SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING Everett Headquarters Building, 2320 California Street June 4, 2019 CONVENE REGULAR MEETING – 1:30 p.m. - Commission Meeting Room 1. RECOGNITION/DECLARATIONS A. Employee of the Month for June – Krysta Rasmussen 2. COMMENTS FROM THE PUBLIC 3. CONSENT AGENDA A. Approval of Minutes for the Regular Meeting of May 21, 2019 B. Bid Awards, Professional Services Contracts and Amendments C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers D. Consideration of a Resolution Authorizing Amendment No. 2 to the Snohomish County Public Utility District No. 1 Health Reimbursement Arrangement Plan 4. CEO/GENERAL MANAGER BRIEFING AND STUDY SESSION A. City of Sultan Interlocal Agreement to Monitor Groundwater Levels 5. COMMISSION BUSINESS A. Commission Reports 6. GOVERNANCE PLANNING A. Governance Planning Calendar ADJOURNMENT June 8-12, 2019 American Public Power Association (APPA) National Conference (Austin, Texas) The next scheduled regular meeting is June 18, 2019 Agendas can be found in their entirety on the Snohomish County Public Utility District No. 1 web page at www.snopud.com. The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the Commission Office at 425.783.8611 for special accommodations or additional information. 1/88
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SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT
BOARD OF COMMISSIONERS REGULAR MEETING
Everett Headquarters Building, 2320 California Street
Board duty as defined under RCW 54.12.090 - minutes.
List Attachments:
Preliminary Minutes
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PRELIMINARY
SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT
Regular Meeting May 21, 2019
CONVENE REGULAR MEETING
The Regular Meeting was convened by President Sidney Logan at 1:30 p.m. in the Commission
Meeting Room. Those attending were Tanya Olson, Vice President; Acting CEO/General
Manager Tom DeBoer; General Counsel Anne Spangler; Assistant General Managers
Glenn McPherson and Guy Payne; Interim Assistant General Manager Pam Baley; other District
staff; members of the public; and Deputy Clerks of the Board Allison Morrison and Lela Wall.
Secretary Rebecca Wolfe was absent.
* Items Taken Out of Order
**Non-Agenda Items
1. RECOGNITION/DECLARATIONS
A. Student Contest Winners
Art Contest: Students from Snohomish County and Camano Island were challenged to
create a bookmark that illustrated how they could “Energize Life in Their Community.”
The winners were recognized, along with their artwork, and presented with a certificate
and a check for $50.
Photography Contest: High School photographers were challenged to photograph “Energy
in Action.” The winners, with their photographs, were recognized and presented with a
certificate and a check for $50.
2. COMMENTS FROM THE PUBLIC
Kelvin and Patti Barton, Everett, voiced concerns about their property being made more
accessible to trespassers because of the District’s increased vegetation cutting. Mr. Barton said
that they have called the District three times and were waiting for staff to get back to them.
Commissioner Olson apologized and requested staff meet with the Barton’s. Following their
comments, Interim Assistant General Manager Customer & Energy Services Pam Baley met
with the couple.
3. CONSENT AGENDA
A. Approval of Minutes for the Regular Meeting of April 23, 2019, the Special Meeting of
April 30, 2019, and the Regular Meeting of May 7, 2019
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Regular Meeting 2 May 21, 2019
B. Bid Awards, Professional Services Contracts and Amendments
Public Works Contract Award Recommendations Over $25,000:
Request for Proposal No. Doc1706319648 with McClure and Sons, Inc.
Formal Bid Award Recommendations $60,000 and Over:
None
Professional Services Contract Award Recommendations $200,000 and Over:
None
Miscellaneous Contract Award Recommendations $200,000 and Over:
None
Cooperative Purchase Recommendations:
Contracts:
None
Amendments:
None
Sole Source Purchase Recommendations:
None
Emergency Declarations, Purchases and Public Works Contracts:
None
Purchases Involving Special Facilities or Market Condition Recommendations:
None
Formal Bid and Contract Amendments:
Public Works Contract No. CW2234707 with Michels Power, a division of Michels
Corp.
