King-Chavez-Parks Initiative Competitive Grants Program Meeting November 15, 2011 Ingrid Clover: Competitive Grants & VISTA Tracey Taylor: GEAR UP Jim.

King-Chavez-Parks Initiative

Competitive Grants Program MeetingNovember 15, 2011Ingrid Clover: Competitive Grants & VISTA

Tracey Taylor: GEAR UP

Jim Whittaker: FFF & VP

Michigan Strategic Fund

Introductions

KCP Staff

Grantees

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KCP Update

Transitions – WDA/MSF

Staffing

Capitol Update

Lansing

Washington

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Policies and Procedures

Disclaimer - In the event that the Michigan Legislature fails to provide or terminates the funding necessary for the KCP grants, the State may cancel or modify KCP grant awards.

Dedicated Percentage of Time Staff is allowable to the extent that it is aligned with

program activities, and

supporting documentation specifically identifies the work performed.

The number of hours per week expended in program activities

The specific tasks to be performed The connection of those tasks to the program goals

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Policies and Procedures

Equipment versus SuppliesThe purchase of all equipment is EXCLUDED

from KCP State award and matching funds. 

Equipment includes personal property that lasts over one year, is durable in nature, and has a continuing use. 

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Policies and Procedures

The definition of equipment does not include supplies. Supplies are expendable personal property which is consumed and has an expected service life of less than a year.

Permissible supply costs include promotional materials such as brochures, T-shirts, as well as office supplies and other incidental program materials.  

Supplies are a permissible use of KCP State award and matching funds.

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Policies and Procedures

Alignment of Expenditures With Program GoalsKCP program guidelines require that all project

costs must be reasonable and justifiable, and that only expenditures directly related to the implementation of project goals, objectives, and activities are included. 

The budget narrative should include details connecting the line item expenditures to program goals.

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Policies and Procedures

Modification ProceduresWritten approval from the KCP office is required

BEFORE implementing a budget modification of greater than 10% of a line item.

The budget modification should be reflected in the budget line item AND the accompanying line item budget narrative.

Budget modifications of less than 10% do not require prior written approval from the State office.

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Policies and Procedures

KCP Program Integration

Coordination among KCP Competitive Grant Programs

Programs can coordinate services by jointly designing and implementing strategies that include shared goals, objectives, and resources.

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Policies and Procedures

KCP Program Integration

Coordination between KCP Competitive Grant Programs and MI GEAR UP

Opportunities for cross program collaboration include guidance, mentoring and academic support, summer visitation programs, on-campus math and science academies, and financial aid and postsecondary application workshops.

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Policies and Procedures

KCP Program Integration

Coordination between KCP Programs and College Access Organization.

KCP programs can collaborate with other college access organizations such as TRIO or Upward Bound to facilitate enrollment and coordination of services across the range of programs sharing the common goal of college access and success.

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Policies and Procedures

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Reporting

Satisfactory Grantee Performance

Mid-Year & Year-End Reporting Part 7, Questions 1 & 2 Part 7, Questions 1-4

Documenting Budget Line Items

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Help Tab: How-to & Tutorials

Reporting

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Tips and Tricks

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Questions

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King-Chavez-Parks Initiative201 N. Washington, 2nd FloorLansing, Michigan 48913

Rudy RedmondManager(517) [email protected]

Tracey TaylorHigher Education Consultant(517) [email protected]

Ingrid CloverDepartment Specialist(517) [email protected]

Jim WhittakerAdministrative & Technical Support(517) [email protected]

Dawn MarshDepartment Technician(517) [email protected]

Higher Education Consultant 1 – Vacant Higher Education Consultant 2 – VacantDepartment Specialist – VacantDepartment Analyst – Vacant