Kline.robinson

Kennedy Space Center Center Operations Directorate Construction of Facilities Division

LEED Lessons Learned

Presented To: PM Challenge 2011

By: Traci Robinson / NASA KSCFrank Kline / NASA KSC

February 9, 2011Long Beach, CA


Agenda

♦ Introductions

♦ NASA and LEED

♦ Teamwork Lessons Learned

♦ Technical Lessons Learned

♦ Contractual Lessons Learned

♦ Q&A

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3

NASA AND LEED

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4

Blue Marble

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Joint Mission / Vision?

To pioneer the future in space exploration, scientific discovery and

aeronautics research.

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Buildings and communities will generate and sustain the

health and vitality of all lifewithin a generation

To transform the way buildingsand communities are designed,built and operated, enabling anenvironmentally and sociallyresponsible, healthy and prosperous environment thatimproves the quality of life.


What is LEED

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What is LEED

Sustainable Sites

Water Efficiency

Energy & Atmosphere

Materials & Resources

Indoor Environmental Quality

Locations & Linkages

Awareness & Education

Innovation in Design

Regional Priority

LEED Credit Categories

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What is LEED

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Highest Level of Certification

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NASA and LEED?

NASA Manages:

♦ 40,000+ people at 10 Centers and 3 additional major component facilities

♦ 2500+ buildings, 2300+ other constructed assets valued conservatively at over $25B

♦ 360,000+ acres (562 mi2)

Most of NASA’s facilities are over 40 years old (at or beyond their design life)

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♦ Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management Ensure that all new facilities and renovation projects implement

design, construction, and maintenance and operation practices in support of the sustainable design/high-performance buildings goals of the E.O. and statutory requirements and existing facilities’ maintenance and operation practices in support of the goals of the E.O.

♦ Energy Policy Act of 2005 Where lifecycle cost-effective, buildings shall be designed to

achieve energy consumption levels at least 30% below ASHRAE 90.1-2004

Cost effective sustainable design principles shall be applied to the siting, design, and construction of all new and replacement buildings

Federal - because I told you so

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♦ Energy Independence & Security Act of 2007 Renewable Energy

30% hot water building demand from Solar Thermal Energy Efficiency Equipment Standards

new standards for lighting commercial appliance equipment

♦ Federal Leadership in High Performance and Sustainable Buildings MOU Reduce environmental impact of materials:

Recycled Content Biobased Content Construction Waste Ozone Depleting Compounds

Federal - because I told you so

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♦ The American Recovery and Reinvestment Act of 2009 Economic Stimulus Act to Result in Greener Federal Buildings

and Fleets — The U.S. General Services Administration (GSA) will receive $4.5 billion under the American Recovery and Reinvestment Act of 2009 to convert existing federal buildings into high-performance green buildings. The GSA will also garner $300 million to purchase greener vehicles for federal fleets.

Reduce Federal Energy Consumption. Currently, the federal government is the world’s largest single consumer of energy in the world, spending approximately $14.5 billion on energy consumption in FY 2008. Barack Obama and Joe Biden believe in the importance of leading by example. They will make the federal government a leader in the green building market, achieving a 40 percent increase in efficiency in all new federal buildings within five years and ensuring that all new federal buildings are zero emissions by 2025. They will invest in cost effective retrofits to achieve a 25 percent increase in efficiency of existing federal buildings within 5 years. The Obama Biden plan will put forward the resources necessary to achieve a 15 percent reduction in federal energy consumption by 2015.

Presidential - because I told you so

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http://www.britannica.com/blogs/wp-content/uploads/2008/12/obama.jpg


♦ NPD 8820.2C Design and Construction of Facilities (d) Industry-best practices of sustainable design, maintainable

design, building commissioning, and safety and security shall be incorporated, to the maximum extent possible, into the planning and execution of facility projects. The use of these practices ensures that facility projects are delivered with the most economical life-cycle cost, least environmental impact, and maximum benefits in occupant's health, safety, security and productivity.

