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ISO 900I:2015 Certified
A Centre of Excellence in Training
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REGIONAL FLAGSHIP MARINE TRANSPORT AND PORT LOGISTICS CENTRE
EAST AFRICA SKILLS FOR TRANSFORMATION AND REGIONAL INTEGRATION
PROJECT (EASTRIP) LOAN NO: P163399
REQUEST FOR EXPRESSIONS OF INTEREST
Description Consultancy services for labour market survey, tracer study &training
needs assessment at Kenya Coast National Polytechnic
Reference number KE-COASTPOLY-134843-CS-CQS
The Government of Kenya has received financing from the World Bank toward the cost of the East
Africa Skills for Transformation and Regional Integration Project, and intends to apply part of the
proceeds for consulting services.
The consulting services (“the Services”) include conducting Labour Market Survey, Tracer Study
&Training Needs Assessment for Kenya Coast National Polytechnic. The detailed Terms of
Reference (TOR) for the assignment can be found at the following website:
www.kenyacoastpoly.ac.ke
The Kenya Coast National Polytechnic now invites eligible consulting firms(“Consultants”) to
indicate their interest in providing the Services. Interested Consultants should provide information
demonstrating that they have the required skills and qualifications to perform the services and
additionally provide evidence of similar assignments and proof of appropriate skills among staff etc.
Consultants may associate to enhance their qualifications. The attention of interested Consultants is
drawn to Section III, paragraphs,3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations
for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on
conflict of interest.
A Consultant will be selected in accordance with the consultant’s qualification based selection method
set out in the Procurement Regulations. Further information can be obtained at the address below
during office hours (8am-5.00pm)
The Procurement Office
Kenya Coast National Polytechnic
PO Box 81220-80100
MOMBASA
[email protected]
Expressions of interest must be delivered in a written form to the address below (in person, or by mail,
or by e-mail) by 17th April 2020
Chief Principal
Kenya Coast National Polytechnic
P O Box 81220-80100
MOMBASA, KENYA
0710389727,0712725554
E-mail: [email protected]
Kenya Coast National Polytechnic Kisauni Road, PO Box 81220, Mombasa, Telephone 0712725554, 0710389727
Email: [email protected] Website: www.kenyacoastpoly.ac.ke
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CONSULTANCY SERVICES FOR TRACER STUDIES, TRAINING NEEDS
ASSESSMENT AND LABOR MARKET ASSESSMENT
TERMS OF REFERENCE (TORs) FOR ENGAGING TRACER STUDIES, TRAINING
NEEDS ASSESSMENT AND LABOR MARKET SURVEY CONSULTANT
Name of Country: Kenya
Project Name: East Africa Skills for Transformation and Regional Integration Project
(EASTRIP)
Project ID No: P1633999
Purchaser: Kenya Coast National Polytechnic
Credit No: 63334-KE
Background
Kenya Coast National Polytechnic (KCNP) was competitively selected by the World Bank
and government of Kenya to be a regional flagship TVET institution in January 2018 under
East Africa Skills for Transformation and Regional Integration Project (EASTRIP). The
project involves three countries; Kenya, Ethiopia and Tanzania of which five TVET
institutions were selected from Kenya. KCNP is therefore developing a regional center of
excellence in Marine Transport & Port Logistics, a center which aims to develop competent
graduates for the maritime sector.
The success of the project will depend on several aspects, including but not limited to; a
close working relation between KCNP and the maritime sector, a highly competent pool of
trainers and proper follow up of the graduates once they complete their studies.
It is for this reason that we are recruiting a firm which will perform a thorough labor
market survey for the Kenyan Maritime sector, conduct a training needs assessment
(TNA) for current staff to be trained and also conduct tracer studies for the graduates.
Eligibility Requirement
The applicant consulting firm is expected to have the following qualifications:
Demonstrated success in conducting tracer studies, training needs assessment and
labor market survey in the field of Technical and Vocational Education and Training
(TVET)
Kenya Coast National Polytechnic Kisauni Road, PO Box 81220, Mombasa, Telephone 0712725554, 0710389727
Email: [email protected] Website: www.kenyacoastpoly.ac.ke
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Demonstrated capacity in reporting and information dissemination.
Demonstrated capacity in providing training, consulting especially in tracer studies,
training needs assessment and labor market survey for the TVET sector.
Have good client relationships to foster information gathering and sharing for
purposes of accomplishing tasks efficiently.
Demonstrate ability on timely delivery of results
The applicant is expected to put together a team of appropriate experts to undertake
the tasks as outlined in the scope of work hereunder.
Working experience in implementing projects funded by The World Bank, or other
donor agencies in East Africa will be an added advantage.
Tracer Studies
II. Objectives and Tasks
The objectives of the consultancies are to:
(i) Develop a standard set of survey instruments for regularly capturing graduate
employment in terms of position, wage, and providing feedback on the quality
and relevance of the training programs, including graduate survey, teacher
survey, employer satisfaction survey,
(ii) Collect baseline data (using the graduates from the departments with
programs related to Marine Transport & Port Logistics programs)
(iii) Capacity building of the research team to regularly update and maintain the
tracer studies.
