KEW.PA 1 GOVERNMENT MOVABLE ASSET RECEIVING REPORT FORM (Must be filled in 2 copies if there is damage/conflict) Supplier Name: Supplier Address: Telephone No.: Fax No.: No. Delivery Note Asset Name Quantity Damage Notes No. Date Ordered Received Conflict Receiver Officer Head of Department Signature: Signature: Name: Name: Position: Position: Date: Date:
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KEW.PA 1
GOVERNMENT MOVABLE ASSET RECEIVING REPORT FORM
(Must be filled in 2 copies if there is damage/conflict)
Supplier Name:
Supplier Address:
Telephone No.:
Fax No.:
No. Delivery Note Asset Name
Quantity Damage Notes
No. Date Ordered Received Conflict
Receiver Officer Head of Department
Signature: Signature:
Name: Name:
Position: Position:
Date: Date:
KEW.PA 2
(Registration Serial No.: )
CAPITAL ASSET REGISTER
Ministry/Department:
Division :
SECTION A
National Code
Category
Sub Category
Type/Brand/Model
Made in Cost of Origin
Type and Engine No. Received Date
Chassis/Series Manufacturer No. Government Order No.
Registration No. Warranty Period
(For Vehicle) Supplier Name and
Address:
Component/Accessory:
………………………..
Head of Department signature
Name :
Position :
Date :
Stamp :
PLACEMENT
Location
Date
Officer Name
Signature
INSPECTION
Date
Asset Status
Inspector Name
Signature
DISPOSAL/WRITE-OFF
Approval Reference Date Disposal Method Signature
14
KEW.PA 2
CAPITAL ASSET REGISTER
ADDITION, REPLACEMENT AND UPGRADING DETAILS
SECTION B
No. Date Details Warranty Cost(RM) Name
Period and Signature
15
KEW.PA 3
(Registration Serial No.: )
INVENTORY REGISTER
Ministry/Department:
Division :
National Code
Category
Sub Category
Type Cost of Origin
Quantity Received Date
Measurement Unit Government Order No.
Warranty Period and Date
Supplier Name and Address:
………………………..
Head of Department Signature
Name :
Position :
Date :
Stamp :
PLACEMENT
Quantity
Registration Serial No.
Location
Date
Officer Name
Signature
INSPECTION
Date
Asset Status
Inspector Name
Signature
DISPOSAL/WRITE-OFF
Date Reference Disposal Method Quantity Location Signature
18
KEW.PA-4
LIST CAPITAL ASSET REGISTERED
REGISTRATION
RECEIVED
COST OF
NO.
ASSET NAME ORIGIN SERIAL NO.
DATE
(RM)
TOTAL
20
KEW.PA-5
LIST OF INVENTORY REGISTERED
REGISTRATION
RECEIVED
COST OF
NO.
ASSET NAME ORIGIN SERIAL NO.
DATE
(RM)
TOTAL
21
KEW PA-6
MOVEMENT OF CAPITAL ASSETS AND INVENTORY REGISTER
Type :
Brand and Model : Officer in Charge
Manufacturer Serial No. :
Registration Serial No. :
Date
Issued Returned
Notes
Borrower
Borrower
No
Name Signature
Issued
Expected
Signature Date Signature Date
Returned
22
KEW.PA-7
LIST OF GOVERNMENT MOVABLE ASSETS
DIVISION : __________________________________________
LOCATION : __________________________________________
NO ASSET DESCRIPTION QUANTITY
(a) Prepared by : (b) Approved by :
…………………………….. …………………………………
Signature Signature
Name : _____________________ Name : _____________________
Position : _____________________ Position : _____________________
Date : _____________________ Date : _____________________
Notes: a) Prepared by Asset Officer
b) Authorized officer is the officer in charge of the asset for
example:
i) Division Secretary room - confirmed by the Secretary.
ii) Meeting rooms - confirmed by officials who manage meeting rooms
c) Updated whenever there is a change in quantity, location or officials responsible
23
KEW.PA-8
ANNUAL REPORT FOR THE CAPITAL ASSETS AND INVENTORY FOR THE YEAR ………
MINISTRY : _____________________________________________________
MINISTRY/DEPARTMENT
NO
NUMBER OF CAPITAL ASSETS NUMBER OF INVENTORY
KEW.PA-2 TOTAL VALUE (RM)
KEW.PA-3 TOTAL VALUE (RM)
Total
……………………………………………… ..
