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STATE OF ARIZONA
Joint Legislative Budget Committee STATE HOUSE OF SENATE 1716
WEST ADAMS REPRESENTATIVES PHOENIX, ARIZONA 85007 DON SHOOTER JOHN
KAVANAGH CHAIRMAN 2014 PHONE (602) 926-5491 CHAIRMAN 2013 OLIVIA
CAJERO BEDFORD LELA ALSTON GAIL GRIFFIN FAX (602) 926-5416 DAVID
GOWAN, SR. JOHN McCOMISH ADAM KWASMAN AL MELVIN
http://www.azleg.gov/jlbc.htm DEBBIE LESKO LYNNE PANCRAZI STEFANIE
MACH ANNA TOVAR JUSTIN OLSON STEVEN B. YARBROUGH MICHELLE
UGENTI
JOINT LEGISLATIVE BUDGET COMMITTEE Tuesday, August 20, 2013
1:00 P.M. House Hearing Room 4
MEETING NOTICE
- Call to Order - Approval of Minutes of June 11, 2013. -
DIRECTOR'S REPORT (if necessary). - EXECUTIVE SESSION - Arizona
Department of Administration, Risk Management Services -
Consideration of Proposed Settlements under Rule 14. 1. ARIZONA
DEPARTMENT OF ADMINISTRATION - Automation Projects Fund A. ADOA -
Review of ASET Projects. B. ADOA/ADC - Review of Adult Inmate
Management System. C. ADOA/ADE - Review of Arizona Education
Learning and Accountability System. 2. ARIZONA DEPARTMENT OF
CORRECTIONS - Review of FY 2013 Bed Capacity Report. 3. ATTORNEY
GENERAL - Review of FY 2011 and FY 2012 Uncollectible Debts. 4.
ARIZONA BOARD OF REGENTS - Review of FY 2014 Tuition Revenues. 5.
DEPARTMENT OF ENVIRONMENTAL QUALITY - Review of Vehicle Emissions
Contract
Modification. The Chairman reserves the right to set the order
of the agenda. 8/12/13 lm People with disabilities may request
accommodations such as interpreters, alternative formats, or
assistance with physical accessibility. Requests for accommodations
must be made with 72 hours prior notice. If you require
accommodations, please contact the JLBC Office at (602)
926-5491.
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lont TLtglutb @ugt @ommittSTATE OF ARIZONA
1 716 WEST ADAMSPHOENIX, ARIZONA 85007
PHONE (602) 926-s491
FAX (602) 926-5416
http://www azleg gov/jbc htm
MINUTES OF THE MEETING
JOINT LEGISLATIVE BUDGET COMMITTEE
STATESENATE
HOUSE OFREPRESENTATIVES
JOHN KAVANAGHCHAIRMAN 2013
LELA ALSTONDAVID GOWAN, SRADAM KVVASMANDEBBIE LESKOSTEFANIE
MACHJUSTIN OLSONMICHELLE UGENTI
DON SHOOTERCHAIRMAN 20,I4
OLIVIA CAJERO BEDFORDGAIL GRIFFINJOHN McCOMISHAL MELVINLYNNE
PANCRAZIANNA TOVARSTEVEN B YARBROUGH
June I I 2013The Chairman called the meeting to order aI9:06
a.m., Tuesday, June 11,2013, in House Hearing Room 4.The following
were present:
Members: Representative Kavanagh, ChairmanRepresentative
AlstonRepresentative GowanRepresentative KwasmanRepresentative
MachRepresentative OlsonRepresentative Ugenti
Absent: Representative Lesko
APPROVAL OF MINUTES
Senator Shooter, Vice-ChairmanSenator Cajero BedfordSenator
GrifftnSenator McComishSenator MelvinSenator PancraziSenator
TovarSenator Yarbrough
Hearing no objections from the members of the Committee to the
minutes of March 26,2013, Chairman JohnKavanagh stated that the
minutes would stand approved.
ATTORNEY GENERAL - Review of Allocation of Settlement
Monies.
Mr. Andrew Hafsig, JLBC Staff, stated that this item is for a
review of allocation of settlement monies for atotal of $4.7
million from 3 settlements to be deposited into the Attorney
General's Consumer FraudRevolving Fund. The first is $3.8 million
from a consent judgment with Lender Services Processing, Inc.
Thesecond is a $682,100 consent judgment with Toyota Motor
Corporation, Inc, The third is a $326,300 consentjudgment with
Google. The JLBC Staff presented options to the Committee.
Senator Shooter moved that the Committee give afavorable review
of the expenditure planfor a total of $4.7millionfrom 3
settlements: 1) 83,8 millionfrom a consent judgment with Lender
Services Processing, Inc.; 2)a $682,100 consent judgment with
Toyota Motor Corporation; and 3) a $326,300 consent iudgment
withGoogle, Inc. The motion carried.
ARIZONA DEPARTMENT OF ADMINISTRATION - Review of Federal
Reimbursement for FY 2012Fund Transfers.
Mr. Ben Henderson, JLBC Stafl stated that this item is a review
of federal reimbursements for fund transfersthat occurred inFY 2012
from the Special Employee Health Insurance Trust Fund (HITF) to the
General Fund.The JLBC Staff presented options to the Committee.
Under either option, the JLBC Staff recommends that
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1
ADOA return to the Committee for further review prior to
expending more than S5,104,143 for thereimbursement.
Senator Shooter moved that the Committee give afavorable review
of the $5,104,143 expenditure planfor thereimbursement of federal
monies related to FY 2012 fund transfers from HITF, with the
provision that ADOAreturn to the Committee rfurther review prior to
expending more than $5,104,143 r the reimbursement.The motion
canied.
EXECUTIVE SESSION
Senator Shooter moved that the Committee go into Executive
Session. The motion carried.
At 9:l 1 a.m. the Joint Legislative Budget Committee went into
Executive Session.
Senator Shooter moved that the Committee reconvene into open
session. The motion carried.
At 9:35 a.m, the Committee reconvened into open session.
A. Arizona Department of Administration - Review for Committee
the Planned ContributionStrategy for State Employee and Retiree
Health Plans as Required under A.R.S. $ 38-6584.
senator Pancrazi moved to give afavorable review of the
contribution strateg't as presented by ADOA' Themotion failed by a
roll call vote of 5-10-0-l (Attachment l)'
Committee action is not required for this item,
B. Arizona Department of Administration, Risk Management
Services - Consideration ofProposed Settlements under Rule 14.
Senator Shooter moved that the Committee approve the recommended
settlement proposals by the Attorney
General's Office in the case of Hammer v. State of Arizona. The
motion carried.
Without objection, the meeting adjourned aI9:43 a.m.
Respectfully submitted :
,/"h44TeVona Ball, Secretary
'i7,J'*Director
John Kavanagh, Chairman
NOTE: A full audio recording of this meeting is available at the
JLBC Staff Office, 1716 W. Adams. A fullvideo recording of this
meeting is available at http://www.azleg.gov/jlbc/meeting.htm.
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REP. ALSTON
SEN. CAJERO BEDFORD
REP. GOWAN
SEN. GRIFFTN
REP- KV/ASMAN
REP. LESKO
REP. MACH
SEN. McCOMISH
SEN. MELVIN
REP. OLSON
SEN. PANCRAZI
SEN. TOVAR
REP- UGENTI
SEN. YARBROUGH
SEN. SHOOTER
REP. KAVANAGH
TOTALSe:\j lbc\ lbcvote20 l3.doc216/13
PRESENT ABSENT
JOINT LEGISLATIVE BUDGET COMMITTEE
Meeting Date: \\ rrrEM # Ercu,*rve Settitn'. ITEM #
ABSENTPRESENTNAYAYEPASS
REP. ALSTON
SEN. CAJERO BEDFORD
REP. GOWAN
SEN. GRIFFIN
REP. KV/ASMAN
REP. LESKO
REP. MACH
SEN. McCOMISH
SEN. MELVIN
REP. OLSON
SEN. PANCRAZI
SEN. TOVAR
REP. UGENTI
SEN. YARBROUGH
SEN. SHOOTER
REP. KAVANAGH
TOTALS
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ABSENTPRESENTNAYAYEPASS
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lont TLtgslutb l8uqt @ommffSTATE OF ARIZONA
1716 WESTADAMSPHOENIX, ARIZONA 85007
PHONE (602) 926-5491
FAX (602) 926-5416
http://ww azleg gov/jlbc htm
HOUSE OFREPRESENTATIVES
STATESENATE
DON SHOOTERCHAIRMAN 2014
OLIVIA CAJERO BEDFORDGAIL GRIFFINJOHN McCOMISHAL MELVINLYNNE
PANCRAZIANNA TOVARSTEVEN B YARBROUGH
DATE:
JOHN KAVANAGHCHAIRMAN 201 3
LELA ALSTONDAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE
MACHJUSTIN OLSONMICHELLE UGENTI
TO:
THRU:
FROM:
SUBJECT
August 20,2013
Representative John Kavanagh, ChairmanMembers, Joint Legislative
Budget Committee
Richard Stavneak, Director S'9Ben Henderson, Fiscal Analyst f
ll
ArizonaDepartment of Administration - Review of ASET Projects
(Automation ProjectsFund)
Request
Pursuant to A.R.S, S 4l-714, the Arizona Department of
Administration (ADOA) has requested that theCommittee review $14.9
million in proposed FY 2014 expenditures from the Automation
Projects Fundfor information technology (IT) projects. This memo
addresses the $3.5 million for the Arizona StrategicEnterprise
Technology (ASET) Off,rce in ADOA. The remainder of the $14.9
million request isaddressed in Agenda Items 18 and lC.
Recommendation
The Committee has at least the following 2 options:
l A favorable review.2. An unfavorable review
Projects received relevant approvals from ASET staff. None of
the projects met the $l million thresholdfor ITAC approval. The
$1.7 million project management item did not require ITAC approval,
as it onlyreflects internal staff costs.
Analysis
BackgroundThe FY 2013 Government Budget Reconciliation Bill
(BRB) (Laws 2012, Chapter 298) established theAutomation Projects
Fund, consisting of monies appropriated by the Legislature and
administered byADOA. The FY 2014 Budget Procedures BRB (Laws 2013,
fI Special Session, Chapter 6) subjected theAutomation Projects
Fund to legislative appropriation, retroactive to June 30,2013. The
fund is exemptfrom lapsing. Monies in the fund are to be used to
implement, upgrade or maintain automation and ITprojects for any
state agency. Pursuant to A.R.S. S 4I-714, before monies are
expended from the fund,ADOA must submit an expenditure plan to the
JLBC for review.
(Continued)
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-2-The financing of the Automation Projects Fund is described in
more detail in Attchment A
Automation Proj ect OversightIn addition to th; JLBC revlew of
Automation Projects Fund expenditures, all IT projects over
$25,000are reviewed by ASET through the Project Investment
Justification (PIJ) process, If an IT projectexceeds $1,000,000,
statute requires additional approval by the Information Technology
Authorization
Committee (ITAC). ITAC consists of members from both the public
and private sectors and is staffed byADOA. If a project funds
internal staff or training, neither ITAC nor ASET approval is
required.
Current RequestOOa is requesting a review of $14.9 million from
the Automation Projects Fund for FY 2014 projectsat ADOA, the
Arizona Department of Corrections (ADC), and the Arizona Department
of Education(ADE), as follows:
o ADOA - ASET Initiativeso ADC - Inmate Management Information
Systemo ADE - Student Information System (AELAS)
o Project Managemento Sesurity, Privacy, and Risko
EnterpriseArchitectureo E-Government
$3.5 million$8.0 million$3.4 million
The FY 2014 General Appropriation Act (Laws 2013, l't Special
Session, Chapter 1) appropriated $66'7million from the
AutomtionProjects Fund for various IT projects around the state. A
total of $28.6million has already been reviewed by this committee
for the replacement of the state's financial andaccounting system,
known as the Arizona Financial Information System (AFIS). Following
the review ofthis $14.9 million, $23.2 million will remain to be
reviewed by JLBC atalater date, following thenecessary PIJ and ITAC
approvals.
ADOA - ASET InitiativesADOA is currently proposing an
expenditure plan totaling $3.5 million from the Automation
ProjectsFund for projects to enhance the state's IT infrastructure,
including:
$1.7 million$900,000$600,000$325,000
Project ManqgementADOA's ASET Office is responsible for
approving and tracking all IT projects over $25,000 through thePIJ
process. ADOA has indicated that the current tracking process does
not include agency portfolios ordeliver agency reports. In FY 2013,
ADOA proposed expending $100,000 to create a website
thatincreaseJftanspaiency ofthe PIJ approval process. This project
is currently on hold and to date no fundshave been spent.
ADOA is currently requesting review of $1.7 million for project
management in FY 2014. This amountis designated for a 10 person
team tasked with assisting other state agencies with their
respective ITprojecti on an ongoing basis. This project did not
require PIJ or ITAC approval, as the entire amountwould be spent on
personal services and employee related expenses'
The FY 2014 General Appropriation Act (Laws 2013, l't Special
Session, Chapter 1) appropriated $2.5million to ADOA for prjct
management. Following the review of this $1.7 million project,
$750,000will remain to be reviewa Uy fI,nC at alater date,
following any necessary PIJ and ITAC approvals.
Security, Privacy, and RiskADOA's ASETOffice is responsible for
directing and training state agencies in regards to
informationsecurity and protection against cyber attacks. JLBC
favorably reviewed $1.9 million for FY 2013projects relatd to
security privacy and risk. To date, ADOA has expended $1.1 million
of this amount'
(Continued)
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-3-ADOA is currently requesting review of $900,000 on projects
related to security, privacy and risk. Thisamount includes funding
for increased security at the State Data Center, security breach
simulations ofcritical applications, and training for state
personnel in security awareness and best practices. Therelevant
iojects have received approval through the PIJ process, but do not
require ITAC approval.
The FY 2014 General Appropriation Act appropriated $3,1 million
to ADOA for security, privacy, andrisk. Following the review of
this $900,000 amount, $2.2 million will remain to be reviewed by
JLBC atalater date, following the necessary PIJ and ITAC
approvals.
Enterpr is e ArchitectureEnterprise Architecture is the process
of creating an ongoing framework to assist in evaluating the
needfor a new system or an upgrade to an existing one. ln FY 2013,
the Committee favorably reviewed$850,000 for Enterprise
Architecture. To date, ADOA has spent $372,800 of this amount,
whichincluded an assessment of ADOA's use of personally
identifiable information and State Data Centertechnology.
ADOA is curently requesting review of $600,000 on Enterprise
Architecture. This amount includesproviding policy, standard, and
procedure compliance training to state agencies, and providing
businessnalyticsand change management services statewide. These
projects do not require a PIJ or ITACapproval.
The FY 2014 General Appropriation Act appropriated $l.0 million
to ADOA for enterprise architecture.Following the review of this
$600,000 amount, $400,000 will remain to be reviewed by JLBC at
alaterdate, following the necessary PIJ and ITAC approvals'
E-GovernmentThe state's E-government projects are intended to
enhance the design and capabilities of the state's webportal on an
ongoing basis. In2072,the state's E-govemment platform delivered
more than 430,000irnancial transations totaling nearly $70 million
in revenue, JLBC favorably reviewed $3.0 million forFY 2013
E-government projects. To date ADOA has spent $1.2 million of this
amount.
In FY 2014, ADOA proposes to spend $325,000 on E-government
projects. This amount includesconsolidating websit infrastructure
and converting websites to the new platform, which includes
standard
template and color options, increased security, and enhanced
capabilities for various applications. Thisproct has received
approval through the PIJ process, and ITAC approval is not
required.
The FY 2014 General Appropriation Act appropriated $325,000 to
ADOA for E-Government. Thecurrent request represents the entirety
ofthe FY 2014 apptopriation.
Further ReviewThe FY 2014 General Appropriation Act appropriated
$11.5 million to ADOA for ASET Projects. ADOAis cunently requesting
a review of $3.5 million in FY 2014 for ASET Projects. Following
the currentreview of ihis $3.5 -illion, $8,0 million for ASET
projects will remain to be reviewed by JLBC at alaterdate,
following the necessary PIJ and ITAC approvals, as follows:
o State Data Centero Security, Privacy, and Risk Web Portal
Transitionr Project Managemento EnterpriseArchitecture
$2,7 million$2.2 million$2.0 million$750,000$400,000
RS:BHe/ts
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Attachment A - Automation Projects Fund Background
The FY 2013 General Appropriation Act (Laws2012, Chapter 294,
Section 124) apptopriated a total of $91,100,000over 4 years for
deposit into ihe Automation Projects Fund, primarily for the
replacement of the state's financial and
accouniing system, the Arizona Financial Information System
(AFIS), In the 2013 Legislative Session, theLegislatur enacted a
plan to allocate a portion of AFlsreplacement costs to non-General
Fund sources. As a result,
the FY 2014 General ppropriation Act (Laws 2013, l't Special
Session, Chapter l) reduced the Chapter 294General Fund
appropriation by $16,998,000 over 4 years and replaced it with a
one-time transfer totalingg17,013,600 charged to other appropriated
and non-appropriated funds for the replacement of AFIS. This
chargerepresents a proprtional contribution from the General Fund
and all other funds, at an estimated 0.72% of FY 2014
expenditures. Table I delineates the change in the Chapter 294
General Fund appropriation'
Change in 4-year Chapter 294 General Fund Appropriation($ in
thousands)
Chaoter 294 ChaPter I DifferenceFY 2013 16,800 16,800 0FY 2ol4
20,000 18,400 (1,600)FY 2015 20,000 18,400 (l,600)FY 2016 23.000
9.202 (13.798)
Total
Autoniation Projects Fund RevenuesCttapti t made additional
transfers into the Automation Projects Fund in FY 2014 for various
IT projects in ADOA,the rizona Department of Corrections (ADC), the
Arizona Department of Education (ADE), the Department
ofEnvironmentalQuality (DEQ), and the Department of Revenue (DOR),
These transfers totaled $34,175,000, asshown n Table 2.
Table 2
Beginning Balance
Revenues
General Fund Appropriation
General Fund Transfer
Automation Charges
ADOA Automation Operations Fund
ADOA State Web Portal Fund
ADOA Information Technology Fund
ADC Inmate Store Proceeds Fund
State DOC Revolving Fund
DEQ Emissions Inspection Fund
ADE Education Learning and Accountability Fund l/Total Funds
Available
Automation Projects Fund
($ in thousands)
FY 2013 FY 2014 FY 2015 FY 2016
5,225.1 8,075.7 (57.3)
16,800.0
4,200.0
5,600.0
1,500.0
28,100.0
22,874,9
5,225.1
18,400.0
7,100.0
t7 ,013.68,130.0
4,000.0
345.0
5,500.0
2,500.0
5,000.0
18,400.0 9,202.0
I
Total Expenditures 66,738.0
Ending Balance 8,075,7
! In addition to $1.6 million, the FYl4 General Appropriation
Act transfered all remaining balances in theEducation Learning and
Accountability Fund as of June 30, 2013, into the Automation
Projects Fund forADE'sAELAS
74,813,7 26,475,7
26,533.0
(s7.3)
9,144,1
9,202,0
(s7.3)
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Janice K. BrewerGovernor
Brian C. McNeilDirector
ARIZONA DEPARTMENT OF ADMINISTRATION
OFFICE OF THE DIRECTOR
100 NORTH FIFTEENTH AVENUE o SUITE 401PHOENIX, ARZONA 85007
(602) 542-1500
August 2,2013
The Honorable John Kavanagh, ChairmanJoint Legislative Budget
CommitteeAr izona House of Representatives1700 West Washington
StreetPhoenix, Arizona 85007
The Honorable Don Shooter, Vice-ChairmanJoint Legislative Budget
CommitteeArizona State Senate1700 West Washington StreetPhoenix,
Arizona 85007
Dear Representative Kavanagh and Senator Shooter:
In accordance with Arizona Revised Statutes S 4l-7I4, the
Arizona Department of Administration(ADOA) is submitting this
request for review of fiscal year 2014 Automation Projects Fund
(APF)projects. Monies to support the expenditure plan have already
been appropriated to the AutomationProjects Fund.
The attached document, which was forwarded to JLBC on July
30,2013, contains a detailed explanationof each proposed project.
We will be happy to meet with your staff to provide further
explanation asappropriate.
