JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard Overland Park, Kansas Meeting--Board of Trustees Hugh Speer Board Room, 137 General Education Building July 20, 2017 – 5:00 p.m. AGENDA I. CALL TO ORDER Mr. Musil II. PLEDGE OF ALLEGIANCE Mr. Musil III. ROLL CALL AND RECOGNITION OF VISITORS Mr. Musil IV. OPEN FORUM Mr. Musil V. AWARDS AND RECOGNITIONS Dr. Sopcich A. Chair Academy Exemplary Team Leadership Award VI. COLLEGE LOBBYIST REPORT Mr. Carter VII. COMMITTEE REPORTS AND RECOMMENDATIONS A. Human Resources Ms. Ingram B. Learning Quality Mr. Cross C. Management (pp 1-23) Dr. Cook Recommendation: FY2017-2018 Management Committee Working Agenda (pp 2-3) Recommendation: FY 17-18 Budget Legal Budget Publications (pp 3-5) Recommendation: FY 17-18 Notice of Vote Publication (p 4) Recommendation: Signature Authority- Banking Services (p 7) Recommendation: Renewal of Annual Contract for Athletic Apparel, Gear and Equipment (pp 9-11) Recommendation: Crestron and Additional Audio Visual Equipment (pp 12-15)
84
Embed
JOHNSON COUNTY COMMUNITY COLLEGE 12345 College … · • Information Technology Quarterly Report (July, October, January, April) MA-7 Insurance Program: Report (July, January) MA-8
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard Overland Park, Kansas
Meeting--Board of Trustees
Hugh Speer Board Room, 137 General Education Building
July 20, 2017 – 5:00 p.m.
AGENDA
I. CALL TO ORDER Mr. Musil II. PLEDGE OF ALLEGIANCE Mr. Musil III. ROLL CALL AND RECOGNITION OF VISITORS Mr. Musil IV. OPEN FORUM Mr. Musil V. AWARDS AND RECOGNITIONS Dr. Sopcich A. Chair Academy Exemplary Team Leadership Award VI. COLLEGE LOBBYIST REPORT Mr. Carter VII. COMMITTEE REPORTS AND RECOMMENDATIONS
A. Human Resources Ms. Ingram
B. Learning Quality Mr. Cross
C. Management (pp 1-23) Dr. Cook Recommendation: FY2017-2018 Management Committee Working Agenda (pp 2-3)
Recommendation: FY 17-18 Budget Legal Budget Publications (pp 3-5) Recommendation: FY 17-18 Notice of Vote Publication (p 4) Recommendation: Signature Authority- Banking Services (p 7) Recommendation: Renewal of Annual Contract for Athletic Apparel, Gear and Equipment (pp 9-11) Recommendation: Crestron and Additional Audio Visual Equipment (pp 12-15)
Capital Acquisitions and Improvements (p 16) VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION
A. Treasurer’s Report (pp 24-34) Mr. Cross B. Monthly Report to the Board Dr. Sopcich
IX. OLD BUSINESS X. NEW BUSINESS XI. REPORTS FROM BOARD LIAISONS
A. Faculty Association Dr. Arjo B. Johnson County Education Research Triangle Mr. Lindstrom C. Kansas Association of Community College Trustees Dr. Cook D. Foundation Ms. Ingram
XII. CONSENT AGENDA Mr. Musil
A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 35-37) 3. Grants, Contracts and Awards (pp 38-43) 4. Transfer to JCCC Foundation Tribute Fund (p 44)
B. Human Resources (pp 45-78) 1. Retirements 2. Reassignments 3. Employment – Regular 4. Employment – Temporary 5. Administrator Emeritus
C. Human Resources Addendum XIII. EXECUTIVE SESSION XIV. ADJOURNMENT
MANAGEMENT COMMITTEE Minutes
July 5, 2017
The Management Committee met at 8:00 a.m. on Wednesday, July 5, 2017 in the Hugh Speer Board Room, GEB 137. Those present were: Dave Lindstrom, trustee; Lee Cross, trustee; Dr. Jay Antle; Mitch Borchers; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; Tom Clayton; Kristen Cox; Richard Fort; Rex Hays; Jim Lane; Dr. Barbara Larson; Rachel Lierz; Dr. Mickey McCloud; Dr. Vince Miller; Linda Nelson, recorder; Mary O’Sullivan; Susan Rider; Terri Schlicht; Dr. Gurbhushan Singh; Dr. Joe Sopcich; Dr. Sandra Warner; Dr. Randy Weber; Tanya Wilson; Dr. Brian Wright and James Pfeiffer of BNIM Architecture.
MA-4 Monitor Facilities: Update on Facilities Master Plan
Rex Hays, Associate Vice President, Campus Services and Facilities Planning, introduced Mr. James Pfeiffer from BNIM architects. Mr. Pfeiffer presented an update on the timeline, programming process and preliminary schematic designs for the new Career and Technical Education (CTE) building and the new Arts and Design building.
MA-7 Insurance Program Update
Tom Clayton, the college’s Director of Insurance and Risk Management, presented his semi-annual property and liability insurance program update. He reported that JCCC’s FY2018 self-insured workers compensation program costs (premiums, fees and assessments) are approximately $91,000 and that as of June 30, 2017, the college’s workers compensation reserve fund balance stood at $1,037,514.68. As of July 1, 2017, JCCC’s volunteer AD&D insurance policy covering approximately 550 volunteers is with Philadelphia Insurance at a premium of $1,731. JCCC’s property insurance with the Midwest Higher Education Compact’s Master Property Program renewed on July 1, 2017, at a premium of $142,041.00. JCCC also elected to move general & excess liability, law enforcement and auto effective July 1, 2017, to Cincinnati Insurance and in doing so the college saved approximately $38,000. The college’s other insurances, including Educators Legal Liability and other coverages, will be bound later this fall and will be presented to the Management Committee in January 2018.
Board Packet 1 July 20, 2017
MA-12 FY 2017-2018 Management Committee Working Agenda
Dr. Larson, Executive Vice President Finance and Admin. Services, presented a draft of the 2017-2018 Management Committee working agenda. The recommendation was reviewed and accepted as written.
MA-3 Stewardship of College Finances • Banking Services (July)• Kansas Municipal Investment Pool (KMIP) statement of assets:
semi-annual review (November, May)• Financial Ratio Analysis (January)• Bonds: Bond Counsel; Financial Advisor (June)
MA-4 Monitor Facilities • Capital acquisitions and improvements: monthly progress report• FY 2018 Capital Infrastructure Inventory and One, Five and Ten-
Year Replacement Plan: review (June)• Leases – as needed• Review and recommend financial plans for capital improvements
• Bid/RFP review and recommendations • Procurement Card Program summary (April)
MA-6 Monitor Information Services
• Information Technology Quarterly Report (July, October, January, April)
MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities
• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments
we wish to highlight) MA-9 JCCC Foundation annual report (November) MA-10 Monitor Community and Governmental Relations
• JCCC Official Newspapers • Sponsorships
MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (July) RECOMMENDATION: It is the recommendation of the Management Committee that the Board of Trustees approve the FY2017-2018 Management Committee working agenda. MA-2 Guide Budget Development: FY 2017-2018 Legal Budget Publications Ms. Lierz, Associate Vice President, Financial Services/CFOstated that the Notice of Public Hearing form will soon be completed for the college’s FY 2017-2018 budget. After approval by the Board of Trustees, it will be published as prescribed by State statute. After the public hearing is held in August, the budget will be filed with the county and the state. Based on assessed valuation increases in Johnson County, JCCC’s adopted budget would be subject to the Notice of Vote provisions.
