Town of Gravelbourg June 11, 2020 - Regular Council - 07:00 AM 1 Meeting Called To Order 2 Conflict of Interest 3 Adoption of Agenda 4 Adoption of Minutes Draft Minutes May 28, 2020 5 Honors and Awards 6 Public Hearing(s) 7 Delegations 7.1 Jordan Brisbois 8 Correspondance 8.1 Shuttle Request from Gravelbourg Cares Shuttle 1 9 General Information 9.1 Compliance Reports Water Compliance Reports 1 Sewer Compliance Reports 2 10 Council reports- Committee/Departments Minutes and reports 10.1 Report on Water advisory 10.2 Report on Belle Plaine sign 10.3 Lagoon 10.4 Public Works May Report Public Works May Report 1 10.5 CRC Report ALSASK CRC Report ALSASK Alsask 10.6 Rink Fire System Rink Fire System 1 10.7 SCR Aquaflex SCR Aquaflex 1 10.8 CRC Monthly Report Page - 1
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Town of GravelbourgJune 11, 2020 - Regular Council - 07:00 AM
1 Meeting Called To Order
2 Conflict of Interest
3 Adoption of Agenda
4 Adoption of Minutes Draft Minutes May 28, 2020
5 Honors and Awards
6 Public Hearing(s)
7 Delegations7.1 Jordan Brisbois
8 Correspondance8.1 Shuttle
Request from Gravelbourg Cares Shuttle 1
9 General Information9.1 Compliance Reports
Water Compliance Reports 1 Sewer Compliance Reports 2
10 Council reports- Committee/Departments Minutes and reports10.1 Report on Water advisory10.2 Report on Belle Plaine sign10.3 Lagoon10.4 Public Works May Report
Public Works May Report 110.5 CRC Report ALSASK
CRC Report ALSASK Alsask
10.6 Rink Fire System Rink Fire System 1
10.7 SCR Aquaflex SCR Aquaflex 1
10.8 CRC Monthly Report
Page - 1
CRC Monthly Report 110.9 Live Barn
Live Barn 110.10 Paving Quote
Report Paving Quote 1
11 Financial reports11.1 Financials June 10
Financials June 10 1
12 Accounts for approval12.1 Payments
May 27, 2020 Payments 1 June 12, 2020 Payments 2
13 Unfinished Business13.1 tabled item from May 14 2020- Video camera policy
Draft Video camera policy 1
14 New Business14.1 Bylaw 1483/20
Report Bylaw 1483/20 1 Bylaw 1483/20 2
15 Bylaws15.1 Bylaw 1483/20 A Bylaw to Provide for Discounts and Penalties Respecting Current
Taxes and Arrears of Taxes15.2 2nd Reading15.3 Waiver15.4 3rd Reading
16 Committee of the Whole, Closed Session
17 Reconvene to Council
18 Adjournment
Page - 2
Draft Minutes May 28, 2020 | Page - 34 Adoption of Minutes
Draft Minutes May 28, 2020 | Page - 44 Adoption of Minutes
Draft Minutes May 28, 2020 | Page - 54 Adoption of Minutes
Public Works May Report 1 | Page - 1410.4 Public Works May Report
Public Works May Report 1 | Page - 1510.4 Public Works May Report
To: Mayor and Council From: Casandra Rushinko – Manager of Sport Culture & Recreation Date: June 1, 2020 Subject: La Palestre – Fire System Monitoring
Options:
1. That Council approves the installation of the Palestre Fire Monitoring System with the Passive Communication annual monitoring and that the CAO sign the Alsask monitoring Acceptance Clause on behalf of the Town of Gravelbourg.