Sincerely,
BrianDirector
Attachment
cc Richard StavneakBen HendersonClark PartridgeMike Smarik
John ArnoldKen MatthewsAaron SandeenPaul Shannon
")(,\
ARECEIVED
Atl0'0! llllt
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Fiscal Yea r 20L4 Automation Projects Fund (APF)
Joint Legislative Budget Committee (JLBC)
lnitial Review - August 20,20L3
Requesting Agencies:Arizona Department of Administration
(ADOA)Arizona Department of Revenue (ADOR)Arizona Department of
Corrections (ADC)Arizona Department of Environmental Quality
(ADEQ)Arizona Department of Education (ADE)
Prepared By: Arizona Department of Administration (ADOA)-
Arizona Strategic Enterprise
Technology (ASET)
Date Submitted: July 30,2Ot3
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,20L3 Page 1 of 19
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Executive Summary
"ln ZOI3,we are framing the future and assembling a solid
infrastructure for economic prosperity. When the
transformation of State Government is complete, we will have
created an enduring modelof effective and responsible
governance." - Janice K. Brewer, Governor - 'The Four
Cornerstones of Reform: Building a Framework of Effective and
Responsible Governance' -
Fiscal Year 20L4 - Automation Projects
The following transformation initiatives were prioritized by the
Governor in her plan, proposed in her budget and
finalized by the legislature in Laws 2013, l-st Special Session,
Chapter 1, Section 115:
ADOA-ASET EnterpriseArchitectureEnhancements
ADOA-ASET Statewide Automation & lT Project Management
ADOA-ASET E-governmentAgencyWebsitePlatform
ADOA
ADOA-ASET
ADOA-ASET
ADOA-ASET
ADOR
ADOR
ADC
ADEQ
ADE
ERP - AFIS ReplacementState Data Center (SDC) lmprovements &
Maintenance
Statewide Security Enhancements
Web Portal Transition
Taxpayer Accounting System Refresh
Data Security and EncrYPtion
Adult lnformation Management System (AIMS) Upgrade
E-Licensing System
Student Longitudinal Data System (SLDS) and Education
Learning and Accountability System (ELAS)
s 28,638,0005 2,675,000s 3,075,000
s 1,000,000
s 2,450,000
s gzs,ooos 1,975,000s 1,70o,ooos 4,900,000S 8,ooo,ooo
s 5,oo0,0oos 7,000,000
CompleteTBD
August 20RequestAugust 20
RequestAugust 20RequestAugust 20
RequestTBD
TBD
TBD
August 20
RequestTBD
August 20Request
Approved
Pending
Pending
Not Required
Not Required
Approved
Pending
Approved
Pending
Approved
Pending
Pending
Agency-Division
FY 14
AmountPrJ / rrAc
JLBC Review
Total s 66,738,000
Oversight and Transpa rency
ADOA-ASET currently has three oversight resources who work with
all State agencies to develop Project lnvestment
Justifications (plJs). All lT projects over S25,OOO have to go
through the PIJ process and receve approval from the State
Chief lnformation Officer (ClO). All lT Projects over S1,OO0,O0O
have to go through an addtional checkpoint. These large
projects require agencies to present and receive approval from
the lnformation Technology Authorization Committee
(ITAC), chaired by the State ClO.
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,20L3 Page 2 of 19
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Because of the size and complexity of the projects associated to
the Automation Projects Fund (APF), JLBC and OSPB
have made it possible for ADOA-ASET to expand Oversight services
in Fiscal Year 2OL4.ln the ADOA-ASET 'Statewide
Automation & lT Project Management' project, ADOA-ASET has
been allocated S1,700,000 to accomplish the following
objectives:
o Assist agencies in business case development, project
planning, risk mitigation planning, oversight,
reporting,communication and finance
Develop templates, processes and toolso Provide oversight
training Monitor and coordinate financial reporting
With a Favorable Review of this project, ADOA-ASET is prepared
to grow the Oversight team and provide these services
to all the agencies working on strategc initiatives funded in
the APF. ADOA-ASET understands and assumes that
continued funding for this team is dependent on the success of
these services and the success of the Automation
Projects.
Quarterly Reporting
When the Joint Legislative Budget Committee (JLBC) reviewed the
Fiscal Year 2013 Automation Projects Fund (APF)
projects in June 2OL2, a condition to provide a quarterly report
on the last day of the month following the end of a
quarter was applied to all projects funded through the
Automation Projects fund. Since then ADOA has partnered with
JLBC and the Governor's Office of Strategic Planning and
Budgeting (OSPB) to refine the report and its details.
The 2013 legislative process codified the reporting process as
follows:
Laws 20L3, Lst Special Session, Chapter 1, Section 115, l. l.
The department of administration shall submit to the
joint legislative budget committee quarterly reports on or
before the last day of each calendar quarter on the
implementation of projects described in this section, including
the projects' deliverables, timeline for completion
and current status.
ADOA-ASET recognizes the change in the law and will prepare and
submit quarterly reports on or before the last day of
each quarter. JLBC has suggested that each quarterly report
reflect the last month of the previous quarter and the first
two months of the current quarter. For example;
o Fiscal Year 2O!4, Quarter L report would be due on or before
September 30 and would contain data for July andAugust 201.3.
o Fiscal Year2Ol4,Quarter 2 report would be due on or before
December 31and would contain data forSeptember, October and
November 2013.
ADOA-ASET finds this option reasonable and would like to
formally make a request to have this included in the
Favorable Review.
APF - lT Project Life Cycle
ADOA-ASET has defined the following Automation Projects Fund
(APF)- lT Project Life Cycle Framework:
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,2073 Page 3 of 19
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This framework provides guidance for the overall project life
cycle: ensure project sponsorship; clearly define the
business problem(s) to be solved; identify funding streams;
develop and manage acquisition strategy; assure compliance
with project approval process; execute the project and
end-to-end monitoring and reporting.
State agencies are responsible for developing strategic plans
and lT plans aligned with the Governor's key initiatives'
Agencies are also responsible for developing their budgets
(working with OSPB and the legislature), acquisition plans (in
alignment with the State procurement Office (SPO)), and Project
lnvestment Justification Document (PlJ); for presenting
to the lnformation Technology Authorization Committee (ITAC),
where necessary; and then for executing the projects
and providing oversight reporting.
ADOA-ASET facilitates the ptJ and ITAC processes for project
approval. ADOA-ASET also provides some standards and
best practices around project management and is responsible for
end-to-end oversight and reporting on lT projects.
lT projects funded by the APF must receive a favorable review
from JLBC to proceed. ADOA-ASET works with all
agencies that have projects funded through the APF to develop an
initial report that can be used to review the projects
approved in the budget. ADOA-ASET utilizes this initial report
as the foundation for the APF quarterly report.
Request for Favorable Review - August 20
This lnitial Review document describes the strategic lT programs
for ADOR, ADC, ADEQ" ADE and ADOA for Fiscal Year
2014. Each program and their projects are at various stages of
the lT Project Lifecycle. Each agency has identified
projects to be reviewed on August 20 for a Favorable Review in
order to move forward on the execution phase' All of
the agencies understand the process and are committed to
managing these projects successfully.
FiscalYear 2OL4 Automation Projects Fund -JLBC Review August
20,2013 Page 4 of 19
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ADOA-ASET - State Data Center (SDC) lmprovements &
Maintenance - 52,675,000
ADOA-ASET's core mission is to ensure the continuity of mission
critical and essential systems of our customers. The
State Data Center (SDC)currently hosts more than one hundred
customers and processes multiple billions of dollars of
transactions per year. ln Fiscal Year 2OI3, ADOA-ASET completed
many projects in the SDC including replacing multiple
Power Distribution Units (PDUs), expanding a building to house
an Automatic Transfer Switch (ATS) and to add an
additional Uninterruptible Power Source (UPS), updated wiring
and many other projects. ADOA-ASET is in the final
stages of replacing the L7+ year old UPS with two new UPS
units.
ln Fiscal Year 2Ot4 (FY14), ADOA-ASET will finalize the UPS
installations, implement a monitoring and notification system
and begin to address disaster recovery solutions for the open
systems line of seruices. ADOA-ASET has developed a
comprehensive plan to address critical disaster recovery needs
and move applicable services to cloud offerings.
SDC ProjectsProjectBudsetFY14 DescriptionProject Name
S aoo,ooo- lmplement shared area network (SAN) director-
lmplement disaster recovery (DR) tape library- lmplement virtual
storage platform- lmplement svnchronzation software &
hardware
State Data Center (SDC) DisasterRecovery Site Storage
Solution
s 1,700,000- lmplement failover blade server infrastructure-
lmplement in-rack PDUs- lmplement failover and virtual machine
software
SDC Disaster Recovery Shared
Services Platform
s 175,000- Enhance network cabling and connectivity management
in SDCSDC Facilities Enhancement
s 2,67s,000Total SDc
SDC Projects - Favorable Review Requests - August 20There are no
Favorable Review requests for SDC projects pending at this time
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,2OI3 Page 5 of 19
-
ADOA-ASET - Statewide Security Enhancements - 53,075,000
Over the past two years several states including Utah, South
Carolina and Alabama have incurred serious data breaches.
The complexity and ferocity of the attacks continue to increase.
Basic security'Hygiene', day-to-day operational basics,
can address a significant portion of risks but not all. The
ADOA-ASETSecurity Privacy and Risk (SPR)team has developed
a comprehensive Security Strategy that will systematically
address potential gaps.
