Kanban Boards step-by-step - Isola Software · Kanban Boards step-by-step V0.2 – alpha See all credits on last slide! by Giulio Roggero – [email protected] – Creative

Kanban Boards step-by-step V0.2 – alpha

See all credits on last slide! www.isolasoftware.it

by Giulio Roggero – [email protected] – Creative Common 3.0 License

Let’s start from a task list …

Todo

… and add statuses

Todo

Todo In Progress

Todo In Progress Done

… add some process

Todo In Progress Done

Todo In Progress Done

Todo Done AnalYze

Todo Done AnalYze WoRK

Todo Done AnalYze WoRK VERIFY

… and queues

Todo Done AnalYze WoRK VERIFY

Doing

Todo Done AnalYze WoRK VERIFY

Doing Done

Todo Done AnalYze WoRK VERIFY

Doing Done Doing

Todo Done AnalYze WoRK VERIFY

Doing Done Doing Done

… and work-in-progress limits

Todo Done AnalYze WoRK VERIFY

Doing Done Doing Done

Todo Done AnalYze WoRK VERIFY

Doing Done Doing Done

2

Todo Done AnalYze WoRK VERIFY

Doing Done Doing Done

2 3

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

WIP LIMITS!

Kanban step-by-step

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Bottlenecks!

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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WIP Limit of verify is 2! Complete one task before starting a new one…

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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STOP STARTING, START FINISHING!

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Remove the bottleneck and the pull system restart the flow!

Waitings!

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NOTHING TO WORK ON, SPEED Up the analyze!

Say ciao to team members!

Carlo Elena

Marc Jean

Emma

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?

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SHE HELPS JEAN IF PAIRING reduce the time to complete the task

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Another solution if support to jean is not feasible

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ELENA WILL TAKE ANOTHer activity in queue

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ELENA and jean are free, how to take a new task?

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Take the most important TASK togheter to speed the flow

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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OR …

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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… work in parallel if working together is not effective

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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… work in parallel if working together is not effective

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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… work in parallel if working together is not effective

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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… work in parallel if working together is not effective

Urgencies!

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Urgent

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Urgent à This is a swim lane, max speed here! à

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Urgent

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Urgent

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Urgent

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Urgent

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Urgent

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Urgent

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Urgent

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Urgent

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Urgent 3

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Urgent 3

Hey guys here there is a problem!

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Urgent 3

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Urgent 3 This work it’s not ok!

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Urgent 3

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Urgent 3

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Urgent 3

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Urgent 3

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Urgent 3 SWARMING! ALL on the bloking issue!

Limit team activities with avatars

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I’M Free! 2 TASKS x PERSON

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I’M Free! 2 TASKS x PERSON I’m working on other stuff

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I’M Free! 2 TASKS x PERSON I’m working on other stuff SICK VACATION

Forecasts

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5 days à

10 days à

Planning

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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THIS SPRINT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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THIS SPRINT

NEXT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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THIS SPRINT

NEXT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

THIS SPRINT

NEXT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

THIS SPRINT

NEXT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

THIS SPRINT

NEXT

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

2 3 2

THIS SPRINT

NEXT

PLAN

Todo Done AnalYze WoRK VERIFY Doing Done Doing Done

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THIS SPRINT

NEXT

Linked Kanban boards

BACKLOG ACCEPT SELECTED WORK TEST

Doing Done READY OK

20 SP

TODO IN PROGR DONE

FREE

ß PROduct backlog

SPRINT backlog à

Personal Kanban board

IDEAS failed planned doing success 8 3 20

THIS MONTH

NEXT MONTH

Support Team kanban board

tickets closed planned doing resolved 8 3 20

Today

tomorrow

Urgent

8

Time driven kanban board

backlog DONE quarters MONTH DOING 8 5 20

current

next

3

next

current

Example with more projects

Issues Team Backlog with priorities

Todo this month 20  

Free person

Person on other projects

Prj A

Prj B

Prj C

Prj D

Prj E

Blockers

Crtical

Two avatars per person

20  

Devel Test Acceptance Released

Ready Accepted In prog Done

14   10   30  

5  

10  

Stay tuned for next versions: •  Program kanban board •  Portfolio kanban board •  Strategic kanban board •  Lead and cycle times on kanban boards •  Reduce the WIP step-by-step from current situation to one-piece-flow

This is not the end … … is just the begin of your journey! Kanban is not only a board; Lean is not only Kanban. Be curios, respect people and improve, always!

Credits V0.2 – alpha

See all credits on last slide!

by Giulio Roggero – Creative Common 3.0 License – www.isolasoftware.it

Work inspired by great slides written by Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz http://www.slideshare.net/marcusoftnet/kanbanboards Graphics elements by Emanuele Mantovani Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani