John Espley and Robert Pillow ALA New Orleans 26 June 2011 The RDA Sandbox and RDA Implementation Scenario One.

John Espley and Robert PillowALA

New Orleans26 June 2011

The RDA Sandbox

and

RDA Implementation Scenario One

Overview

1. The RDA Sandbox2. RDA Implementation Scenarios3. RDA Workflow4. Simpler RDA Cataloging5. VTLS RDA/FRBR Extensions6. Cataloging Assistance7. RDA/FRBR SaaS

The RDA Sandbox

• A place to test/practice/play with RDAImplementation Scenario One

• Full Cataloging capabilityOriginal catalogingCopy catalogingFRBRizing of MARC recordsAuthority controlItem recordsSerials control

The RDA Sandbox

• Access to a RDA/FRBR database and a Virtua client

Approximately 500,000 FRBRized records

• Specialized documentation• Started mid-September 2010• Scheduled to end January 31, 2012?

“No earlier than 2013”?

• 57 users (June 20, 2011)Added 1,261 recordsModified 1,380 records

The RDA Sandbox

• Comments from users“… we found the structure of records in the RDA Sandbox innovative as regards search and display …”

“… used it when teaching classes …. The students were rather fascinated to be able to see the full WEMI structure in the database.”

“…it helped them [the staff] to understand more about RDA and FRBR.”

“In my opinion the best thing about the Sandbox is its clarity. It makes it easy to explain the model. In a sense it has solved the problem with FRBR in MARC environment.”

RDA Implementation Scenarios

• Implementation scenariosNumber 3 – Flat file data structureNumber 2 – Linked bibliographic and authority recordsNumber 1 – Relational/Object oriented data structure

The system of the future!

RDA Workflow

Implementation Scenario 1 the futureCreate WorkAdd Expression Add ManifestationAdd Item/Holdings

Later, when additional Manifestations are acquiredAdd Expression, if neededAdd Manifestation

Metadata and RDA

• MARCDead?

• Dublin Core• MODS• XML• RDA Vocabularies• Many others• Metadata Management System• Bibliographic Framework Transition

Initiative

RDA Work Record

Preferred titleForm of workDate of work

Authorized access point associated with work

PrimarySecondary

NotesSubjects

Concept, Object, Event, Place

RDA Expression Record

Content typeLanguage of ExpressionDate of ExpressionOther distinguishing characteristicsNotesAuthorized access point associated with

Expression

RDA Manifestation Record

Title proper Statement of responsibility Edition statement Publication statement

Place, publisher, date

Series statement Notes Media type Carrier type Extent

RDA Work template

RDA Work record

Display Work record

1.10 RDA Expression Template

Display RDA Work and Expression

Add RDA Manifestation

RDA Manifestation Template

RDA Manifestation record

Work, Expression, Manifestation

Simpler RDA Cataloging

When additional Manifestations are acquired Add Expression, if needed

• Different language• Different performance• Different content type

Text, Spoken word, Performed music, etc.• Different text

Add Manifestation

Adding a new RDA Manifestation

A new RDA Manifestation

Two RDA Manifestations

The other RDA Manifestation

A new RDA Expression

New RDA Expression

New RDA Expression

Add French RDA Manifestation

French RDA Manifestation

Two RDA Expressions

Display of Selected RDA Work

Expanding the Display

Further expanding the display

VTLS RDA/FRBR Extensions

Related Works Super Works Derivative Works

Reverse trees for better navigation Aggregates

Related Works

A motion picture based on a novel is a new work

A new play derived from a work Rosencrantz and Guildenstern Are Dead by Tom

Stoppard

Need to relate the new work to the original work

Super Work or Derivative Work technique Super Work means all related Works are equal Derivative Work means related Works are

subordinate to original Work

Derivative Work Technique

Super Work technique

“Normal” and “Reverse” Trees

“Normal” Tree

“Reverse” Tree

“Reverse” Tree

“Reverse” Tree

“Normal” Tree

RDA Cataloging Assistance

Cataloging assistance Templates for original cataloging RDA Toolkit Macros MARC content designation validation Authority record templates

FRBR SaaS was specifically targeted to non-Virtua libraries.

RDA/FRBR SaaS

Consists of four basic elements: * Your library’s own web-OPAC, providing access to...

* Your library’s ILS database; plus...

FRBR SaaS

…four basic elements:

* A VTLS hosted database containing your library’s FRBRized records, and...

* A VTLS hosted web-OPAC, branded to match your standard OPAC, and used to provide access to the hosted FRBR database.

Easy to implement…

Hotlinks created through web services technology provide seamless navigation from your library’s catalog to the corresponding VTLS hosted FRBR SaaS catalog, and back again.

Your original database remains unaltered. In fact, your cataloging workflows need not be changed as updates to the FRBR SaaS database can be scheduled to run automatically.

Easy to implement…

Easy to use…

Best of all, the end user doesn’t have to know anything about FRBR.

The interface provides an instantly recognizable, global picture of the variety of forms a given work may take.

All relationships between entities are clearly illustrated with an intuitive tree structure. No bibliographic instruction required!

Easy to use…

Your patrons will seamlessly navigate from the existing ILS and the FRBR SaaS database, and back again as needed.

Questions?

Thank you!