Security ProjectsProjectBudgetFY14 DescriptionProiect Name
s 400,000Secure Data Center Facility - Perform securty
assessment for ADOA-ASET disaster recovery (DR) site- Overhaul DR
network- lmplement DR site firewalls and web application
protection- lmplement carrier network enhancements
s 35o,ooo- lmplement solution to discover, track and protect
sensitive data- lmplement end user solution with supporting
hardware and softwareca pa bilities- Expand email data loss
prevention (DLP), encryption, and spam filter- Encrypt critical end
user laptops- Encrypt critical databases- lmplement two factor
authentcaton system*Reoccurring maintenance needs to be factored
in
Secure Data Protections Pilots
s 300,000- ldentify mission critical, at-rsk web applicatlons
that use personallyidentifiable information (Pll), personal health
information (PHl) orsensitve data for service delivery- lmplement
perimeter firewalls- ldentify at-risk agencies and implement
perimeter firewall protection- lmplement web application filterng
to aid in the prevention of SQLiniection attacks
Data Center NetworkManaging/Monitoring
s 450,000- Complete penetration testing of the State's most
critical applications- Address vulnerabilities and securty problems
identified- Address critical issues identified n Penetraton
Testing*Agency resources required to address vulnerabilities -
funds for testingonly
Security Assessment
s 650,000- Form multi-agency working group to assess cloud
encrypton offerings- Conduct Proof of Concept (POC)- lmplement
solution determined by POC- lmplement web content fltering to
remove malicious and unwantedstes- lmplement server encryption
solution
Central Security Management
s 1s0,000- lmplement solution to protect SDC customers from
external distributeddenial-of-service (DDOS) attacks
lncident Response
s 2s0,000Security Awareness - Provide multi-agency security
training classes- Continue in-person presentations to key staff-
Conduct multi-agency security exercise(s)
s 525,000- Purchase additional licensing to provide alert
capabilities whenunexpected server configuration changes are made-
lmplement ntrusion detection to identify malicious activates or
policyviolation for the SDC- Add network time appliance to SDC-
lncrease patch management compliance licensing
Data Center SecurityManagement
$ 3,o75,oooTotal SPR
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,20t3 Page 6 of 19
-
Security Projects - Favorable Review Request - August 20
PrJ/rTAC
Status
JLBC
FavorableReview
StatusTotal Project
Budeet
Favorable
Review
RequestedAmountFY14 DescriptionPro ect Name
PIJ ApprovalPending
Pendings 450,000 S 4so,ooo- Complete penetration testing of the
State'smost critical a pplications- Address vulnerabilities and
security problems
identified- Address critical issues identified inPenetraton
Testing*Agency resources required to addressvulnerabilities - funds
for testing only
Security Assessment
FY13
Existing PU -
AmendmentPendins
Pendings 150,000 s 1s0,000- lmplement solution to protect SDC
customersfrom external distributed denial-of-service(DDOS)
attacks
lncident Response
PJ NotRequired
Pendings 250,000 S 25o,oooSecurty Awareness - Provide
multi-agency security training classes- Contnue in-person
presentations to key staff- Conduct multi-agency securty
exercise(s)
$ goo,oooTotal SPR
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,2Ot3 Page 7 of 19
-
ADOA-ASET - Enterprise Architecture Enhancements -
S1,000,000
Enterprise Architecture (EA) is a disciplined approach to
long-term Business lnformation Technology planning. ADOA-
ASET's EA objective is to:
lncrease enterprise agility through leadership, strategic
alignment, unified processes, strong data governance
and actionable policies, standards and procedures.
To accomplish this objective, ADOA-ASET plans to continue to
provide statewide training opportunities; provide updated
policies, standards and procedures as well as proactively
assessing strategic technologies and key services that will
enhance the value of business services.
EA ProjectsProjectBudgetFY14 DescrptionProiect Name
s 100,000- Provide statewide Business Analytics, Service and
Change ManagementTraining, and Strategic Planning training
Business and Technical EATraining
s 500,000Policy, Standard and Procedure(PSP) Compliance
- Establish statewide PSP working groups- Create and implement
tiered approach for updating and reviewing all
agency PSPs- Assist agencies in issue mitgation
s 400,000- Complete assessment of ADOA-ASET services including
assets (hardware
and software) and resources- Complete cost analysis of each
service and establish new pricing models
- lmplement lT Financial Management Reporting and Dashboards
Strategic TechnologyAssessment
S 1,ooo,oooTotal EAA
EA Projects - Favorable Review Requests - August 20
PrJlrTAC
Status
JLBC
Favora ble
Review
StatusProjectBudeet
FavorableReview
Requested
AmountFY14 DescriptionProject Name5 100,ooo PU Not
Required
Pendi ngs 100,ooo- Provide statewide Business Analytics,
Serviceand Change Management Training, and
Strategic Planning training
Busness and Technical EATraining
PU NotRequired
PendingS 5oo,ooo s s00,000- Establish statewide PSP working
groups- Create and implement tiered approach forupdating and
reviewing all agency PSPs- Assist agencies in issue mitgation
Policy, Standard andProcedure (PSP)
Compliance
s 600,000Total EAA
Fiscal Year 201.4 Automation Projects Fund - JLBC Review August
20,2OI3 Page 8 of 19
-
ADOA-ASET - Statewide Automation & lT Project Management -
52,450,000
Strong project management is the foundation to successful
projects. lt is critical to have the right project management
lifecycle methodology and to empower people with the right
resources. ADOA-ASET is dedicated to developing a
statewide center of excellence for project management and to
increase the oversight capabilities for strategic
Automation Projects.
Project Management ProjectsProjectBudsetFY14 DescriptonProiect
Name
s 300,000- Document, streamline and automate statewide lT
Oversight processesOversight Office Transformation
s 45o,ooo- Project management resources to execute ADOA-ASET
transformationinitiatives
Tra nsformation I ntativesProject Managers
s 1,700,000- Assist agencies in business case development,
project planning, riskmltigation planning, oversight, reporting,
commu nication and fina ncial
management- Develop templates, processes and tools*Ongoing for
the life of Automation Projects Fund
Automation Projects FundStrategic Executon Team
S 2,4so,oooTotal PMO
Project Manag ement Projects - Favorable Review Requests -
August 20
PrJ/rTAC
Status
JLBC
Favorable
ReviewStatus
ProjectBudget
Favorable
Review
Requested
AmountProiect Name FY14 DescrptionPendings 1,700,000 PIJ Not
RequiredS 1,70o,ooo- Assist agencies in business case
development,
project planning, risk mitigation planning,
oversight, reporting, commu nication andfinancial management-
Develop templates, processes and tools+Ongoing for the life of
Automation ProiectsFund
Automation Projects Fu ndStrategc Execution Team
S1,7oo,oooTotal PMO
Fiscal Year 201-4 Automation Projects Fund - JLBC Review August
20,2OL3 Page 9 of 19
-
ADOA-ASET - E-govern ment Agency Website Platform - SaZS,OOO
E-government s at the heart of the Governor's vision to
modernize and transform State Government. ln the "The Four
Cornerstones of Reform", the Governor defined initiatives to
improve licensing timeframes at State agencies, ADOA-
ASET currently supports 95 State entities and more than 100
websites. ln 2Ot2, the Arizona E-government platform
delivered more than 430,OOO financial transactions brining in
nearly SZO mllon in revenue to the State.
ADOA-ASET is in the process of developing a statewide platform
to host and manage agency websites. This new platform
will provide standard templates and color options for agencies
to choose from. ADOA-ASET will provide training and
resources to help agencies create and maintain content on their
own websites.
E-government ProjectsProjectBudgetFY14 DescriptionProject
Name
s 325,000- Convert websites to new agency web platform-
Consolidate website infrastructure
Agency Webste Tra nsformationand CMS Solution lmplementation
S 325,oooTotal EGV
E-go vernment Projects - Favorable Review Requests - August
20Favorable
Review
RequestedAmount
PrJlrTAC
Status
JLBC
FavorableReview
StatusProjectBudgetFY14 DescriptionProject Name
s 32s,000 PIJApproved
Pendi ngS szs,ooo- Convert websites to new agency webplatform-
Consolidate website infrastructure
Agency WebsiteTransformation and CMSSolution lmplementation
s 32s,000Total EGV
Fiscal Year 2OL4 Automation Projects Fund - JLBC Review August
20,2Ot3 Page 10 of 19
-
ADOA-ASET - Web Portal Transition - 5t,915,000
ln June of 2Ot3, ADOA-ASET awarded a new E-government contract
to Business & Decisions, Eagle Creek Software
Services, IBM and Unisys. This also means that the State must
transition away from the incumbent vendor platform. The
State is currently dependent on many components of the incumbent
vendor and we must replace core capabilities, such
as payment processing, as well as ensure that applications will
continue to focus with the new capabilities.
Web Portal Transition ProjectsProjectBudsetFY14 DescriptonProect
Name
S 1,975,000- Transiton from current vendor to new E-government
model- Transiton payment processing engine, legacy
applications,infrastructure and support
Web PortalTranston
S l,975,oooTotal WEB
Web Portal Transition Projects - Favorable Review Requests -
August 20There are no Favorable Review requests for Web Portal
Transition projects pending at this time.
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,2Ot3 Page 11 of 19
-
lont TLtgslutbr l8u gtt [,ommttSTATE OF ARIZONA
1716 WEST ADAMSPHOENIX, ARIZONA 85007
PHONE (602) 926-s491
FAX (602) 926-5416
http://www azleg. gov/jlbc. htm
STATESENATE
HOUSE OFREPRESENTATIVES
JOHN KAVANAGHCHAIRMAN 2013
LELA ALSTONDAVID GOWAN, SRADAM KWASMANDEBBIE LESKOSTEFANIE
MACHJUSTIN OLSONMICHELLE UGENTI
DON SHOOTERCHAIRMAN 2014
OLIVIA CAJERO BEDFORDGAIL GBIFFINJoHN McCOMISHAL MELVINLYNNE
PANCRAZIANNA TOVARSTEVEN B YARBROUGH
DATE: August 13,2073
TO: Representative John Kavanagh, ChairmanMembers, Joint
Legislative Budget Committee
THRU: Richard Stavneak, Director f9
FROM: Ben Henderson, Fiscal Analyst(
SUBJECT: ADOA/ADC - Review of Adult Inmate Management System
(Automation ProjectsFund)
Request
Pursuant to A.R.S. S 4l-714,the Arizona Depattment of
Administration (ADOA) has requested that theCommittee review $8.0
million in proposed FY 2014 expenditures from the Automation
Projects Fund toreplace the Adult Inmate Management System (AIMS)
at the Arizona Department of Corrections (ADC).
For additional information regarding the Automation Projects
Fund, please refer to agenda item 14.
Recommendation
The Committee has at least the following 2 options:
1. A favorable review.
2. An unfavorable review.
The Information Technology Authorization Committee (ITAC) has
approved the project at their May2013 meeting, with the following
conditions:
1. The Request for Proposal (RFP) for the proposed system shall
only be issued upon agreementbetween ADC and Arizona Strategic
Enterprise Technology (ASET) regarding the technologyrequirements
and evaluation process identified in the Statement of Work
(SOW).
2. ADC may not award the solicitation until an updated Project
Investment Justification (PIJ) reflectingthe results of its
evaluation, including the selected technology approach, scope of
work,implementation schedule, and detailed itemization of the
development and operational costs for theproject, has been
submitted for review to ASET and approved by ITAC, in Executive
Session ifapplicable.
(Continued)
-
-2-3. ADC shall retain the services of the vendor currently
engaged in as an Independent Advisory
Consultant (IAC) to assist in the development of the RFP, for
the duration of the solicitation process'
Costs to retain the current vendor, or other qualified vendor,
as an IAC for the duration of the project,
must be reflected in the updated PIJ.
The JLBC Staff recommends that the Committee consider adopting
the same provisions as part of its
review.