2. That Council table the report and refer to budget. 3. Receive and file 4. Other (Council)
Background: The Gravelbourg La Palestre Arena Fire Alarm System is not currently electronically monitored. In the last month the alarms have been set off twice, once was a system glitch due to a power surge and once from a failure to our compressor system triggering a pressure release and expelling water from the system. With a monitoring system, notifications can be sent to on-call personnel, ensuring a more efficient response time. Discussion: That Council discuss the installation of a monitoring system to the Palestre Arena Fire Alarm System and the annual monitoring fees associated. Financial Implications: 570-600-120 R&C - Purchase of Capital Assets Building $1800+tax 570-420-110 R&C-PW Rink Building Maintenance
• Electrical requirements for monitoring system – see quotes attached Recommend creating new GL account for building monitoring (570-420-119)
• Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax
Attachments: Vipond/ Alsask Quote Electrical Quotes Conclusion: Fire alarm monitoring is a critical part of a comprehensive fire protection system. When a fire alarm goes off, monitoring ensures that the signal is quickly assessed to verify that it is not a false alarm and then
transmitted to first responders within minutes. Currently we rely on members of the public to notify us of the alarms if noticed or to be discovered on the next inspection which could be the next business day. A phone line currently exists in the building, the ‘Passive Communication’ monitor service option is the practical option. Respectfully submitted, Casandra Rushinko Manager of Sports Culture and Recreation Town of Gravelbourg
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
May 25, 2020
Town of Gravelbourg
Box 359
Gravelbourg, SK.
ATT: Cassandra
RE: Fire Alarm Monitoring, Gravelbourg Rink
Alsask Fire Equipment is pleased to offer our quotation to provide the fire alarm system monitoring for the above named location. We offer industry leading ULC listed fire alarm monitoring systems and services that utilize GSM technology. Our technicians are trained in all aspects of installation, service and the mandatory inspection of fire monitoring systems. Please see enclosed:
• What You Need to Know • Pricing • ULC Certified Monitoring Agreement
We would be pleased to provide any additional information you may require. Regards,
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
What You Need to Know THE FIRE DEPARTMENT MUST BE NOTIFIED VIA A CENTRAL MONITORING STATION AS PER THE NATIONAL BUILDING/FIRE CODE IN THE EVENT OF THE FOLLOWING: •Activation of a fire alarm initiating device on a single-stage fire alarm system in a building classified as “Assembly” occupancy by The National Building/Fire Code with an occupancy load of >300. •Initiation of a 1st stage (Alert Signal) fire alarm in 2-stage fire alarm system. •Activation of a waterflow indicating devices as part of the building fire sprinkler system. A SYSTEM USED FOR THE USE OF FIRE ALARM SYSTEM MONITORING MUST COMPLY WITH THE FOLLOWING AS PER CAN/ULC S561-13: •Monitor the building fire alarm system for alarm, trouble and supervisory (when a sprinkler system is present) conditions. •Alarm signal must have highest priority. •Wiring between the fire alarm and monitoring panels must be supervised, in an armoured raceway (even in wood construction) and be of a wire size 22 gauge or larger. •Power circuit must be hardwired to a transformer, on its own breaker and, in an armoured raceway between the monitoring panel and the breaker box (even in wood construction). •System keypad wiring must be in an armoured raceway and, the keypad has to be installed on an electrical box. The keypad must also be in the same room as the system. •Two lines of communication. This is most often done with a phone line and a cellular module. •Phone line cannot be over fibre. It must be a hardwired copper line to the building. For new buildings without a copper line, an Active-System can be used.
Alsask | Page - 1910.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Pricing Equipment, programming and testing: $1800.00 + Tax _____ (initial)
* Please note, as stated below, installation of the equipment and any required wiring must be performed by an electrical contractor. This is not included in the quote and unless otherwise specified is the responsibility of the subscriber to provide.*
Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax _______ (initial).
Or Active communication – $70.00 per month paid annually at the start of the term for a total of $840.00 + Tax _______ (initial). An active communication path is only required when a copper phone line is unavailable. *Note please only select one communication path. * *For Passive communication a phone line is required. This line may either be dedicated or shared with an existing line. If the line is shared the monitoring equipment must be wired first on the line. It is the responsibility of the customer to arrange and cover any cost associated with having the phone line connected by their telephone service provider. This line must be connected on or prior to the day of verification. If a return trip is required to verify the connection there will be an addition charge.*
ULC certificate: $10.00 per month paid annually at the start of the term for a total of $120.00 + Tax _______ (initial).