Scope of Work
Activity 1. Develop the tracer study methodology and standard survey instruments in
consultation with the Project Team (1 month)
1. Develop, in consultation with the Project Implementation Team project (Kenya
Maritime Authority and Maritime Industries) a standard tracer study methodology and a
set of survey instruments targeting graduates, trainers, and employers.
2. Participate in a stakeholders meeting (to be organized by the Marine Transport and Port
Logistics Centre- Project team) in person and obtain feedback on the draft methodology
from project stakeholders before finalizing the methodology.
3. Work with the Research Coordinator (KCNP) to apply the methodology for the Center
of Excellence
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Activity 2. Launch and conduct tracer study (1month)
1. Prepare the detailed plan and guidance note for the Polytechnic Project
Implementation team and graduates (both from short-term and long-term courses)
as well as templates to be used for the data collection. The mode of data collection
will consist of multiple rounds of email invitations and letters to graduates including
links on social media platforms.
2. Create an online system to collect and maintain the data security. The system will
allow the Staff and graduates to seamlessly submit information as requested.
3. Launch the data collection process. Provide guidance to KCNP management,
graduates and trainers throughout the data collection process. Particularly, data from
graduates and trainers will be collected via online system to be developed during
consultancy.
4. For data from employers, the consultant, will identify eight to ten employers for the
maritime and hospitality Sector contact them.
Activity 3. Capacity building for analysis of data and tracer study report writing (1
month)
1. Participate in a capacity building workshop sponsored by KCNP (to be organized by
the KCNP project team) to discuss the results and draft report for the study. Train
relevant staff and project team on how to use the report to improve their
employability outcomes and other related indicators.
2. Prepare the final report of the consultancy services, highlighting lessons learned from
the exercise, recommendations for improvement, and general overview of the results.
Outputs/ Deliverables
1. The consultant is expected to prepare an Inception Report, including detailed
methodology and plan for their assignment within 2 weeks after signing of the
contract.
2. The consultant is expected to deliver the following outputs to the Chief Principal for
each activity described below. All outputs will be reviewed and approved by the
Project Implementation team.
Output 1
Tracer study methodology and a set of survey instruments developed (within 1 month
after the signing of the contract). More specifically, the consultant is expected to deliver:
standard methodology of the tracer study and adaptation of the graduate tracer study for
each of the programs within the project and all other programs within the Polytechnic.
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Output 2
Tracer studies launched and facilitated (within 1 month after the signing of the
contract). More specifically, the consultant is expected to deliver: a guidance notes for
Polytechnic staff and graduates, templates with the questions for data collection, online
system for receiving the collected data in line with the ones provided by the World Bank
Output 3.
Capacity developed, and tracer study reports prepared (within 3 months after the
signing of the contract). More specifically, the consultant is expected to deliver: detailed
agenda and workshop materials for the training sessions, draft tracer study reports for
each of the programs within the project and other programs offered in the Polytechnic,
and a final report of the consultancy services.
Time Schedule
The selected consultancy firm is expected to start assignment immediately after the signing of
contract. Duration of this consultancy service is expected to be three months. Time schedule for each
output is described above.
Partnership
Applicants may partner with other organizations, companies or institutions to assist with
defined activities.
Reporting
The consultancy firm representatives will work closely with Centre Leader, and report all
deliverables to the Chief Principal on a regular basis.
Upon completion of the consultancy, the consultant will submit all final templates, data, and
reports to the Chief Principal. The consultant is not able to publish any reports and data
from the consultancy without written approval by the Chief Principal – Kenya Coast
National Polytechnic.
Training Needs Assessment for Staff
Objectives and Tasks
The objectives of the consultancies are to:
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1. Develop a standard set of survey instruments for regularly capturing staff training
needs for staff in administration, teaching and non-teaching staff.
2. Collect data from staff on training areas of gaps, both long term and Short term
based on the proposed training programs for the Marine Transport & Port Logistics
and general management and governance.
3. Identify the institutions and industries where staff can be trained, based both
locally and abroad.
Scope of Work
Activity 1: Develop training needs assessment Methodology and a standard set of survey
instruments
1. Develop training needs assessment methodology and a standard set of survey
instruments for regularly capturing staff training needs for staff in administration,
as well as teaching and non-teaching staff. The training (long term, short term and
attachment) should include management and staff training for programs to be
developed under the project.
2. Organize a meeting with the project team to obtain feedback on draft methodology
before finalizing the methodology
Activity 2: Launch and facilitate the collection of data
1. Prepare the detailed plan and guidance note for the staff to understand what the
study is about as well as templates to be used for data collection. The mode of data
collection will consist of interviews and filling of questionnaire.
2. Create a database for staff training needs and institutions offering the training
programs.
3. Launch the data collection process. Provide guidance to KCNP management, project
team, non-teaching staff and trainers throughout the data collection process.
Activity 3: Identification of training institutions and industries
1. Identify industries that can offer industrial attachment for staff in the priority areas
of the project. (Staff to be attached during holidays). Provide the cost of the
attachment for each staff.