Analysis
BackgroundItXS, eOC implemented AIMS. AIMS is an automated
system designed to track a variety of ADCdata, including population
management, intake processing, inmate identification, and
sentence
calculations, ui wll as to assist ADC in numerous reporting
requirements to other public and private
entities.
The legacy system has reached the end of its useful life for a
variety of reasons, primarily the result of its
aging prograrnming language, COBOL/CICS. It is difficult to
recruit, hire and train programmers thattrve e*perience in this
programming language, as most are recruited out of retirement. In
addition,excessive complexity *ifrin the systm results in
inaccuracy of release date calculations, criminal codechanges, and
rquires duplicate record keeping and many manual adjustments. ADC
reports spendingover $2.0 million annually in operational support
costs'
ProcurementTo prepare for replacing AIMS, ADC contracted with an
independent advisory consultant (IAC), PublicConsuling Group (PCG),
to evaluate the program. The IAC provided a needs assessment,
review ofalternate *lutionr,'und a comparison of similar systems in
other states. In addition, the IAC will assistADC in the
development of the RFP to purchase a modified commercial off the
shelf system'
In spring 2013, PCG compared similar offender management systems
implemented since 2005 inMarylad, Wisconsin, Kentuc, Virginia,
Washington, and Arkansas. In summarizing the PCG survey,ADC noted
that "many of the costs aJsociated with these implementations
appear to be at the lower end ofthe cost range provided by ADC,"
but that "further research is needed to extrapolate this
information tofurther estimat the cost to replace AIMS."
Implementation contracts ranged from $10 million to $20million;
compared to Arizona, the states surveyed tended to be slightly
smaller in terms of inmates butconsiderably larger in terms of
parolees/community supervision.
The new system is expected to provide more detailed data,
enhanced user navigation, and improved data
integration between other state gencies. Specific technological
details of the system will be fullydetermined once the RFP has been
awarded and a contractor has been chosen. However, the new
system
is expected to be web-based, operated on a hosted platform, and
will be customizable.
Current ProposalADOA it'
""r.*tly requesting a favorable review of $8 million in
expenditures for the first year of -a 3-
year,S24 million projct. This amount is based on a RFI issued in
January of 2012, and consists of 2main components, as follows:
Professional and Outside Services $7,250,000o Equipment
$750,000
ADC now estimates that they will spend $5.2 million inFY 2074,
with the remaining $2.8 million beingspent in subsequent years.
(Continued)
-
a
Project FinancingThr F'Y 2014 G*eral Appropriation Act (Laws
2013, I't Special Session, Chapter 1) transferred a total of$8
million into the Automation Projects fund to finance this project:.
$5.5 million from the Inmate Store Proceeds Fundo $2.5 million from
the State DOC Revolving Fund
The remaining $16 million in FY 2015 and FY 2016, for the
completion of the $24 million project, isexpected to b financed
from transfers from these same 2 funds into the Automation Projects
Fund'
RS:BFVts
-
ADC - Adult lnformation Management System (AIMS) -
58,000,000
AtMS is built on a CICS/COBOL (1973) programming platform. This
programming platform is outdated and most public
and private lT organizations have been moving away from
CICS/COBOL based systems to newer technology platforms.
ADC has had limited success in finding, recruiting, hiring and
retaining programmers with CICS and COBOL experience.
There are currently no schools offering these mainframe-based
programming skills in the State of Arizona. Risk
continues to escalate as internal COBOL programmers retire and
the pool of potential candidates shrinks. ADC has
recently been successful filling two positions with retirees;
however, this pool is shrinking.
Release date calculations in AIMS are not always accurate and
there are certain types of calculations that must be
completed manually due to systems limitations, The AIMS
algorithm for sentence calculations is complex. The code
spans three major eras of law, with additional complexity due to
the overall sentence structure. ADC dependence on
AIMS limits its ability to keep up with inmate movement and
changes, release calculations, criminal code changes and
interfacing with other applications or agencies. Further, each
prison must maintain a duplicate paper record on each
inmate since AIMS does not have the ability to import the
information from court documents, pre-sentence and
disciplinary reports, or provide prior felony conviction packets
to prosecutors. lnformation placed in AIMS requires
manual sentence verification prior to an inmate's release.
Data entry and data validation tools are extremely limited in
the AIMS system. A web-based system would place limits
on data entry and create logs that can be reviewed to determine
who and when entries were made to avoid future
errors. ln addition, AIMS does not have the necessary interfaces
to communicate with other applications or agencies.
For example, DES and ADC recently partnered together to recoup
unemployment benefits that had been paid to
inmates. These types of interfaces would be used to enhance
information sharing and coordination among State and
Federal partners.
ADC requests 58,000,000 (S24,OOO,O00 over three years) to
replace the current AIMS program with a modern adaptable
platform for inmate management. This new system will tie into
the agency's existing Microsoft computing infrastructure
and will be based as closely as possible on a commercial
off-the-shelf (COTS) deployment. This deployment will enhance
data entry accuracy, real-time reporting, reduce maintenance for
programming support and will be in compliance with
Statewide Enterprise Architecture computing requirements. When
fully implemented, the AIMS replacement program
will eliminate the cost associated with manual record keeping
and the current requirement to maintain duplicate files.
AIMS ProjectProjectBudsetFY14 DescriptionProject Name
S 8,ooo,ooo- Release RFP and complete award- Detailed
deliverables will be provided post RFP- Continue consultant
engagement to provide third party guidance andrisk management
Adult I nformation ManagementSystem
S 8,ooo,oooTotal ADC
Fiscal Year 20L4 Automation Projects Fund - JLBC Review August
20,2Ot3 Page 15 of 19
-
AIMS Project - Favorable Review Requests - August 20
Prolect Name
Fiscal Year 2014 Automation Projects Fund - JLBC Review August
20,20L3 Page 16 of 19
-
7ont TLtghtb l8uqt @ommifftt
STATE OF ARIZONA
1716 WESTADAMSPHOENIX, ARIZONA 85007
PHONE (602) 926-54s1
FAX (602) 926-5416
http://www azleg. gov/jlbc, htm
HOUSE OFREPRESENTATIVES
STATESENATE
DON SHOOTERCHAIRMAN 20'I4
OLIVIA CAJERO BEDFORDGAIL GRIFFINJOHN McCOMISHAL MELVINLYNNE
PANCRAZIANNA TOVARSTEVEN B YARBROUGH
JOHN KAVANAGHCHAIRMAN 2013
LELA ALSTONDAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE
MACHJUSTIN OLSONMICHELLE UGENTI
DATE: August 13,2013
TO: Representative John Kavanagh, ChairmanMembers, Joint
Legislative Budget Committee
THRU: Richard Stavneak, Director )FROM: Ben Henderson, Fiscal
Analystt
SUBJECT: ADOA/ADE - Review of Arizona Education Learning and
Accountability System(Automation Projects Fund)
Request
Pursuant to A.R.S S 4l-714, the Arizona Department of
Administration (ADOA) has requested that theCommittee review $3.4
million in proposed FY 2014 expenditures from the Automation
Projects Fund for3 projects related to the development of the
Arizona Education Learning and Accountability System(AELAS) at the
Arizona Department of Education (ADE).
Recommendation
The Committee has at least the following 2 options:
1, A favorable review.2. An unfavorable review.
The Information Technology Authorization Committee (ITAC)
approved 1 of the 3 projects (the"Education Data Fidelity" project)
at its August2013 meeting (the other 2 did not require
ITACapproval), with the following conditions:
1. ADE may proceed with the assessment phase of the AELAS
"Education Data Fidelity" project todetermine the data collection
requirements, business processes, technical approach, and
legalrequirements to implement a compliant student data store.
Costs are not to exceed $630,000 for theassessment phase, and ADE
may not proceed with additional development efforts, until a full
ProjectInvestment Justification (PIJ) reflecting the technology,
scope of work, costs and implementationschedule for the proposed
solution has been submitted to Arizona Strategic Enterprise
Technology(ASET) and ITAC for review and approval.
2. ADE must present information to ITAC regarding an
upcomingOrganization Entity Management PIJ,as a component of the
AELAS Education Data Fidelity initiative, prior to proceeding
beyond anassessment phase which is not expected to exceed $90,000
in cost,
(Continued)
-
-2-
In addition, ASET has approved a PIJ for the "school Finance
Automation" project with the followingcondition:
L ADE may proceed with the design, development and
implementation of the proposed solution relatedto the AELAS School
Finance automation project; however, should there be significant
differences inthe scope of work, costs, implementation schedule, or
proposed technology, ADE must amend the PIJfor the project to
reflect the changes and submit it to the ASET office for review and
approval prior tofurther expenditure of funds.
The third project, the Program Support Office, requires neither
ITAC nor ASET approval.
The JLBC Staff recommends that the JLBC consider adopting the
ITAC and ASET provisions as part ofits review. In addition, the
JLBC Staff recommends the following additional provisions:
1. ADE shall return to the Committee for additional review of
the "Education Data Fidelity" project ifASET raises serious
concerns when reviewing its upcoming full PIJ for the $920,000
developmentcost.
2. ADE shall present results of the pending third party analysis
of AELAS for review at the nextCommittee meeting.
Analysis
BackgroundPursuant to A.R.S. 5 15-249, AELAS is required to
maintain a longitudinal student level data required tomeet state
and federal reporting requirements, incorporate the Student
Accountability Information System(SAIS), and be easily accessible
over the internet for data collection, compilation and reporting.
In 2010,the Governor's Office commissioned a third party evaluation
of ADE's current IT systems. The reportindicated that many aspects
were insufficient, including obsolete and unsupported hardware and
software,overly complex customization and insufficient resources to
provide ongoing support and development.
Since then, ADE has used state and federal monies to stabilize
SAIS in order to reduce down time andenable faster processing and
reconciliation of data with the existing system until it can be
replaced. Thishas enabled the system to perform better in the short
term, but ADE reports that the system "still has ahigh error rate,
is costly to support and maintain, and catastrophic failure is
likely without replacement."
In addition to replacing SAIS, AELAS would estblish a new
Student Information System (SIS) forstoring both student data
related to funding (curently in SAIS) and studenlteacher/course
academic data(not curently in SAIS). ADE envisions that districts
would opt into SIS by paying a charge. ADEbelieves that the charge
would be a savings relative to their curent standalone systems,
AELAS also isintended to create standardized mechanisms for
importing and exporting data tolfrom the SIS in order toreduce data
reporting errors ("Education Data Fidelity") and establish a
Statewide Longitudinal DataSystem (SLDS) to provide access to
multi-year data for individual students/teachers/courses that is
storedin the SIS viadata "dashboards."