Controlling Officer Signature
Name : ________________________________________
Position: _________________________________________
Date : ________________________________________
* report covers all movable assets held until the current year. 24
KEW.PA-9
GOVERNMENT MOVABLE ASSET DAMAGE COMPLAINT FORM
SECTION I (Filled by Asset Officer)
1. Asset Type :
2. Asset Details :
3. Registration Serial No. :
4. Maintenance previous
cost (if any) :
5. Previous user :
6.Damaged date : 7. Damage details 8. Asset Officer recommendations
Name:…………………………………………… …………………….
Position:………………………………………… ……………………..
Date:…………………………………………… …………………….
Section II (Head of department decision)
Appoved / Not Approved*
…………………………………. Signature
Name:……………………………………………
Position:…………………………………………
Date:…………………………………………. .
Note: * slash where needed
28
KEW.PA-10
CAPITAL ASSET INSPECTION REPORT
(filled by Inspector)
Ministry/Department:______________________________________________ Division: _____________________________________
Registration Capital Asset
Location
Register (KEW.PA-2)
Capital asset
No Complete Updated
Notes
Serial No. Type
Condition
On record
Current Yes No
Yes No
……………………………… ……………………………… (Signature) (Signature)
……………………………… ……………………………… (Inspector 1 Name) (Inspector 2 Name)
………………………………. ………………………………. (Position) (Position)
……………………………….. ………………………………..
(Date of inspection) (Date of inspection)
Notes:
Location: Specify the location of capital assets in accordance with
the record and the location of capital assets during the inspection. Register: Flag on the relevant.
Capital asset condition: State whether in use or not in use.
Notes: Explanations to the inspection findings
29
KEW.PA-11
INVENTORY INSPECTION REPORT
(filled by Inspector)
Register Location
Quantity Inventory
No Inventory Type Complete Updated
Notes
Condition Yes No Yes No
On
Current On
Current
Record
Record
……………………………… ……………………………… (Signature) (Signature)
……………………………… ……………………………… (Inspector 1 Name) (Inspector 2 Name)
………………………………. ………………………………. (Position) (Position)
……………………………….. ………………………………..
(Date of inspection) (Date of inspection)
Notes:
Register: Flag on the relevant.
Location: Specify the location of inventory in accordance with the
record and the location of inventory during the inspection.
Inventory condition: State whether in use or not in use.
Notes: Explanations to the inspection findings.
30
KEW.PA-12
ANNUAL INSPECTION CERTIFICATE OF CAPITAL ASSETS AND
INVENTORY YEAR ………
Ministry : _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
It was confirmed that the Asset & Inventory in
______________________________________________________________________
(Dept/Division/RC)
have been inspected in ____________________ .
(Date of Inspection)
Signature :……………………………………………… …………
Control Officer Name :……………………………………………… …………
Date :…………………………………………… ……………
Ministry/Department stamp :
31
KEW.PA-13
LIST OF GOVERNMENT MOVABLE ASSET
IN NEED OF MAINTENANCE
(filled by Asset Officer)
Ministry:
Department/ Division:
No. Asset Registration Serial No. Type/Brand/Model Asset Location Notes
34
KEW.PA-14
CAPITAL ASSETS MAINTENANCE REGISTER
(filled by Asset Officer)
Sub Category : Registration Serial No. :
Type : Location :
(a) (b) (c) (d) (e) (f)
Date Work details Government contract/ Maintenance Company/ Cost (RM) Name and
Order and Date Department in charge Signature
Notes a) Date repair / maintenance that had been done for the capital assets.
b) Details of the work A description of the repair work, including the purchase of spare parts
c) Contract No. / The Government order No. with the date. Referral Order No. / Contracts No. with date
d) Company/Department Name that maintains The name of the company or departments that to carry out maintenance work.
e) Cost The cost of spare parts or repair costs or both.
f) Name and signature Assets Officer / Transportation Officer must sign to confirm the details of maintenance
35
55
KEW.PA-15
Reference No.:
Date:
To:
…………………………
…………………………
(Name of Officer Appointed)
APPOINTMENT AS BOARD OF EXAMINER
OF GOVERNMENT ASSETS DISPOSAL
I as the Controlling Officer hereby appoint Mr / Madam as Chairman / Member of the
Board of Examiners to examine the proposed assets to be disposed of during the
period ……………… (years) from ……………...until………………. .
