______________________________________________ Page 1 Setting up Scan to Email Basic information provided from the end user or the customer’s IT staff: • Static IP for the copier • Subnet Mask (use IPCONFIG Command if not provided) • Gateway (use IPCONFIG Command if not provided) • DNS server IP Address (use IPCONFIG Command if not provided) • Email server name or server IP address ( Email server IP address is recommended if there is no DNS) • Email login name and password (only if authentication is required to email out) Setting up scan to email from the MFD’s web interface. Step 1: Open Internet Explorer and type the IP address of the MFD.
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LACity Scan to Emailgsd.lacity.org/publishing/scan_mp5500.pdf · Step 7: Insert your document on the ADF of the RICOH MFD then click the ... Microsoft Word - LACity Scan to Email.doc
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Basic information provided from the end user or the customer’s IT staff:
• Static IP for the copier • Subnet Mask (use IPCONFIG Command if not provided) • Gateway (use IPCONFIG Command if not provided) • DNS server IP Address (use IPCONFIG Command if not provided) • Email server name or server IP address ( Email server IP address is
recommended if there is no DNS) • Email login name and password (only if authentication is required to email
out) Setting up scan to email from the MFD’s web interface. Step 1: Open Internet Explorer and type the IP address of the MFD.
Step 3: Enter in a default sender name. In the “Administrator’s Email Address” field enter your department name followed by “@LACITY.ORG”, make sure there are no spaces between the department name. In the “SMTP Server Name” field enter 161.149.50.30 then click OK when done. Leave the other fields as default.
Step 4: From the machine to enable “sender name default”, click “User Tools”, “System Settings”, “File Transfer”, go to second page (click on “Next”), select “Auto Specify Sender Name” and turn “ON”. Finally Click “OK” then “User Tools” to exit.
Step 2: Turn on “LDAP Search”. Select the first entry and click “Change” icon.
Step 3: Input the following information in the spaces provided: Identification Name: CITY WIDE Server Name: 10.32.127.205 Search Base: ou=users,o=cwdir Authentication: ON User Name: cn=eguide,ou=users,o=cwdir
After inputting all the information provided, click “Start” to check for validity. Then click “OK” then “OK” again to save and close. Click on “OK” to leave the LDAP setup screen.
Saving LDAP Search for Faster Access Note: After you have selected a single destination within LDAP you have an option to save that entry for faster access. Step 1: Click “Prog Dest.”
Step 2: Verify the E-mail Address. Click “Names” to make searching for the email address faster using our Frequent Send Option.
Step 3: Click “Change” under the “Name” and type the desired label. You may also want to keep your destination in one of our Title Tabs. Note: The frequent tab is the default, if you want to hide your destination from the frequent screen, remove the highlight by clicking on “Frequent” again. Click “OK” when done.