*At this time certificates are not required in Saskatchewan. They are only required if the local Authority-Having-Jurisdiction requests it.*
Notes: *Areas of low cell phone coverage may require a site visit to determine the signal strength in your area. *Installation of equipment and any required wiring must be done by an electrical Contractor. *Electrical Contractor, Permits and, As-Build/Electrical stamped drawings (if required) are to be supplied by the
customer.
Alsask | Page - 2010.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Alsask Fire Equipment Monitoring Agreement This agreement is made and entered into between Alsask Fire Equipment, hereinafter
referred to as the “Vendor” and ___________________________________________. Hereinafter referred to as the “Subscriber”.
1. The Subscriber agrees to pay an annual monitoring fee of $479.40 plus the
applicable taxes payable in full once a year, in advance.
2. Where the Authority Holding Jurisdiction requires a ULC Certificate, the subscriber agrees to pay an annual fee of $120.00 plus the applicable taxes payable in full once a year, in advance.
3. This agreement shall be for the period of ( 1 ) Year/s from the date of execution (initial period). The renewal of this agreement beyond the initial period shall be automatic on a year-to-year basis unless cancelled in writing thirty days prior to the expiry of the initial period or any automatically renewed period. The rate charged for the renewal period and the terms of payment shall be the same as for the initial period if the subscriber has not been advised in writing or a rate change thirty days prior to the automatic renewal.
4. The alarm is connected to a central monitoring station, any new or increased charges for the use of telephone lines, or monitoring station charges which may be charged, levied against or imposed upon the vendor, that of which would be to increase the vendors cost of performing this obligation hereunder, the regular fee payable by the subscriber shall be increased proportionately.
5. The subscriber agrees to pay any and all Federal, Provincial, Local taxes. Permit fees or false alarm assessments or other charges which are imposed by any government body for which the subscriber is liable, payable in respect to the equipment and / or service.
6. The subscriber is responsible for charges arising from interconnection into the telephone network both initial and ongoing, and which may be assess by the telephone company.
Alsask | Page - 2110.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
7. The monitored subscriber shall provide the vendor with a complete list of contact references that have access to enter the premises for a 24 period for the purpose of servicing wherein the equipment is installed. It is the subscriber’s responsibility to advise the vendor of any changes to the list within 24 hours of the change.
8. The subscriber agrees that if the monitoring service is terminated, the control panel
must be reprogrammed to curtail signal transmission to the vendor. Monitoring
fees will continue to be levied and the subscriber agrees to pay the monitoring fees
until the vendor deprograms the control panel at the subscriber’s premises. There
will be a charge of $225.00 for deprogramming of the control panel and converting
the system to local operation only.
9. The subscriber is fully responsible for the correct operation of the system which the vendor monitors. Both to ensure that all the system components and wiring are correct and functional at all times, so that the Vendor may monitor it. Whereas monitoring connections to be the phone network and the phone network itself is properly functional. Consequently the Vendor cannot be held responsible in any way for lost transmission signals.
10. It is expressly agreed that the Vendor is not an insurer and that payments, herein before named are based solely on the value of the services herein described and it is not the intention of the parties that the Vendor assume responsibility for any consequence occasioned by malfeasance or misfeasance in the performance of the services of this contract or for any loss or damages sustained through burglary, theft, robbery, fire or other cause or any liability on the part of the Vendor, by virtue of this agreement or otherwise for the failure of the system to operate or failure to perform by the Vendor, its employees or agents, such liability is and shall be limited to a sum equal in amount to the service charged hereunder for a period of service not to exceed four (4) months, which sum shall be paid and received as liquidated damages. Such liability as herein set forth is fixed as liquidated damages. Such liability as herein set forth is fixed as liquidated damages and not as a penalty and this liability shall be complete and exclusive.
Alsask | Page - 2210.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
11. It is agreed and understood by the parties that this Agreement constitutes the entire agreement between the parties and there are no verbal understandings changing or modifying any of the terms of this Agreement. The Agreement may not be changed, modified or varied except in writing and signed by a representative of the Vendor.
12. Subscriber hereby acknowledges that he/she has read and understood this entire Agreement.
13. This Agreement shall be governed by and interpreted according to the laws of the Province of Saskatchewan.
14. G.S.T. is not included.
15. The transmitting device remains the property of the vendor.
16. All periodic inspections and testing as outlined in CAN/ULC-S561-13 section 11.1 shall be the responsibility of the subscriber and where a ULC Certificate is issued to the protected property, the Subscriber agrees to the Vendor being the sole Vendor to perform the periodic inspection and test as outlined within CAN/ULC-S561-13 section 11.1. Upon request from the subscriber the vendor shall supply a quote to perform the required testing.
Alsask | Page - 2310.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Acceptance Clause We hereby accept the foregoing quotation this _____________ day of _______________, 20__ and authorize ALSASK FIRE EQUIPMENT, to perform the work as outlined herein and agree to terms of payment as stated within.
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Emergency Contacts
Please list the premises contact name and phone number. Please list 3 emergency contacts. The monitoring company will call the contacts listed in order until a contact has been notified. The emergency contacts can be changed at any time. Please notify our office to make the appropriate changes to your contact list. PREMISES CONTACT NAME ____________________ PHONE_____________________ NAME PHONE ALT. PHONE EMERGENCY #1 CONTACT ___________________ _______________ ________________ EMERGENCY #2 CONTACT ___________________ _______________ ________________ EMERGENCY #3 CONTACT ___________________ _______________ ________ ______
All highlighted areas of this form must be filled out and
returned to Alsask Fire.
Alsask | Page - 2510.5 CRC Report ALSASK
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
May 25, 2020
Town of Gravelbourg
Box 359
Gravelbourg, SK.
ATT: Cassandra
RE: Fire Alarm Monitoring, Gravelbourg Rink
Alsask Fire Equipment is pleased to offer our quotation to provide the fire alarm system monitoring for the above named location. We offer industry leading ULC listed fire alarm monitoring systems and services that utilize GSM technology. Our technicians are trained in all aspects of installation, service and the mandatory inspection of fire monitoring systems. Please see enclosed:
• What You Need to Know • Pricing • ULC Certified Monitoring Agreement
We would be pleased to provide any additional information you may require. Regards,
Rink Fire System 1 | Page - 2610.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
What You Need to Know THE FIRE DEPARTMENT MUST BE NOTIFIED VIA A CENTRAL MONITORING STATION AS PER THE NATIONAL BUILDING/FIRE CODE IN THE EVENT OF THE FOLLOWING: •Activation of a fire alarm initiating device on a single-stage fire alarm system in a building classified as “Assembly” occupancy by The National Building/Fire Code with an occupancy load of >300. •Initiation of a 1st stage (Alert Signal) fire alarm in 2-stage fire alarm system. •Activation of a waterflow indicating devices as part of the building fire sprinkler system. A SYSTEM USED FOR THE USE OF FIRE ALARM SYSTEM MONITORING MUST COMPLY WITH THE FOLLOWING AS PER CAN/ULC S561-13: •Monitor the building fire alarm system for alarm, trouble and supervisory (when a sprinkler system is present) conditions. •Alarm signal must have highest priority. •Wiring between the fire alarm and monitoring panels must be supervised, in an armoured raceway (even in wood construction) and be of a wire size 22 gauge or larger. •Power circuit must be hardwired to a transformer, on its own breaker and, in an armoured raceway between the monitoring panel and the breaker box (even in wood construction). •System keypad wiring must be in an armoured raceway and, the keypad has to be installed on an electrical box. The keypad must also be in the same room as the system. •Two lines of communication. This is most often done with a phone line and a cellular module. •Phone line cannot be over fibre. It must be a hardwired copper line to the building. For new buildings without a copper line, an Active-System can be used.