2. The inspection report shall be prepared by using the Board of Examiners Report
(KEW.PA-17) and submitted to the Secretariat of the Disposal Department within two
(2) weeks after inspection.
……………………………………….
(Controlling Officer Signature)
Name:…………………………………
Position:………………………………
Stamp:
55
KEW.PA-16 MALAYSIA GOVERNMENT DISPOSAL CERTIFICATE OF
GOVERNMENT ASSETS Ministry/Department : Address : Asset Registration Serial No. : (KEW.PA2/PA-3) National Code No. : Total travel distance (km)/ : Period of use (hour) Type, Brand and Model : Service Delivery level (%) : Manufacturer Chassis/ : Previous Total Maintenance : Serial No. Cost Engine No. : Estimated Maintenance Cost : Registration No. (Vehicle) : Current value : Purchase Date : Estimated Value after repair : Cost of Origin : Estimated lasting after repair : INSPECTION REPORT Details of necessary improvements:- 1. 2. 3. It is confirmed that the asset had been checked for disposal for the following reasons:- 1. 2. 3.
(Signature) (Signature) Name: Name: Position: Position: Date: Date: Stamp: Stamp: The following space must be filled if PEP exceed the period of one (1) year. The asset had been revaluated with the current cost of RM………………………………….
(Signature) Stamp: Name: Position: Date:
KEW.PA-17 GOVERNMENT ASSETS BOARD OF EXAMINERS REPORT
Ministry/Department: NO. DEPARTMENT
/DIVISION ASSET DESCRIPTION
UNIT QUANTITY PURCHASE DATE
USE/STORE PERIOD
COST OF ORIGIN
CURRENT VALUE ASSET CONDITION
DISPOSAL METHOD & JUSTIFICATION UNIT TOTAL UNIT TOTAL
(RM) (RM) (RM) (RM)
TOTAL TOTAL
Board of Examiners appointment date: Signature:
Name: Examine Date: Position: Examine Location:
Signature: Name: Location: *This space can be added if Board of Examiners contains more than 2 people
KEW.PA-18
MINISTRY/DEPARTMENT: _____________________________________________
WITNESSING CERTIFICATE OF GOVERNMENT ASSETS DISPOSAL
It is confirmed that assets such as the following information has been destroyed.
Asset Type :…………………………………..
Quantity :…………………………………..
Method : (Planting / Burn / Remove / Sink)*
Date :…………………………….…….
Location :……..……………………………
…………….…………………. ………………………………
Signature Signature
Name: ……………………. Name: ……………………….
Position: …………………… Position: ……………………..
Stamp: Stamp:
* Choose the relevant
58
KEW.PA-19
MINISTRY/DEPARTMENT:____________________________________________
GOVERNMENT ASSETS DISPOSAL CERTIFICATE
Referring approval letter Reference No. ………………………………………………..……. dated
………….…………, I confirm disposition actions have been carried out as follows:-
1. The following assets have been disposed of transfer / gift.
The number of items…………………………………… transferred / gifts to
…………………..…………………………………………………………………
(letter of acknowledgment is included)
2. The following assets have been disposed of by sale.
The number of items ….………………………… Receipt No.
……..……………………….. (copy enclosed)
3. The following assets have been disposed off by destroying it.
The number of items: ……………….……………………………………………………..
Destroy method: ……………………………………………………………………..
(Witness Certificate of Destruction is included)
4. The following assets have been disposed of through
other methods. The number of items:…………………...
Disposal methods: ……………………………...
(Related documents included)
5. The following assets have been put into stock.
The number of items:……………………………………………………………………..
(Copy Control Card Stock Included)
Head of Department signature : ……………………………………
Name : …………………………..……….