During the most recent legislative session, ADE requested $34.8
million over 2 years ($23.8 million inFY 2014 and $l 1.0 million in
FY 2015) for AELAS development. This included $23.5 million for
SAISreplacement,S4.2 million for the SLDS, $4,1 million for an
instructional improvement system, and $4.0million for integrating,
replacing and upgrading ADE's internal information technology
systems. Thelatter 2 items are not part of ADE's cunent $3 .4
million request.
Current Request
ADE previously used its own funds to administer the project,
which included a combination of stateGeneral Fund monies ($5
million per year inFY 2012 and FY 2013), mandatory fees of $6 per
Full Time
(Continued)
-
-3 -
Student Equivalent (FTSE) from Arizona universities and
community colleges (approximately $1.5million per year inFY 2012
and FY 2013), and federal monies (approximately $10 million inFY
2012and FY 2013 combined).
InFY 2014, the Legislature appropriated $7 million to ADOA to
oversee the project and work with ADEto implement a portion of the
larger project. Of the $7,0 million, $5.4 million is from the state
GeneralFund and $1.6 million is from continued university and
community college AELAS fees.
ADOA is curently requesting a review of $3.4 million of $7.0
million in FY 2014 expenditures from theAutomation Projects Fund,
consisting of 3 components, as follows:
o AELAS - Education Data Fidelity (Ed-Fi) $1.6 million Program
Support Ofhce (PSO) $1.0 million AELAS - School Finance Automation
$800,000
Following review of this $3.4 million request, $3.6 million
would remain to be approved by thisCommittee at alater date,
following the necessary PIJ and ITAC approvals.
AELAS - Education Data Fidelity (Ed-Fi)The Education Data
Fidelity (Ed-Fi) project is the mechanism that standardizes how
student data can beimported and exported from local education
agencies (LEAs) to the "data stores" built in the AELAS SISproject.
Currently, uploading information from an LEA to the current SAIS
system is time consumingand prone to error. In FY 2014, this
project will provide compatibility between SIS and the 4
primaryvendors that LEAs utilize, representing 95% of LEAs
statewide. ADE is currently requesting a review of$l.6 million for
this project in FY 2014, which includes $630,000 for assessment and
$920,000 fordevelopment. ADOA estimates that an additional $450,000
will remain to be approved for this project inFY 2014, following
the necessary PIJ and ITAC approvals. ITAC approved this project at
their meetingon August 12,2073.
Program Support Office (PSO)The Program Support Off,rce (PSO)
offers quality control functions to ensure that both projects and
fundsare managed appropriately. Specifically, the PSO creates
standards for project design, development andimplementation, as
well as financial oversight for ADE IT's contract laborers. ADE is
requesting reviewof $L0 million for the PSO in FY 2014, for
management of vendors, finances, and oversight, ADOAestimates that
there will be no need to return to this Committee for further
funding in FY 2014. Thisproject does not require PIJ or ITAC
approval.
AELAS - School FinanceSAIS currently maintains 48 different
school finance functions that must be performed manually by LEAsand
ADE in order to disburse funds from the Classroom Site Fund. This
is time intensive for the variousstakeholders and prone to error.
ADE is requesting review of $800,000 to automate 13 of these
48manual functions during FY 2014. Further automation capabilities
are out of scope for FY 2014 andwould require additional funding in
subsequent years. ADOA anticipates that there would be no need
toreturn to this Committee for further funding for this specific
project in FY 2014. This project has alreadyreceived the
appropriate PIJ approvals.
Third Pafy Oversight
On a related note, a contract was awarded to WestEd (a
consulting firm) on April 3,2013 to provideadditional third parly
oversight for AELAS. Since then, the vendor subcontractor for the
project("CELT") has interviewed approximately 75 AELAS
stakeholders, including ADE staft key educationstakeholders, school
superintendents and Chief Technology Officers, and ASET staff in
order to gatherinformation for analyzing the project. WestEd is
scheduled to meet with stakeholders to review a draft ofits AELAS
report on August 22,2013 and is scheduled to deliver the final
report on August 30,2013.
RS:BFVts
-
ADE - Statewide Longitudinal Data System (SLDS) and the
Education Learning andAccountabilty System (ELAS) - $7,000,000
The program Support Office (PSO) creates standards for project
design, development and implementation as well as
financial oversight for ADE lT's contract laborers, The PSO also
prepares reports and other materials required for AELAS
program oversight. This is a critical quality control function
to ensure current and future projects and funds are
ma naged appropriately.
Arizona Education Learning and Accountability System (AELAS)
Student lnformation System (SlS) is replacing the student
data portion of the aging Student Accountability and lnformation
System (SAIS). ADE will be creating standardized data
stores and preparing a Request for Proposal (RFP) soliciting
education software vendors to design a statewide SIS that
Local Education Agencies (LEAs) can purchase at a savings. ADE
anticipates implementing at least six LEAs in FY14, with
further implementations in later years subject to LEA's opt-in
participation. Making the optional statewide SIS available
to additional LEAs is out of scope for FY14 and will require
additional funding in future fiscal years.
Arizona Education Learning and Accountability System (AELAS)
Education Data Fidelity (Ed-Fi) is the mechanism to
standardize how student data can be imported and exported into
the data stores created in the AELAS SIS project. Ed-Fi
uploads LEA data from their own student data system in ADE's
format and allows for a reduction of the data collection
burden placed upon LEAs. This should significantly reduce the
student data reporting errors currently created between
SAIS and LEA standalone systems. ADE will integrate the four
primary student information system vendors, representing
more than 95% of LEAs statewide, in FYI-4.
The AELAS School Finance project will automate a portion of the
School Finance functions of SAIS. This work streamlines
and automates 13 of the 48 existing, manualfinancial payments,
significantly reducing processing time and time spent
by LEAs and ADE fixing errors, Complete School Finance
replacement is out of scope for FYt4, and SAIS sustainability
remains a significant risk as a result.
Statewide Longitudinal Data System (SLDS)-Arizona Education Data
Driven Decision System (AzED3S) provides
dashboards of the student data collected in the ADE data
warehouse using the newly-constructed data stores from the
AELASSlSproject.
Workwillalsoincludeconcurrentimplementationofthenewsecurityprotocolfundedinpreviousfiscal
years. lt is estimated that these dashboards, currently displaying
only historical data, will be deployed to 200 LEAs
in FyL4. Complete roll out will be completed by Decembe r 2Ot4
and will require additional funding in later fiscal years.
ADE ProjectsProjectBudgetFYl-4 DescrptionPro ect Name s
1,oo0,0oo- Program Support Office (PSO) consisting of Portfolio
Director, Phase Gate
Management, Vendor Management, Communications, Risk
Management,
Financial ment and Man nt
Program Support Office (PSO)
s 450,000- Complete SIS RFP and award- lntegrate SIS to Student
Operational Data Stores- lmplement and integrate six LEAs (includes
data migration)* Additional LEA integrations out of scope for
FY14
Arizona Education Learning and
Accountability System (AELAS) -
Student lnformation System (SlS)
s 2,000,000- lmplement Ed-Fi extractors for the four major SIS
Vendors in the State* Additional integraton for LEA systems is out
of scope for FY14
Arizona Education Learning and
Accountability System (AELAS) -
Education Data Fidelity (Ed-Fi)
Fiscal Year 2OL4 Automation Projects Fund - JLBC Review August
20,20L3 Page 18 of 19
-
ProjectBudsetFY14 DescriP Name
s 800,000- Streamline and automate existing manual Class Site
Fund (CSF) financialcapability* Additional School Finance ca are
out of for FY14
Arizona Education Learning and
Accountability System (AELAS) -
School Finance s 2,750,000- lmplement Ed-Fi Dashboards- Roll out
to 200 LEAs*Additional data source integration and LEA roll out
continued in FY15
Statewide Longitudinal Data
System (SLDS) - ArizonaEducation Data Driven Decision
System (AzED3s) $ 7,ooo,oooTotal ADE
ADE Proj ects - Favorable Review Requests - August 20JLBC
Favora ble
ReviewStatus
Favorable
ReviewRequestedAmount
PrJ/rTAC
StatusTotal Project
BudgetFY14 DescriptionProiect Names 1,000,000 PU Not
Required
Pending5 1,000,000- Program Support Office (PSO) consisting
of
Portfolio Drector, Phase Gate Management,Vendor Management,
Communications, Risk
Management, Financial Management and
Oversight Management
Program Support Office(Pso)
Pendings 1,550,000 ITACApprovalPending
s 2,000,000- lmplement Ed-Fi extractors for the four major
SIS Vendors in the State+ Addtional integration for LEA systems
is outof scope for FY14
Arzona EducationLearning andAccountability System(AELAS) -
Education DataFidelity (Ed-Fi)
Pendings 800,000 PUApproved
s 800,000- Streamline and automate existing manualClass Site
Fund (CSF) financial capability* Addtional School Finance
capabilities are outof for FY14
Arzona EducationLearning andAccountability System(AELAS) -
School Finance
$ 3,35o,oooTotal ADE
Fiscal year 2014 Automation Projects Fund - JLBC Review August
20,20t3 Page 19 of 19
-
STATE OF ARIZONA
lont TLtgsliltb @ugt @ommffSTATESENATE
HOUSE OFREPRESENTATIVES
DON SHOOTERCHAIRMAN 20I4
OLIVIA CAJERO BEDFORDGAIL GRIFFINJOHN McCOMISHAL MELVINLYNNE
PANCRAZIANNA TOVARSTEVEN B YARBROUGH
DATE:
THRU
FROM:
SUBJECT
1716 WEST ADAMSPHOENIX, ARIZONA 85007
PHONE (602) e26-5491
FAX (02) 926-5416
http://www azleg gov4lbc.htm
August 13,2013
Representative John Kavanagh, ChairmanMembers, Joint Legislative
Budget Committee
Richard Stavneak, Director !Micaela Larkin, Fiscal Analyst ffl
L
ArizonaDepartment of Conections - Review of FY 2013 Bed Capacity
Report
JOHN KAVANAGHCHAIRMAN 2013
LELA ALSTONOAVID GOWAN, SRADAM IOVASMANDEBBIE LESKOSTEFANIE
MACHJUSTIN OLSONMICHELLE UGENTI
TO
Request
Pursuant to a FY 2014 General Appropriation Act footnote, the
Arizona Department of Corrections(ADC) has submitted for review its
FY 2013 bed capacity report.
