KMP2P Together Everyone Achieve www.kmp2p.hk KMP2P First All- Practice Group Meeting 16 Mar 2013
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KMP2PTo
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www.kmp2p.hk
KMP2P
First All-Practice Group Meeting
16 Mar 2013
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2KMP2P First All-PG Meeting
Meeting Details
Date: 16 Mar 2013 (Saturday)Time: 17:30pm – 19:00pmVenue: PolyU Student Canteen
3/F, Communal Building 文康大楼Dinner: 19:00pm (optional)
PolyU 南北小厨 4/F, Communal Building 文康大楼
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3KMP2P First All-PG Meeting
Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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4KMP2P First All-PG Meeting
Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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KMP2P
Brief Introduction• Refer to separate presentation on KMP2P Intro
v1.1• Progress of KMP2P• KMP2P Website & Facebook Group• KMP2P Website Introduction• Individual page for each PG
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6KMP2P First All-PG Meeting
Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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All PGs
Brief Introduction• Why practice, why practice group ?• Perceive ourselves as:
– KMP2P a new setup organization (it is real)– Each PG equivalent to a department– All of us are entrepreneurs– Together we paint our pictures together– Changes will come as a collaborative decision– Together Everyone Achieve More (TEAM)
• Nothing stop PGs from seeking help from other members
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Infrastructure@1st PG Intake
16 Mar 2013
Planning & Operation
PO
Initial Setup Team
IST
Allow Ourselves to Change in Future
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Obligationsfor Individuals
• Contribution + Commitment– Time & Effort, it is challenging– We are serious, we are married– Resignations acceptible, allow replacement
• Terms of Office– Normally ½ year, with exceptions for individual PG– Obligation to help transition to next intake
• Other Members’ Involvements– Open, welcomed, as observers, as dormant participants– For learning, for transition, for successors– Need to keep schedule of activities transparent
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Obligationsfor Individuals
• Rules of Conduct– Respect to each other– Group collaboration & decisions– Follow collaborative decisions– Care of other PGs’ needs & concerns– Conflicting situations resolve by 3rd party– IST will be final decision authority– Attendance & Engagement in PG
• Min 70% guideline• Below 70% should seek resignation• Nothing personal
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Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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Requirementsfor each PG
• Roles to be defined in each PG– Accountability– e.g. Leader, Secretary, …– Internal Election & Agreement, then Publish
• Each PG responsible for updating individual PG web page, calendar– Transparency is the key, schedules, progress, reports in brief
• Attend All-PG-Meetings & Activities– To be hosted by PO
• Participation in different occasions for Share of Experience
• Padlet.com as ideas bank
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13KMP2P First All-PG Meeting
Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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KMP2P on Facebook Team
Current Status• A FB “closed group” setup by KF• Current Group Admin – KF / Tommy / Hong• Not all are registered members• A FB “page” also setup by KF – not published
– Prepare for promotions in future– Difference btw “group” & “page” on FB
16 Mar 2013
FB
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KMP2P on Facebook Team
Job of PG• Overall Social Network Strategy• Formulate inter-PG needs & support• Policy & admin on Facebook• Guideline of contents• Role as a reporter
– News from within KMP2P– KM related news or activities– Follow-up with other PGs to report progress
& activities
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FB
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KMP2P on Facebook Team
Job of PG• FB Group & FB Page• Not to forget website• Establish own Work Scope, Plan & KPI• Future role with MM
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KMP2P on Facebook Team
Members• Ken Wong• Autumn Lin• Man Yan Chan• Annie Leung
• Tommy Yim (IST)• Mandy Liu (IST)• Anna Hui (IST)
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KMP2P Portal Team
Current Status• www.kmp2p.hk domain free for 1 year
– valid until 24 Dec 2013• Google Site
– Site Structure: Public / Members / IST areas• Google Groups
– Manage memberships– Manage Google Site access rights– Forum– Group Email– New Google Group for each PG
16 Mar 2013
PT
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KMP2P Portal Team
Current Status• Individual Page for each PG
– To be self-administered• Google Drive for storage• Padlet.com as an open Ideas Bank
– Just started, new trial, optional to use
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PT
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KMP2P Portal Team
Job of PG• Existing Portal
– Take over admin of existing Google Site• Assign responsible administrator