Contract Acceptance Recommendations:
Public Works Contract No. CW2234803 with Magnum Power, LLC
Public Works Contract No. CW2235533 with Kemp West, Inc.
C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers
A motion passed approving Agenda Items 3A – Approval of Minutes for the Regular
Meeting of April 23, 2019, the Special Meeting of April 30, 2019, and the Regular Meeting
of May 7, 2019; 3B – Bid Awards, Professional Services Contracts and Amendments; and
3C - Certification/Ratification and Approval of District Checks and Vouchers.
4. ITEMS FOR INDIVIDUAL CONSIDERATION
A. Consideration of a Resolution Authorizing the CEO/General Manager or Treasurer to
Purchase Insurance Coverage from Various Providers
A motion passed approving Resolution No. 5906 authorizing the CEO/General Manager or
Treasurer to purchase insurance coverage from various providers.
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Regular Meeting 3 May 21, 2019
B. Consideration of a Resolution Authorizing the CEO/General Manager of Public Utility
District No. 1 of Snohomish County to Execute an Interlocal Agreement with Snohomish
County Regarding Weatherization of Low Income Residences
A motion passed approving Resolution No. 5907 authorizing the CEO/General Manager of
Public Utility District No. 1 of Snohomish County to execute an Interlocal Agreement with
Snohomish County regarding weatherization of low income residences.
5. COMMISSION BUSINESS
A. Commission Reports
Commissioner Logan reported on his upcoming telephonic participation in the Energy
Northwest (ENW) Participants Review Board. Mr. Logan named the review board
candidates he intended to vote for and Commissioner Olson concurred.
6. GOVERNANCE PLANNING
A. Governance Planning Calendar
There were no changes to the Governance Planning Calendar.
Commissioner Olson thanked Commissioner Logan for setting a date for a Rate Redesign
Workshop. Mr. Logan commented on the importance of thoroughly understanding the
redesign, as it would be a big change for the District.
ADJOURNMENT
There being no further business or discussion to come before the Board, the Regular Meeting of
May 21, 2019, adjourned at 2:16 p.m. An audio file of the meeting is on file in the Commission
Office and available for review.
Approved this 4th day of June 2019.
Secretary
President
Vice President
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PRELIMINARY SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT
Regular Meeting May 21, 2019
CONVENE REGULAR MEETING
The Regular Meeting was convened by President Sidney Logan at 1:30 p.m. in the Commission Meeting Room. Those attending were Tanya Olson, Vice President; Acting CEO/General Manager Tom DeBoer; General Counsel Anne Spangler; Assistant General Managers Glenn McPherson and Guy Payne; Interim Assistant General Manager Pam Baley; other District staff; members of the public; and Deputy Clerks of the Board Allison Morrison and Lela Wall. Secretary Rebecca Wolfe was absent.
* Items Taken Out of Order**Non-Agenda Items
1. RECOGNITION/DECLARATIONS
A. Student Contest Winners
Art Contest: Students from Snohomish County and Camano Island were challenged tocreate a bookmark that illustrated how they could “Energize Life in Their Community.”The winners were recognized, along with their artwork, and presented with a certificateand a check for $50.
Photography Contest: High School photographers were challenged to photograph “Energyin Action.” The winners, with their photographs, were recognized and presented with acertificate and a check for $50.
2. COMMENTS FROM THE PUBLIC
Kelvin and Patti Barton, Everett, voiced concerns about their property being made moreaccessible to trespassers because of the District’s increased vegetation cutting. Mr. Barton saidthat they have called the District three times and were waiting for staff to get back to them.
Commissioner Olson apologized and requested staff meet with the Bartons’s. Following theircomments, Interim Assistant General Manager Customer & Energy Services Pam Baley metwith the couple.