Position : ……………………………………
Date : ……………………………………
Department/Division stamp :
59
KEW.PA-20
ANNUAL REPORT ON GOVERNMENT ASSETS DISPOSAL
YEAR: ……………
MINISTRY/DEPARTMENT:………………………………… ……………………………………………… …………………………………
MINISTRY/
TOTAL DISPOSAL TOTAL VALUE OF ACQUISITION BY
COST OF NO REVENUE (RM)
DEPARTMENT ORIGIN
(RM)
SALE TRANSFER DESTROY OTHER
(RM)
METHOD
Note: This report shall be sent to the Bursary prior to March 15 next year
Controlling Officer Signature : ……………………………………….. Department stamp :
Name : …………………………………………
Position : …………………………………………
Date : ………………………………………
60
KEW.PA-21
Tender No.:
TENDER OFFER STATEMENT ON GOVERNMENT ASSETS DISPOSAL
1. Tenders are invited from companies or individuals who are interested in
buying the assets as follows:
No. Asset Description Quantity Reserve price Tender Deposit
1.
2.
3.
2. Assets can be viewed at___________ to ___________ between
_________ and __________ in _____________________________________. 3. The tender will close at 12:00 noon______________. 4. Bids can be made using Government Asset Disposal (KEW.PA 22) Tender
Form that can be obtained at the address given in paragraph 5. The
validity period of the bids is 60 days for local tenders or international
tenders for 90 days from the date of tender closed.
5. All bids with complete information shall use a sealed envelope and marked
with Tender No. ___________ and mailed or deposited in the Tender Box
at the address:
___________________________________________________
___________________________________________________
___________________________________________________
61
KEW PA-22
GOVERNMENT ASSETS DISPOSAL TENDER FORM
Individual/Company Name:
Identity Card/Registration No. :
Address:
___________________________________________
___________________________________________
___________________________________________
To:
___________________________________________
___________________________________________
___________________________________________
(Name and address of Ministry/Department)
Sir,
Offer for Tender No. …………../……..
With reference to the above, I/company is interested in participating in the tender:
1. My/Company offer is as follow:-
No Asset Description Quantity Offer Price(RM)
63
2. Alongside this attached the tender deposit (10% of the offer price of the asset
on or RM10,000, whichever is lower)____________ worth RM (Ringgit
Malaysia ________________________) in the form of money order / postal
order / bank draft / cashier's order no
____________________ on behalf of____________________________________
(Ministry/Department). 3. I/companies understand and agree to all the conditions set.
Thank you.
Signature __________________________________
Name/Company stamp __________________________________
64
KEW.PA -23
GOVERNMENT ASSETS DISPOSAL TENDER SCHEDULE
(To be exhibited at the Notice Board)
No. Tenderer Code Price
Note: The above price is the price stated in the tender documents received
before the inspection. Government is not bound to accept any
tender scheduled.
__________________________
(Chairman signature)
Name : ………………..
Position : ………………..
__________________________ __________________________
(Member signature) (Member signature)
Name : ………………………. Name : ……………………….
Position : ……………………… Position : ……………………….
Date :________________________
65
KEW.PA-24
Quotation No.:
GOVERNMENT ASSETS DISPOSAL
QUOTATION OFFER STATEMENT
Ministry/Department:
_____________________________________ _____________________________________ _____________________________________
1. Bids are invited from companies or individuals who are interested in
buying the assets as follows:
No. Asset Description Quantity Reserve Tender
Price Deposit
1.
2.
3.
2. Assets can be viewed on________________ and / to________________ between_____________________ and ______________________ in _________________________________________________________________.
3. The quotation can be made by using the Government Asset Disposal
Quotation Form (KEW.PA 25) that can be obtained at the address given in
the 5. Bids shall be valid for a period of 60 days. 4. All bids with complete information shall use a sealed envelope and marked
No. Quotations _______ / _______ and mailed or deposited in the Quotation
Box at the address:- _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________
5. The closing date for quotation on ________________ at 12.00 noon.
Late quotations received will not be considered.