Rink Fire System 1 | Page - 2710.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Pricing Equipment, programming and testing: $1800.00 + Tax _____ (initial)
* Please note, as stated below, installation of the equipment and any required wiring must be performed by an electrical contractor. This is not included in the quote and unless otherwise specified is the responsibility of the subscriber to provide.*
Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax _______ (initial).
Or Active communication – $70.00 per month paid annually at the start of the term for a total of $840.00 + Tax _______ (initial). An active communication path is only required when a copper phone line is unavailable. *Note please only select one communication path. * *For Passive communication a phone line is required. This line may either be dedicated or shared with an existing line. If the line is shared the monitoring equipment must be wired first on the line. It is the responsibility of the customer to arrange and cover any cost associated with having the phone line connected by their telephone service provider. This line must be connected on or prior to the day of verification. If a return trip is required to verify the connection there will be an addition charge.*
ULC certificate: $10.00 per month paid annually at the start of the term for a total of $120.00 + Tax _______ (initial).
*At this time certificates are not required in Saskatchewan. They are only required if the local Authority-Having-Jurisdiction requests it.*
Notes: *Areas of low cell phone coverage may require a site visit to determine the signal strength in your area. *Installation of equipment and any required wiring must be done by an electrical Contractor. *Electrical Contractor, Permits and, As-Build/Electrical stamped drawings (if required) are to be supplied by the
customer.
Rink Fire System 1 | Page - 2810.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Alsask Fire Equipment Monitoring Agreement This agreement is made and entered into between Alsask Fire Equipment, hereinafter
referred to as the “Vendor” and ___________________________________________. Hereinafter referred to as the “Subscriber”.
1. The Subscriber agrees to pay an annual monitoring fee of $479.40 plus the
applicable taxes payable in full once a year, in advance.
2. Where the Authority Holding Jurisdiction requires a ULC Certificate, the subscriber agrees to pay an annual fee of $120.00 plus the applicable taxes payable in full once a year, in advance.
3. This agreement shall be for the period of ( 1 ) Year/s from the date of execution (initial period). The renewal of this agreement beyond the initial period shall be automatic on a year-to-year basis unless cancelled in writing thirty days prior to the expiry of the initial period or any automatically renewed period. The rate charged for the renewal period and the terms of payment shall be the same as for the initial period if the subscriber has not been advised in writing or a rate change thirty days prior to the automatic renewal.
4. The alarm is connected to a central monitoring station, any new or increased charges for the use of telephone lines, or monitoring station charges which may be charged, levied against or imposed upon the vendor, that of which would be to increase the vendors cost of performing this obligation hereunder, the regular fee payable by the subscriber shall be increased proportionately.
5. The subscriber agrees to pay any and all Federal, Provincial, Local taxes. Permit fees or false alarm assessments or other charges which are imposed by any government body for which the subscriber is liable, payable in respect to the equipment and / or service.
6. The subscriber is responsible for charges arising from interconnection into the telephone network both initial and ongoing, and which may be assess by the telephone company.
Rink Fire System 1 | Page - 2910.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
7. The monitored subscriber shall provide the vendor with a complete list of contact references that have access to enter the premises for a 24 period for the purpose of servicing wherein the equipment is installed. It is the subscriber’s responsibility to advise the vendor of any changes to the list within 24 hours of the change.
8. The subscriber agrees that if the monitoring service is terminated, the control panel
must be reprogrammed to curtail signal transmission to the vendor. Monitoring
fees will continue to be levied and the subscriber agrees to pay the monitoring fees
until the vendor deprograms the control panel at the subscriber’s premises. There
will be a charge of $225.00 for deprogramming of the control panel and converting
the system to local operation only.
9. The subscriber is fully responsible for the correct operation of the system which the vendor monitors. Both to ensure that all the system components and wiring are correct and functional at all times, so that the Vendor may monitor it. Whereas monitoring connections to be the phone network and the phone network itself is properly functional. Consequently the Vendor cannot be held responsible in any way for lost transmission signals.