3. CONSENT AGENDA
A. Approval of Minutes for the Regular Meeting of April 23, 2019, the Special Meeting ofApril 30, 2019, and the Regular Meeting of May 7, 2019
AT PLACES AGENDA NO. 03A.02
BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 3B
TITLE
CEO/General Manager's Report of Public Works Contract Award Recommendations; Formal Bid
Award Recommendations; Professional Services Contract Award Recommendations;
Miscellaneous Contract Award Recommendations; Cooperative Purchase Recommendations; Sole
Source Purchase Recommendations; Emergency Declarations, Purchases and Public Works
Contracts; Purchases Involving Special Facilities or Market Condition Recommendations; Formal
Bid and Contract Amendments; and Contract Acceptance Recommendations
New Contract Amount: $1,430,666.79 New End Date: 4/25/19
Summary Statement:
The Commission approved Amendment No. 6 on May 21, 2019 in the amount of
$149,327.10. Following this approval an error was discovered in the actual bid units
installed requiring that an additional $8,091.22 be added to the final cost. Therefore,
staff recommends approval of a revised Amendment No. 6 to increase the contract
amount by $157,418.32 for additional work identified in Field Work Authorizations
(FWAs) 3 through 5 and actual bid units installed. FWA 3 was for additional work that
included the transfer and installation of a transformer and service, two additional
switches, spacers and extension of underground services. Also included were
unanticipated costs associated with traffic control issues and flagging. These additional
costs were mitigated by a discount from the District’s traffic control contractor. FWA 4
extended contract time to coordinate with District crews working in the same vicinity.
FWA 5 covered additional restoration efforts required by the City of Lynnwood at the
Interurban trail. All work was completed on April 25, 2019.
Summary of Amendments:
Amendment No. 1 (One-time dollar amendment, not exceeding 10%) dated January 4,
2019 increased the contact amount by $74,151.53 and extend the completion date to
February 2, 2019 for additional work identified in FWA’s 1 and 2. FWA 1 was for
additional site prep necessary for pole and vault installations. FWA 2 required
additional work at and around Pole SC-HL 2/5.
Amendment No. 2 dated January 15, 2019 extended the completion date from February
2, 2019 to February 16, 2019 due to the District’s release to other utilities for storm
restoration in the region.
Amendment No. 3 dated February 14, 2019 extended the completion date from February
16, 2019 to March 15, 2019 due to the unforeseen weather conditions, additional time
necessary for the T-Mobile site replacement and additional work to be identified in
FWA 3, along with a week off for the Contractor’s Company-wide Safety Week.
Amendment No. 4 dated March 13, 2019 extended the completion date from March 15,
2019 to April 5, 2019. This extension was due to extreme cold weather and snow that
has slowed progress and the work associated with WSDOT traffic control was pushed
back and ultimately cut short while the crews were working.
Contractor/Consultant/Supplier: Michels Power, a Division of
Michels Corp.
Project Leader & Phone No.: Anders Dahl Ext. 4342
Amendment No.: 6
Amendment: $157,418.32
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Page 11
Summary Statement
(continued):
Amendment No. 5 dated April 2, 2019 extended the completion date from April 5, 2019
to April 26, 2019. This extension was due to a schedule conflict with District Crews
working in the same vicinity and additional trail restoration work described in FWA 4.
