June Town Hall Welcome June 12, 2018 1
Agenda
Welcome and Greeting - Ron McLester
Board of Governors Meeting Update - Cheryl Jensen
Remarks from the President - Cheryl Jensen
ESA - How is Algonquin Responding? - Duane McNair
Executive Team Priorities - ACET
Updates on Major Projects - Duane McNair
Questions and Answers Session - Ron McLester
3
Brightspace - Implementation Plan
The implementation plan for
Brightspace™ includes three
main activities as outlined
below:
1. Content and Data Migration
2. User Training
3. Archiving and Phasing out
current Learning Management
Systems (Blackboard and
Canvas)
6
Net Contribution Impact
+ $5.6 million
+ $6.7 million
+ $901,000
- $1.2 million
+ $746,000
+ $3.1 million
- $2.4 million
+13.5 million
7
Fourth Quarter 2017-2018 Financial Highlights
Highlights
Approved Annual Budget
• Funded Activity
• Contract Activity
• Ancillary Services
• International Education Centre
• Strategic Investment Priorities
• Non-Cash Accounting Adjustments
Fourth Quarter Results
Photovoltaic Solar Panels
• This project includes the addition
of a roof mounted 500 kW solar
photovoltaic array on three building
roofs: E, J and N
• It will enable the College to capture
and store carbon neutral solar
energy for in our existing micro-
grid energy system.
• Project received Board approval
8
J Building N BuildingE Building
What is Bill 148?
Fair Workplaces, Better Jobs Act, 2017 (Bill 148)Passed into law on November 22, 2017. Amendments to three primary pieces of
legislation:
• Labour Relations Act (“LRA”)
• The Occupational Health and Safety Act (“OHSA”)
• The Employment Standards Act (“ESA”) – significant affect on colleges
Impact to Algonquin
Fall 2017 - $30M estimate by College Employer Council
Current Estimate
$25 million annually
11
Guiding Principles for ESA Implementation
We will make decisions that:
• are guided by the mission, vision,
and values of the College,
• are driven by our commitment
to learner success,
• support the long-term
sustainability of the College,
• minimize involuntary effects
on employees, and
• result in a compliant budget
12
Employee Standards Act Amendment ImpactsExpressed as a Percentage of 2016-2017 College Expenditures
13
Percentage of 2016-
2017 ExpendituresONTARIO COLLEGES
10% CONFEDERATION COLLÈGE BORÉAL
9% ALGONQUIN LA CITÉ COLLÉGIALE
8% SAULT LOYALIST
6% FANSHAWE ST.CLAIR
5% - 2%
CENTENNIAL CAMBRIAN DURHAM FLEMING NIAGARA
SENECA CANADORE GEORGIAN MOHAWK CONESTOGA
HUMBER ST. LAWRENCE SHERIDAN GEORGE BROWN LAMBTON
Cross-College Representation
• Fair Workplaces, Better Jobs Act Task Force
• Development of solutions that support College mission,
long term sustainability and reflect our values
• Estimate financial impacts of the legislation
• Propose plans to mitigate financial and operational risks
• Steering Committee
• ACET, student and union representation
• Receive, endorse or decline proposed solutions and mitigation plans
• Develop communications on impacts to College operations
• Weekly ACLT Huddles
• Broad employee consultation and engagement
15
Balanced Budget Commitment
16
In-year deficit budgets temporarily offset by reliance on College reserves
A three-year strategy reflects significance of the challenge
$21M
+4M
$25M$15M
$15M
+6M
$21M
$4M ‘one time’
Ministry Funding
Mitigations 2018-2019
17
Mitigation Category Amount
Academic Calendar & Curriculum Management $238,300 Budget Actions $5,504,525 Business Management $3,986,860 Demand & Portfolio Mix Management $1,066,035 Service Delivery Model Changes $657,265 Staffing Model Adjustments / Workload Management $2,676,354
Confirmed Reduction Commitments at May 31, 2018 $5.1M 34%
TOTAL $14,129,339
18
2018-2019 Progress to Date
Budget Actions $2,890,547
Business Management $490,657
Demand & Portfolio Mix Management $208,000
Service Delivery Model Changes $236,265
Staffing Model Adjustments / Workload
Management
$1,332,268
Grand Total $5,157,737
Examples where suggestions have been reflected in actions
Exit Senators Contract (CSEG) - Initiated
Modify hours of operation
Operational Expenses Efficiencies
Reorganization of Government Relations activities
Increase fundraising efforts via community and industry
Exit We Day Contract
Budget Action - Reduce licensing costs
Budget Action - Reduce subscriptions
Portfolio Mix Management (new / grow / suspend programs)
Freeze RCM Carryforwards
Budget Actions (assumptions, reductions, freeze)
Freeze select discretionary expenses
Increased Rigour Surrounding Vacancy Management
Administrative Staff Changes / Reductions
Employee
Suggestions
• Town Halls
• Departmental
Sessions
• Website
19
Summer Operations
Management Processes
Ancillary Operations and
Discretionary
Procurement
Exiting Programs &
Services
Staffing & Business
Process Changes
Increased Revenue (Academic
Programming & Services)
5981200
40
168
Value Stream
Analysis
Process
Reviews
208
59
342
53
82
39
23
Affinity
Diagram
Feb / Mar Apr / May Jun / Aug Sep / Oct
Stakeholder
Work Group
Value Stream
Leaders and
Stakeholders
Employee Suggestions Examples
• Paper / Printing
• Meetings
• Space management - utilization and
occupancy
• Energy/Water use
• Collaboration with other post-secondary
• Hospitality / Travel / PD
• Ancillary Services
• Core business
• Revenue (fees, new services, fundraising,
etc…)
• Compensation (bonuses, overtime,
retirees rehired, etc…)
• Combine departments/functions
• Suppliers
• IT systems (Genesis, CRM, etc…)
• Improved Process
• COMMS
• Academic Advising
• Student Support
• Hiring/Orientation
• Project Management
• Budget process
• Business planning
• Purchasing
• IT support
• Knowledge transfer/sharing
20
Equal Pay for Equal Work
Work on the complex comparators and calculations related
to equal pay for equal work continues.
