Kent State University Libraries XXIX Charleston Conference Issues in Book and Serial Acquisition Charleston, SC November 6, 2009 Cooperative Collection Development Sharing Funds, Resources, and Responsibilities Across Libraries: A Pilot Progam in Nursing Presenters Kay Downey, Rob Kairis Melissa Spohn, Michael Walmsley
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Kent State University Libraries XXIX Charleston Conference Issues in Book and Serial Acquisition Charleston, SC November 6, 2009 Cooperative Collection.
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Kent State University Libraries
XXIX Charleston ConferenceIssues in Book and Serial Acquisition
Charleston, SC November 6, 2009
Cooperative Collection Development Sharing Funds, Resources, and Responsibilities
Across Libraries: A Pilot Progam in Nursing
Presenters Kay Downey, Rob Kairis
Melissa Spohn, Michael Walmsley
Kent State University -- Background
KSU is the 2nd largest public university in Ohio.
2009 enrollment: More than 38,400 undergraduates
24,500+ Kent Campus 13,800+ Regional Campuses 5,200+ grad students
280 Academic programs
Kent State University -- Regional Libraries
Ashtabula(Amy Thomas, Head Librarian)
East Liverpool (Susan Weaver, Library Director)
Geauga (Mary Hricko, Library Director)
Kent (Melissa Spohn, Head Acquisitions)
Salem (Lilith Kunkel, Library Director)
Stark (Rob Kairis, Library Director)
Trumbull (Rose Guerrieri, Library Director)
Tuscarawas(George Kobulnicky, Library Director)
Kent State University -- Overview
Rationale: Enhance the institution’s collection development efforts Identify a specific subject area, common to all campuses Use this pilot project as a model for adding more disciplines
Components: Shared Ebook Collection, Enhanced Access To Electronic Journals, Combined Approval Plan Streaming Video
Kent State University -- College of Nursing
Undergraduate and Graduate Degree Programs
Associate Degree in Nursing (2 year Ashtabula, East Liverpool, Geauga, and Tuscarawas)
Bachelor of Science in Nursing (B.S.N.) First year all eight campuses. Second year at Kent, Ashtabula, Salem, Stark, and Trumbull campuses. Senior-level nursing courses are available at all campuses via interactive computer technology.
Master of Science in Nursing (M.S.N.)
Master of Science in Nursing/Master of Business Administration (dual degree, M.S.N.-M.B.A.)
Master of Science in Nursing/Master of Public Administration (dual degree, M.S.N.-M.P.A.)
Doctor of Philosophy Degree in Nursing (Ph.D.) – Joint Program with the University of Akron
Post-Master’s Certificates
Subject Area Common To All Campuses
Kent State University -- Ebooks
ebook Vendor selection and evaluation Vendor evaluation process Context of nursing, decided leasing instead buying was a better deal
Ebrary selected 1,700 titles leased in nursing and allied health. Costs shared equally among regional campus libraries (680 FTE),
Kent campus paid twice the amount (1160 FTE) Ebrary platform could accommodate other disciplines
Kent State University -- Ebooks
E-BRARY USE STATISTICS July 2008 – June 2009
AshtabulaEast Liverpool Geauga Kent Salem Stark Trumbull Tuscarawas
Totals
Documents Viewed 2 9 17 230 7 41 4 7317
Pages Viewed 8 43 146 3673 81 846 81 884966
Pages Copied 0 0 0 73 0 62 0 6141
Pages Printed 0 1 11 83 0 10 0 0105
User Sessions 2 9 19 255 10 64 4 7 370
Statistics
Kent State University -- Electronic Journals