________________________ (Head of Department signature)
Address:
Date:
Stamp:
66
QUOTATION RULES AND REGULATIONS
1. The assets will be sold subject to a reserve price. 2. Interested suppliers are required to include the quotation deposit of 10% of the offer price for each asset or RM5,000 whichever is the lowest. Deposit quotations should be in the form of money order / postal order / bank draft or cashier's order only in the name__________________________________
(Ministry / Department) 3. Bids with no / low deposit quotations will not be considered. 4. All property is sold as it stands during the visits (as-is-where-is basis).
5. The Department is not responsible for the assets that have been sold. 6. All expenses related to the purchase of assets such as the cost of
disassembling (dismantle), transport and the like shall be borne by the
buyers themselves.
7. The successful bidder must make full payment within one (1) week from
the date of notice of the decision. If payment is not made within that
period, the quotation deposit will not be returned.
8. The successful bidder shall take the assets within 7 days after the full
payment is settled. If it fails, payments already made will not be returned.
67
KEW. PA-25
GOVERNMENT ASSETS DISPOSAL QUOTATION FORM
Individu/Company Name:
Identity Card/Company Registartion No.:
Address:
___________________________________________
___________________________________________
___________________________________________
To:
___________________________________________
___________________________________________
___________________________________________
(Name and address of Ministry/Department)
Sir,
Offer for Quotation No. …………../……..
With reference to the above, I / company is interested in participating in these
quotations.
1. My/Company offer is as follow:-
No Assets Description Quantity Offer Price(RM)
68
4. Alongside this attached the quotation deposit (10% of the offer price of the
asset on or RM5,000, whichever is lower)____________ RM (Ringgit
Malaysia ________________________) in the form of money order / postal
order / bank draft / cashier's order no
____________________ on behalf of____________________________________
(Ministry/Department). 3. I / companies understand and agree to all the conditions set.
Thank you.
Signature __________________________________
Name/Company stamp __________________________________
69
KEW.PA-26
GOVERNMENT ASSETS DISPOSAL QUOTATION SCHEDULE
(To be displayed On Notice Board)
No. Quotation Code Price
Note: The above price is the price stated in the quotation documents received
before the inspection. Government is not bound to accept any
quotations scheduled.
__________________________
(Chairman Signature)
Name : ………………..
Position : ………………..
__________________________ __________________________
(Member signature) (Member signature)
Name : ……………….. Name : ………………..
Position : ……………….. Position : ………………..
Date:________________________
70
KEW.PA-27
GOVERNMENT ASSETS AUCTION SALES STATEMENT
nformed that ........................................... (Ministries / Departments name )
will conduct the auction of the assets as follows:-
Date : .................................................
Time : .................................................
Location : .................................................
2. The list of assets to be auctioned is as KEW.PA-27 (A). All assets
can be seen on a date ....................... and / until .................... ... At address
...................................................................................................................
between ....................and ....................
3. erms and conditions of the auction are as follows:-
(i) The assets will be sold subject to a reserve price.
(ii) Bidders who wish to participate in the auction, will need to register
with the auctioneer officials to provide full name, Identity card no.
and address to the officer during the auction, the Auctioneer will
have to pay a deposit of 5% of the reserve price or a maximum of
RM1,000.
(iii) The highest price bidder is the successful bidder and if there are
differences arising on the highest bidder, the assets will be
auctioned again.
(iv) The Department has the right to change the sales order in the list
KEW.PA-27 (A) and withdraw any property from the list.
(v) All assets are auctioned off as it was during the visits (as-is-where-
is-basis).
(vi) The Department shall be responsible for the assets that have been sold.
71
(vii) All expenses for the transportation of property shall be borne by the
bidders themselves. (viii) The successful bidder shall inform full name, Identity card no. and
address to the auctioneer officer during the sale is made. (ix) Full payment must be made within seven (7) days from the date of
the auction. (x) The successful bidder shall take assets within fourteen (14) days
from the date of the auction. If not, the Department has the right to
dispose of it. (xi) All payments must be paid in full before the assets can be removed
from the premises of the Department.
72
KEW.PA-27(A)
LIST OF ASSETS AUCTION
MINISTRY/DEPARTMENT: ___________________________________________
Lot Asset Type Quantity Reserve price(RM)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
..................................... (Head of Department signature)
Name : ........................................................................