Board Packet 3 July 20, 2017
RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to authorize the publication of the Notice of Public Hearing form for the 2017-2018 budget, subject to adjustment as actual expenditure figures are available.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Furthermore, it is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to authorize the publication of the “Notice of Vote” for the 2017-2018 budget at a later date.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Board Packet 4 July 20, 2017
Budget Form CC-J STATE OF KANSAS
Actual Actual Actual Actual Budgeted Amount of Est.Expend. & Tax Expend. & Tax Expend. & 2017 Tax to TaxTransfers Rate* Transfers Rate* Transfers be Levied Rate*
the seventeenth day of August, 2017, at 5:00 pm, at 12345 College Blvd., Overland Park, Kansas
Outstanding Indebtedness, July 1
NOTICE OF PUBLIC HEARING2017-2018 BUDGET
The governing body of Johnson County Community College, Johnson County, will meet on
2016-20172015-2016 PROPOSED BUDGET 2017-2018
of the 2017-2018 budget. The "Est. Tax Rate" in the far right column, shown for comparative purposes, is subject to slight change depending on final assessed valuation.
Signature and Title
tax to be levied, and to consider amendments. Detailed budget information is available atJohnson County Community College and will be available at this hearing.
for the purpose of answering objections of taxpayers relating to the proposed use of all funds, and the amount of
The Expenditures and the Amount of 2017 Tax to be Levied (as shown below) establish the maximum limits BUDGET SUMMARY
Board Packet 5 July 20, 2017
MA-2 Guide Budget Development: Assessed Valuation: Update Ms. Lierz reported that the county has not yet sent the college the annual schedule showing the assessed valuation amount to be used for computing mill levies.
As a reminder, the college’s 2017-18 budget included an increase in motor vehicle tax revenues and an estimated 7.5% increase in assessed valuation, which impacted the total budgeted ad valorem tax revenues as follows:
Assessed valuation amounts will be finalized by the county in October, 2017 as tax bills are prepared and distributed.
Budget Budget
Ad Valorem Revenue: 2016-17 2017-18
General Fund $87,460,211 $95,731,966Capital Outlay Fund $4,904,648 $5,299,231Special Assessment Fund $332,848 $364,178Total $92,697,707 $101,395,375
MA-3 Stewardship of College Finances: Banking Services Ms. Lierz reminded the committee that at its May 14, 2015 meeting, the Board of Trustees approved the establishment of a multi-year contract for banking services with US Bank.
In connection with Board Policy 210.04, Designation of Banks and Disbursement Authority Policy, the Board shall approve the officials designated to deposit or withdraw funds from such designated banks.
The following individuals will be listed as authorized signers on the signature cards of the college’s Deposit Account, Credit Card Deposit Account, Payroll Account, Operating Account and Refund Account at US Bank:
Mr. Greg Musil Chairman Mr. Lee Cross Treasurer
Dr. Joseph M. Sopcich President Dr. Barbara A. Larson EVP, Finance and Administrative Services RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to designate the aforementioned individuals as authorized signers for the college’s accounts.
Rachel Lierz Associate Vice President Financial Services/CFO Barbara A. Larson Executive Vice President Finance and Administrative Services Joseph M. Sopcich President MA-5 Monitor Business Services: Sole-Source Requisitions
Mr. Borchers, Associate Vice President for Business Services, reviewed three sole-source requisitions.
Board Packet 7 July 20, 2017
MA-5 Monitor Business Services: Bid/RFP Review
Summary of Award of Bids/RFPs Between $25,000 and $100,000
June 2017
Bid Title Firms
Notified
Responses
(Recommendations in Bold)
Total Amount
Awarded to Low
Bid
Justification For Not
Awarding
Low Bid Source of
Funds
Carlsen Center Video Wall Digital Signage
(Bid #17-064)
74 1) KeywestTechnology, Inc.($67,173.00)
2) Audio Acoustics,Inc. ($58,304.00)
3) CCS PresentationSystems
4) GBHCommunications,Inc.
$67,173.00 No Based on proposers’ experience, proposed system, services offered, and cost.
$33,700.00 No Based on proposers’ project methodology, experience, and cost.
Auxiliary Enterprise Fund
Board Packet 8 July 20, 2017
REPORT: Renewal of Annual Contract for Athletic Apparel, Gear and Equipment
RFP/BID NUMBER: RFP No. 16-130
PURPOSE AND DESCRIPTION: The purpose of this Request for Proposals (RFP) was to contract for the purchase of athletic apparel, gear and equipment. In addition to realizing discounted purchasing options, this contract allows for annual incentives and rebates, in the form of apparel and other equipment, back to the college’s Athletics department. On July 21, 2016, the Board of Trustees approved the establishment of an annual contact, with the option to renew for four additional years, in one-year increments, upon the approval of both parties. This renewal is for the period of July 1, 2017, through June 30, 2018, and represents the first of four annual renewal options. NEW RFP/BID OR CONTINUATION: Renewal NUMBER OF FIRMS NOTIFIED 5 DIRECTLY: ADDITIONAL NOTIFICATION: Newspaper advertisement, Twitter,
eBidexchange, and JCCC Website NUMBER OF FIRMS RESPONDING: 4 NAMES OF FIRMS AND BID AMOUNTS: Refer to attached spreadsheet. BSN Sports (Recommended) DC Sports, Inc. MB2 Sports Nill Brothers Sports REVIEW COMMITTEE: Mitch Borchers, associate vice president, Business Services Tracey Nichols, buyer, Procurement Services Randy Weber, Vice President, Student Success/CSAO Carl Heinrich, assistant dean, Athletics Ben Conrad, head coach, women’s basketball, Athletics Aubree Brattin, head coach, softball, Athletics Betsy Petre, administrative assistant, Athletics Patty McGraw, office assistant, Athletics ESTIMATED AMOUNT: $200,000.00
Board Packet 9 July 20, 2017
SOURCE OF FUNDS: Various
LOW BID: YES X NO
Justification for not accepting low bid:
A thorough evaluation process was conducted which included reviewing and ranking the written proposals. The evaluation criteria included the lead brand offered, discounts off list/retail, incentive/rebate program, and customer service. At the conclusion of the evaluation process, it was determined that the proposal submitted by BSN Sports would best meet the needs of the college based on the criteria mentioned above.
RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the renewal of the annual contract for athletic apparel, gear, and equipment with BSN Sports at a total annual expenditure not to exceed $200,000.00.
Board Packet 10 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGERFP NO. 16-130ANNUAL CONTRACT FOR ATHLETIC APPAREL, GEAR, AND EQUIPMENT - ORIGINAL PROPOSALS
NO. DESCRIPTION BSN Sports DC Sports Inc. MB2 Sports Nill Bros. Sports
1. Discount off retail/list for lead brand apparel/product 40% * 40% 40% 40%
2. Discount off retail/list for alternate brands apparel/product 10 to 35% * No Bid No Bid 40%
3. Discount off retail/list for equipment 10 to 35% * 40% 25% 35%
4. Discount off retail/list for apparel in team shop and/or 40% * No Bid 32.5% 40%fundraising tool
5. Shipping costs $0.00 * Cost Cost 5%
Incentive/Rebate StructureAnnual Incentive in Apparel and/or Equipment (Year 1) $7,500.00 * $10,000.00 $7,500.00 $6,500.00Annual Incentive in Apparel and/or Equipment (subsquent yrs) $7,500.00 * $0.00 $2,500.00 $6,500.00Rebate in Apparel and/or Equipment 10% * 15% 10% 7 to 10%
* Recommended
Board Packet 11 July 20, 2017
REPORT: Crestron and Additional Audio Visual Equipment
RFP/BID NUMBER: Bid No. 17-082
PURPOSE AND DESCRIPTION: The purpose of this Request for Bids is to contract for the purchase of Crestron and additional audio visual equipment for use in six active learning classrooms at various locations on campus.
NEW RFP/BID OR CONTINUATION: New NUMBER OF FIRMS NOTIFIED 65 DIRECTLY: ADDITIONAL NOTIFICATION: Newspaper advertisement, and JCCC
Website NUMBER OF FIRMS RESPONDING: 13 NAMES OF FIRMS AND BID AMOUNTS: (See attached spreadsheet) Audio Visual Innovations, Inc. (Recommended) SKC Communication Products, LLC (Recommended) 3G Productions, Inc. Adorama, Inc. B & H Foto & Electronics Corp. CCS Presentation Systems Digital Video Midwest Ford Audio Video Systems, LLC G&G Technologies, Inc. Howard Technology Solutions Pinnacle Electric, Inc. Southwest Audio Visual The Integration Factory
Board Packet 12 July 20, 2017
REVIEW COMMITTEE:
Mitch Borchers, associate vice president, Business Services Gary Cromer, senior buyer, Procurement Services Mary O’Sullivan, director, Client Support Services Vince Miller, dean, Academic Support Adrian Swan, manager, Multimedia Services
ESTIMATED AMOUNT: $179,237.00
SOURCE OF FUNDS: General/PTE Fund
LOW BID: YES X NO
Justification for not accepting low bid:
Cost savings did not justify issuance of separate orders.
RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the lowest acceptable bids of $72,326.38 from SKC Communications and $68,309.57 from Audio Visual Innovations, Inc., for a total expenditure of $140,635.95 for Crestron and additional audio visual equipment.
MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report
Mr. Rex Hays, Associate Vice President, Campus Services/Facility Planning, provided the committee with a report pertaining to facilities projects from the capital acquisitions and improvements matrix.
Board Packet 13 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGEBID NO. 17-082CRESTRON & ADDITIONAL AUDIO VISUAL EQUIPMENT
Audio Visual B & H Foto & CCS3G Productions, Innovations, Electronics Presentation Digital Video
NO. QTY. DESCRIPTION Inc. Adorama, Inc. Inc. Corp. Systems Midwest
Johnson County Community CollegeAs of July 1, 2017
(reflects payments issued through June 30, 2017)
Date(s) Change Total Contract Reimb. Exp. ` % % EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion
Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. DateMAJOR PROJECTS INCLUDED IN 2015-2016 MANAGEMENT BUDGET (Approx. $100,000 & over)Masonry Repairs Consultant Services Multiple G/O CO 29,280 29,280 25,190 25,190 86%
Cons. Serv/Equip. Multiple G/O CO 832,280 77,239 909,519 445,152 445,152 49% 7/15/17Total Contract Commitments/Payments to Date 861,560 77,239 938,799 470,342 0 470,342Original Project Budget 973,339
HVAC Turnkey Project A/E ServicesCons. Serv/Equip. Outcome Construction 12/17/15 G/O CO 7,900,000 7,900,000 4,299,899 4,299,899 54% 43% 12/17Total Contract Commitments/Payments to Date 7,900,000 0 7,900,000 4,299,899 0 4,299,899Original Project Budget 8,202,143
Grand Total Contract Commitments to date for Major 2015-2016 Improvement Projects 8,838,799Grand Total 2015-2016 Project Budget 9,175,482
Date(s) Change Total Contract Reimb. Exp. ` % % EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion
Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. DateMAJOR PROJECTS INCLUDED IN 2016-2017 MANAGEMENT BUDGET (Approx. $100,000 & over)Masonry Repairs A/E Services DGM CO 20,000 20,000 16,115
Cons. Serv/Equip. MTS CO 174,000 26,000 200,000 0Total Contract Commitments/Payments to Date 194,000 26,000 220,000 16,115 0 0Original Project Budget 220,000
Campus Black Iron Painting A/E Services DGM CO 10,000 10,000Cons. Serv/Equip. MVP Painting CO 234,476 23,447 257,923 10/1/17Total Contract Commitments/Payments to Date 244,476 23,447 267,923 0 0 0Original Project Budget 267,923
Student Center Rooftop Solar A/E Services 0 Photovoltaic Design & Installation Cons. Serv/Equip. MC Power 1/19/17 SUS 146,833 14,683 146,833 73,417 6/30/17
Total Contract Commitments/Payments to Date 146,833 14,683 146,833 73,417 0 0Original Project Budget 162,000
Lighting Upgrades - A/E Services Clark Enersen CO 22,500 22,500 18,680 Exterior Cons. Serv/Equip. MC Power & Black & McDonald CO 207,888 20,788 228,676 8/1/17
Total Contract Commitments/Payments to Date 230,388 20,788 251,176 18,680 0 0Original Project Budget 340,000
Pavement Maintenance & Concrete A/E Services Kaw Valley Engineering CD 10,800 10,800 10,800 Restoration Cons. Serv/Equip. McConnell & Assoc CD 125,273 12,527 137,800 8/1/17
Total Contract Commitments/Payments to Date 136,073 12,527 148,600 10,800 0 0Original Project Budget 170,000
Parking Garage Repairs A/E Services Walter P Moore GF 15,500 15,500 CC East & West, RC & PGGG Cons. Serv/Equip. Western Specialty Cont. CO/CD 394,249 39,425 433,674 0 0% 8/1/17 (Split between FY16/17 Total Contract Commitments/Payments to Date 409,749 39,425 449,174 0 0 0 & FY17/18) Original Project Budget 450,000Active Learning Classroom A/E Services GF 0 Renovations Cons. Serv/Equip. Alpha & Multiple vendors GF 915,050 915,050 0 0% 8/18/17
Total Contract Commitments/Payments to Date 915,050 0 915,050 0 0 0Original Project Budget 1,000,000
Grand Total Contract Commitments to date for Major 2016-2017 Improvement Projects 1,483,706Grand Total 2016-2017 Project Budget 1,609,923
Board Packet 16 July 20, 2017
MANAGEMENT COMMITTEE Minutes
June 7, 2017
The Management Committee met at 8:00 a.m. on Wednesday, June 7, 2017 in the Hugh Speer Board Room, GEB 137. Those present were: Dr. Jerry Cook, chair; Lee Cross, trustee; Dave Lindstrom; Mitch Borchers; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; Kristen Cox; Shannon Ford; Chris Gray; Rex Hays; Kristy Howell; Jennifer Keffer; Dr. Barbara Larson; Rachel Lierz; Ed Lovitt; Karen Martley; Dr. Mickey McCloud; Christy McWard; Linda Nelson, recorder; Tom Pagano; Michael Rea; Dr. Joe Sopcich; Dr. Sandra Warner; Dr. Randy Weber and Tanya Wilson MA-10 Monitor Community and Governmental Relations Official Newspaper Mr. Chris Gray, Executive Director of Marketing Communications, stated that Kansas statute requires that when a school district – or community college – publishes a legal notice in a newspaper, the newspaper must be one that is published at least weekly 50 times a year in the school’s – or college’s – district.