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DECLARATION OF EMERGENCY For the Only Purpose of
WAIVER OF COMPETITIVE BIDDING REQUIREMENTS
Whereas, RCW 39.04.280 authorizes the District to waive statutory competitive bidding requirements in the event of emergency, or pursuant to written policy; and
Whereas, Resolution No. 4848, Exhibit "A," and District Directive No. 70 authorize the District's General Manager or the General Manager's designee, in the event of an emergency to waive formal selection and competitive bidding processes and to award any necessary contracts for professional services, work or purchases or to direct that certain work be done by District personnel; and
Whereas, the CEO/General Manager is the person designated by the District to act in the event of emergency for purposes of RCW 39.04.280, and to direct any necessary emergency response activities; and
Whereas, at approximately 3pm on May 29, 2019, the General Manager determined that the following events and circumstances are urgent and require immediate action:
The District provides electrical service to Hat Island, Snohomish County WA. In October 2018, a partial failure of the submarine cable serving Hat Island occurred. The District is currently permitting and engineering a replacement cable. In the interim period, the District is able to serve the island load with two phases of the existing cable as well as a diesel generator. The diesel generator is required to provide electrical service to the island's drinking water desalination plant The island population increases during the summer months which significantly increases the water demand. The island manager contacted the District on Friday, May 24, 2019, and voiced concern about low water volume in the Hat Island water storage system, and the potential for damage to the desalination plant if required to run off the generator. Low water volume could result in inadequate water supply for water consumption and fire flow. The District has purchased a 3-phase rotary phase adder/ converter which can provide 3-phase electrical service to the desalination plant using two phases of the existing submarine cable, eliminating the need to rely on the diesel generator. In order to avoid inadequate water supply for the island, avoid potential damage to the island's desalination plant, and eliminate the need to significantly increase deliveries of diesel fuel to the island for the generator, the District needs to expeditiously install the phase adder. Pursuant to the guidelines in Directive No. 70 for emergency public work, the Distribution Engineering Department will use contractors to install the phase adder and associated electrical equipment as soon as possible.
Now, therefore, I find and declare that an emergency situation exists, requiring immediate response by the District, and further, that the requirement for the use of competitive selection and bidding shall be waived and contracts may be awarded on behalf of the District, subject to my approval, as required for timely and effective response to such
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emergency situation, until such time that such emergency is abated. Reasonable precautions shall be taken to secure the lowest price practicable under the cil'cumstances.
General Manager Public Utility District No, 1
of Snohomish County 2320 California Street Everett, WA 98206·1107
Date:
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BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 3C
TITLE:
Consideration of Certification/Ratification and Approval of District Checks and Vouchers
SUBMITTED FOR: Consent Agenda
General Accounting &Financial Systems Julia Anderson 8027 Department Contact Extension
Date of Previous Briefing: Estimated Expenditure: Presentation Planned
5/13/19 5300000235 STATE OF WA DEPT OF RETIR $1,895,492.53
5/17/19 5300000236 US POSTAL SVC $110,000.00
5/20/19 5300000237 AUTOMATIC DATA PROCESSING $691,298.37
Total: $2,696,790.90
0601 Page: 41/4166/88
BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 3D
TITLE:
Consideration of a Resolution Authorizing Amendment No. 2 to the Snohomish County Public
Utility District No. 1 Health Reimbursement Arrangement Plan
SUBMITTED FOR: Consent Agenda
Employee Resources Allison Jubb 8617 Department Contact Extension
Date of Previous Briefing: N/A Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report
Policy Discussion (Information)
Policy Decision
Statutory
SUMMARY STATEMENT:
Identify the relevant Board policies and impacts:
Executive Limitation – EL-8- Compensation and Benefits: With respect to employment,
compensation, and benefits to employees, the General Manager shall not cause or allow
jeopardy to fiscal integrity or deviate materially from the market.
The District has a Health Reimbursement Arrangement Plan (“HRA Plan”) available to District
retirees hired before July 1, 2009. The District funds one hundred eighty dollars ($180.00) per
month into individual HRA accounts of eligible retirees to help reimburse healthcare related
expenses. The District’s HRA Plan is designated as a “retiree only” plan under the Patient
Protection and Affordable Care Act (“ACA”). As a retiree only plan, the plan is not subject to
all of the healthcare mandates required under the ACA. Employees who are actively working at
the District may not be covered under the HRA plan to maintain retiree only plan status.
The District has a desire to be able to rehire retired employees for active work. In order to not
jeopardize the retiree only plan status of the HRA Plan, the Plan requires amendment to suspend
the participant’s participation during periods of time where they have returned to active
employment status with the District.