10. It is expressly agreed that the Vendor is not an insurer and that payments, herein before named are based solely on the value of the services herein described and it is not the intention of the parties that the Vendor assume responsibility for any consequence occasioned by malfeasance or misfeasance in the performance of the services of this contract or for any loss or damages sustained through burglary, theft, robbery, fire or other cause or any liability on the part of the Vendor, by virtue of this agreement or otherwise for the failure of the system to operate or failure to perform by the Vendor, its employees or agents, such liability is and shall be limited to a sum equal in amount to the service charged hereunder for a period of service not to exceed four (4) months, which sum shall be paid and received as liquidated damages. Such liability as herein set forth is fixed as liquidated damages. Such liability as herein set forth is fixed as liquidated damages and not as a penalty and this liability shall be complete and exclusive.
Rink Fire System 1 | Page - 3010.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
11. It is agreed and understood by the parties that this Agreement constitutes the entire agreement between the parties and there are no verbal understandings changing or modifying any of the terms of this Agreement. The Agreement may not be changed, modified or varied except in writing and signed by a representative of the Vendor.
12. Subscriber hereby acknowledges that he/she has read and understood this entire Agreement.
13. This Agreement shall be governed by and interpreted according to the laws of the Province of Saskatchewan.
14. G.S.T. is not included.
15. The transmitting device remains the property of the vendor.
16. All periodic inspections and testing as outlined in CAN/ULC-S561-13 section 11.1 shall be the responsibility of the subscriber and where a ULC Certificate is issued to the protected property, the Subscriber agrees to the Vendor being the sole Vendor to perform the periodic inspection and test as outlined within CAN/ULC-S561-13 section 11.1. Upon request from the subscriber the vendor shall supply a quote to perform the required testing.
Rink Fire System 1 | Page - 3110.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Acceptance Clause We hereby accept the foregoing quotation this _____________ day of _______________, 20__ and authorize ALSASK FIRE EQUIPMENT, to perform the work as outlined herein and agree to terms of payment as stated within.
Rink Fire System 1 | Page - 3210.6 Rink Fire System
● Fire Alarm Systems & Monitoring ● Special Hazards Systems
● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance
ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003
Emergency Contacts
Please list the premises contact name and phone number. Please list 3 emergency contacts. The monitoring company will call the contacts listed in order until a contact has been notified. The emergency contacts can be changed at any time. Please notify our office to make the appropriate changes to your contact list. PREMISES CONTACT NAME ____________________ PHONE_____________________ NAME PHONE ALT. PHONE EMERGENCY #1 CONTACT ___________________ _______________ ________________ EMERGENCY #2 CONTACT ___________________ _______________ ________________ EMERGENCY #3 CONTACT ___________________ _______________ ________ ______
All highlighted areas of this form must be filled out and
returned to Alsask Fire.
Rink Fire System 1 | Page - 3310.6 Rink Fire System
SCR Aquaflex 1 | Page - 3410.7 SCR Aquaflex
SCR Aquaflex 1 | Page - 3510.7 SCR Aquaflex
SCR Aquaflex 1 | Page - 3610.7 SCR Aquaflex
SCR Aquaflex 1 | Page - 3710.7 SCR Aquaflex
SCR Aquaflex 1 | Page - 3810.7 SCR Aquaflex
Page 1 of 2
Community Recreation Coordinator
Monthly Activity Report
TO: Town of Gravelbourg Council
FROM: Casandra Rushinko – Manager Sport Culture & Recreation
DATE: June 4, 2020
SUBJECT: Activity Report – May
Activities:
o Assisted Ecole Gravelbourg School with banner project and installed on Main Street with Public
Works.