Therefore, The Legal Record, The Shawnee Dispatch and Tri-County News are recommended as the official newspapers of the college and board of trustees.
(The recommendation to approve the official newspapers of the college and board of trustees appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
Sponsorships FY17-18
Mr. Gray also reported that each year JCCC sponsors selected community events that help the college maintain strong community relations and take advantage of advertising opportunities.
(The recommendation to approve the official newspapers of the college and board of trustees appeared in the June board packet and was approved at the June 15, 2017, board meeting.) MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Barbara Larson reviewed information about an agreement with an outside agency. This is a renewal for leased space with the Overland Park Fire Department for the Fire Training Program. This agreement was brought forward through the Consent agenda at the June 15, 2017, board meeting.
Board Packet 17 July 20, 2017
MA-3 Stewardship of College Finances: Transfer of Funds
Ms. Lierz said that on April 21, 2017 the Student Sustainability Committee voted to transfer $8,000 from the Sustainability Initiatives Fund to the Adult Supplementary Education Fund to support the purchase of an electric vehicle for use in the Driver’s Education program.
(The recommendation to approve the transfer of funds appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
MA-3 Stewardship of College Finances: Bonds: Bond Counsel; Financial Advisor
Bonds: Bond Counsel
Ms. Lierz stated that the college administration desires to reappoint GilmoreBell to serve as bond counsel to the college. In their capacity as bond counsel, they will assist the college in the preparation and publication of resolutions, certificates, leases, agreements and other legal documents related to bond financing. GilmoreBell will also render legal opinions on the status of bond issues, assist the college in filing required tax forms, prepare arbitrage rebate calculations, and provide consultation and advice as needed. Fees for serving as bond counsel are payable only upon the performance of services.
(The recommendation to approve the reappointment of GilmoreBell to serve as bond counsel appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
Bonds: Financial Advisor
Ms. Lierz said that the college administration desires to reappoint Piper Jaffray to serve as financial advisor to the college. In their capacity as financial advisor, they will assist the college in reviewing and recommending financial plans for new capital needs, as well as provide monitoring of any outstanding transactions to determine if restructuring opportunities exist. They also assist the college in obtaining new or maintaining current bond ratings and handle matters related to the public sale of new bond issues. Fees for serving as financial advisor are payable only upon the closing of financing transactions.
(The recommendation to approve the reappointment of Piper Jaffray to serve as financial advisor appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
MA-3 Stewardship of College Finances: Bonds
Series 2017 Certificates of Participation:
Board Packet 18 July 20, 2017
As discussed at the May 3, 2017 Management Committee meeting and at the May 11, 2017 Board of Trustees meeting, college administration has worked with the college’s financial advisors at Piper Jaffray and with bond counsel at GilmoreBell to develop a plan of finance to fund the various projects identified in the Facilities Master Plan. The plan includes the combination of a capital campaign, use of college reserves, and the proceeds of a Lease Revenue Bond/Certificates of Participation issue.
The design phase for projects prioritized as Package 1 of the Facilities Master Plan has begun. Accordingly, a timeline has been developed for the planned issuance of $50,000,000 in Series 2017 Certificates of Participation, which includes potential sale of the bonds in September of 2017, with the closing date in early October. (The recommendation to approve the resolution stating intent to execute and deliver a lease purchase agreement appeared in the June board packet and was approved at the June 15, 2017, board meeting.) (The recommendation to approve the resolution authorizing the offering for sale of Certificates of Participation appeared in the June board packet and was approved at the June 15, 2017, board meeting.) MA-2 Guide Budget Development: Budget: Monthly update Ms. Lierz reported that the Board of Trustees approved the college’s 2017-2018 management budget at their meeting on May 11, 2017. The approved budget was subsequently loaded into the college’s accounting system. In July, the Board votes to approve and publish a one-page portion of the 2017-18 Legal Budget and the Notice of Public Hearing. The public hearing is held in August and the board then votes to approve the 2017-18 Legal Budget. Legal Budget documents are subsequently filed with the State and County. MA-5 Monitor Business Services: Sole-Source Requisitions
Mr. Borchers reviewed seven sole-source requisitions.
Board Packet 19 July 20, 2017
MA-5 Monitor Business Services: Bid/RFP Review
The summary of awarded bids reviewed by Mr. Borchers appeared in the June 15, 2017, board packet.
Mr. Borchers presented recommendations for the following Bids:
• Renewal of Annual Contract for Beverages, RFP 16-103
(The recommendation to approve the RFP for Renewal of Annual Contract for Beverages appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
• Learning Management System, RFP 17-038
(The recommendation to approve the RFP for Learning Management System appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
• Architectural and Engineering Services for Student Center, Library, & Athletic Facilities Renovations, RFP 17-060
(The recommendation to approve the RFP for Architectural and Engineering Services for Student Center, Library, & Athletic Facilities Renovations appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
• Construction Manager at Risk Services for Student Center, Library, & AthleticFacilities Renovations, RFP 17-061
(The recommendation to approve the RFP for Construction Manager at Risk Services for Student Center, Library, & Athletic Facilities Renovations appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
• Digital Color Press, RFP 17-062
(The recommendation to approve the RFP for Digital Color Press appeared in the June board packet and was approved at the June 15, 2017, board meeting.)