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Page 2
Therefore, the District is recommending amending the HRA Plan to allow the suspension of a
participants contributions and benefits during active District employment, allowing the ability for
the District to rehire retirees currently enrolled in the HRA while having the HRA maintain its
status as a “retiree only” plan under the provisions of the ACA.
This amends section 1.6 to clarify that medical expenses incurred by a participant or their spouse
or dependents during any period of reemployment are not eligible for reimbursement under the
plan.
It also adds a Section 2.6, entitled Reemployment of Participant, which allows for the following
during any period of rehire of a participant:
The participant will be ineligible to participate in the plan and will not receive additional
contributions to their account during the rehire period.
The account of the participant will be frozen during any period of rehire and no claims
for benefits will be paid for eligible expenses incurred during the rehire period.
Upon re-retirement, the account will be unfrozen; contributions will resume on the
beginning of the month following termination of employment and eligible expense
reimbursement will resume.
Should the participant die during the period of reemployment, the account will be
unfrozen as of the date of death and the plan provisions for death of participant will
apply.
List Attachments:
Resolution
Exhibit A
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RESOLUTION NO. _____
A RESOLUTION Authorizing Amendment No. 2 to the Snohomish
County Public Utility District No. 1 Health Reimbursement
Arrangement Plan
WHEREAS, by Resolution No. 5224, for the reasons stated therein, the Board of
Commissioners of Public Utility District No. 1 of Snohomish County (the “District”)
established the Snohomish County Public utility District No. 1 Health Reimbursement
Arrangement Plan (the “HRA Plan”), effective January 1, 2006, and amended prior resolutions
to provide for health care contributions to the HRA Plan in lieu of the Health Care Flexible
Spending Account for retirees who elect such contribution rather than payment toward health
care insurance premiums; and
WHEREAS, the District’s General Manager on February 15, 2007, approved and
executed the HRA Plan Documents (amended and restated effective January 1, 2007) to
include provisions related to compliance with the Health Insurance Portability and
Accountability Act (“HIPAA”) Standards for Privacy of Individually Identifiable Health
Information (45 CFR Part 164) and the Security Standards for the Protection of Electronic
Protected Health Information (45 CFR Part 164.300 et seq.), and to expand the deadline for
submitting an eligible expense incurred by a retiree Participant with no surviving spouse or
eligible dependent to ninety (90) days following the death of the retiree Participant; and
WHEREAS, by Resolution No. 5442, the Board of Commissioners adopted an
amended and restated HRA Plan to include modified eligibility criteria for participation after
July 1, 2009, HIPAA privacy and security requirements and an extended time period to submit
an eligible expense incurred by a Participant following the Participant’s death, with an
effective date of July 1, 2009; and
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Resolution No. _____ - 2 -
WHEREAS, by Resolution No. 5525, the Board of Commissioners adopted
Amendment No. 1 to the HRA Plan to implement the Patient Protection and Affordable Care
Act ( P.L. 111-148, 124 Stat. 119-1025) and the Health Care and Education Reconciliation Act
of 2010 (P.L. 111-152, 124 Stat. 1029), and to make other “housekeeping” changes to ensure
Plan clarity, with an effective date of January 1, 2011; and
WHEREAS, Employee Resources staff now recommends that the Board of
Commissioners amend the HRA Plan to exclude retirees who are Plan Participants and their
dependents from participating in the HRA Plan during any time of reemployment of the retiree
as an employee of the District, and to restrict the use of or “freeze” such retiree’s account funds
for the duration of the retiree’s reemployment.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District
No. 1 of Snohomish County, Washington, that the CEO/General Manager is authorized to
execute Amendment No. 2 to the HRA Plan as set forth in Exhibit A, attached hereto.
BE IT FURTHER RESOLVED that if any provision of this Resolution or its
application to any person or circumstance in held invalid, the remainder of the Resolution shall
not be affected. All existing Resolutions and HRA Plan Documents that are inconsistent with
this Resolution, shall to the extent of the inconsistency, be of no force and effect.