o HUGE social media response – 241 shares on Facebook
Town of GravelbourgStatement of Financial Activities - SummaryReport Date
6/10/2020 11:46 AM For the Period Ending June 30, 2020 Page 1
Current Year To Date Budget Variance %Revenues
Taxation 3,027.26 (15,210.63) (15,210.63)Fees and Charges 129,560.21 129,560.21Utilities 412,847.41 412,847.41Grants 36,551.50 36,551.50Grants in Lieu of Taxes 42,277.52 42,277.52Investment Income and Commissions 3,554.59 3,554.59Other Revenues 3,998.82 3,998.82
Total Revenues: 3,027.26 613,579.42 0.00 0.00 613,579.42
ExpendituresGeneral Government Services 15,413.83 244,848.96 (247,065.62)Protective Services 826.42 26,301.63 (26,480.32)Transportation Services 19,171.58 163,443.95 (166,483.10)Environmental Health Services 2,093.68 57,026.01 (57,026.01)Public Health and Welfare Services 1,622.88 (1,622.88)Planning and Development Services 2,552.03 36,278.63 (36,278.63)Recreation and Cultural Services 9,444.16 131,241.16 (138,804.44)Utilities 1,531.86 322,821.64 (322,821.63)
Total Expenditures: 51,033.56 983,584.86 0.00 0.00 (996,582.63)
Change in Net Financial Assets (48,006.30) (370,005.44) 0.00 0.00 (383,003.21)
Change in Net Assets (48,006.30) (370,005.44) 0.00 0.00 (383,003.21)
Transfer to Reserves 16,559.52 16,559.52
Change in Surplus (48,006.30) (386,564.96) 0.00 0.00 (399,562.73)
Account Balances Current Year to Date BalanceCash
Cash - On Hand - Petty Cash 296.00General Operating Account - CU (23,221.81) 223,719.94 624,443.98Cash - Capital Trust Account - CU 0.08 16.36Storm Sewer Reserve Account - CU 266.32 62,480.77Playground Fund Cash Account CU 16.38 3,840.80New Deal Gax Tax Funding 754.43 176,999.85
Total Cash: (23,221.81) 224,757.15 868,077.76
Municipal Taxes ReceivableMunicipal - Tax Receivable - Current (686,716.51) (131,574.35)Municipal - Tax Receivable - Arrears 3,027.26 (25,661.99) (180,309.03)Municipal - Adjustment/Cancellation (117,028.15)Municipal - Allow. for Uncollected (1,509.33)
Financials June 10 1 | Page - 5311.1 Financials June 10
Town of GravelbourgStatement of Financial Activities - SummaryReport Date
6/10/2020 11:46 AM For the Period Ending June 30, 2020 Page 2
Current Year To Date Budget Variance %Certified correct and in accordance with the records Presented to council on
________________________________ (Date)
____________________________________ _________________________________ Administrator Name Head of Council Name Administrator Title Head of Council Title
Total Municipal Taxes Receivable: 3,027.26 (712,378.50) (430,420.86)
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Policy
Summary This policy is to guide the use and disclosure of information captured by Video Surveillance
Policy
POLICY STATEMENT: The Town of Gravelbourg (Town) will be using video surveillance to monitor its property against vandalism, theft and other activities that may be detrimental to the Town and its residents.
BACKGROUND: There have been concerns regarding staff safety. Irate residents have attended to the office and exhibited inappropriate behaviour and one CAO experienced threats against his person. The Palestre will be videoing games for training purposes and for live streaming games.
APPLICABILITY: This policy will be applicable to the Town office and the Palestre arena.
DEFINITIONS: Town will mean the Town of GravelbourgAdministrator shall mean the CAO of the Town of GravelbourgLaw Enforcement Agency shall mean any legal enforcement agency or member of the Office of the Privacy Commissioner
RESPONSIBILITY: The Administrator shall be responsible for the supervision of this policy
Contact Information
For further information on this policy, please contact the Town of Gravelbourg office at 306- 648-3301, fax 306- 648-3400 or email [email protected]
ATTACHMENT “A”
Category: General Government Date Established: Responsible Office: Administration Date Last Revised: Responsible Manager Administrator Effective date: Policy Number: Council Resolution Number: Replaces Policy Number:
Draft Video camera policy 1 | Page - 6713.1 tabled item from May 14 2020- Video camera policy
Equipment Charge–out Policy PAGE 2 OF 2
PROCEDURE
The following information may be updated from time to time
PROCEDURE1. Notification of the presence of Video surveillance will be posted :
a. General notice to all via posters- town office, arenab. Posted on the web sitec. Posted on face book page
2. Video Cameras are installed in the Town of Gravelbourg Office, one directed toward the front counter, one in the office of the CAO which may be relocated to cover the front entry. The cameras at the Palestre will be directed to the ice surface.