MA-4 Monitor Facilities: FY 2017 Capital Infrastructure Inventory and One, Five and Ten Year Replacement Plan
Mr. Hays presented an overview of the capital infrastructure inventory and replacement plan. The book is updated annually by Campus Services’ staff and is the model that guides the decision-making process and allocation of resources for preventative maintenance and
Board Packet 20 July 20, 2017
preservation of the building infrastructure. A copy of the report was made available on CD. MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Mr. Hays provided the committee with a report pertaining to facilities projects from the capital acquisitions and improvements matrix which appeared in the June 15, 2017 board packet.
MA-3 Stewardship of College Finances • Banking Services (July)• Kansas Municipal Investment Pool (KMIP) statement of assets:
semi-annual review (November, May)• Financial Ratio Analysis (January)• Bonds: Bond Counsel; Financial Advisor (June)
MA-4 Monitor Facilities • Capital acquisitions and improvements: monthly progress report• FY 2018 Capital Infrastructure Inventory and One, Five and Ten-
Year Replacement Plan: review (June)• Leases – as needed• Review and recommend financial plans for capital improvements
to the Board of Trustees
MA-5 Monitor Business Services • Sole-Source requisitions: Review monthly purchasing report• Bid/RFP review and recommendations• Procurement Card Program summary (April)
MA-6 Monitor Information Services • Information Technology Quarterly Report (July, October,
January, April)
Board Packet 22 July 20, 2017
MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities
• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments
we wish to highlight) MA-9 JCCC Foundation annual report (November) MA-10 Monitor Community and Governmental Relations
• JCCC Official Newspapers • Sponsorships
MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (July)
Board Packet 23 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
July 6, 2017
TREASURER’S REPORT
REPORT:
The following pages contain the Treasurer’s Report for the month ended May 31, 2017.
During the month of May, the college made payment number 12 of 33 scheduled semi-annual payments on the Series 2011 Revenue Bonds (Refunding 2002), payment number 9 of 30 scheduled semi-annual payments on the Series 2012 Revenue Bonds (Refunding 2002 & 2004) and payment number 3 of 12 scheduled semi-annual payments on the Series 2015 Revenue Bonds (Refunding 2006). These payments totaled $249,613 and are reflected in the plant funds section of this month’s Treasurer’s Report.
An ad valorem tax distribution of $37.8 million was received from the county treasurer during the month of June and will be included in next month’s report.
Expenditures in the primary operating funds are within approved budgetary limits.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of May 2017, subject to audit.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Board Packet 24 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT
MAY 31, 201791.7% OF YEAR EXPIRED
I. GENERAL/POST-SECONDARY TECHNICAL EDUCATION (PTE) FUNDS
YTD AS% OF
2016-2017 2016-2017 2016-2017 BUDGET
GENERAL/PTE FUNDSAd Valorem (Property Taxes) 87,460,211$ -$ 55,593,458$ 64% 51,951,502$ Tuition and Fees 31,107,337 3,326,427 31,972,292 103% 29,892,876 State Aid 20,870,336 - 21,965,626 105% 22,777,044 Investment Income 78,641 47,403 324,042 412% 119,330 Other Income 2,420,685 229,093 2,371,774 98% 2,413,624
TOTAL REVENUE 141,937,210$ 3,602,924$ 112,227,193$ 79% 107,154,376$
Salaries and Benefits 111,866,284$ 10,048,618$ 97,246,201$ 87% 94,839,017$ Current Operating 27,349,946 1,542,316 18,323,221 67% 18,018,339 Capital 6,526,138 232,432 4,929,282 76% 3,773,496 Debt Service 966,128 - 964,877 100% 989,231
TOTAL EXPENSES 146,708,496$ 11,823,367$ 121,463,580$ 83% 117,620,083$
* Fiscal 2016-2017 includes employee benefit costs at the auxiliary unit level.
Board Packet 30 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT
MAY 31, 201791.7% OF YEAR EXPIRED
V. PLANT & OTHER FUNDS
YTD AS% OF
2016-2017 2016-2017 2016-2017 BUDGET
REVENUE BOND DEBT SERVICE FUNDUnencumbered Cash Rollforward:
Balance Forward 1,835,646$ 1,835,646$ 1,802,374$ TOTAL REVENUE 1,674,904 193,585$ 1,850,250 110% 6,088,253 TOTAL EXPENSES 1,698,230 249,613 1,697,760 100% 6,089,430 Other Fund Activity, Net (1) 0
Ending Balance 1,988,135$ 1,801,197$
COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDSUnencumbered Cash Rollforward:
Balance Forward 1,256,241$ 1,256,241$ 1,229,504$ TOTAL REVENUE 224,520 13,478$ 149,917 67% 208,313 TOTAL EXPENSES 210,235 0 62,639 30% 37,738 Other Fund Activity, Net (12,178) (156,634)
Ending Balance 1,331,341$ 1,243,444$
CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDSUnencumbered Cash Rollforward:
Balance Forward 6,839,109$ 6,839,109$ 4,168,201$ TOTAL REVENUE 4,907,648 5,115$ 3,148,737 64% 2,922,907 TOTAL EXPENSES 5,040,371 89,440 3,159,506 63% 1,054,951 Other Fund Activity, Net (954,820) (788,744)
Ending Balance 5,873,520$ 5,247,412$
CAMPUS DEVELOPMENT FUNDUnencumbered Cash Rollforward:
Balance Forward 2,058,709$ 2,058,709$ 2,340,754$ TOTAL REVENUE 985,744 115,264$ 1,096,418 111% 1,027,634 TOTAL EXPENSES 1,685,098 0 1,052,380 62% 1,042,908 Other Fund Activity, Net (346,695) (252,203)