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Resolution No. _____ - 3 -
PASSED AND APPROVED this 4th day of June, 2019.
President
Vice-President
Secretary
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101919604.1 0081799-00002 1
Amendment No. 2 to Snohomish County Public Utility District #1 Health Reimbursement Arrangement Plan
Document (Amended and Restated July 1, 2009)
WHEREAS, Public Utility District No. 1 of Snohomish County (the “District”) is the sponsor of the Health Reimbursement Arrangement Plan (the “Plan”), which was approved pursuant to Resolution 5442 on June 23, 2009, with an effective date of July 1, 2009;
WHEREAS, the Plan was amended by Amendment No. 1, effective January 1, 2011;
WHEREAS, the District has the authority to amend the Plan, pursuant to Section 8.2 of that Plan; and
WHEREAS, the District desires to amend the Plan to exclude Retirees who are Plan Participants and their Dependents from participating in the Plan during any time of reemployment of the Retiree as an employee of the District.
NOW, THEREFORE, the Plan is hereby amended as follows:
1. Effective July 1, 2019, section 1.6 of the Plan is amended to read as follows:
1.6 “Eligible Medical Expenses” means those expenses incurred by a Participant, or by the Spouse or Dependent of such Participant, for medical care as defined in Code Section 213, subject to the limitation of Code Section 106(f) on reimbursement for medicine and drugs, (including, for example, amounts for certain hospital bills, doctor and dental bills, health care premiums, insulin (whether or not prescribed), and medicine or drugs other than insulin (including all certain over-the-counter drugs) that are prescribed), other than expenses that are excluded hereunder. For purposes of this Plan, an expense is “incurred” when the Participant, his Spouse or Dependent is furnished the medical care or services giving rise to the claimed expense. However, the following shall not be considered to be eligible expenses:
(a) medical care expenses related to an illness or injury (or aggravation of an illness orinjury) incurred by a Participant, Spouse or Dependent during a period of duty withthe uniformed services.
(b) a medical expense incurred before the Plan is in existence.
(c) medical expenses incurred before the Participant first becomes enrolled in the Plan.
(d) medical expenses incurred by a Participant or the Participant’s Spouse orDependents during a period of reemployment of a Participant as described inSection 2.6 of the Plan.
Resolution No. _____ Exhibit A
Page 1 of 2
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101919604.1 0081799-00002 2
2. Effective July 1, 2019, the Plan is amended by adding the following new Section 2.6 to the Plan:
2.6 Reemployment of Participant Notwithstanding anything to the contrary in the Plan, if a Participant is rehired as an employee of the District, the Participant and the Participant’s Spouse and Dependents shall become ineligible to participate in the Plan during the time of the Participant’s reemployment by the District. The account balance for such Participant shall be frozen as of the date of reemployment by the District. No claims for benefits will be paid by the Plan for Eligible Medical Expenses of the Participant or the Participant’s Spouse or Dependents during the time of the Participant’s reemployment. No Plan contributions to the Participant’s account will be made during the time of the Participant’s reemployment. After termination of the Participant’s reemployment with the District, the Participant’s Plan account balance in effect as of the date of the Participant’s reemployment will be unfrozen and the Plan will pay benefits for Eligible Medical Expenses incurred by the Participant or the Participant’s Spouse or Dependents before the date of reemployment and after termination of the Participant’s reemployment with the District. However, the Plan will never pay benefits for Eligible Medical Expenses incurred by the Participant or the Participant’s Spouse or Dependents during the time of the Participant’s reemployment with the District. Monthly Plan contributions by the District for such Participant will resume on the beginning of the month immediately following the termination of the reemployment of the Participant. If the Participant dies during the time of reemployment, the Participant’s account balance shall be unfrozen as of the date of the death and the Plan provisions in Section 4.4 and Article V shall apply, except that the Plan will not pay benefits for Eligible Medical Expenses incurred by the Participant or the Participant’s Spouse or Dependents during the time of the Participant’s reemployment with the District. IN WITNESS WHEREOF, Public Utility District No. 1 of Snohomish County; by its authorized representative, has executed this Amendment No. 2 to the Snohomish County Public Utility District #1 Health Reimbursement Arrangement Plan Document.