Specialized Health Services Databases Ageline (1978 - Current)Alt-HealthWatch (OhioLINK)Cochrane Central Register of Controlled Trials Cochrane Database of Systematic Reviews Cochrane Library Consumer Health Complete (OhioLINK)Database of Abstracts of Reviews of Effects (DARE) Doody's Core Titles ETOH Database Health and Psychosocial Instruments (HAPI) (1985 - Current)Health Services and Sciences Research Resources (HSSR) Health Source (consumer edition) (OhioLINK)Health Source (nursing/academic edition) (OhioLINK)Human Nutrition Online (1990 - Current)Images.MD (OhioLINK)Lexi-PALS Drug Guide (OhioLINK)MedicLatina (1950 - Current) (OhioLINK)Natural & Alternative Treatments (OhioLINK)PsycINFO - Current File (1967 - Current) (OhioLINK)PsycINFO - Historical File (1887 - 1966) (OhioLINK)PubMed Central REHABDATA
KSU has rich e-journal content through the OhioLINK consortium
Online resources for accessing content in nursing journals
Kent State University – YBP Approval Plan
1. Financial Commitments
2. Selection Assignments
3. Review / Analysis
4. Future growth and expansion
Project Process and Development
http://www.snee.com/bobdc.blog/img/howididit.jpg
KSU Library Expenditures for Nursing (2004-2007) Number of Pooled Purchases = 721
Looked at campuses with unique Nursing/Allied Health related programs (Physical Therapy, Radiology, Vet Tech, etc.)
Those campuses responsible for selecting and housing titles in those specific subjects
Traipsed through LC classification system and assigned areas for selection
Assigned selection responsibilities based on past purchasing habits, expertise, anticipated local needs, etc. Housing of titles would be done through randomization (based on the % of financial commitment)
Kent Campus current profile plugged in
Selecting and housing titles profiled as Advanced Academic (Regional Campus selections defined as Basic Academic or Professional)
Removed Nursing from each campus’ existing YBP profiles
As the cooperative profile develops, individual profiles get folded into
the cooperative plan
Selection Assignments
Kent State University – YBP Approval Plan
SELECTOR LC CLASS SUBJECT PURCHASES
Campus R Medicine (General) Asht Eastl Geaug Kent Salem Stark Trumb TuscaTuscarawas 1-722 General History 3 4 8 10
Titles included in our profile if it were in place first 9 months last year
Campus Fund code# of Slips Cost
Prorated Estimated
Cost
AshtabulaNURS-1 3 $ 178 $ 269
NURS-ASH 0
East Liverpool
NURS-2 14 $ 431 $ 654
NURS-LIV 0
GeaugaNURS-3 1 $ 122 $ 185
NURS-GEA 0
SalemNURS-4 6 $ 319 $ 484
NURS-SAL 0
StarkNURS-5 2 $ 73 $ 111
NURS-STA 0
TrumbullNURS-6 14 $ 526 $ 798
NURS-TRU 0
TuscarawasNURS-7 1 $ 12 $ 18
NURS-TUS 0
Total 41 $ 1663 $ 2519
Review and Analysis
Final commitment = $2,800 (Divided evenly among the 7 Regional Campuses =
$400 per campus)Simplifies randomization
Kent State University – YBP Approval Plan
Review and Analysis
Number of Books Delivered (NOBD) Formula:
NOBD = RF% X Total Books Selected
NOBD = 9% X 41
NOBD = 4
(Salem Campus)
Kent State University - Cooperation
Five years ago cooperation wasn’t really part of our vocabulary…not really Staff changes
Head of Acquisitions began attending Regional Campus Library Director Meetings Relationships were built Trust was built Communication was better Looked for ways to be efficient Looked at ways to share resources and stretch dollars Timing was right:
Shrinking budgets Reliable statewide and local delivery system Duplication of materials was evident in local catalog All Kent campuses wereYBP customers YBP willing to help
How did this all happen?
