(1) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitterhashtag#kmacloud2010 SharePoint On Premise or In the Cloud? SharePoint ‘On-Premise’ or ‘In the Cloud’? KMA Insights Webinar Series February 24, 2010
May 20, 2015
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SharePoint On Premise or In the Cloud?
SharePoint ‘On-Premise’ or ‘In the Cloud’?
KMA Insights Webinar SeriesFebruary 24, 2010
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Housekeeping Items
• Experiencing Issues? – Change color of your seat to RED
• Questions for Speakers? – Submit questions during webinar
• Twitter Discussion– #kmacloud2010
• Feedback– Webinar Feedback
– Next Steps/Moving Forward
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Agenda:
• The Cloud Computing Opportunity - KMA – The business case for on-premise SharePoint vs hosted SharePoint
• The Capabilities of SharePoint Online - Microsoft– Capabilities of SharePoint Online and functional comparison
between it and on-premise SharePoint – Functional factors to consider such as enterprise search, LOB
integration, and more
• Migrating Content Strategies - Metalogix– Tools and utilities for migrating between on-premise and in-cloud – Case studies of migrations
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KMA
Photo credit: “Sweet Home Under White Clouds” http://www.flickr.com/photos/galego/3131005845/
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About the Speakers
mgilronan [at]KMA-llc[dot]net
Mike Gilronan
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A Little History
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Cloud Computing -- Definitions
• Some general characteristics:
– On-demand
– Elastic
– Multi-tenant
– External data storage
– Use of the (public) internet
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Cloud Computing: Three Commonly Accepted Types
Platform-as-a-service (PaaS)Standardized developer and app platform that abstracts the infrastructure, OS, and
middleware to drive developer productivityExamples: Azure Services Platform
Infrastructure-as-a-service (IaaS)Standardized and virtualized infrastructure hardware, software, and services that can
operate any set of applicationsExamples: Amazon’s Elastic Cloud Computing (EC2) Platform
Software-as-a-service (SaaS)Finished applications that customers rent and customize
Examples: SalesForce.com, SharePoint Online
Source: Forrester Research presentation to Mass Technology Leadership Council, 01-2010; wikipedia
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Cloud Computing Opportunities
• Cost savings– Transparency and predictability
of costs
– Shift from CAPEX OPEX
– Overall lower TCO
• Simplification of IT
• Change focus from the utility to the business
• Economies of scale (not just cost)
Photo credit: “Server Rack”http://www.flickr.com/photos/jamisonjudd/2433102356/
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Cloud Computing Risks
• External data storage
– Control, service levels, legal complications
• Multi-tenancy
– Segregation of data, logging/monitoring limitations
• Use of public internet
– Lack of accountability/ownership
• Integration with internal environment
Photo credit: “Caution – Work in Progress” http://www.flickr.com/photos/roland/2882975902/
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Decision Points & Triggers
• Forrester: only about 20% of CIOs polled had cloud computing initiative as a priority in CY2010
• Triggers KMA is seeing:
– Hardware refresh
– Need to scale (size or geography)
– Extranet collaboration
– …Yours?
Source: October 30, 2009 “IT Buyers Prioritize Virtualization Over Cloud” Forrester report
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Which Leads Us To…
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Twitter hashtag: #kmamassprivacy
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Power of ChoiceSoftware-plus-Services
Interoperable by Design
Seamless User Experience
ON-PREMISES CLOUD SERVICES
Deployment Choice
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Microsoft Online Services
• Enterprise class software delivered via subscription services hosted by Microsoft and sold with partners
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• Multiple customers, one architecture
• Customer needs rapid deployment
• No seat limit
• Cost efficiency a key focus
• Single customer per architecture
• Businesses greater than 5,000 seats
• Optimize for 20,000+
• Customer needs most server features
Standard and Dedicated
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Highly Secured Datacenters
Authentication to Data
Separate Data Networks
Virus Scanning
Application Level Counter-measures
Application Authentication
System Level Security
Intrusion Detection System
Firewalls
Filtering Routers
Business Class Reliability and SecurityDelivering highly secure, private, and reliable computing experiences based on sound business practices
Key Features
• Geo-redundant datacenters
• N+1 architecture
• 9 layers data security
• CyberTrust certified
• Secure access via SSL
• ITIL/MOF operational practices
• 24x7x365 support
• Backed by 99.9% uptime SLA
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User Subscription License (USL) gives access rights to SharePoint Online and gives CAL rights to SharePoint Server on premises
SharePoint deployment choice by site collection
SharePoint CapabilitiesPower of Choice
Portal CollaborationContent
ManagementSearch
Business
Processes
Business
Intelligence
Service Related
Features
RSS Content
Syndication
Privacy & security
Audience Targeting
(by group only)
Site and document
aggregation
Site Manager
ActiveSync based
Mobile Device
Support
SharePoint sites and
Documents Roll up
web parts
Client integration
Integration with
SharePoint designer
(except site backup
