Kirkway Homeowner ’ s Association 2008 Annual Meeting Welcome * Please pick up the ballot packet specific to your lot # September 25, 2008 at 7pm Kirkway.

Kirkway HomeownerKirkway Homeowner’’ss

Association Association 2008 Annual Meeting2008 Annual Meeting

Welcome Welcome * * Please pick up the ballot packet specific to your lot #Please pick up the ballot packet specific to your lot #

September 25, 2008 at 7pm September 25, 2008 at 7pm

AgendaAgenda

Intro / Ray Dugas Intro / Ray Dugas • Meeting ProtocolMeeting Protocol

• Mission StatementMission Statement

• Current Board of DirectorsCurrent Board of Directors

Director’s Reports Director’s Reports (Successes /Concerns & Lessons Learned)(Successes /Concerns & Lessons Learned)

• Financial Report / Suzanne Foucher Financial Report / Suzanne Foucher

• Snow Removal & Lawn Care / Mark BourcierSnow Removal & Lawn Care / Mark Bourcier

• Architectural Control Committee / Sharron Motley Architectural Control Committee / Sharron Motley

• Lighting, Ponds & Irrigation / Ray Dugas Lighting, Ponds & Irrigation / Ray Dugas

• Website, Newsletter / Debra WursterWebsite, Newsletter / Debra Wurster

Board Elections / AllBoard Elections / All

Open Forum / AllOpen Forum / All

Meeting ProtocolMeeting ProtocolPlease remember:Please remember:

We all share common goals to improve the neighborhood.We all share common goals to improve the neighborhood. Be respectful.Be respectful. The board member controls the floor.The board member controls the floor. Raise your hand if you have a question and please wait to be Raise your hand if you have a question and please wait to be

acknowledged by a board member.acknowledged by a board member. Thank You - Your participation is important.Thank You - Your participation is important.

Mission StatementMission Statement

Improve Kirkway Homeowner’s quality of life,Improve Kirkway Homeowner’s quality of life,

community spirit and neighborhood harmony community spirit and neighborhood harmony while maintaining property values.while maintaining property values.

To achieve this we must work together with To achieve this we must work together with mutual respect, integrity and cooperation.mutual respect, integrity and cooperation.

Current Board of DirectorsCurrent Board of Directors**** Ray Dugas / Ray Dugas /

PresidentPresident ResponsibilitiesResponsibilities

IrrigationIrrigation PondsPonds LightingLighting General IssuesGeneral Issues Legal IssuesLegal Issues

Suzanne Foucher / Suzanne Foucher / TreasurerTreasurer

ResponsibilitiesResponsibilities Develop Annual BudgetDevelop Annual Budget Monthly Bill Payment Monthly Bill Payment

and bank acct. and bank acct. reconciliationsreconciliations

Homeowner Mailbox Homeowner Mailbox Issues Issues

P.O. BoxP.O. Box

**** Debra Wurster / Secretary Debra Wurster / Secretary ResponsibilitiesResponsibilities

Quarterly NewsletterQuarterly Newsletter Website/Group Site UpdatesWebsite/Group Site Updates Meeting MinutesMeeting Minutes

Sharron Motley / Sharron Motley /

Vice- PresidentVice- President ResponsibilitiesResponsibilities

Architectural Architectural Review Review Chair Chair

Spring & Fall FlowersSpring & Fall Flowers InsuranceInsurance

Mark Bourcier / Mark Bourcier / Director-at-LargeDirector-at-Large

ResponsibilitiesResponsibilities Snow RemovalSnow Removal Lawn CareLawn Care

** Position up for re-election** Position up for re-election

Financial ReportFinancial ReportSuzanne Foucher / TreasurerSuzanne Foucher / Treasurer Annual BudgetAnnual Budget (See handout) (See handout)

No significant changes from 2007.No significant changes from 2007.

Major Spending Items for 2008:Major Spending Items for 2008: Lawn CareLawn Care Snow RemovalSnow Removal Tree RemovalTree Removal

Cost Savings: Cost Savings: Added $5,000 to savings, total reserve savings account of Added $5,000 to savings, total reserve savings account of

$35,000.$35,000.

