June 2013 Raise your hand: Click the hand icon as seen under the Participants window. When we call your name: Click the Talk button and speak into your.

June 2013

Raise your hand:

Click the hand icon as seen under the Participants window.

When we call your name:

Click the Talk button and speak into your microphone.

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recording, please!

MLA/DLA Conference Committee Meeting Jan. 21, 2015 2pm-4pm

Where: Online, Blackboard Collaborate: http://bit.ly/BBC-MLA-Meeting

Purpose: To review our timeline in order to see where we are in the process so everyone can say they understand what is expected of them in the coming months and to start increasing marketing and excitement around the conference and registration.

Objectives:• Assess the committee's timeline from Jan. 21 - May 8 in order to prioritize tasks and make sound assignments. • Discuss the online conference brochure in order to (possibly) have a start date for Lanyrd designees to begin inputting data. • List at least three different avenues to market/communicate our preconferences and programs to potential conference attendees and

their supervisors/admins. • Demonstrate how to correctly complete your FCF forms on the wiki by the due date: Feb. 20.

2pm: Important Announcement from JZ

2:20pm: As Time Goes By: Timeline review. What still has to be done and who's doing it?

2:40pm: Marketing Moments• Brainstorming marketing and communication avenues, the usual and unusual.• Share examples/templates• Get commitments from program/event planners on how frequently they'll be able to market their programs and events. What can we

feasibly do?

3:00pm: Margaret: Brochure and Registration update and discussion.

3:30pm: Quickie Wiki with Katilyn: Final Checklist Forms

3:40pm: Open Mic: Questions, Comments, Updates to share in one minute or less?

4:00pm: Farewell.

JZ Announcement

JZ Announcement

• Stepping down as Conference Director– Effective today, after the meeting.

• Why I’m quitting: – No longer the right person for the job– Removing myself from the position is the best way

• Why the conference will be great:– Big stuff is (almost) done (forms due 2/20)– You guys are strong, talented, responsible, & organized– Marketing: Marketing Committee + SMUG & Lanyrd folks– MLA & DLA offices have your backs

Timeline ReviewFebruary March April May June

FCFs Due 2/20

Conference Programs & Events: Social Media Marketing

CRAB Article due (6/5)

Debrief event & Evaluations @

5/20 mtg

Lanyrd complete

CRAB Article due (3/5)

Conference Evals – participants & committee –

finalized by 4/15

Onsite brochure: want info in it? Tell

Margaret by 3/6

Signage Requests due to Margaret by

4/3.

Make sure packet-picker-uppers know

their duties

Check in with presenters one last time (5/1).

Online conference orientation +

Lanyrd?

Subcommittee Work: Silent Auction, Poster Sessions, Dance Party, Vendors, Pub Quiz

Photos taken, journalistic coverage.

Volunteers sign up

Conference Registration is Open

Timeline Review: Who

Program & Event Planners– Register for the conference – Complete FCFs by 2/20– Starting in Feb, submit Social Media ads at least 2x/month– Create/write CRAB ads by 3/5 – Tell Margaret what you want in onsite brochure by 3/6– Special signage @ conference? Tell Margaret by 4/3. – Solicit/Create silent auction basket for your group(i.e. an CSD basket, a SMUG basket, etc.)

– Check in with presenters one last time by 5/1– Make sure packet-picker-uppers know their duties by 5/5(incl. tweeting/Facebooking during program, if possible)

Timeline Review: Who

SubcommitteesIncl. Posters, Dance, Pub Quiz, & Silent Auction

– Register for the conference – Complete FCFs – where applicable - by 2/20– Starting in Feb, submit Social Media ads at least 2x/month– Create/write CRAB ads by 3/5 – Tell Margaret what you want in onsite brochure by 3/6– Special signage @ conference? Tell Margaret by 4/3. – Check in with your presenters, helpers, etc. by 5/1

Timeline Review: Who

Dennis & Erica, plus Lanyrd Desginees:– Input conference program info verbatim by _____– Help with Lanyrd FAQ during online orientation

NMIG:– Create, Schedule, & Facilitate Online Conference

Orientation (incl. Lanyrd FAQ)– Lyndsay: create online conference evals for

attendees and committee members

PR & Marketing:– Amy Myers, onsite journalist with Matt Smith

(photographer – has he been confirmed?)

Timeline Review: MLA Office

• Communicating w/hotel re: meals & booking• Monitoring registration• Monitoring & communicating with vendors• Onsite brochure & signage• Creating volunteer sign-up For registration & book sale tables, and runners, helpers, etc.

Marketing & Communication• What we already do:

– Facebook– CRAB – see TIG examples, next slide. – Twitter– Lanyrd– Marylib listserv

• New things we could do:– M&M Committee (Amy Myers)– Staff Development Coordinators – Webinar preview (i.e. LDD)– What else?

Final Program Review

Quick Poll: Green check = you looked through the Program PDF

Red X = you haven’t looked through it

MLA Update

Margaret:• Conference Program & Registration Update.

– Do we have a date when registration will open?• Final Checklist Forms, how are we doing?• Cycling for Libraries, anything new to report?Kate: Vendors, how are we doing?Chris:

Quickie Wiki Review: FCFs

Screenshots start on next slide….

Open Mic: Team Member Reports

Have news/updates to share? Need to ask for help or advice?

Click the hand button to add yourself to the queue.

JZ will call on each one by one to talk into your mic.

No mic? Type your updates in the chat window.

Thank You & Farewell

• I’ll email the link to this recording to the listserv and I’ll post it to the wiki.

• I’ve given wiki admin control to:– Andrea Berstler– Cathay Keough– Laurel Ferris– Katilyn Miller– Kate Monagan