has been amended and the amendment has been adopted by the Councillors, the meeting cannot return to the original proposal which is now lost.
7.4.3 The Membership Trophy
A Membership Trophy (introduced 1998 by the LCI Board) will be awarded and presented at the LCI AGM to the Country that has achieved the greatest percentage increase in their membership or
made some other remarkable achievement concerning their membership. The LCI Board decides the winner of the Trophy after
June 10th, when all membership details of the Countries have arrived.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
Previous Winners:
1999 Hong Kong 2004 GB & I 2009 Lithuania 2000 South Africa 2005 Botswana 2010 Morocco
2001 Germany 2006 USA 2011 France 2002 Latvia 2007 Lithuania 2012 Zimbabwe
2003 Israel 2008 Belgium 2013 Nepal 7.5 The International Contact Meeting
The International Contact Meeting is held on Saturday and normally it ends by lunchtime. It is attended by the “new” Council, meaning the
National Vice Presidents and Presidents (the No. 1 Circle Chairman and Vice Chairman respectively). The whole newly elected LCI Board should attend this meeting. The new LCI President is the chairman of
this meeting and the newly elected LCI Vice President will serve as Secretary. The LCI Vice President should send the agenda for the
International Contact Meeting in July. The International Contact Meeting makes the plans for the incoming year, gives items to the LCI Board for preparation and confirms the dates and places of the
Mid Term Meetings. The incoming LCI Board addresses the National Officers for the year and gives them all necessary timetables and
deadlines. LCI reimburses the costs of the meeting for one representative from each Country attending the meeting.
7.6 Tombola
During the Conference the Circlers from the incoming LCI President’s
Country sell raffle tickets called Tombola tickets. The new President draws the winning ticket at the Gala Dinner on the Saturday. The
winner receives the price of the conference package and the travel costs to the next LCI Conference. However, the prize can only be up to a maximum of half the total sum collected from tickets sold. The
rest of the money is equally divided to the LCI Extension Fund and to the LCI Travel Fund.
7.7 Applying, arranging and administering the LCI Conference in “nut-shell”
A separate detailed guideline package covering all aspects of hosting an LCI Conference is available from the LCI Secretary or can be found
on the homepage.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
7.7.1 How to apply the LCI Conference
The host of the LCI Conference is decided three years in advance in the LCI AGM. The National AGM must accept the application before it can be submitted to LCI Board. The application must be with the LCI
Secretary by June 10th prior to the LCI AGM where the host is elected. The Conference Application Form is available from the LCI Secretary
or the homepage. The application should include the planned dates of the Conference, the circle(s)/area responsible for arrangements, the number of Circlers involved in arrangements, the maximum number
of participants, the location of the venue and how it can be reached and approximate prices in Euro for the Registration Fee, Welcome
Party, AGM Lunch, Gala Dinner and accommodation (at least one cheap choice must be included). The applicants may give a short presentation of maximum 5 minutes in the Councillor’s Meeting and
at the LCI AGM. At the AGM, no gifts, no slides, no videos or cabarets may be presented.
7.7.2 How to arrange a LCI Conference For all details see Conference guidelines obtainable from LCI
Secretary or homepage. The organising Circle or Circles in the area of the venue for the Conference are responsible for the arrangements
and MUST keep their National Board and the LCI Board informed of these. The ultimate responsibility of the Conference lies with the
National Board of the hosting country. This means, that if, for any reason, the Conference cannot be held according to the original plan, the National Association is responsible to arrange the Councillors’
Meeting, the LCI AGM and the International Contact Meeting. The National Association are also responsible for the ultimate financial
viability of the whole Conference. GENERAL TIMETABLE
3 years in advance: Host country is elected 2 years in advance: The exact dates and venue should be announced
at the AGM. The estimated cost of the AGM Venue should be given to the LCI Board.