3. The Administrator will be responsible for the review and compliance with this policy.4. The Administrator may delegate the responsibility related to this policy to the Assistant
Administrator in the absence of the Administrator.5. The equipment will be housed in the office of the Administrator and will not be
accessible to the general public.6. The videos will be reviewed by the Administrator and any incidents evidenced in the
video will be reported immediately to the Mayor.7. The Mayor, as Head of LAFOIP will make the determination of disclosure to the
appropriate authorities.8. Any requests for access to video information will be directed to the Head
a. The Head will review the information for relevancy to the request and respond to the request.
9. Any breach of this policy will be subject to disciplinary action as determined by the Head or Council.
Date Approved: Mayor
Resolution Number: Administrator
Draft Video camera policy 1 | Page - 6813.1 tabled item from May 14 2020- Video camera policy
A BYLAW TO PROVIDE FOR DISCOUNTS AND PENALTIES RESPECTING CURRENT TAXES AND ARREARS OF TAXES
Pursuant to the Municipalities Act,the Council of the
Town of Gravelbourg, in the Province of Saskatchewan,
enacts as follows:
1. Due DateProperty and other taxes imposed by the Town of Gravelbourg are deemed to be imposed on the first day of January in each year and shall be due on the 30th day of September 2020.
2. Penalty on Arrears of Taxesa) Taxes which remain unpaid after the 31st day of December of the year in which they are levied shall be subject to a penalty.b) The method of calculating the penalty shall be:
a compound rate of 1.5% per month, added on the first day of each month applied to the total taxes and penalties that remain unpaid at the end of the month preceding the month in which the penalty is being applied.
c) The penalty charges are to be added to and shall form part of the tax roll.
3. Penalty on Current Taxes a) Where current taxes remain unpaid after the due date noted in Section 1 of this
bylaw, there shall be added thereto a penalty, calculated at the rate of 1% of the unpaid tax as at the first day of each month in which the penalty is being applied.
b) The penalty charges are to be added on the first day of each month in which there are unpaid taxes.
c) The penalty charges are to be added to and form part of the tax roll.
4. Incentive Program – Prepayments a) From January 1st until May 31st and whether or not the amount of Municipal or
School Division taxes for the current year has been determined, discounts shall be allowed with respect to the prepayment of the current year’s Municipal taxes on property but exclude any School Division taxes, local improvement taxes, special taxes and any other form of special assessments or levies applied to the property.
b) The rate of discount relative to prepayment of Municipal taxes shall be as follows: i) payments received during the month of January:
-- a discount of 5% of the amount paid.
ii) payments received during the month of February: -- a discount of 4% of the amount paid.
iii) payments received during the month of March:-- a discount of 3% of the amount paid.
iv) payments received during the month of April:-- a discount of 2% of the amount paid.
v) payments received during the month of May:-- a discount of 1% of the amount paid.
The treasurer may accept payments, to be applied to the current taxes, in advance of the time of the completion of the tax roll for the current year, and shall issue receipts for such payments.
5. Payments accepted, under Section 4 of this Bylaw, may be accepted in any amount, not exceeding 95% the levy of the preceding year where the current year’s taxes have not yet been determined.
6. Bylaw No. 1383/13, being a bylaw pertaining to tax discounts and penalties, is hereby repealed upon effective date of this Bylaw.
7. This Bylaw shall come into force and effect upon Council approval.