Facilities Engineering and Real Property Division (FERPD) Policy Letter of 9/5/2003 LEED™ Silver certification for major New Construction and repair projects starting in FY06

♦ NPR 8820.2E, Facilities Project Implementation Guide

♦ NPR 8831.2D, Facilities Maintenance Management

NASA - because I told you so

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♦ Environmental NPD 8500.1, NASA Environmental Management NPR 8570.1, Energy Efficiency & Water Conservation

Technologies & Practices NPR 8820.3, Pollution Prevention

♦ Safety NPR 8715.3, NASA Safety Manual

♦ Security NPR 1620.1A, Security Procedures & Guidelines

♦ Procurement NPR 8830.1, Affirmative Procurement Plan for

Environmentally Preferable Products

NASA - because I told you so

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Why?

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Highest Level of Certification

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All of the Above

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♦ Pick your own reason – JUST DO IT! LEED plaque Saves money Right thing to do Significantly reduces or eliminates negative impacts of

buildings on environment & occupants Want to impress the “Green” crowd Just want to keep your job

♦ NASA and LEED pulling the planet in the same direction?


19

TEAMWORK

“Light is the task where many share the toil.” -- Homer

Source: JesterArtsIllustrations.com

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Teamwork

♦ LEED projects require many team members

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NASAWater Mgmt

EnergyModeler

Consultants

Subs

Engineers

UtilityCompany

LandscapeArchitect

Regulators

Cx Agent

Contractor

LEED Admin

Architect

EPA

O&M

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Teamwork

♦ LEED projects require many team members within NASA

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Procurement

LegalEnvironmental

Management

Public

Engineers

Construction Mgmt

Architect

O&M

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Lesson Learned #1

♦ Include all the right people to fill all the necessary roles and understand what motivates them to perform to their highest potential in an innovative and non-traditional LEED environment.

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Team Dynamics

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Forming

Storming

Performing

Norming

Every team goes through these stages.

The only difference is the speed at which they go through them.

Source: Bruce Tuckman, “Tuckman’s Stages”

Every team member brings:• Needs• Wants• Preconceived Ideas• Biases

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Team Dynamics

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Resistance(Conflict)

Commitment(Motivation)

Compliance(Have to)

“Coming together is a beginning. Keeping together is progress. Working together is success.”

-- Henry Ford

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Team Motivation for LEED

♦ Not everyone is motivated by the same ideology (e.g. global climate change, green living)

♦ Not everyone is motivated by money (either first cost or life cycle costs)

♦ Everyone generally wants to be associated with success

♦ Everyone generally wants to be associated with healthy, efficient, attractive spaces

♦ Everyone is generally motivated by mandates and contractual requirements

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Individual Motivations

♦ Purpose

Alignment with personal desires & needs

♦ Leadership

♦ Responsibility

To NASA, the environment, future

generations, or the bottom line

♦ Challenge / Growth

♦ Camaraderie / Socialization

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Source: Maslow’s Hierarchy of Needs

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Team Culture

♦ Some are ready for giant leaps

(e.g. photovoltaics, rainwater

collection, net zero, etc.)

♦ Some need small steps (e.g. business cases, ROI)

♦ Not every idea / motivation

will work on everyone A la carte is needed

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“Great teamwork is the only way we create the breakthroughs that define our careers.” -- Pat Riley

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Lesson Learned #2

♦ Everyone is not motivated by the same things, even on LEED projects, but everyone is motivated by something.

The good PM will seek to understand their team members and strive to meet their needs while moving the project forward to success.

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How to achieve commitment

♦ Personalized approach Find out what motivates the team

member

♦ Challenge some team members

♦ Explain the mandatory requirements & benefits e.g. Recycling

♦ Compromise 1 year trial period for waterless

urinals

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“Kites rise highest against the wind – not with it.”

-- Sir Winston Churchill

Source: www.istockphoto.com

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What if someone is adverse?

♦ Use a personalized approach

♦ Bring in others to help convince where there is doubt

♦ Explain the mandates / Executive Orders

♦ Find a replacement or an alternate

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“You get the best out of others when you give the best of yourself.” Harry Firestone

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Lesson Learned #3

♦ A “difficult” team member may not have any issue with the project or other team members. They may be going through a difficult time outside of work that is impacting their performance or attitude at work.