1 year in advance: At this AGM a representative of the Conference
Committee should make a presentation of the Conference; showing a film or colour slides of the country and the place where the
Conference will be held (This shall be at the expense of the Conference Committee). The registration forms should be available at least to the Councillors, ideally for all those attending that
conference.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES CONFERENCE COMMITTEE
There is no specific number of members for the Committee, but approx. 14 members is usual. A Chairman should be chosen and also a Secretary, a Treasurer and Circlers to be responsible for transport,
registration office, publicity and sponsorship, accommodation, the home parties, the Gala Dinner, the AGM and AGM lunch, stewarding
and sales items. The role of Conference Chairman, Treasurer and Secretary should be held by a Circler who will still be a full member of her country at the LCI AGM following the Conference that they hold
the post for. One member should also be responsible for the contact with the LCI Board and their own National Board. The National and
LCI Boards shall be informed about the progress of the work. The Conference Secretary must send minutes or a summary in English from all meetings held to both Boards.
THE WORK OF THE COMMITTEE
The Committee is expected to follow the regulations and formalities suggested by the LCI and National Boards. The duties of the Conference Committee and other details are mentioned in the
Conference guidelines. The Committee will make all practical decisions such as accommodation, meeting places, lunch and dinner
venues, sightseeing trips and a programme for partners. The choice of the delegates’ hotel and the venues for Councillors’ Meeting,
International Contact Meeting and AGM (+ the respective lunches) need approval by the LCI Board. All the work of the Committee is voluntary although the Committee members may claim reasonable
expenses incurred by their work.
7.7.3 How to administer a LCI Conference For details, see Conference Guidelines obtainable from the LCI Secretary.
FINANCES
The Conference should be financially self-supporting. Care should be taken when estimating how many people will attend the Conference. It is best to consider a minimum number when drawing up the
budget to avoid a deficit. See previous Conference reports to assess average numbers attending. Any loss made is the responsibility of the
host country, not LCI. The purpose of hosting a Conference is not to make a profit but if, by careful budgeting, a slight profit is made then this should be dealt with as directed by LCI Rule 8-23.
LOAN
An interest free loan is obtainable for the Conference Committee from LCI on application to the LCI Treasurer. This application must be made two years before the Conference.
The loan must be repaid prior to the start of the actual Conference. Loans are interest free. Some National
Associations also make a loan to the Conference Committee to help with the pre-conference expenses.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES (Make provision for variations in exchange money, so you do
not lose money from one country to another). The maximum amount of the loan will be equilivant to the LCI Board AGM Budget
FINANCIAL REPORT
A detailed Financial Report of the Conference should be presented to the LCI Board before December 31st following the Conference. If a deficit arises, the responsibility shall be a matter between the
Conference Committee and the National Association of the organising country. When a profit is made on a Conference, the surplus money
should be apportioned in accordance with LCI Rule 8-23. The Conference Committee decides what to do with their part of the profit.
8. HOW TO BEGIN A CIRCLE IN A NEW COUNTRY
8.1 How Ladies’ Circle normally begins in a new Country
The information about Ladies’ Circle is normally brought to a new country by visiting Circlers, who meet young women interested or,
more often, in connection with Round Table meetings, where the wives of the Tablers hear about the idea and activities of Ladies’
Circle. Unfortunately the LCI Board cannot send a representative to all those countries where interest is shown in Ladies’ Circle. Therefore we have INFORMATION PACKAGES that can be sent to those women
and gradually introduced to the ideas and activities of Ladies’ Circle. The Immediate Past LCI President has the responsibility for all LCI
extensions and therefore is the initial person who should be contacted. In the initial phases the personal contacts of Circlers are of extreme importance and the role of the godmother country is crucial.
The godmother country is usually the one who first had the contact with this new prospective Country. The LCI Board should be informed
immediately when such contacts are established and the LCI Board officially nominates the godmother country. The following outlines the steps that lead up to the forming and chartering of a new circle.