Kent State University - Cooperation
New shared plan was built upon the Kent campus approval plan Regional campuses were viewed as add-ons or supplements to Kent
plan Kent campus = Advance Academic materials Regional campuses = General Academic materials
Not much change for Kent campus in terms of what is collected Approval books same Slips fewer; Gen-Ac. notification gone
Ground rules: No reserve materials No duplicate copies Kent campus orders are ALWAYS added to Kent campus Regional orders: random location Regional selectors assign location All materials received, cataloged, and processed at Kent campus
How we developed the approval plan
Kent State University - Cooperation
Took longer than anticipated to get the project off the ground
Difficult to coordinate
Momentum varied during different parts of the project
YBP was very responsive and willing to work with us
Relationships were built
Understanding and communication increased
Disappointments/Victories
Kent State University
YBP supports innovative cooperative collection initiatives with library partners
Purchasing history is available in GOBI to predict outcomes of the new, shared plan
Prospective consortial partners are able to use existing approval or slip plans to model the new, shared plan
Profiling sessions
YBP: A Partner’s Role
Kent State University – YBP Perspective
Rationale for One Plan The shared plan is meant to replace Nursing titles previously
available as part approval book or slip plans at the individual KSU Campuses. The shared plan is for one subject area (but could be expanded.)
One plan on one base account allows all KSU librarians to see status of a title at any or all of the KSU campuses.
Shared Approval Plan
Kent State University – YBP Perspective
Basis of Title Selection
The most fundamental agreement that the KSU campuses had to reach was already in place: split the plan according to Content Level of the titles.
Treatment of non-subject parameters in the new shared plan reflects other differences in collecting philosophies among the individual libraries.
Shared Approval Plan
Kent State University – YBP Perspective
Ordering Accounts Four ordering subaccounts for notifications were opened, reflecting
different requirements of the orders. Shared plan allows automatic shipments of books to Kent Main only Subaccounts also enable tracking of expenditures by location, if
desired.
Fund Codes Fund Codes added to the plan to aid in identification of titles of
special interest to a particular library Notifications reaching the library bear these funds Funds for ordering are fewer, streamlining the order process.
Shared Approval Plan
Kent State University – YBP Perspective
Notifications
Notifications easily set up by fund in GOBI
Because Notifications can also be set up by LC and by Topic, selectors not bound by a particular fund in reviewing titles
All titles are available for all selectors to see
Status of the title updates in real time
Shared Approval Plan
Kent State University – YBP Perspective
Duplication Control
Shared plan must not compete with existing plans.
Therefore, YBP modified all existing approval plans to exclude Nursing aspect as identified by YBP Profiling.
All existing plans checked by YBP for send-all presses to prevent possible duplication with shared plan.
Shared Approval Plan
Kent State University – YBP Perspective
Plan Can Be Expanded to Other Subjects
Shared plan is concerned now with Nursing titles only
Structures Kent State and YBP have put in place allows for inclusion of other subjects or aspects.
A final goal is a single plan for all the KSU Campuses.
Shared Approval Plan
Looking Ahead
Monitor first year of project Start looking at other disciplines The Next Discipline (English?) Cooperative Ownership
The concept of housing a particular title goes away … as books as requested they remain at the last library that used it (depends on enhancements to KentLINK (KSU’s ILS).
Over time it is expected that books would end up where they are most needed.
Project Development Team
Kevin Deemer, Library Director Kent State University, Ashtabula [email protected]
Rose Guerrieri, Library DirectorKent State University, Trumbull [email protected]
Mary Hricko, Library DirectorKent State University, Geauga [email protected]
Rob Kairis, Library Director Kent State University, Stark Campus [email protected]
Tom Klingler Assistant Dean for Systems and Technical ServicesKent State University, Kent [email protected]
George Kobulnicky, Library DirectorKent State University, Tuscarawas [email protected]
Kathleen Clatanoff, Regional ManagerCollection Management & Development Group YBP Library Services [email protected]
Lilith Kunkel, Library DirectorKent State University, Salem [email protected]
Melissa Spohn, Head of AcquisitionsKent State University, Kent [email protected]
Susan Weaver, Library DirectorKent State University, East Liverpool [email protected]