Concerns:Concerns: Mailbox replacement.Mailbox replacement. Still have 3 homeowners that have not paid association dues Still have 3 homeowners that have not paid association dues

for 2008/2009.for 2008/2009.• In 2006/2007 and 2007/2008 we had 99 out of 99 paid.In 2006/2007 and 2007/2008 we had 99 out of 99 paid.

Snow Removal & Lawn CareSnow Removal & Lawn CareMark Bourcier / Director-at-LargeMark Bourcier / Director-at-Large Successes: Successes:

Positive feedback from homeowners on lawn care.Positive feedback from homeowners on lawn care. Pond clearing implementedPond clearing implemented.. Bushes kept trimmed and manicured.Bushes kept trimmed and manicured. Sidewalk snow removal along Cherry Hill addedSidewalk snow removal along Cherry Hill added

Concerns:Concerns: Monitor snow removal crews to make sure mail boxes and Monitor snow removal crews to make sure mail boxes and

lawns are not damaged when plowing-report damage within lawns are not damaged when plowing-report damage within 24-48 hours to contractor or board member.24-48 hours to contractor or board member.

Heavy snow resulted in some homeowner complaints Heavy snow resulted in some homeowner complaints ––Laws Laws of physics prevent full resolutionof physics prevent full resolution..

Salt costs for even moderate full street salting forced record Salt costs for even moderate full street salting forced record costs last season.costs last season.

Farmers Almanac predicting higher than average snow fall Farmers Almanac predicting higher than average snow fall again this yearagain this year..

• Snow Removal costs expected to be high again this year.Snow Removal costs expected to be high again this year.

Snow clearing cost by year

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2003 2004 2005 2006 2007 2008

Year

Do

llars

Sp

en

t

Season cost 2008 Projected

Architectural Control Committee Architectural Control Committee Sharron Motley / Vice-PresidentSharron Motley / Vice-President SuccessesSuccesses

Structured format for requesting architectural Structured format for requesting architectural approval & submitting concerns.approval & submitting concerns.

Tree replacement campaign.Tree replacement campaign. Additional trees have been removed. We also Additional trees have been removed. We also

cleaned up several areas with downed trees.cleaned up several areas with downed trees. Homeowner issues:Homeowner issues:

Dead Boulevard trees need to be replaced.Dead Boulevard trees need to be replaced. General yard maintenance issues.General yard maintenance issues. Sidewalk and bed edging need to be kept trimmed.Sidewalk and bed edging need to be kept trimmed. Sidewalks damaged by landscapers need to be Sidewalks damaged by landscapers need to be

replaced.replaced.

Lighting, Ponds & IrrigationLighting, Ponds & IrrigationRay Dugas / PresidentRay Dugas / President Successes: Successes:

Community Parks Program.Community Parks Program.

Concerns:Concerns: Lot 49 in Foreclosure, we trying to maintain appearance since it is Lot 49 in Foreclosure, we trying to maintain appearance since it is

the 1the 1stst home you see entering our sub. We are tracking costs. home you see entering our sub. We are tracking costs. Strategy will be to collect from title company upon settlement when Strategy will be to collect from title company upon settlement when house is sold. house is sold.

Website & NewsletterWebsite & Newsletter

Debra Wurster / SecretaryDebra Wurster / Secretary Successes:Successes:

The Kirkway website has the following info The Kirkway website has the following info available:available:

• Newsletter (twice a year)Newsletter (twice a year)• FormsForms• C&RC&R’’ss• Calendar of eventsCalendar of events

Yahoo Community E-mail Group Created. Yahoo Community E-mail Group Created. Please sign up!Please sign up!

Concerns:Concerns:

www.Kirkway.orgwww.Kirkway.org

Insert screen print of new website hereInsert screen print of new website here

ElectionsElections

Nominations accepted and reviewedNominations accepted and reviewed Nominee backgrounds & desire for positionNominee backgrounds & desire for position VoteVote Ballot CountBallot Count Announcement of New Board MembersAnnouncement of New Board Members

Open Forum (if time allows…)Open Forum (if time allows…)

Thank You for Thank You for participating!participating!