1. The women interested begin to meet each other regularly and seek other prospective members. Commonly the Tablers wives are the
source of members. At this stage they need basic information about Ladies’ Circle, its ideas, aims and objectives, the regulations of the members etc. How to run the meetings, do the minutes and
who should be kept informed are the basic instructions. Sometimes it can be very useful to find a “godmother Circle” in the godmother
country to provide the prospective Circle with meeting practice and Circle rules (ask the LCI Secretary for the “WELCOME PACKAGE”). The LCI Board should be kept informed of the
progress.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
2. When there are at least 10 women interested a meeting should be
held where a resolution is taken that “a Ladies’ Circle should be formed, to be known as ...“. A Chairman, Vice Chairman, Secretary and Treasurer should be elected. Minutes of this so called
Inaugural Meeting should be kept and copies sent to the LCI President and the President of the Godmother Country (at this
stage ask the LCI Secretary to send “HOW TO FORM A LADIES’ CIRCLE” with Aims and Objectives and Rules of a new Ladies’ Circle). Thereafter all the minutes should be sent to the LCI
Immediate Past President and to the President of the godmother country.
3. At least 10 business meetings should be held by this new Circle before the chartering can be considered. The LCI President should be informed well in advance of this stage (at this time ask the LCI
Secretary to send packages on “JOINING LADIES’ CIRCLE INTERNATIONAL” and “HOW TO CHARTER A No. 1 CIRCLE”).
4. Before this new Ladies’ Circle can be chartered their aims and objectives must be sent to the LCI Secretary before June 10th prior to the LCI AGM, where they will be considered by the AGM. It is
recommended that a representative of this new Circle should be present at that particular AGM. Once the AGM has approved their
aims and objectives the Charter of this new Circle can take place. The LCI President or another member of the LCI Board will charter
the new Circle which then will automatically become an Associate Member of LCI.
5. Once chartered, the No. 1 Circle should be provided with complete
LCI rules and guidelines. The reports are given in a normal way (see duties of the National Officers). The new Circle should be
encouraged to attend LCI Conferences and Mid Term Meetings. The Circle members are entitled to apply for LCI Travel Fund grants.
6. The No. 1 Circle should then try to expand and establish new
Circles in the country. When there are two or three Circles in the Country, it is wise to form a National Association and elect a
National Board. Again, the National Board of the godmother country has a very important role (Ask the LCI Secretary for “HOW TO FORM A NATIONAL ASSOCIATION AND NATIONAL
BOARD” package). 7. The new Country can apply for Full Membership of LCI, when there
are at least three Circles and the National Board has been established for at least three consecutive years (see: HOW TO APPLY FOR FULL MEMBERSHIP OF LCI). An Application form
can be received from the LCI Secretary and it must be submitted to her not later than December the 31st prior to the LCI AGM
where it is considered and voted on. An LCI Officer will where possible visit the Country and be present at the National AGM to clarify the obligations and responsibilities of a LCI Full Member to
all members. The report of the LCI Officer should be distributed to all the Member Countries of LCI together with the application.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 8.2 Guidelines for godmother countries
When the LCI Immediate Past President has made the initial contact with a new country where the first steps are taken to form a circle, the LCI Board nominates a godmother country to this first Circle. The
godmother country has to be a Full Member Country. Within the godmother country an individual Circle may be nominated to serve as
a godmother Circle. In any case it is convenient to agree that the new Circle sends all its post to one person in the godmother country to avoid misunderstandings.
1. The godmother country should provide the new Circle with LC rules (Circle rules and LCI rules), should help with practical questions,
gives all necessary information, clarifies and explains the ideas of circling as well as the variations and its limits. The godmother Circle should help the new Circle establish its own rules. It is
recommended that somebody from the godmother country visits the new Circle or arranges for the chairman of the new Circle to
visit a Circle in the godmother country to experience an established Circle meeting etc.