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How to keep commitment high

♦ Kudos, compliments and recognition During and after the project Individually and as a team In front of peers and management Document it Acknowledge the team and its efforts

during ribbon cuttings and other public

opportunities Make posters Life Savers ® award Three Musketeers ® award

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Lesson Learned #4

♦ Everyone appreciates a sincere ‘thank you’ for a job well done, especially in front of their peers and management.

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TECHNICAL LESSONS LEARNED

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Issue: Concrete Sandwich Tilt-up panels - Designed as Final Interior Finish

Problem: Lack of Experience / High Expectations

Impacts: Project Schedule LEED Impacts – Coatings / Polished ConcreteFinding Alternatives during constructionChange Order – Related Costs

Building Envelope

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Building Envelope

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Lesson Learned #5

♦ Don’t be the “first” unless you’ve done your homework.

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Issue: Raised FlooringProblem: Sealing Plenum Space / Selection of Covering

Impacts: CostsLEED Certification RamificationsFinding AlternativesNew Design – Related Change Orders

Under Floor Air Distribution

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Under Floor Air Distribution

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Lesson Learned #6

♦ The devil is in the details. Complex systems require extra attention.

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Building Integrated Photovoltaic

Issue: Roof Material Change(KSC Policy Changed During Construction)

Problem: Designed for Flexible PV Panels

Impacts: CostsLEED Certification RamificationsElectrical ServiceWiring / Conduit InstalledNew Panel / Inverter SizingFinding AlternativesNew Design – related change orders

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Building Integrated Photovoltaics

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http://www.sharp-solar.com/index.html


Lesson Learned #7

♦ Even the best laid plans…..

♦ Design, design, design….. but always be ready with an alternative to keep the project goals within reach.

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THE LYNCH PIN FOR LEED SUCCESS

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CONTRACTS

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Contracts

♦ Lynch pin: n. A central cohesive source of support and stability.Source: www.thefreedictionary.com

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Contracts

LEED services that require or could benefit from contracts or contract changes

♦ LEED Administration

♦ Commissioning

♦ Waste management / reclamation

♦ O&M

♦ Green Power Purchases

♦ Pest Control

♦ Recycling

♦ Janitorial

♦ Grounds maintenance

♦ Food Service

♦ Measurement & Verification

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Lessons Learned #8 and 9

♦ Understand the implications of LEED credits to new and existing contracts and change existing contracts as necessary.

♦ Use existing contracts to purchase Green Power (note: those contracts don’t have to exist at your center or even within NASA).

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Government contracts

♦ Government contracts are set up to protect taxpayer dollars and to ensure fair competition

♦ This can sometimes make innovation, collaboration and integration difficult – all of which are needed on LEED projects

♦ Remember – the Contracting Officer is an integral member of the team and not the enemy

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How we’ve done it or tried to do it

♦ The Good LEED Admin – FFP

(design & construction)

Waste management / reclamation - FFP to Construction contract

Green Power Purchases – FFP

O&M / Pest Control / Janitorial / Grounds – Cost Plus Award Fee

Recycling - FFP (EO 13101)

♦ The Bad Commissioning –

FFP (design & construction)

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♦ The Ugly LEED registration /

certification fees – government credit card

Measurement & Verification – change order to FFP contract during construction

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FFP: Firm Fixed Price


Lessons Learned #10, 11 and 12

♦ Include contract language to cover delays outside of the government’s control (e.g. a delay in commissioning because the GC wasn’t ready)

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♦ Include contract language requiring the GC to certify they are ready for commissioning and other milestones requiring integration of multiple parties or activities.

♦ Don’t count on being able to use a government credit card for LEED registration or other fees.

February 9, 2011


Questions?

Kline.robinson

Technology

space buildings

new facilities

new federal buildings

federal energy consumption

federal fleets

federal government

mi2most of nasas facilities

renewable energy