Recommendation
The Committee has at least the following 2 options:
l. A favorable review of the department's bed capacity
report.
2. An unfavorable review of the department's submission'
During FY 2013, the department reduced its total operating
capacity by (179) beds, from 41,989 to41,810. During the fiscal
year, the inmate population increased by 809 from39,877 to 40,686.
Themedium and close custody populations represented the majority of
the increased population, and thedepartment shifted resources from
minimum custody units to meet the needs of the medium and
closecustody populations.
For FY 2014,the department projects its operating capacity will
increase with the opening of 500 mediumcustody private beds.
Analysis
Apartfrom any legislative changes, ADC may alter its bed
capacity during the year. The department canestablish or
decommission beds and also has flexibility to shift beds between
inmate classifications.These changes affect its bed capac during
the year, thus impacting calculation of the bed surplus and
(Continued)
-
a
shortfall. To better track the impact of the depaftment's
revisions, the FY 2014 General AppropriationAct requires the ADC to
submit bed capacity data for FY 2013, explain any adjustments since
FY 2012,and provide projections for FY 2014.
Operating CapacityThe depaftment's operating capacity is the sum
of rated and temporary beds at both state operated andprivate
prisons, Rated beds are, by physical design or as defined by law, a
permanent part of a unit.Temporary beds are added to areas that
were not originally intended to house inmates or double-bunkedbeds
in areas that were intended for single beds. In addition to rated
and temporary beds, special use bedsare used for investigative
detention, disciplinary isolation, maximum behavior control, mental
healthobservation, or medical inpatient care, Due to their short
term usage, these beds are not counted as part ofADC's operational
capacity,
Tqble I (attached) provides a summary of the adjustments,
Minimum SecurityAt the end of FY 2012,there was an operational
capacity surplus of 1,767 minimum security beds. Inresponse, ADC
reduced these type of beds by (1,128), Of this number, 760 beds
were reclassified asmedium security to address a shortfall in that
category. In addition, ADC closed 368 beds entirely atTucson and
Florence.
For FY 2014,the department does not list any projected changes
for minimum custody beds, For abreakdown of the capacity changes by
prison, please review page 7 of the ADC report.
Medium SecurityAt the end of FY 2012,there was an operational
shortfallof (61) medium beds, In addition, the mediumpopulation
grew by 695 prisoners in FY 2013. In response, ADC added 757 new
medium beds.
This increase was achieved with the 760 convefted minimum beds
and 189 new temporary beds. Thesegains were offset by shifting
(192) beds to close status.
The department expects to see additional medium custody
operational capacity due to the opening of 500medium custody
private beds in FY 2014, but this operational capacity growth will
be offset by theprojected reclassification of 400 medium custody
beds to close custody beds.
Close CustodyAt the end of FY 2012, ADC had a close custody
surplus of 84 beds. That surplus was depleted as theclose custody
population grew by 153 prisoners. ADC addressed this growth with
the 192 newlyconvefted medium beds.
For FY 2014, ADC plans to convert 400 medium custody beds to
close custody,
Maximum SecurityAt the end of FY 2012, ADC had an operational
surplus of 322 maximum beds. ADC reported no changein
operationalcapacity for FY 2013, During FY 2013, the maximum
custody population decreased by(47) prisoners.
For FY 2014, ADC projects no change in operational capacity.
(Continued)
-
J
Bed Surplus/Shortfall
Table 2 (attached) illustrates 2 different ways to evaluate
whether the deparlment is experiencing a bed
surplus or shortfall,
When counting only rated beds, ADC has a shortfall of (4,005)
beds. Table 2 provides details on therated bed shortfall by inmate
classification level. While there is an overallrated bed shortfall,
there is asurplus of close custody beds. The shoftfalls occur in
minimum beds (741), medium beds (3,125) andmaximum beds (232). The
addition of the Red Rock Facility in FY 2014 will address the
shortage inrated medium custody beds,
The second method of evaluating bed status is to determine ADC's
overall bed capacity, including bothrated and temporary beds, After
adjusting for 5,129 temporary beds in the overallADC system,
the(4,005) rated bed shortfall becomes a 1,124 total bed surplus.
Table 2 provides details on the operationalbed surplus or shortfall
by inmate classification level, In terms of the individualbed
types, there aresurpluses in each bed category, ranging from a
surplus of I medium custody bed to 631 minimum custodybeds,
RS/ML:tbAttachments
-
Table 1
Rated
FY 2013 and FY 2014 Operating Capacity Adjustments
Temporary
Change ChangeJun-14 Jun-12 in Beds Jun-13 in Beds Jun-14
Jun-12
Operating Capacity
ChangeJun-12 in Beds
ChangeJun-13 in Beds
Change Changein Bedsin Beds Jun-13 Jun-14
State Prisons
Minimum
Medium
Close
Maximum!
Total - State Prisons
1t,5'77
tt,235
5,041
3,356
3I ,209
(1,032)
492
192
(80)
(428)
I 0,545
1t,727
s ??1
3,276
30,781
0
(400)
400
0
0
I 0,545
11,327
s,633
3,276
30,781
r,2r8
2,473
30
521
4,242
(e6)
265
0
80
249
1,122
2,738
30
601
4,491
0
0
0
0
0
1,122
2,738
30
601
4,491
t2,795
13,708
5,071
3,877
35,451
(1,128)
757
r92
0
(t 7e)
r1,667
t4,465
5,263
3,877
35,272
0 1t.667
14,065
s,663
3,877
35,272
(400)
400
0
0
Private Prisons
Minimum
Medium
Tol - Private Prisons
3,500
2,400
5,900
0
0
0
3,s00
2,400
5,900
0 3,500
2900
6,400
250
388
638
0
0
0
2s0
388
638
0
0
0
250
388
638
3,750
2,788
6,538
0
0
0
3,750
2,788
6,538
0
500
s00
0
100
400
0
500
3,750
3,288
7,038
500
500
Total
Minimum
Medium
Close
Maximum l/
Total - ADC System
15,077
13,635
5,041
3,356
37,109
(1,032)
492
t92
(80)
(42E',)
t4,045
t4,t27
5,233
3,276
36,681
0
100
400
0
500
t4,045
14,227
5,633
3,276
37,181
1,468
2,861
30
52r
4"880
(e6)
26s
0
80
249
1372
3,126
30
601
5,129
0
0
0
0
1,372
3,126
30
601
5,129
16,545
16,496
5,071
3,877
4t,989
(r,128)
757
t92
0
(t7e)
15,417
t7,253
5,263
3,877
41,8r0
15,417
t7,353
s,663
3,877
42310
1/
InFY2013,thedepartnentreclassifiedS0maximumcustodybedsfomraedtotemporaryatE)'manRynningUnit.
IntheFY20l2bedreport,thebedsweredesignatedrated. ADCviews llle
proper classification as temDorarv ad desimates the bed as such in
the FY 2013 report-
-
Table 2End ofFY 2013 Bed Surplus/Shortfall
Rated Beds
OperatingCapacity
(rated +temporary beds)
Total Beds(operatingcapacity +
special use beds)
InmatePopulation
June 30.2013
Rated BedsSurplus
(Shortfall)
OperatingCapacitySurplus
(Shortfall)
State PrisonsMinimumMediumCloseMaximumOther r
Total - State Prisons
Private PrisonsMinimumMedium
Total - Private Prisons
ADC SystemMinimumMediumCloseMaximumOther r/
Total - ADC System
10,54511,7275,2333,276
030,78r
t1,66714,4655,2633,877
0
35,272
tt,66914,469s,3733,924t.t44
36,579
I 1,095t4,447
5,1 403,508
034,190
(550)(2,720)
93(232)
0(3,409)
57218
123369
0
I,082
3,5002.4005,900
3,7502.7886,s38
3,8832.90t6,784
3,6912.8056,496
(ler)(405)(se6)
59(l])42
14,04514,t275,2333,276
036,681
15,417t7,2535,2633,877
0
41,810
15,552t7,3705,3733,9241.144
43,363
t4,786t7,252
5,1 403,508
040,686
(74'i)(3,12s)
93(232)
0
(4,005)
63tI
t23369
01,124
! Other: This category consists ofspecial use beds not assigned
a specifrc classiftcation level.
-
til,ons Depsrtment of @owertion.I01 WEST JEFFERSON
PHOENIX, ARIZONA 85007(602) 642-5497
www zcoirelons.gov
JANICE K, BRErVERGOVERNOR
CHARLES L. RYANDIRECTOR
Jvly 29,2013
'f'lre ltlonotabIe John Kavanagh, ChairnranJoint Legislative
Br,rdget Committee1716 West AdamsPlroenix, AZ 85007
f)ear Representative Kavauagh:
Enclosed you will lind the Arizona Depalturent of Colrestions
Ied Capacity Rcpolt which isbeirrg submittecl pursuant to Laws
2013, Filiy-fLst Legislature, First Spccial Scssiott, Chaptcr
I(l-il1 2001).
As lecluired by statute the repolt refects the becl capacity ol
each custody level at each statc-ttlnancl plivate institution,
clivicled by latecl and total beds.'l'he reporting period is
fbr'.lune 30,2012to June 30,2013 ancl inclucles an explauation for
each cltauge that occurrecl within this tiniepeliod. In addition to
the actual becl capacity through .lune 30, 2013, thc cnclosed
leport alsoincludes the projected bed capacity I'ol the period
l'orn July 1,2013 through Junc 30,2014 andplovides an explanation
lbr arry anticipatecl changes.
Within the ADC becis are cle{inecl, categorized, tracked and
used in sevcral clifl'erent ,uvtvs. lior'the purposes ol this
report ancl by policy the ADC dcfnes beds as
-
'l'he Irlonorable John KavanaghJuly 29, 201 3Page 2
Duting IrY 2013 the ADC opelating capacity (rated beds +
teurporary becls: orct'atirtg capacity)was recluccdby 179 beds
fi'our 41,989 on June 30,2012 to 41,810 on Junc 30,2013. In
addition,special ulse beds were reduced by 2 flom 1,555 on June 30,
2012 to 1,553 on June 30. 2013,Additional detail on changes that
occuln'ed during FY 2013 can be l'or.rncl in Sectiort I ol
theattached repolt, The changes r'e sul'nr'rarized as lllows:
157
l, Iuporalv_eds open lVbccl needDr-u'ing FY 2013 the inmate
population glew by 809 inmates, 'l'he gLowth irrtcnsifccl thc
bcclshortage in rncdirur ctrstody, palticularly anlorlg the sex
ofl'encleL etncl protective custoclypopr.rlations, As a result, 67
mediunr ctrstody, scx oll'enclet' becs were adclcd at
ASPC-[:.ymnCook Unit ancl 122 rneclium cnstody, :r'oteclive
custocly bcds wct'e added at r\SPC-Le'wis13alchey lJnit.