2. The Circle in formation sends all its minutes (in English) to the
godmother country (to the contact person) and to the LCI Immediate Past President. If a godmother Circle is nominated, its
minutes are sent to the new Circle. 3. LCI Immediate Past President is responsible for informing the new
Circle about items that are required by LCI before the new country can be chartered and accepted as an Associate Member Country by the LCI Annual General Meeting.
4. The godmother country gives advice with the arrangements of the Charter of the No. 1 Circle.
5. The godmother country has NO financial duties towards the new Circle.
6. When the function of the No. 1 Circle is well established, it should
be encouraged to spread Ladies’ Circle to other cities and locations in this new country.
7. When there are at least two Circles in the new country, the godmother country helps in the formation of the National Board. It takes care, that the rules are established and that the rules are
acceptable by LCI. The godmother country advises with the arrangements when the National Board is chartered.
8. Only the first Circle in each new country has an official godmother Circle abroad. When No. 2 Circle is in formation, the No. 1 Circle shall serve as a godmother Circle to the second one etc. This is
because; it is necessary to create a national uniformity and character to all the Circles within the new country.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 8.3 Economical support for Godmother Countries
(2003 – Extension Support Fund) 1. Extension, next to consolidation and strengthening is considered an
important task within LCI. For countries interested in starting a
Ladies’ Circle there are introduction packages. As soon as a country is serious in efforts the LCI Board asks a country to be the
godmother country. In the directory the duties of godmother countries are explained. Usually godmothers are looked for in the neighbouring or “related” countries but this is of course not always
possible as in some parts of the world the density of member countries is low.
2. Being a godmother means taking up the responsibility of guiding the new country into LCI. Thanks to e-mail the contacts can be quick and intensive. But unless a godmother country is the direct
neighbour country personal visits are often impossible due to the financial consequences. Ignoring this means that a lot of countries
have to decline a request for being godmother as it is usual that at least the charter has to be attended.
3. In some cases the godmother countries have to take care of their
godchildren when they are in need. A visit of the godmother can be very healing and leading towards new impulses which mean that a
member country can be saved. 4. To facilitate this, the LCI board sets up an Extension Support Fund
for which the godmother countries can apply for a guidance visit, the charter and afterwards for a necessary visit. LCI has the Travel Fund that enables circlers to attend LC activities abroad. This fund
is not available for councillors, which means that the costs for being godmother come completely to the budget of the National
organisation. If part of the costs for being godmother can be asked for out of an extension support fund, this means less pressure for a National organisation.
5. In this way the contact between the godmother and godchild can be intensified and more structured. This stimulates the friendship
and fellowship between the countries. 6. The extension support fund will be filled for the first time by the
surplus of LCI Euro 5000. Thereafter the fund will be filled by
money from the LCI conference surplus (15%) and the tombola (25%).
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES 9. LCI BOARD
The LCI Board consists of six members elected by the LCI AGM. The LCI Vice President automatically becomes the LCI President after serving one year in the office. Accordingly, the LCI President becomes the LCI
Immediate Past President after her presidential year. The LCI Secretary and the LCI Treasurer may serve either one or two years on the Board. All the
members of LCI Board should be active members of their National Associations (except the Immediate Past President). The LCI Board normally meets five times a year. Two of these meetings are held in conjunction with
the LCI Conference. The three others are normally arranged in October / November, in February / March and in June and are often home hosted. The
timetable for these meetings is decided in the hand over meeting immediately after the LCI Conference.
THE ITEMS FOR THE MEETINGS: In every meeting the LCI Board members give a report of their activities
since the last meeting, the financial situation is reported and the LCI Conferences are handled. In addition, the following items should be on the agenda for the individual Board meetings together with any other relevant
matters:
Hand over meeting (normally very short): The time-table and the places for Board meetings is confirmed
The Introductory Letter from the Board is planned The responsible members to projects are named for initial preparing Individual handover
Planning of the coming year and preliminary travel plans.