Position : ........................................................................
Date : .....................................
Ministry/Department stamp:
73
APPENDIX A
ASSETS THAT CAN BE ISSUED PEP BY JKR
NO ARTICLE
Agricultural Machinery
1. Agricultural, horticultural or forestry machinery for soil preparation or
cultivation, lawn or sports ground rollers such as ploughs, harrow, scarifiers,
cultivator, weeder, seders, planter, spreaders and fertilizer distributors.
2. Harvesting or threshing machinery, including straw of folder balers, grass
or hay mowers, machines for cleaning, sorting or grading eggs, fruit or
other agricultural produce and other agricultural machinery.
3. Milking machines and dairy machinery.
4. Agricultural, forestry, poultry-keeping or bee-keeping machinery,
including germination plant fitted with mechanical or thermal equipment,
poultry incubators and brooders.
5. Machines for cleaning, sorting or grading seed, grain or dried leguminious
vegetables, machinery used in the milling industry or for the working of
cereal or dried leguminous vegetables, other than Farm-type machinery.
Air Conditioning Machinery
6. Refrigerators, freezers and other refrigerating or freezing equipment, heat
pumps and air conditioning machinery.
Automotives
7. Motorcycles, cars, vans, lorries, trucks, recovery vehicles, cranes and Etc.
Boilers
8. Steam or other vapours generating boilers, super -heated water boilers.
74
NO ARTICLE
Cranes and Hoist
9. Pulley tackle and hoists, skip hoists, winches and capstans, jacks.
10. Ships derricks, cranes, including cable cranes, mobile lifting frames, staddle
carries and works trucks fitted with a crane – overhead travelling crane,
bridge cranes, tower cranes, portal or pedestal jib cranes.
Construction Plants and Machinery
11. Bulldozers, angledozers, graders, levelers, scrapers, mechanical shovels ,
excavators, shovel loaders, tamping machines, horing machinery, pile
drivers, road rollers and other building or road construction machinery.
Dish Washing Machines, Packing Or Rapping Machines
12. Dish washing machines, machinery for cleaning or drying bottles or other
containers, machinery for filling, closing, sealing or labeling bottles, cans,
boxes, bags or other containers, machinery for capsuling bottles, jars,
tubes and similar containers, other packing or wrapping machinery for
aerating beverages.
Engines
13. Spark-ignition reciprocating or rotary internal combustion piston engines.
14. Compression-ignition internal combustion piston engines (diesel or
semi-diesel engines).
Fans
15. Air or other gas compressors and fans, ventilating or recycling hoods.
Furnace
16. Furnace burners for liquid fuel, for pulverised solid fuel or gas, mechanical
stokers, including their mechanical ash dischargers and similar appliances.
75
NO ARTICLE 17. Industrial or laboratory furnaces and ovens, including incinerators.
Gas Producer
18. Gas producer, acetylene gas generator and etc.
Handing Equipments
19. Forklift trucks, other works trucks fitted with lifting or handling equipment.
Heat Treatment Equipments And Heat Exchanges
20. Machinery, plant or laboratory equipment, for the treatment of materials by
process involving a change of temperature such as heating, cooking,
roasting, distilling, rectifying, sterilizing, pasteurising, steaming, d rying,
evaporating, vaporising, condensing or cooling, instantaneous or storage
water heater.
21. Medical, surgical or laboratory sterilizes, dryers, heat exchange,
cooling tower.
Jet Projecting Machines
22. Mechanical appliances for projecting, dispersing or spraying liquids or
powder, fire fighting equipments including fire extinguishers and
auxiliary equipments, steam or sand blasting machines and similar jet
projecting machines.
Lift And Escalators
23. Lift and escalators, conveyors and other lifting, handling, loading
or unloading machinery.
Locomotives
24. Rail locomotives and coaches
25. Railway or tramway maintenance or service vehicles (for example,
workshops, cranes, ballast tampers, trackliners, testing coaches and
track inspection vehicles).
76
NO ARTICLE
26. Railway or tramway goods vans and wagons.
27. Railway or tramway track fixtures and fitting, mechanical, including ele ctro
mechanical) signalling, safety or traffic equipment for railways, tramways,
roads, inland waterways, parking facilities, port installations or airfields.