Ending Balance 1,756,052$ 2,073,277$
CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDSUnencumbered Cash Rollforward:
Balance Forward 569,022$ 569,022$ -$ TOTAL REVENUE 0 2,222$ 15,243 0% 9,894,421 TOTAL EXPENSES 9,781,000 0 211,406 2% 265,471 Other Fund Activity, Net 41,986 (9,052,872)
Ending Balance 414,845$ 576,078$
ALL OTHER FUNDSUnencumbered Cash Rollforward:
Balance Forward 2,480,795$ 2,480,795$ 1,781,453$ TOTAL REVENUE 52,180,051 305,057$ 26,032,024 50% 29,567,110TOTAL EXPENSES 42,944,311 512,808 26,715,418 62% 28,952,467Other Fund Activity, Net 522,563 (393,137)
Ending Balance 2,319,964$ 2,002,958$
TO DATEBUDGET
ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY
ADOPTED
Board Packet 31 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT
MAY 31, 201791.7% OF YEAR EXPIRED
VI. INVESTMENTS
DATE OF DATE OF INTEREST MATURED INTEREST CURRENT FUND CD# ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS
UMB Bank 270025031 01/26/17 05/04/17 98 d 0.660 $ 10,000,000.00 $ 17,720.55UMB Bank 270025032 01/26/17 05/11/17 105 d 0.670 10,000,000.00 19,273.97Capital City Bank 16820979 02/02/17 05/18/17 105 d 0.810 3,000,000.00 6,990.42Capital City Bank 16844484 02/16/17 05/25/17 98 d 0.780 8,000,000.00 16,754.00UMB Bank 270025193 02/23/17 06/01/17 98 d 0.630 $ 3,000,000.00UMB Bank 252073091 03/02/17 06/08/17 98 d 0.661 8,000,000.00Capital City Bank 16841904 03/09/17 06/15/17 98 d 0.780 5,000,000.00Capital City Bank 16836756 03/16/17 06/22/17 98 d 0.800 8,000,000.00Capital City Bank 16823861 03/23/17 06/15/17 84 d 0.960 4,000,000.00Capital City Bank 16829732 03/30/17 06/29/17 91 d 0.960 8,000,000.00Capitol Federal 70154674 04/06/17 07/06/17 91 d 0.940 6,000,000.00Capital City Bank 16843900 04/13/17 07/13/17 91 d 0.960 6,000,000.00Capitol Federal 70155074 04/20/17 07/20/17 91 d 0.940 10,000,000.00Capitol Federal 70155197 04/27/17 07/27/17 91 d 0.940 6,000,000.00Capitol Federal 70155340 05/04/17 08/03/17 91 d 0.940 8,000,000.00Capitol Federal 70155460 05/11/17 08/10/17 91 d 0.940 7,000,000.00Bank of Kansas City/BOKF 1020217428 05/18/17 08/17/17 91 d 0.990 3,000,000.00Capital City Bank 16812629 05/25/17 08/24/17 91 d 1.010 4,000,000.00
JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT
MAY 31, 2017 TO DATE
VIII. FOUNDATION
Board Packet 34 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
July 20, 2017
CASH DISBURSEMENT SUMMARY
REPORT: Supplement A to the July 20, 2017 Board Packet contains the accounts payable disbursements. The Cash Disbursement Summary includes accounts payable, tuition refunds, and financial aid disbursements. Date Control Number
Amount
Accounts Payable Disbursements 06/01/17 00659443-00659535 AP $ 77,315.85
06/01/17 !0031295-!0031322 ACH 22,285.73 06/02/17 00659536-00659596 AP 41,501.98 06/02/17 !0031323-!0031349 ACH 13,434.02 06/05/17 00659597-00659622 AP 49,850.49 06/05/17 !0031350-!0031358 ACH 6,470.16 06/06/17 00659623-00659660 AP 57,727.95 06/06/17 !0031359-!0031379 ACH 12,065.03 06/07/17 00659661-00659686 AP 22,879.45 06/07/17 !0031380-!0031389 ACH 5,843.29 06/08/17 00659687-00659712 AP 528,816.85 06/08/17 !0031390-!0031399 ACH 12,839.15 06/09/17 00659713-00659725 AP 19,420.91 06/09/17 !0031400-!0031420 ACH 14,228.38 06/12/17 00659726-00659778 AP 144,497.27 06/12/17 !0031421-!0031433 ACH 11,117.81 06/13/17 00659779-00659811 AP 103,973.39 06/13/17 !0031434-!0031441 ACH 6,362.20 06/14/17 !0031444 P-Card Wire 239,286.60 06/14/17 00659812-00659835 AP 1,057,354.72 06/14/17 !0031445-!0031457 ACH 22,374.89 06/15/17 00659836-00659895 AP 116,558.96 06/15/17 W0000123 Wire 11,000.00 06/15/17 !0031458-!0031467 ACH 4,590.18 06/16/17 00659896-00659931 AP 145,505.49 06/16/17 !0031468-!0031479 ACH 17,835.32 06/19/17 00659932-00659951 AP 79,191.15
Board Packet 35 July 20, 2017
06/19/17 !0031480-!0031485 ACH 1,736.14 06/20/17 00659952-00659973 AP 184,725.53 06/20/17 !0031486-!0031498 ACH 17,708.38 06/21/17 00659974-00660007 AP 64,837.98 06/21/17 !0031499-!0031511 ACH 6,124.76 06/22/17 00660008-00660070 AP 959,618.04 06/22/17 !0031512-!0031528 ACH 33,177.78 06/23/17 00660071-00660093 AP 333,782.59 06/23/17 !0031529-!0031538 ACH 7,111.31 06/26/17 00660094-00660120 AP 38,635.59 06/23/17 !0031539-!0031547 ACH 2,384.94 06/27/17 00660121-00660151 AP 47,254.65 06/27/17 !0031548-!0031557 ACH 10,544.58 06/28/17 00660152-00660178 AP 104,352.83 06/28/17 !0031558-!0031590 ACH 22,085.64 06/29/17 00660179-00660229 AP 473,979.90 06/29/17 !0031591-!0031603 ACH 213,818.77 06/30/17 00660230-00660267 AP 483,199.32 06/30/17 !0031604-!0031610 ACH 21,096.79 07/03/17 00660268-00660288 AP 40,694.25 07/03/17 !0031611-!0031616 ACH 13,782.36 07/05/17 00660289-00660302 AP 37,041.68 07/05/17 !0031617-!0031625 ACH 9,993.22
$ 5,972,014.25 Tuition Refunds and Financial Aid Disbursements
RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 6,565,703.11. Rachel Lierz Associate Vice President Financial Services/CFO Barbara A. Larson Executive Vice President Finance and Administrative Services Joseph M. Sopcich President
Board Packet 37 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
July 20, 2017
GRANTS, CONTRACTS AND AWARDS REPORT: The following is a summary of grants received by the college between July 1, 2016 and June 30, 2017.