2. Identify Short term capacity building programs and institutions within Kenya for the
Council, Management, Project team and Staff. Provide cost of training and
allowances to be incurred.
3. Identify short term training institutions and programs for relevant officers to be
trained abroad related to the project. Provide the cost for such training.
4. Identify institutions (both locally and abroad) that offer long term training in the
priority areas of the project.
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5. Compile a detailed report on the possible training institutions and industries
including all the costs to be incurred and the duration of the programs.
6. Collect feedback from staff on the appropriate institutions and industries for training.
Outputs/ Deliverables
1. The consultant is expected to prepare an Inception Report, including detailed
methodology and plan for their assignment within 1 week after the signing of the
contract.
2. The consultant is expected to deliver the following outputs to the Chief Principal for
each activity described below. All outputs will be reviewed and approved by the
Project Implementation Unit before presenting to the Chief Principal.
Output 1
TNA methodology and a set of survey instruments developed (within 2 weeks after the
signing of the contract). More specifically, the consultant is expected to deliver: standard
methodology of the staff development plan and adaptation for future training programs
by the Polytechnic
Output 2.
TNA launched and facilitated (within 1 month after the signing of the contract). More
specifically, the consultant is expected to deliver: a guidance notes for Chief Principal and
Polytechnic staff, templates with the questions for data collection, and use the tools to
collected the data from staff.
Output 3
A staff development plan (Developed within 2 months after the signing of the contract)
The consultant is expected to develop a comprehensive staff development plan as per the
World Bank template
Time Schedule
The selected consultancy firm is expected to start the assignment immediately after the
signing of contract. Duration of this consultancy service is expected to be two months. Time
schedule for each output is described above.
Reporting
The consultancy firm representatives will work closely with the Centre Leader and report
all deliverables to the Chief Principal on a regular basis.
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Upon completion of the consultancy, the consultant will submit all final templates, data, and
reports to the Chief Principal. The consultant is not able to publish any reports and data
from the consultancy without written approval by the Chief Principal – Kenya Coast
National Polytechnic.
Labour Market Survey
Objective of the Assignment
It is essential that the training programs in Marine Transport & Port Logistics be designed
to reflect and respond to the challenges facing the Blue Economy and Maritime Sector in
Kenya and also to meet the International maritime organization demands in the Maritime
Sector.
The objectives of this consulting assignment are to
I. Map out all the Blue Economy and Maritime Stakeholders in Kenya and the
Region.
II. Identify the gaps in training for the employees working for the Maritime industries
III. Identify the job opportunities available in the Maritime Sector, both locally and
abroad
IV. Identify the areas of potential growth for graduates including entrepreneurship
opportunities
V. Identify potential areas of collaboration between the Maritime industries and
KCNP
VI. Any other emerging objective.
Scope of Work
To achieve the above objectives, the consultant will prepare a study methodology that
addresses the following issues:
1. The structure of the Maritime Sector in Kenya and the Region
o What is the contribution of the sector to the economy of the country
o What are the Government initiatives that are addressing the sector
challenges
o Which/Who are the key Stake holders involved in the Sector
2. The demand for labour
o What is the current structure of employment across the maritime sector,
including wages and the quality of work?
o What sort of workers will be needed, in which sectors, with what skills, and
at what wages, to facilitate and to respond to economic growth?
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3. The supply of labour
o What are the characteristics of workers in Maritime Sector in Kenya and the
Region? Who are the workers, what are their education qualifications and
what skills do they have?
o What is the current condition of trained maritime sector workers in Kenya
and the Region today? Where are they engaged? What are their skills?
4. The structure of the labour market
o Are the specific constraints facing graduates from accessing jobs both locally
and abroad?
5. Collaboration between industry and Kenya Coast National Polytechnic
o Are the industries willing to partner with KCNP in terms of curriculum
development, training, attachment, internships and equipment sharing?
This study will be prepared by:
i) Reviewing existing literature and recent studies in Kenya and globally
ii) Interviewing key stakeholders
iii) Questionnaires filled by the Maritime industry stake holders
iv) Undertaking simple analysis using the data collected
v) Any other as the expert may determine
Outputs
1. The consultant is expected to prepare an Inception Report, including detailed
methodology and plan for their assignment within 2 weeks after the signing of the
contract.
2. Report on the findings of the labor market assessment. (2 months)
The report will have substantive sections that mirror the objectives and scope
outlined above, plus a section that describes data sources used for the report.
3. An annex to the report will contain a list of contacts, informants and organizations
consulted (both public and private).
The scope of the work may be revised depending on the coverage and quality of the
information available.
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Time Schedule
The selected consultancy firm is expected to start assignment immediately after the signing
of contract. Duration of this consultancy service is expected to be two months. Time
schedule for each output is described above.
Partnership
Applicants may partner with other organizations, companies or institutions to assist with defined
activities.
Reporting
The consultancy firm representatives will work closely with Centre Leader, and report all
deliverables to Chief Principal on a regular basis.
Upon completion of the consultancy, the consultant will submit all final templates, data, and
reports to the Chief Principal. The consultant is not able to publish any reports and data
from the consultancy without written approval by the Chief Principal – Kenya Coast
National Polytechnic.