2, (ll t.t.u lgri' -A$l'_:Ir c".iq-$ { CR C & A S P C - F I
oren cc Ii drgDuring [Y 2()13 ADC closecl two rninimum custocly
units: ASP-'Iucson SACRC and AS['C-Florcncc Picacho ljnit, 'l'he
closure of the ASPC-l'ucson SACIIC tjnit allorvcd the ADC
toaccomplish trvo objectives. Filst, the physical plant, F'l'l:,
and lirncling wcre reallocated lo scrvcas a Conrruuity Cou'ections
Centel in Pima County, 'l'he goal of'the Courmunity
CorrectionsClenter is to pr'
-
ll'he Ilonorable John KavanaghJuly 29,2013Page 3
between custocly lcvel ancl specialized :opulations once
ASP-lecl lock is activatccl, 'fhcanticipated changes are incluclccl
in Section il of'the altachecl repoil,
All prospective becl changes are estinrates that will likely be
revisecl cluling tho upooming ycarbased on popr.rlation chaugos
rncl innrate mnagement nccds. Ilccl rnanagetncnt is a
dynamicprocess that must be continually rnonitolecl and requires
seprate populations by custody, genclerand specialized populations;
As lequilecl by statute, if the departrnent develops aplan
sutrsecluentto its August I report to close state-operated prison
ratecl beds or cancel ot' not t'enew cotttactslbr privately
opelated prison bccls, the ADC shall subrnit a becl plan cletailing
lhe proposecl lredclosules lrr levicw by thc JLBC bel'ole
inrplernenting thesc changes,
As alrvays, if I can provide any aclclitional inf'ounalion,
please clo not hcsitate to contact mc,
S
lrrrclosure
'l'he l'lonorablc I)on Slrootcr', Vicc-Chailnrur. Joint
l,egislarii,'e Iluclget (lotunritlce
Scott Snlith, Chiclof'Stal'l Olfce ol'the Govcrnorl(athy
I)eckarclt, Deputv Chict of Stafl, Office of thc GovcrnorJohn
Alnold, I)ilector, Office of'Stlategic Plannrng nncl
BuclgetingRichard Stavneak, Directot, Joinl Logislative lludget
C'onrmittcoStefan Shepherd, Deputy Director, .loint Legislativc
l3udget ConrmitteeJranclon Nce, Iludgel & PLoject Manager,
Ollice of'Stlatogic Planning and BudgetingMicacla [",arkin, l'iscal
Analyst, Joint l,cgislalive lludget Colrtntittee
-
ARIZONA DEPARTMENT OF' CORRECTIONSCharles L. Ryan, Director
Bed Capacity ReportJune 2013
Prepared By: Bureau ofPlanning, Budget, and Research
Date Prepared: Iuly 29,2013
-
ARIZONA DEPARTMENT OF CORRECTIONSBED CAPACITY REPORT
Pursuant to Laws 2013, Fifty-first Legislature, First Special
Session 2013, Chapter I (HB 2001) the ADC is required to"provide a
report on bed capacity to the joint legislative budget committee
for its review by August I annually. Thereport shall reflect the
bed capacity for each security classification at each state-run and
private institution, divided by
rated and total beds. The report shall include bed capacity data
for June 30 of the previous fiscal year, June 30 of the
current fiscal year and June 30 of the subsequent year, as well
as the reasons for any change within that timeperiod. Within the
total bed count, the department shall provide the number of
temporary and special use beds."
SECTION I - Change from June 30,2012 to June 30,2013.
SECTION II - Projected Change from June 30, 2013 to June
30,2014
SECTION III - Status of ADC Prison Beds as of June 30,2012
SECTION IV - Status of ADC Prison Beds as of June 30'
2013.........
SECTION V - Projected Status of ADC Prison Beds as of June
30,2014.
Prepared By: Bureau ofPlanning, Budget, and ResearchDate
Prepared: Iuly 29,2013
Pases
3-5
6-8
9-14
1s-20
2t-26
2
-
Arizona Department of Corrections
Bed Capacify Report
Section I
Change from June 30r 2012 to June 30, 2013
Prepared By; Bureau ofPlanning, Budget, and ResearchDate
Prepared July 29,2013 3
-
Arizona Department of CorrectionsBed Capacity Report
ADC Summary - Change from June 30, 2012 to June 30' 2013
20l2to lune3 2013June
Rated TemporaryOperatingCapacity Special Use Total
BedsComplex
State Operated
MinimumMediumCloseMaximumOther
Total State Operated
Private PrisonsMinimumMediumCloseMaximumOther
Total Private Prisons
( I ,032)492192(80)
0
(e6)265
0
800
(r.r28)757t92
0
0
(1,132)
7s9192
0
0
(4)
2
0
0
0
(428) 249 (l7c)) (2\ ll81)
0
0
0
0
0
00
0
0
0
0
00
0
0
0
00
0
0
0
0
0
0
0
00000
ADC SummaryMinimumMediumCloseMaximumOther
Total ADC Summary
|,032)492192( 80)
0
(e6)265
0
80
0
(r,r28)757192
0
0
(4),)
0
0
0
(t,t32)759192
0
0
(428) 249 (l7e) (2) (r8r)
Prepared By: Bureau ofPlanning, Budget, and Research
Date Prepared: July 29,2013 4
-
Arizona Department of CorectionsBd Capacity Report
Sate & Prvately Oprated Prisons - Detail ofBed Changes from
June 30' 2012 to June 30' 2013
Comple
ASPC - EymdCkRynning
Totsl .ASPC - Ey
Custody Commena
Added lemporary medium custody sex offender beds due to need
Special use detenton beds temporrily converted to mimum in FY
2012. Should nothave been listed ated.
Closed wit due lo minimum custody vacmt beds, inefficiency
ofuit, & to allocateresources to reduce staffin sholages,
Coversion ofminimum ustody beds to medum uslodyConversion
ofminimum custody beds to medium custodyConwrsion ofmedium custody
beds to close oustodyConversion ofmedium custody beds to close
custody
Conversion ofminimum general population beds to medium protecve
custodyConvesion ofminimum general population beds to medum
protective custodyConversion ofminimum general population beds to
medium proteotve custodyAdded tempoary protective custody beds due
to need
Minimum Closure ofSACRC lo open communily corrections cente
OperatingRnaed Temporry Capacity Special Use Total Beds
06767067(Br)80000
--- ($()t----------T
(?1, 1(,) (24) 0 {?114)........._-
( *, (:or er. ---o
-irrtt
ASPC - FlorencePicacho
Medium
Muimum
MinimumMinimumMediumMedium
Minimum
Totsl ASPC - Florence
ASPC - PenyvilleSuta Muia MinimumSmt Muia MediumLumley
MediumLumley Close
Total .ASPC - Penlville
(rr4)384
(19?)384tlrr)
(rt))
(t)2
0
( l,t(i)386
( ltl)
ASPC - LewisBachmuBachmM TsitoryBachmu PCBilchey PC
Tot.| ASPC - Lews
192 192 19200000
(3r)i),
0
300
(rsr)().:1)
376
f:5 I I(2.5.,
3'.t6
0 122 1220 122 122 0
122
t22
(5 l)(2.-5)
76
0000
ASPC - TucsonSACRC
Total ASPC - Tucson
StateMinimumMediumClose
MuimumOe
Total Slate Operatd
( 0:2r492192(ll0)
r,l(i)265
0
80
128)'ts'7
1920
(1)
200
l.l)759192
0
00
_g:l 24e ( t7e) (2t iLI)
Private PrisonsNot Applicable
Total Private Prisons
0000
MinimumMediumCloseMuimumOther
(1,0.r2)
492t92(80)
"61265
080
| 2)
751
t920
(.1
2
000
t3t )'159
1920
Total Bed Chges
000
---------(trr,)
(210----- (lslt
Prepared By: Bureau ofPlanning, Budget, and ResearchDate
Prepared: July 29,2013 5
-
Arizona Department of Corrections
Bed Capacity Report
Section II
Projected Change from June 30, 2013 to June 30r 2014
Prepared By: Bureau ofPlanning, Budget, and ResearchDate
Prepared: July 29,2073 6
-
Arizona Department of ConectionsBed Capacity Report
ADC Summary - Projected Change from June 30, 2013 to June
30,2014
Rated
ected from June 2013 to June 3 2014
TemporaryOperatingCapacity Special Use Total BedsComplex
State Operated
MinimumMediumCloseMaximumOther
Total State Operated
0(400)
400
0
0
0
(400)400
0
0
0(400)
400
0
0
0
0
0
0
0
0
0
0
0
000000
Private PrisonsMinimumMediumCloseMaximumOther
Total Private Prisons
0
5000
0
0
0
0
0
0
0
0
5000
0
0
5
0
0
0
0
0
0
00
0
0
0
500 00 500 500
ADC SummaryMinimumMediumClose
MaximumOther
Total ADC Summary
0
100
400
0
0
0
0
0
00
0
100
400
0
0
0
0
0
0
0
0
100
400
0
0
500 0 500 0 500
Prepared By: Bureau ofPlanning, Budget, and ResearchDate
Prepared: July 29, 2013 7
-
Arino Department of CorecfionsBed Copacity Report
State & Privately Operated Prisons - Detail ofProjected Bed
Cbanges from June 30' 2013 to June 30,2014
Compler Curtody CommentOperrfing
Rated Temporry Capcty Special Ule Toaal Bedr
({())ASPC - Wnslow
Kaibb MediumKaibab Close
Total ASPC - Winslow
Conversion ofmedium beds to close bedsConversion ofmedium beds
to closo beds.
(.10)l 0 (400)
400 40000
MinimumModiumCloseMuimumOter
Total Stoto Oponted
04(,0)400
0
0(40
4000
0000
0
(.oo)
4000
0
00000
Priwte PrisonsNavojo CoutyNsvojo CoutyRed Rock
Totl Privste P.isons
MediumMediumMedim
6 monlh agreement to house protective custody inmtos om Jll -
Dec
6 montl sgfeement o ho6e protective custody inmates from Jul -
DecAdd medium cutody beds authorid pureumt to Lsws 2012, Ch 302
-:99-
0 :9950005000500