Second Board meeting (October / November) Items arising from the Councillors’ Meeting, AGM and International
Contact Meeting
The items for discussion at the MTMs are decided Any possible financial items from the Conference to be dealt with
(mainly the reimbursements) The International Charity Project The guideline changes caused by the rule changes made in the LCI
AGM The budgets for travelling and Board meetings.
Third Board meeting (February / March) Reports from the MTMs
Travel Fund grants Associate Member Fund grants
Half-year reports of the member countries The progress of the International charity project Final travel plans (for example countries that have applied for Full
Membership) Preliminary plans for the next year
Preliminary budget for the next year Financial report of the last LCI Conference.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
Fourth Board meeting (June)
Preparing of the agendas for the LCI AGM, Councillors’ Meeting and International Contact Meeting
LCI Boards’ proposals for the meetings during the Conference
Nominations to LCI Offices and proposals from the Member Countries Budgets for the next two years
Practical arrangements of the LCI Conference Accepting the registration forms and final prices for the Conference to
be held the year after, the President’s report of her visit to the
venues LCI directory
The full-year reports of the member countries. Fifth Board meeting (prior to the LCI Conference)
Last practical arrangements and details of the LCI AGM and Councillors’ Meeting and International Contact meeting (scenario for
the LCI AGM) Confirmation of the Tellers, Scrutineer and Minutes Secretaries for
the meetings
Accounts Prices of tombola tickets
LCI directory
All the Board members are entitled to get a CTE (contribution towards the expenses) to cover postal costs, internet and telephone costs, fax gifts etc while they are an LCI Board member. The costs of the Board meetings and
the official travels are refunded according to separate guidelines.
The LCI Board members can claim allowances from the LCI Treasurer as follows: When travelling on LCI business, the cheapest airfare or second-class
rail fare. Euro 0,32 per mile / Euro 0,24 per km, if travelling by car.
Euro 40,- per day subsistence allowance when not hosted by Circlers. If LCI pays for the hotel accommodation, the subsistence allowance is not paid.
The hostess of a Board meeting can claim Euro 40,- per officer / day (including herself).
The Treasurer pays all expenses of the LCI Board members for LCI Conference.
The LCI Board runs the business of LCI between the LCI AGMs and takes care of the routine administration of LCI. Certain duties of the LCI Board
have been dealt out between the members as follows:
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
9.1 The President
Is responsible for the activities of LCI Board and is the Chairman of the Board
Is general contact for all the Member Associations
Takes care of the external relations of LCI Chairs the Councillors’ Meeting at the end of her presidential
year Chairs the LCI AGM (normally) at the end of her year Is the contact person of LCI Board for the next LCI Conference
Keeps the travel list of LCI Board and plans the official visits of the LCI Officers
Sends out at least three Presidential letters during the year Gives her half-year report in December (sends her
correspondence to the National Presidents) and the full-year
report at the LCI AGM. The LCI President visits the venues of the LCI conference that is
held at the end of her presidential year
9.2 The Vice President
Serves as International Contact Lady Is the main contact for the National Vice Presidents
Collects the material for the LCI Newsletter Plans and chairs the International Contact Meeting at the end of
the Vice Presidential year Is the contact person for the LCI Conference that is held at the
end of her presidential year (visits the venues during her
Presidential year)” Arranges the Tombola for the LCI Conference at the end of her
Vice Presidential year. Sends out letters and gives her half-year report to the National
Vice Presidents
Maintains the list of new Charters and sends greetings from the LCI Board to all newly chartering Circles.