• New Portal– Study & define requirement of future portal– Study & define technology to use
• Consider feasibility, practicability, …• Consider future trend & needs
– Design of Portal / UI– Implementation / Customization / add-ons, …
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PT
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KMP2P Portal Team
Job of PG• New Portal (cont)
– Testing, Training & Documentation• Training to other PGs or members• Documentation for future support, governance or
transitions
• Other Tools Management– Other tools supporting KMP2P & PGs
• e.g. conferences, wiki, padlet– Integration
• Develop Support Structure to other PGs or Members
16 Mar 2013
PT
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KMP2P Portal Team
Job of PG• Additional / Future Technology Needs
– Team / group activities report– e.g. Blogging, Repository
• Establish Governance Policy• Establish own Work Scope, Plan & KPI• Formulate inter-PG needs & support
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PT
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KMP2P Portal Team
Resources Available• Hosting space available but not for long term• Open sources: WordPress, Joomla, Drupal• David O’Dwyer on WordPress/Joomla Briefing• Other free resources or open sources available
in the market
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PT
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KMP2P Portal Team
Members• Ken Wong• Autumn Lin• Man Yan Chan• So Ling Ho
• Sam Lam• KF Cheng (IST)• Tommy Yim (IST)• Mandy Liu (IST)
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PT
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Events Management Team
Current Status• PG is our first event
– Nothing internally organized so far• Internal vs External• External activities listed on website
16 Mar 2013
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Events Management Team
Job of PG• Develop activities & practice opportunities• Develop KM strategy• Formulate inter-PG needs & support• Attractions + Engagement (new/old members)
• Marketing• Establish own Work Scope, Plan & KPI• Don’t forget
– Observations & feedbacks– PG experience cultivation– Funs too
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Events Management Team
Members• Autumn Lin• Man Yan Chan• John Yu• Sam Lam
• Lilian Luo• Maria Leung (IST)• Mandy Liu (IST)
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Marketing & Membership Team
Current Status• Marketing
– UNLECTURE– Website– Facebook Group– Google+– Facebook Page (not yet published)
• Internal Marketing
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MM
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Marketing & Membership Team
Current Status• Membership
– Only Full Members and Student Members– Only online registrations, limited fields– Member requirement on website– Member List on website– No Membership fee for now
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Marketing & Membership Team
Job of PG• Membership
– Member Registration System– On-Boarding Program– Members Care & Experience Program– Member Relationship Program
• External Marketing– Strategy, tools & FB page– New members recruitment
• Internal marketing– Strategy for sustainability & recruitment
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Marketing & Membership Team
Job of PG• Members Recruitment/Engagement• Formulate inter-PG needs & support• Establishment of CRM as marketing tools• Social Networks utilization/integration• Establish own Work Scope, Plan & KPI
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Marketing & Membership Team
Members• Autumn Lin• Man Yan Chan• Lilian Luo• Brian Lee• KF Cheng (IST)
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Planning & Operation Team
Current Status• Objectives• Logo not yet determined• VMV started but no progress• Activities needed
– Therefore Practice Group
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Planning & Operation Team
Job of PG• Planning
– Strategic Direction to continue establishment of KMP2P as a Community
– Roles between Practice Group and IST– Infrastructure – now & future
• Operations– Establish own Work Scope, Plan & KPI– Formulate inter-PG needs & supportOverall PG
progress, planning & operation– Succession plans
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Planning & Operation Team
Members• Ken Wong• Autumn Lin• Man Yan Chan• John Yu• Antonio Sy
• Lilian Luo• Brian Lee• KF Cheng (IST)• Maria Leung (IST)• Anna Hui (IST)
16 Mar 2013
PO
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Agenda
1. Brief Introduction of KMP2P2. Overall Introduction of Practice Groups (PGs)3. Requirements4. Individual PG Briefing
– KMP2P on Facebook (FB)– KMP2P Portal (PT)– Events Management (EV)– Marketing & Membership (MM)– Planning & Operation (PO)
5. Logistics16 Mar 2013
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Logistics
• Nominations of roles in each PG– Within 1 week– To be listed on website
• First meeting in each PG– Asap, preferably within 2 weeks
• Setup of collaboration Tools– Google Group for each PG– Google Calendar for each PG– Admin rights
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http://www.kmp2p.hk
https://www.facebook.com/groups/kmp2p/
16 Mar 2013
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