Board Packet Grant Title Funding Agency Grant
Administrator Amount
July 2016 Migrant Family Literacy Grant 2016-2017
U.S. Department of Education / Kansas State Department of Education
Janice Blansit $ 130,000.00
July 2016 Carl Perkins Program Improvement Grant FY17
U.S. Department of Education / Kansas Board of Regents
Shelia Mauppin $ 350,288.00
July 2016 Adult Education and Family Literacy FY17
U.S. Department of Education / Kansas Board of Regents
Janice Blansit $ 727,264.00
August 2016 Scholarships in Science, Technology, Engineering and Mathematics (S-STEM)
National Science Foundation
Beth Edmonds $ 644,760.00
September 2016
Technology Internship Grant
Kansas Board of Regents
Barbara Millard $ 2,178.00
September 2016
Technology Internship Grant
Kansas Board of Regents
Gretchen Thum $ 2,068.00
October 2016
Commercial Motor Vehicle Operator Safety Training Grant
U.S. Department of Transportation
Debbie Rulo $ 104,376.00
October 2016
Nursing Initiative Grant FY17
U.S. Department of Education / Kansas Board of Regents
Karen LaMartina
$ 162,072.00
Board Packet 38 July 20, 2017
Board Packet Grant Title Funding Agency Grant
Administrator Amount
October 2016
Sustainability Education and Economic Development (SEED) Green Genome Award
American Association of Community Colleges
Jay Antle $ 10,000.00
October 2016
Secondary Education, Two-Year Postsecondary Education, and Agriculture in the Classroom (SPECA) Challenge Grant Program
U.S. Department of Agriculture, National Institute of Food and Agriculture
Stu Shafer $ 22,546.00
October 2016
ArtsKC Ovation Grant 2016-2017 (NMOCA)
Arts Council of Metropolitan Kansas City
Bruce Hartman $ 6,973.00
October 2016
ArtsKC Ovation Grant 2016-2017 (Performing Arts)
Arts Council of Metropolitan Kansas City
Emily Behrmann
$ 7,482.00
October 2016
AspireIT K-12 Outreach Program
National Center for Women and Information Technology
Angie Sunderland
$ 3,000.00
November 2016
Career and Technical Education Work Ethic Training Fund
Kansas Board of Regents
Donna Duffey $ 8,875.00
November 2016
Innovative Technology Grant
Kansas Board of Regents
Mazen Akkam $ 30,000.00
November 2016
Innovative Technology Grant
Kansas Board of Regents
Hugh King $ 7,500.00
November 2016
Commerce Trust Company / Richard J. Stern FoundationGrant
Commerce Trust Company / Richard J. Stern Foundation
Small Business Development Center - SBA and KDOC 2017
Small Business Administration / Kansas Department of Commerce
Elisa Waldman $ 243,239.00
April 2017 Missing Children: Dynamics and Response Training
National Center for Missing & Exploited Children, Office of Juvenile Justice and Delinquency Prevention, U.S. Department of Justice
Dan Robles $ 3,000.00
April 2017 PepsiCo Recycling Zero Impact Fund
PepsiCo Krystal Anton $ 10,000.00
May 2017 Career and Technical Education Perkins Leadership Fund
U.S. Department of Education / Kansas Board of Regents
Kate McNeil $ 8,400.00
May 2017 National Collegiate Honors Council Consultant Grants
National Collegiate Honors Council
Anna Page $ 2,500.00
May 2017 Jobs and Innovative Industry Skills Training (JIIST)
Kansas Department of Commerce / Kansas Board of Regents
Janice Blansit $ 32,410.00
June 2017 Adult Education WIOA Grant
U.S. Department of Education / Kansas Board of Regents
Janice Blansit $ 752,580.00
June 2017 Technology Internship Grant
Kansas Board of Regents
Barbara Millard $ 2,050.00
June 2017 Procurement Technical Assistance Center 2017
U.S. Department of Defense, Defense Logistics Agency
Elisa Waldman $ 73,138.00
June 2017 Dollar General Literacy Foundation Adult Literacy Grant
Dollar General Literacy Foundation
Janice Blansit $ 8,189.00
June 2017 Dollar General Literacy Foundation Family Literacy Grant
Dollar General Literacy Foundation
Janice Blansit $ 11,117.00
June 2017 Community Development Grants
First National Bank Stephanie Landis
$ 10,000.00
Total $3,402,505.00
Board Packet 40 July 20, 2017
The following grant has been approved for funding.
1. AT&T Aspire Grant 2017Funding Agency: AT&TPurpose: To support the creation, piloting, and assessment of 11 tutorials for the
English Language Learner (ELL) students pursuing a degree in Automotive Technology.
Duration: June 15, 2017 – May 31, 2018 Grant Administrators: Holly Milkowart and Jack Ireland Amount Funded: $11,700.00 JCCC Match: -0- Applicant: JCCC Foundation transfer to JCCC
2. MENTORLINKS ProgramFunding Agency: National Science Foundation/American Association of Community
CollegesPurpose: To provide a mentor to assist in developing a cybersecurity certificate or an
A.A.S. degree.Duration: October 1, 2017 – November 30, 2019Grant Administrator: Mazen AkkamAmount Funded: $20,000.00JCCC Match: $6,630.00Applicant: JCCC
3. Migrant Family Literacy Grant FY 17-18Funding Agency: U.S. Department of Education / Kansas State Department of
EducationPurpose: To provide Family Literacy Services to the migrant families attending ESL
classes at the Center of Grace.Duration: July 1, 2017 – June 30, 2018Grant Administrator: Janice BlansitAmount Funded: $125,000.00JCCC Match: $73,500.00 (includes cash $10,000; in-kind $63,500)Applicant: JCCC
4. Carl Perkins Program Improvement Grant FY18Funding Agency: U.S. Department of Education / Kansas Board of RegentsPurpose: To more fully develop the academic and career technical skills of students
enrolled in career and technical education programs.Duration: July 1, 2017 – June 30, 2018Grant Administrator: Shelia MauppinAmount Funded: $387,587.00JCCC Match: -0-Applicant: JCCC
Board Packet 41 July 20, 2017
5. Kansas Nursing Initiative Grant FY18 Funding Agency: Kansas Board of Regents Purpose: To support the travel costs for nursing faculty to attend three professional
conferences. Duration: July 1, 2017 – June 30, 2018 Grant Administrator: Karen LaMartina Amount Funded: $28,792.00 JCCC Match: $28,792.00 Applicant: JCCC
The following grants have been submitted on behalf of the college. 1. Bulletproof Vest Partnership (BVP) Program
Funding Agency: U.S. Department of Justice, Office of Justice Programs Purpose: To obtain reimbursement for up to 50% of the cost to replace 25 bulletproof
vests for campus police officers. Duration: 1 year Grant Administrator: Scott Wargin Amount Requested: $9,337.38 JCCC Match: - 0 - Applicant: JCCC
2. Small Business Development Center – SBA and KDOC 2018 Funding Agency: Small Business Administration / Kansas Department of Commerce Purpose: To provide small business consulting and training to existing and aspiring
small business owners. Duration: January 1, 2018 – December 31, 2018 Grant Administrator: Elisa Waldman Amount Requested: $243,239.00 (JCCC subaward amount) JCCC Match: $247,202.00 Applicant: Kansas Small Business Development Center Lead Center – Fort Hays
State University
3. Commercial Motor Vehicle (CMV) Operator Safety Training Grant Funding Agency: U.S. Department of Transportation, Federal Motor Carrier Safety
Administration Purpose: To recruit, enroll, and graduate in JCCC’s CDL program 15 veterans and/or
their family members, as well as assist with job placement into a professional truck driving position over the 18-month grant period.
Duration: 18 months Grant Administrator: Josh Smith Amount Requested: $67,845.00 JCCC Match: $11,915.44 Applicant: JCCC
Board Packet 42 July 20, 2017
RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants. Tanya Wilson Interim Vice President, Grants Leadership and Development Joseph M. Sopcich President
Board Packet 43 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
July 20, 2017
TRANSFER TO JCCC FOUNDATION TRIBUTE FUND
REPORT:
Ona Ashley is retiring from the college. She has requested that in lieu of a retirement gift, the $150 designated for this gift be donated to the JCCC Foundation student scholarship fund. Ms. Ashley’s funds will go to the Clem Nanson Hospitality Scholarship Fund. It is the opinion of college counsel that the transfer of college funds to the Foundation would require approval by the Board of Trustees.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $150 from the general fund to the JCCC Foundation student scholarship fund in honor of Ona Ashley.
JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
July 20, 2017
HUMAN RESOURCES
1. Retirements
RHONDA SLATTERY (KPERS), Administrative Assistant, Mathematics, Instruction and Operations, effective July 31, 2017 DIANE CARROLL (KPERS), Principal Writer/Editor, Creative and Content, Marketing Communications, effective June 26, 2017 DANIEL HOERZ (KPERS), Associate Professor, Hospitality Management, Business, Instruction and Operations, effective December 31, 2017 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.
2. Reassignments AARON SWIFT, Administrative Assistant, Student Success and Engagement, Instruction and Operations, at $13.30 per hour to Administrative Assistant, Police, Finance and Administrative Services, at $18.02 per hour, effective June 6, 2017 DESSA CRUM, Lead Student Assistant – International and Immigrant Student Services, Enrollment Management, Instruction and Operations, at $14.42 per hour to International and Immigrant Coordinator, Enrollment Management, Instruction and Operations, $18.83 per hour, effective June 26, 2017 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.
3. Employment – Regular SARAH LAMB, Dining Services Assistant Lead, Dining Services, Finance and Administrative Services, at $17.21 per hour, effective July 10, 2017 DANA HOEHN, Administrative Assistant, Dining Services, Finance and Administrative Services, at $19.37 per hour, effective June 28, 2017
Board Packet 45 July 20, 2017
JEFFREY DELAROY, Research and Data Analyst, Institutional Effectiveness, Instruction and Operations, at an annual salary of $59,171.00, effective July 21, 2017 KAREN WYNN, Assistant Professor Dental Hygiene, Healthcare Professions and Wellness, Instruction and Operations at an annual salary of $67,931.00 for a 9-month contract, effective August 14, 2017 CYNTHIA LINGERFELT, Assistant Professor, Health Information Systems, Computer Science and Information Technology, Instruction and Operations at an annual salary of $63,682.00 for a 9-month contract, effective August 14, 2017 RAMANPREET GILL, Assistant Professor, Nursing, Healthcare Professions and Wellness, Instruction and Operations at an annual salary $59,248.00 for a 9-month contract, effective August 14, 2017 Effective Name Position Date Salary Opeoluwa Williams Student Engagement 07/28/17 - 11.01/hour Ambassador 06/30/18 Emily Ziegler Counselor 07/10/17 - 24.81/hour 6/30/18 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.
5. Administrator Emeritus Status JUDY KORB RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed Administrative Emeritus. Footnotes:
a. Also full-time employees b. Full-Time temporary position
__________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President
Board Packet 78 July 20, 2017
JOHNSON COUNTY COMMUNITY COLLEGE
OFFICE OF THE PRESIDENT
July 20, 2017 HUMAN RESOURCES ADDENDUM
1. Retirements
JOHN ECKEL, (KPERS), Police Supervisor, Police Department, Finance and Administrative Services, effective September 18, 2017 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.
2. Separations DONNA SALKIL, Lead Groundskeeper, Grounds, effective June 30, 2017 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separations.
3. Reassignments ANGELA CLEM, Administrative Assistant, Financial Aid, Instruction and Operations, at $15.32 per hour to Financial Aid Coordinator – Compliance and Regulations, Financial Aid, Instruction and Operations, at $18.37 per hour, effective July 17, 2017 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignments.
4. Employment – Regular ELIZABETH WEST, Head Athletic Trainer, Student Success and Engagement, Instruction and Operations, at an annual salary of $60,987.00, effective August 1, 2017 COURTNEY BARDEN, Manager, CLEAR Program, Student Success and Engagement, Instruction and Operations, at an annual salary of $53,621.00, effective July 25, 2017
RENI KARANEVICH, Administrative Assistant, Mathematics, Instruction and Operations, at an hourly rate of $18.83 per hour, effective July 17, 2017. Effective Name Position Date Salary Derek Benson Student Engagement 07/31/17 - 11.01/hour Ambassador 06/30/18 Gretchen Fiebig Admissions Student 07/31/17 - 11.01/hour Ambassador 06/30/18 Ashley Fisher Custodian 07/08/17 - 11.01/hour 06/30/18 Dustin Vann Administrative Assistant 07/17/17 - 13.32/hour 06/30/18 Susan Elliott Operations Assistant 07/17/17 - 13.69/hour 06/30/18 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.
5. Employment – Temporary Effective Name Position Date Salary Jordan Avery Peer Tutor - 08/08/17 - 11.01/hour The Writing Center 06/30/18 Kirsten Cucurella Peer Tutor - 08/08/17 - 11.01/hour The Writing Center 06/30/18 Glyndwr Harris-Webster Student Admissions 07/31/17 - 11.01/hour Ambassador 06/30/18 Kimberly Huff-Caplan Nursing Clinical 08/14/17 - 37.47/hour Instructor 06/30/18
Mai Huynh Lifetime Fitness 07/05/17 - 11.01/hour Monitor 06/30/18 John Lozano Cashier 07/07/17 - 11.01/hour 06/30/18 Thanise Nunes Dining Services 07/17/17 - 11.01/hour Assistant 06/30/18 Diego Oroza Dining Services 07/07/17 - 11.01/hour Assistant 06/30/18 Sean Smith Peer Tutor 08/01/17 - 11.01/hour 06/30/18 Susan Wurtenberger Career Information 07/11/17 - 14.65/hour Specialist 06/30/18 Andrew Ackelson Peer Tutor – 08/01/17 - 11.01/hour The Writing Center 06/30/18 Stefany Garcia Receptionist/Office 08/11/17 - 12.11/hour Assistant 06/30/18 Aaron Simpson Help Desk Student Tech 07/10/17 - 11.01/hour 06/30/18 Amanda Chung Instr., Continuing Ed., 07/20/2017 - 19.00/hour JCAE 06/30/18 Amanda Herrington-O’Leary " " 19.00/hour Nicole McBee " " 19.00/hour Shannon Luekerb Instructor, Cont. Ed. 07/17/17 - 50.00/hour 06/30/18 Courtney Barden Instructor, CLEAR Program 07/12/17 - 25.00/hour 07/24/17 Thad Rose Advisor 07/17/17 - 14,341.45/total Student News Center 12/08/17 Spencer Carey Photo Editor 08/15/17 - 1,500.00/total The Campus Ledger 12/15/17
Thomas Foote Staff Reporter 08/15/17 - 700.00/total The Campus Ledger 12/15/17 Kimberlynn Harms News Editor 08/15/17 - 1,500.00/total The Campus Ledger 12/15/17 Connor Heaton Reporting Correspondent 08/15/17 - 200.00/total The Campus Ledger 12/15/17 Carlene Klynsma Counseling Intern 08/01/17 - 100.00/total 06/29/18 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees. Footnotes Examples:
a. Also full-time employees b. Full-Time temporary position
__________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President