Mecha-Electric Equipments
28. Electric motors and generators.
29. Electric generating sets and rotary converters.
30. Electro magnets, electro magnetic or permanent magnet chucks, clamps
and similar bolding devices, electro-magnetic couplings, clutches and
brakes, electro- magnetic lifting heads.
31. Electro-mechanical domestic appliance, with self-contained electric motor.
32. Soldering, brazing or welding, machines and apparatus. Electric
machines and apparatus for hot spraying of metals or cermets.
Metrological Equipments
33. Drawing, marking out or mathematical calculating instruments (for
example, drafting machines, pantographs, protractors, drawing sets, slide
rules, disc calculators), instruments for measuring length, for use in the
hands ( for examples, measuring rods and tapes, micrometers, callipers).
34. Hydrometers and similar floating instruments, thermometers,
pyrometers, barometers, hygrometers and psychrometers.
35. Instruments and apparatus for measuring or checking the flow, level,
pressure or other variables liquids or gases (for example polarimeter,
refractometers, spectrometers, gas or smoke and analysis apparatus,
instruments and apparatus for measuring or checking viscosity, porosity,
expansion, surface tension, checking quantity of heat, sound or light.
36. Gas, liquid or electricity supply or production meter.
77
NO ARTICLE 37. Revolution counters, production counters, taximeters,
miliometers, pedometers and speed indicator tachometer.
38. Wrist-watches, pocket- washes and other watches, including stop
watches, alarm clock, wall clocks.
39. Weighing Machinery.
Medical Equipments
40. Instruments and appliances used in medical, surgical, dental or veterinary
sciences, including scientigraphic apparatus, other electromedical
apparatus and sight testing instruments.
Musical Instruments
41. All musical instruments.
Turbines
42. Steam turbines, gas turbines, hydraulic turbines, water wheels.
Textile Machinery
43. Machines for extruding, drawing texturing or cutting textile materials.
44. Machines for preparing textile fibres, spinning, doubling or twisting
machines and other machinery for producing textiles yarns textile reeling
or winding machines and machines for preparing textile yarns for use on
the machines.
45. Weaving machines (looms)
46. Knitting machines, stitch-bonding machines and machines for making
gimped yarn, tulle, lace, embroidery, trimmings, braid or net and
machines for tufting.
Workshop Equipments
47. Workshop equipments and machinery such as lathe machine, sharper, driller, hydraulic jack machine, milling machine and etc.
Note: Sources of JKR.
78
APPENDIX B
LIST OF COMPUTER ACCESSORIES
HARDWARE TYPE EQUIPMENT/COMPONENTS
1. Central Processing Unit (CPU)
Main Hardware 2. Control Unit
3. Main Memory
4. Other equipment in CPU
1. Disk drives and its control
2. Magnetic tape drives and
Its control Hardware Peripherals / Secondary
Storage
3. Floppy disk drive
4. Microflis storage tool
5. Cartridge tape drives / tapes etc.
1. Video display unit
2. Console Unit
3. Teletype
4. Paper tape readers
Input/Output Device
5. Card readers
6. Punching machine
7. Optical character reader (OCR)
8. Optical mark reader (OMR)
9. Luminous pen tool
79
10. Mouse
11. Degitiser
Input/Output Device 12. Scanner
13. Printer
14. Plotter
15. Teleprinter etc
1. Communication Control Unit
2. Modem
Communication Device
3. Line driver
4. Interface Tool
5. Networking device etc.
80
KEW.PA-28
LOSS GOVERNMENT ASSETS EARLY STATEMENTS
State :-
1. Lost assets description.
(a) Type of Assets (b) Brand and Model (c) Quantity (d) Date of Acquisition (e) Cost of Origin
2. The actual area where the losses occurred.
3. Date of loss.
4. The way in which the loss occurred.
5. The name and position of the last officer store / use lost assets.
6. Whether an officer is deemed prima facie liable for the loss. If yes, name
and position.
7. Whether an officer is interdicted.
8. Reference No. and police reports date.
9. Existing measures to prevent the loss occurred.
10. The immediate steps taken to prevent a recurrence of this incident.
11. Notes.
……….………………………. Head of Department Signature
Name : Position : Date : Department stamp:
89
KEW.PA-29
Reference No.