PUBLIC UTILITY DISTRICT No. 1 OF SNOHOMISH COUNTY
By:
Its
Date: June ____, 2019.
Resolution No. _____ Exhibit A
Page 2 of 2
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BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 4
TITLE:
CEO/General Manager’s Briefing and Study Session
SUBMITTED FOR: Briefing and Study Session
CEO/General Manager John Haarlow 8473 Department Contact Extension
Date of Previous Briefing: N/A Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report
Policy Discussion (Information)
Policy Decision
Statutory
SUMMARY STATEMENT:
Identify the relevant Board policies and impacts:
Executive Limitations, EL-9, Communications and Support to the Board – the CEO/General
Manager shall...marshal for the board as many...points of view, issues and options as needed for
fully informed Board choices.
List Attachments:
CEO/General Manager’s Briefing and Study Session attachments
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BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 5A
TITLE
Commission Reports
SUBMITTED FOR: Commission Business
Commission Melissa Collins 8616 Department Contact Extension
Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report
Policy Discussion (Information)
Policy Decision
Statutory
SUMMARY STATEMENT:
The Commissioners regularly attend and participate in meetings, seminars, and workshops and
report on their activities.
List Attachments:
None
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BUSINESS OF THE COMMISSION
Meeting Date: June 4, 2019 Agenda Item: 6A
TITLE
Governance Planning Calendar
SUBMITTED FOR: Governance Planning
Commission Melissa Collins 8616 Department Contact Extension
Date of Previous Briefing: Estimated Expenditure: Presentation Planned
ACTION REQUIRED:
Decision Preparation Incidental Monitoring Report
Policy Discussion (Information)
Policy Decision
Statutory
SUMMARY STATEMENT:
Identify the relevant Board policies and impacts:
Governance Process, Agenda Planning, GP-4: To accomplish its job products with a governance
style consistent with Board policies, the Board will follow an annual agenda ….
The Planning Calendar is enclosed for Board review.
List Attachments:
Governance Planning Calendar
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Governance Planning Calendar – 2019
**For Planning Purposes Only and Subject to Change at any Time**
To be Scheduled To be Scheduled
• Community Choice Aggregation (CCA)
• Review Governance Policies (Board Retreat –
TBD)
• 2020 Reliability Update
• Monthly Performance Dashboard
• SAP Platform (workshop)
• Facilities Plan (Consolidation Study/North County)
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Governance Planning Calendar – 2019
**For Planning Purposes Only and Subject to Change at any Time**
June 4, 2019 June 18, 2019 Morning Session:
• Morning Session Cancelled
Afternoon Session:
• CEO/General Manager Briefing:
Interlocal Agreement with City of Sultan to Monitor Groundwater Levels
• Governance Planning Calendar
Morning Session:
• Community Engagement
• Safety Activities and Progress
• Stanwood Property Purchase
• Energy Efficiency (2018 Review/2019 Overview)
• Sunset Falls Property Update
Afternoon Session:
• Public Hearing and Action:
Disposal of Surplus Property – 3rd Quarter
• Governance Planning Calendar
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Governance Planning Calendar – 2019
**For Planning Purposes Only and Subject to Change at any Time**
June 19, 2019 June 27, 2019 Special Meeting:
• Woods Creek Site Visit
Special Meeting:
• Rate Redesign
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Governance Planning Calendar – 2019
**For Planning Purposes Only and Subject to Change at any Time**
July 2, 2019 Special Meeting:
• Board Retreat
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Governance Planning Calendar – 2019
**For Planning Purposes Only and Subject to Change at any Time**