9.3 The Immediate Past President
Serves as Extension Officer in LCI. This means that she keeps
files of contacts to new, prospective LCI Countries and supplies them with information regarding LCI
Contact for Godmother Countries General contact for Associate Member Countries Is the Chairman of the LCI Travel Fund
Is the Chairman of the LCI Extension Support Fund Is the contact person for the LCI Conference that will be held in
three years (gives the files and all the information to the next Vice President)
Takes care that the LCI home page is maintained and updated
Updates the LCI Rules, Directory guidelines and maintains the LCI History Book.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
9.4 The Secretary
Takes care of all directory details (address, name and contact detail changes)
Sends out the directory forms in April
Collects and distributes the dates and places of coming AGM’s and special Charters
Serves as Secretary in all LCI Board Meetings Serves as Secretary in the Councillors’ Meeting and in the LCI
AGM with the help of the separate Minutes Secretaries
Sends by request different forms and “LCI Information Packages”
Takes care of the files of LCI Updates the LCI rules and guidelines and keeps files for them Keeps a file of the logos of National Associations
Sends out all necessary material to member countries Receives all nominations and proposals for the LCI AGM and the
Councillors’ Meeting Keeps the file of the past LCI Officers. Prepares the official charter certificate for the charter of a new
LCI country.
9.5 The Treasurer Takes care of the finances and accounts of LCI and of the sales
of LCI Sends out the Capitation form in September Collects the information of the membership figures in the
member associations Collects capitation and affiliation fees
Takes care of the LCI Charity Fund Is the Chairman of the Associate Member fund Gives the financial report to the LCI AGM and makes the
budgets The membership statement form will be send out from
the treasurer Orders and keeps the stock of the LCI stationary, pins, banners
and regalia.
9.6 The Weblady
Takes care of the update of www.ladiescircle.be Controls the computer, all materials of LCI presentations
at the LCI AGM
Updates the LCI social meda f. ex. Facebook Write ads and short news on the website for the LCI
Board. Helps creating the newsletter Helps creating board reports
Collects and organise material from LC member countries, anthem, slides and video before the AGM.
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LADIES’ CIRCLE INTERNATIONAL GUIDELINES
10. LCI’s INFORMATION PACKAGES
The following LCI Information Packages can be obtained from the LCI Secretary or from the LCI homepage. The packages contain all those guidelines that are not printed here and that are not needed so frequently.
The LCI Board is responsible to update them accordingly whenever such rule or guideline changes are made by the LCI AGM or the Councillors’
meeting which affect the contents of these packages.
1. GUIDELINES FOR LCI CONFERENCES Detailed instructions and advice for the Organising Committees
of the LCI Conferences Will be automatically given to all Committees by LCI Board but
should be studied carefully when considering an application to host the Conference
2. WELCOME PACKAGE A general description of Ladies’ Circle
To be given to prospective members or visitors
3. HOW TO FORM A LADIES’ CIRCLE
Instructions for the inaugurate meeting of the first Circle in the new country
4. JOINING LADIES’ CIRCLE INTERNATIONAL
How to apply for Associate Membership in Ladies’ Circle
International
5. HOW TO CHARTER A No. 1 CIRCLE Instructions for planning the charter meeting
6. HOW TO FORM A NATIONAL ASSOCIATION AND THE NATIONAL BOARD
Advice of forming the National Association and the National Board
Useful, when at least two Circles exist in a Country
7. HOW TO APPLY FOR FULL MEMBERSHIP OF LCI
Information of the duties of a Full Member Country Application form for Full Membership
8. INSTRUCTIONS TO THE TELLERS AND THE SCRUTINEER How to deal with the voting in the LCI AGM
Detailed instructions of the single transferable voting system Will be automatically given to the Tellers and to the Scrutineer
by LCI Secretary
9. GUIDELINES FOR THE LCI BOARD
Includes detailed instructions and information to LCI Board members
Instructions for claiming the expenses and allowances
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10. FORMS FOR Applying for the LCI Travel Fund
Applying for the extension support fund Applying for LCI Conference
Applying for the LCI Charity Project Applying for Full Membership of LCI Nominating a candidate to LCI Office
11. LCI CHARITY PROJECT
Nomination form of an LCI Charity Project
12. GUIDELINES FOR MID TERM MEETINGS (MTMs)
Guide to hosting an MTM
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