Lab Datareach Presentation V5

Lab Datavault

Data Management Solutions

Permanent Data Growth

• According to the IDC, 35 billion email messages are generated every business day

• 400% data growth estimation for the next 5 Years

• More DataCentre space, more energy, more storage, more IT skills needs. A growing problem that Lab managed services can clearly address for you

Data Management -The threats

• Each year, 1 out 5 companies is affected by a major system disruption (London First)

• After a disaster, 43% never reopen, and 29% close within two years (McGladrey & Pullen, LLP)

• Average cost of downtime between € 15,000 and € 100,000 per day

• Board’s legal commitment to data protection

Data Management – The Paradigm

• More disk units, more space, more energy for not always critical data

• Legal requirement of data protection• Increasing compliance needs• Fixed budget needs / IT Outsourcing• On average, in any file system, 70% of data is

untouched and stale after 90 days

Backup & RecoveryDefinition: Ensure reliable and timely recovery of file and application data

on business servers in the event of corruption, accidental deletion, or hardware failure.

Challenges• Time consuming and inefficient management of the backup and

recovery process. • Unable to provide reliable and fast system recovery in the event of

system failures or disasters. • Rapid data growth, limited IT resources, and shrinking backup windows

are impacting business productivity. • Increasingly complex environments require many backup and recovery

products and personnel. • Poor service level management and compliance reporting for backup

infrastructure.

Customer Data Protection

Definition: Discovering where customer data is stored across their organization, then monitoring how that data is being used, and finally protecting the data to ensure it remains within the organization.

Challenges• Discovering where customer data is stored. • Monitoring how customer data is being used throughout an

organization. • Enforcing data security policies that protect customer data. • Determining which laptops contain customer data in case a laptop is

lost or stolen. • Demonstrating compliance with state and government customer data

security regulations.

Lab Data Management Suite

4 Ranges of Products Available

Online Backup Solutions

& DR

Analysing

Solutions

Archiving Solutions

DocumentSharing

Solutions

1. Data Analysing

Data

DataData

1. Collect information by type, age, duplication and volume of data

2. Analyse data and Report3. Immediate decision process4. Decide to delete, back-up or

archive

Reporting & dashboard

Immediate decision process

2. Online Data Backup

• Backup current data online• No “Primary storage” data modifications• Flexible strong retention policies (multiple versions in time)• Immediately and securely available for restore

Managed Service (SaaS)

Corporate Headquarters

Customer

SharedVault

Lab Secure Datacenter

Vault Manager

Data Backup

Data RecoveryWeb Central Control

Regional Offices

Hardware, Director software, and

maintenance included in the monthly

subscription fee.

Customer data are stored on common servers in our Data Centres and automatically replicated. Price/Gb/Month

Managed Service for SW Customers

Corporate Headquarters

Customer Facility

Dedicated Managed Vault

Lab Secure Datacenter

Dedicated Vault Manager

Web Central Control

Regional Offices

Customer-owned

hardware and software.

Customer data are stored on dedicated servers in our Data Centre and/or on Client sites. Price/month “all included”

Online Backup Reporting & Dashboards

Online Backup advantages

• No tape, no streamer, full disk to disk solution• Every backup is a full backup (no increments)• No human intervention needed – no error, no mistake• Superior performance and reliability• End-to-end data security (encryption, off-site...)• Data automatically redundant (replication, ...)• Automated, scalable deployment• Regulatory compliance• Assured disaster recovery, first step to BCP• Broad platform support through one single interface• Easy Restore immediately available – fast

3. Archiving Solutions

Global storage cost repartition

• Archive non-current data (aged, duplicates, ...)• Remove data from production “Primary storage”• Extended locked conservation period (many years)• Transparently available to the users (stubs online)

Archiving Solutions – why ?

Storage SavingsReduce email storage costsFaster backups, better email server reliability, mailbox size reduction.

Disaster RecoveryRecover fasterGet operational immediately. Recover one user or the entire server.

File ArchivingSave space, reduce storage costsFaster backups, delete old files, archive files to lower cost media.

eDiscoveryReduce legal costsInstantly search and retrieve messages from the archive

Retention ManagementControl deletion of messagesProtect your business - ensure data destruction of messages in the archive.

User ProductivityInfinite message storeUser self-service to find any message they ever sent or received.

ComplianceMeet regulatory requirementsSOX, GLBA, SEC, FINRA, HIPAA, BASEL II, FOI, etc. Save emails, Bloomberg, IM. Avoid fines.

Reporting / MonitoringEnforce policy - find abusersIdentify leakage of confidential information, stop inappropriate content.

Business IntelligenceNever lose commitmentsTrack projects, contracts, customers, complaints, prospects, deals, etc.

Archiving Solutions advantages

• Lower cost of storage – Optimise Primary storage• Non-current data taken away from the production cycle• Data stored off-site while still available to the client (stub) ->

Control content and server consolidation• Replicated and redundant storage for data security• Compliant storage with multi versioning – no deletion possible

before preset retention period• Compliancy with corporate and legislative standards• Green storage for energy efficiency• Privacy, integrity and longevity guaranteed• Reduced backup and restore times

4. Secure Document Sharing Solution

• Important business processes that involve confidential documents are extending outside the corporate boundaries. As documents travel further from corporate firewall, their protection becomes paramount.

• Data security breaches are all too common; today’s business demands a better way to collaborate without compromising sensitive information.

• The Brainloop Secure Dataroom: a web based application that allows you to share confidential documents.

• Work across a widespread network of users inside or outside your company.

• Top encryption, sophisticated security categories and a powerful permission system -> unrivalled document security in an easy to use and implement web-based solution.

Today’s unsecure behaviour

Auditors

Management

Board of Directors

Finance

External Lawyers

Customers & Partners

InternetE-Mail

Inefficient and unsecure

Security is the key ! High security document sharing

Complete document encryption

2-factor authentification (password and PIN)

Protection with Brainmark, watermark & read-only mode

Tamper-proof audit trail captures all actions

Secure document delivery

Via link to the document in the data room

100% confidential

End to End protection»Strong authentication

• User name, password• One-time PIN sent via SMS• Optional: certificates, smartcards

»Secure presentation and editing• Personalized watermark• ”For your eyes only” presentation – no printing, no forwarding• Seamless Microsoft RMS/Office integration

»Secure transmission• Channel secured by 128-bit SSL

»Operator-shielded repository• 256-bit encryption with unique keys• Multidimensional separation of duties scheme for managing the

system keys

+

Where to use ?

Boardroom communicationExample: financial reports, strategy, etc…

Mergers & acquisitions transactionsExample: in all phases of the transaction process

Contract managementExample: customer or supplier contracts

Collaboration in global projects and IP protectionExample: sharing of documents with external partners and team members

Invoicing system, documents repository, lawyers, etc…

Secure Document sharing advantages

No hardware or software to install !

High flexibility and immediate availability Easy deployment and provisioning

Accommodates multiple data rooms, such as due diligence, contract management, etc.

Large numbers of files can be quickly shared

Intuitive user interface promotes rapid user adoption Easy to learn.

Simple and secure communication with external project partners

Global communication medium Users can specify interface language: English, German, French

Global teams can collaborate freely through worldwide Internet access

Optimizes processes throughout the project lifecycle Prospectus distribution, preparation and review of project plans, contract management, etc.

How Lab Managed Services takes the hassle out of your data protection