Medicine Hat The Gas City JOB DESCRIPTION POSITION TITLE: POLICE CLERK WORKING TITLE: POLICE CLERK REFERENCE NO: 24260 DIVISION: POLICE DEPARTMENT: POLl APPROVAL DATES: BY: ______________________ DATE: ______________ BY:___ __ ___________________ DATE: 1rrc!- S1coIq RAL MANAGER OF HUMAN RESOURCES GENERAL DESCRIPTION: This position is responsible for all aspects of processing and disseminating police information. Duties include but are not limited to data entry, transcription, uploading, and police and court information maintenance. Shifting is based on a seven day per week rotation including a rotating evening/nightshift or as otherwise required by the Police Service. ORGANIZATIONAL RELATIONSHIPS: • Reports directly to the Information Processing Section Coordinator. • Regularly interacts, communicates and provides support to Police Service personnel and various internal and external criminal justice participants. PRIMARY FUNCTIONS/ACCOUNTABILITIES: • Accurately inputs, queries, transcribes, uploads, updates, and maintains police information and reports within the Police Records Management System (RMS) and central filing system, Canadian Police Information Centre (CPIC), Justice Online Information Network (JOIN), Motor Vehicle system (MOVES) Image Retrieval System (OPAL). • Processes court disclosure packages and electronically releases all required documentation. • Compiles criminal charges and related court dispositions pertaining to fingerprints for submission to Canadian Criminal Real Time Identification Services. • Enters and maintains data related to the Canadian Criminal Justice Statistics processes and reports in accordance to the Uniform Crime Reporting Statistics guideline. • Enters Medicine Hat Police Service (MHPS) Accused Records into CPIC, creating records accessed by all Police Agencies. • Responds to inquiries and provides assistance and information to police personnel, 9-1-1 Communications, external justice participants and the general public, as required. • Reviews and maintains IPS Procedure Manual. • Perform other related duties as required or assigned. REQUIRED COMPETENCIES: • Working knowledge in the use of Windows based office software applications, e-mail, Internet applications, and common office equipment.