File: Date: To:
……………………………………
……………………………………
(Names and position of appointed officer)
LOSS GOVERNMENT ASSETS
INVESTIGATING COMMITTEE APPOINTMENT
I as the Controlling Officer to appoint Sir / Madam Chairman / Member of the
Committee of Inquiry to investigate the loss
……………………………………………… ………………………………… (name of
assets) di.…………………………………… ………..........(Ministry / Department / RC)
from the date of this letter. (Reference No. Preliminary Report…………………… ..)
2. Sir / Madam are empowered to conduct investigations with information
about the case of loss of any officer. Alongside this attached the Preliminary
Investigation Committee and Task List as a guide.
3. The investigation report should use the final report (KEW.PA-30) as
attached. This report must be submitted before
………………..(date).
Signature : …………………………………………
Controlling Officer Name : ……………………………………………… ………………..
Ministry/Department : ……………………………………………… ………………..
s.k. Ketua Setiausaha Perbendaharaan Malaysia
90
KEW.PA-30
LOSS GOVERNMENT ASSETS FINAL REPORT
State:
1. Description of the lost assets.
(a) Type of Assets
(b) Brand and Model
(c) Quantity
(d) Date of Acquisition
(e) Cost of Origin
(f) Estimated Current Value
2. About Losing
(a) Date known
(b) The actual date occured
(c) Location.
(d) How to loss known
(e) How the loss occurred
3. If Investigation of the Police Report has been received, please
include.
4. (a) Name of officer:
(i) directly take care of the assets.
(ii) Responsible as a supervisor.
(iii) Responsible for the loss.
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(b) On every officer above, specify:-
(i) Position at the time of loss
(ii) Job (includes a list of tasks)
(iii) Job Status (whether fixed / trial / temporary / contract)
(iv) Whether interdicted or suspended. If any state the effective
date of the sentence.
(v) Date of retirement or termination of service
(vi) Whether ever do anything wrong and the
punishment. (If yes, please provide brief details and
references)
(vii) Other information, if any. 5. Indicate whether the Management Procedure of Government Movable Asset,
Government Security instructions or other directions including precautions
are not observed or followed. If any state regulation or directive.
6. What steps have been taken to prevent a recurrence of this incident.
7. Summary of Investigation 8. Indicate whether or disciplinary surcharge should be imposed or not to
provide justifications.
Signature : ……………………….(Chairman)
Name : …………………………………………..
Position : …………………………………………..
Date : …………………………………………..
92
Signature : ……………………….(Member)
Name : …………………………………………..
Position : …………………………………………..
Date : …………………………………………..
Signature : ……………………….(Member)
Name : …………………………………………..
Position : …………………………………………..
Date : …………………………………………..
9. Controlling Officer recommendations and reviews :- Recommendations :
Review:
Signature :
Name :
Position :
Date :
Ministry/Department stamp:
93
KEW.PA-31
GOVERNMENT ASSETS WRITE-OFF CERTIFICATE
(filled by Asset Officer)
Referring to the approval of Treasury No. ……………………… ………… dated
………………. The following assets have been written off and a List of Capital
Assets / Inventory has been updated.
No Asset Type Registration No.
Head of Department Signature : ……………………………………………… …..
Name : ……………………………………………… …..
Position : ……………………………………………… …..
Date : ……………………………………………… …..
Ministry/Department stamp:
94
KEW.PA-32
TRANSFER OF GOVERNMENT ASSETS SURCHARGE/DISCIPLINARY ACTION REPORT
YEAR………… MINISTRY…………………………………………
……………….……………………………… ………………………………………
Treasury Ministry/
Loss
Cost Current Surcharge Action Disciplinary Action Asset
Type Of Origin Value
No. Approval Ref. Department Cause
(RM) (RM)
Surcharge Date Punishment Date
Amount (RM) Imposed Type Imposed
TOTAL
Controlling Officer Signature :……………………………………………… ……………….
Name :……………………………………………… ……………….
Position :…………………………………………… ………………….
Date :…………………………………………… …………….……
95
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