KDE Changes Chart of Accounts KASBO, Spring 2009
Jan 05, 2016
KDE Changes Chart of AccountsKASBO, Spring 2009
What did not change..
• Funds
• Units
• Balance Sheet Object Codes
• Expenditure Objects for 0100s-Salaries and 0200s-Benefits (except for adding 0216 earlier this year and a description change for 0293)
What type of basic changes will districts see
• Description Changes
• Moves
• Added segments
• Deletions
Highlights• Function– biggest changes are the 2600’s
– Applied the SBDM regulation to the 1100 & 1900 function
• 1100 Function changed to Instruction SBDM
• 1900 Function changed to Other Instruction Non-SBDM (considered board paid)
• Program– Each program level has a board paid program code
– 0910 Food Service changed to 470
Highlights, continued• Expenditure objects with the biggest changes
are:–Most of 0330’s moved to 0340’s
– 0590’s content changed
– 0830’s no longer Interest now Debt-related Expenditures/Expense
– 0900’s no longer Other Uses of Funds now Other Items
• Revenue Objects no longer will have a 2000s of Revenue from Intermediate Sources/None in Kentucky
New Features• Validation Utility for payroll and Chart of
Accounts
• Web based submission of the Tentative Budget
• Interactive COA Web document that will be searchable with descriptions in PDF and also in Excel
• Account definitions
Utilities
• Chart of Account Clean Up Utility
• Chart of Account Change Utility
• GL Account Mass Change
• Account Compliance Utility
(Brian Pelletier, a MUNIS employee is giving a presentation that details each one.)
Once a district’s report is submitted to KDE with the new Chart of Accountstructure, all future reports must also contain the new Chart of Account data.
START DATES & IMPLEMENTATION OPTIONS
REPORTS REPORT DUE DATE
2010-11 Tentative Budget 5/30/10
2009-10 Un Audited AFR 7/25/10
The 2008-2009 Audited AFR (Due November 2009) must be approved by KDE before districts can make changes to their Chart of Accounts.
A District Perspective
Sheila Miller from Owen County
Questions & Answers
Email address: [email protected].
gov
“ORGS”
• ORGS will change
• Stay tuned for presentation at the Fall 2009 KASBO
Change does not change tradition. It strengthens it.
Change is a challenge and an opportunity; not a threat.
--Prince Phillip of England