and restore)
Portal Site Templates
Audient Targeting
Distribution Group
Create Audiences
My Site Personal Site
Site Directory
Colleagues and
memberships web
parts
User Profiles import
Profile
synchronization
Directory import
• Windows Mobile
Device Support for IE
• Extranet Access
• Anonymous Access
Standard Site
templates
Wikis, Blogs, Team
Site, Document
Workspace, Blank
Basic meeting
workspace
People and groups
lists
Calendars
Email Integration
Task Coordination
Surveys
Document
Collaboration
Issue Tracking
20 Site Admin
Templates (of the 40
fantastic forty)
• Social Networking
Web part
• Real time presence
and communication
Standard Meeting
Site Templates
Blank, Decision
Social, Multipage
Meeting
Workspace
• Mail enabled lists
• 20 Server Admin
Templates (of the
fantastic 40)
Document Information
Panel
Document Action Bar
Document Information
Panel
Retention and
Auditing policies
Navigation controls
Content authoring and
publishing
Page Layouts
Site variations
Slide Libraries
Document
Management Site
Templates
Document
Management Site
Templates
• Content staging and
deployment
• Standard Enterprise
and Publishing Site
templates
• Policies, auditing and
compliance
• Records Repository
• Email content as
records
• legal holds
• Integration with
Microsoft information
rights management
(IRM)
• WYSIWIG Web Content
Editor
• Search in a site
collection
• People search
• Business Data
Search
• Enterprise
content sources
• Cross site-
collection
search
• Admin &
Management
• Indexing
Controls
Forms libraries
Three state
workflow
Custom non-
code workflows
• Business
Document
Workflow
Support (Approval, Collect
Feedback, Collect
Signatures,
Disposition
Approval, Group
Approval,
Translation
Management
Workflow)
• Custom code
workflows
• Browser based
forms
• Centralized
forms
management and
control
• Design once
development
model
• Form import
wizard
• Integrated
deployment
model for no-
code forms
• Compatibility
Checker
• Integrated
business
intelligence
dashboards
• Key performance
indicators
• Filter web parts
• Integrated
flexible
spreadsheet
publishing
• Share manage
and control
spreadsheets
• Web-based
business
intelligence using
excel services
• Data connection
libraries
• Business Data
Catalog
• Business data
web parts
• Business data
actions
• Report center
Multiple Site
Collections per
customer
Manage Site
Collection Features
and quota
Microsoftonline.com
domain
Separate host-
header per site
collection
Authenticated
access only
Off-boarding of
customer data
Security-trimmed
site list on
company home
page
• Vanity domains
• managed path
information
architecture
• tenant admin
across site
collections
Server OnlyOnline & Server
SharePoint Capabilities Summary
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About the Speaker
John Liccione
GM Online Products, Metalogix International
Jliccione[at]metalogix[dot]net
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Metalogix Software
• ISV provider of award-winning productivity solutions for Microsoft SharePoint, Exchange and BPOS.
Migrate, manage, recover, and archive enterprise content and support regulatory compliance
• Founded in 2001
• 2000+ customers
• Offices in: Boston, Dallas, Vancouver, Halifax, London, Switzerland, Bratislava
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Metalogix BPOS Migration Products-Today
Metalogix SharePoint Extensions approved for BPOS-D by Microsoft
Metalogix Migrates in 1 Hop With Native SharePoint Web Services
BPOS Standard BPOS Dedicated
• Migration Manager for Exchange Public Folders
• SharePoint Site Migration Manager
• Web Site Migration Manager
• File Share Migration Manager
• SharePoint Site Migration Manager for eRoom
New
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Recent Metalogix BPOS Migrations
Over 100,000 pages of Lotus Notes content migrated from ING and Aviva to BPOS-D Metalogix Website Migration Manager
Home Depot is migrating1.75 TB of EMC/Documentum eRoom content to BPOS–D SharePoint Migration Manager for eRoom
CDW successfully migrated their on premise SharePoint instance to BPOS-S SharePoint Site Migration Manager
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What’s Coming in 2010 From Metalogix
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Metalogix Resources & Contact Info
• Metalogix on the web: http://www.metalogix.net• New White Paper on Migrating Exchange Public Folders to
SharePoint and SharePoint Online with Metalogixhttp://www.metalogix.net/Products/Migration-Manager-for-Exchange-Public-Folders/White-Papers/Migrating-Exchange-Public-Folders-to-SharePoint-with-Metalogix-Migration-Manager-for-Exchange-Public-Folders/
• Sales Inquires: sales[at]metalogix[dot]com• Migration/Restore Product Support:
support[at]metalogix[dot]com• Archiving Product Support: pamsupport[at]metalogix[dot]com• Call us at: 1-877-450-8667
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What to Do Next
• Engage in Cloud Assessment
• Plan for SharePoint 2010 wave
• Read up! (resources)
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Resources
• Nicholas Carr’s 2005 Sloan Management Review Article: “The End of Corporate Computing”:http://sloanreview.mit.edu/the-magazine/articles/2005/spring/46313/the-end-of-corporate-computing/
• Arpan Shah’s blog about SP Online in 2010 Wave:http://blogs.msdn.com/arpans/archive/2010/01/12/sharepoint-online-in-the-2010-wave.aspx
• Microsoft Online Services blog article about SharePoint IPD guide: http://blogs.technet.com/msonline/archive/2009/06/11/sharepoint-online-ipd-guide-published.aspx
• KPMG presentationhttp://www.slideshare.net/eburon/kpmg-cloud-computing presentation-short-
version
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In Closing…
- Next Steps
- Questions & Answers
- Webinar Feedback
- March Webinar & Future Topics