Changes will be rolled out in phases:
Phase 1: Part-time teaching academic and sessional employees, and
Librarians, Counsellors and Learning Strategists placed in appropriate
classification and pay adjusted on May 18th. Detailed salary calculations
to confirm correct placement to follow.
Phase 2: Information gathering and analysis of Part-time Support
jobs started in May, to be completed in early August.
All changes made to pay will be applied retroactively to April 1.
21
Claude Brulé Senior Vice President, Academic
• Development of a Learner-Driven plan in collaboration with
VP Student Services
• College-wide roll-out of the new Learning Management System –
Brightspace by Desire2Learn
• Preparation for implementation of a 14-week term model in 2019-20
23
Duane McNair Vice President, Finance and Administration
• Complete the development of the DARE District
• Procure and implement a new budget planning module
integrated with Workday Financial Management
• Collaborate with the Students’ Association on developing
the Project Vision and Principles for the new Athletics
Recreation Complex
24
Laura Stanbra Vice President, Student Services
• Co-lead with the Senior Vice President Academic, the
development of Algonquin’s first Learner-Driven Plan
• Co-lead with the Vice President Finance and Administration
the implementation of the new Student One Stop student
service space
• Oversee Registrar projects in Class Scheduling, and the
Student Information System requirements gathering
Doug Wotherspoon Vice President, Strategy and Innovation
• Grow student & employee participation in Discovery, Applied Research and
Entrepreneurship from 3,000 to 5,000 students
• Improve student and employee satisfaction of critical Learner Driven platforms,
establishing a College benchmark
• Expand the adoption of The AC Way (Lean/Continuous Improvement)
26
Cathy Frederick Vice President, Human Resources
• Lead the implementation of year two of 2017-2022 People Plan
• Implement changes to ensure compliance with Fair Workplaces,
Better Jobs Act (Employment Standards Act)
• Provide resources to build a healthy and respectful workplace
27
Scott Anderson Executive Director, Communications, Marketing and External Relations
• Create and implement an internal Brand Communications strategy
to support a culture of "Living the Brand"
• Provide marketing, communications, and government relations support
for the following:
• Implementation of the Fair Workplaces, Better Jobs Act
• College efforts to increase employee engagement, including
ongoing support of the People Plan
• The successful implementation of WorkDay and our new
Learning Management System
• The College’s goal to increase the number of co-op programs
28
Ron McLesterExecutive Director, Truth, Reconciliation and Indigenization
• Enable every member of the Algonquin College community
to embrace a personalized and individual response to
Truth & Reconciliation
• Continue to expand Algonquin College’s leadership
role obtaining evidence-based research on Indigenous
learner success
• Operationalize the research and recommendations resulting
from the 2017/2018 Strategic Initiative Priorities: Transforming
Indigenization Initiatives
29
Student One Stop Space
• Construction is underway!
• Substantial completion and commencement
of move in / operationalizing of space Aug.15th
• Mostly contained to lower level, little impact
on circulation in other areas of the college
• Close out of deficiencies will continue
for a few months after occupancy
31
Summer Construction…some key projects
• DARE District (incl. Indigenous Commons)
• Moves are underway
• Work on construction & design deficiencies will continue for the coming
months, space will remain open but localized closures of some parts
of the space may occur
• Exterior work, specifically landscaping and foundation remediation will
continue for the next month or so
• Main stairwell upgrades underway, closure of floors 1-3 will continue until
approximately the end of July, work on floor 4 & 5 will take place mostly
in evenings and weekends and will not require closure during the day
• The Indigenous mural in the open atrium space adjacent to the
Indigenous Commons will be painted the first two weeks of July
32
Summer Construction…some key projects
• Indigenous Gathering Circle (Courtyard) project
• Work is underway to complete the structural elements in the courtyard
• Final grading and landscaping will be done later in the Summer
• The Indigenous central feature will be installed late October / early
November (it hasn’t yet been decided if we will reopen the courtyard
at the end of the Summer and then close it for the installation of
the structure or leave it closed until all work is complete)
33
Summer Construction…some key projects
• ESCO2 thermal network extension
• The implementation of two buried
cooling pipes and two buried
heating pipes to connect A building
CHP Plant to Buildings J,N,T,P
and S,
• Mechanical room thermal network
modification in each building to
allow connection to the district
energy system
• P building air handling units
cooling conversion.
34
Summer Construction…some key projects
• Storm water management pond
• Construction of a storm water
retention pond to manage
storm water that is discharged
to Pinecrest Creek and
addresses a storm water
storage capacity shortfall.
36
Questions and Answers Session
Ron McLester, Executive Director of Truth,
Reconciliation and Indigenization
38
Stay informed and engage
in the ongoing conversations
Thank you
www.algonquincollege.com/changingworkplace
39 Our Mission: To transform hopes and dreams into lifelong success