Jisc’s OA offer and support 13/11/2014 Sarah Fahmy, OA Good Practice Manager.

Jisc’s OA offer and support13/11/2014

Sarah Fahmy, OA Good Practice Manager

Supporting OA is a priority for Jisc

18/04/23 Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide) 2

To support OA implementation, we aim to enable:

We're developing projects and services to enable you to manage, share and access research outputs more openly and cost-effectively.

•Cost avoidance through Jisc services that reduce institutional costs

•Cost saving through Jisc services that reduce institutional costs

•Productivity gains (more / better outputs from staff) through Jisc services

•Increased knowledge, skills and capability in universities

•More UK FHE -authored content more openly available

•More use of academic content by UK HE and other researchers

•Digital standards that meet the specific requirements of UK FHE

Lifecycle for OA journal articles


On submission of an article to a journal


Journal OA policies and how enable

researchers to

comply with

funders

Journal OA policies and how enable

researchers to

comply with

funders

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Sherpa RomeoSearchable database of

publisher's policies regarding the self- archiving of journal

articles on the web and in OA repositories.

Sherpa JulietRegistry of Open Access

policies from research funders worldwide.

Sherpa FACTAdvice to UK authors on compliance with funders’ policies in their journal of

choice.

Sherpa RomeoSearchable database of

publisher's policies regarding the self- archiving of journal

articles on the web and in OA repositories.

Sherpa JulietRegistry of Open Access

policies from research funders worldwide.

Sherpa FACTAdvice to UK authors on compliance with funders’ policies in their journal of

choice.UPDATESSherpa FACT:•Consultation going on to see whether a Sherpa service like FACT might help HEIs wrt compliance with REF•Designed a test of FACT’s accuracy in partnership w funders, HEIs and publishers•Working to improve FACT’s interface

UPDATESSherpa FACT:•Consultation going on to see whether a Sherpa service like FACT might help HEIs wrt compliance with REF•Designed a test of FACT’s accuracy in partnership w funders, HEIs and publishers•Working to improve FACT’s interface

On acceptance of an article by a journal


Automatic notification

(and deposit) in institutional repository

Automatic notification

(and deposit) in institutional repository

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Jisc Publications Router

Automates direct delivery of scholarly works from publisher and subject repository to the

appropriate individual repositories.

Jisc Publications Router

Automates direct delivery of scholarly works from publisher and subject repository to the

appropriate individual repositories.

UPDATESSince the release of the REF requirements, process of redefining priorities, esp in terms of capturing AAMs. Despite tech challenges, now have detailed progress plans. Router seeking to expand coverage:

•Publishers open in principle to providing data/ full text at acceptance stage. Discussing draft priorities•Investigating delivery of metadata records from multi-publisher aggregated sources to supply notification at acceptance.If interested in participating, contact Steve Byford

UPDATESSince the release of the REF requirements, process of redefining priorities, esp in terms of capturing AAMs. Despite tech challenges, now have detailed progress plans. Router seeking to expand coverage:

•Publishers open in principle to providing data/ full text at acceptance stage. Discussing draft priorities•Investigating delivery of metadata records from multi-publisher aggregated sources to supply notification at acceptance.If interested in participating, contact Steve Byford

On payment of APC


Off-set arrangements

Off-set arrangements

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Jisc Collections NegotiationsJisc negotiates with publishers for

agreements relating to OA and associated payments, schemes, licences

Jisc MonitorProject to investigate and prototype the value and feasibility of services to help

universities show compliance with funder OA mandates and monitor APC

payments.

Jisc Collections NegotiationsJisc negotiates with publishers for

agreements relating to OA and associated payments, schemes, licences


universities show compliance with funder OA mandates and monitor APC

payments.

Data collection to allow benchmarking

Data collection to allow benchmarking

UPDATES •Combined subscription and APC costs mean that TCP has risen (Pinfield, 2014)•Major area of discussion all year with publishers re: offset proposals/TCP at all. •Agreements in place with T&F, Wiley and currently working hard with Springer and Elsevier. More to come..

•Dec 2014: TCO project provided APC data to create a generalised data model to build a coherent aggregation upon which to build useful analytics.•Mar 2015: Draft recommendations report•May 2015: Prototype integration and service options•May 2015: Jisc forward planning decision•If interested in participating, contact Jo Lambert

UPDATES •Combined subscription and APC costs mean that TCP has risen (Pinfield, 2014)•Major area of discussion all year with publishers re: offset proposals/TCP at all. •Agreements in place with T&F, Wiley and currently working hard with Springer and Elsevier. More to come..

•Dec 2014: TCO project provided APC data to create a generalised data model to build a coherent aggregation upon which to build useful analytics.•Mar 2015: Draft recommendations report•May 2015: Prototype integration and service options•May 2015: Jisc forward planning decision•If interested in participating, contact Jo Lambert

On publication of an article


Visibility of the article to library discovery services

Visibility of the article to library discovery services

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COREPartnership between Jisc and OU.

An aggregation of metadata and open access content from repositories and

journals.

Jisc/ ARMA Orcid pilotStreamlines ORCID implementation process and develops a best value approach for a potential UK wide adoption of ORCID in

higher education


universities show compliance with funder OA mandates and monitor APC payments.

Jisc Publications RouterPasses on full-text feeds from

Europe PubMed Central

COREPartnership between Jisc and OU.

An aggregation of metadata and open access content from repositories and

journals.

Jisc/ ARMA Orcid pilotStreamlines ORCID implementation process and develops a best value approach for a potential UK wide adoption of ORCID in

higher education


universities show compliance with funder OA mandates and monitor APC payments.

Jisc Publications RouterPasses on full-text feeds from

Europe PubMed Central

Published on appropriate OA terms

Published on appropriate OA terms

Automatic deposit from EPMC

Automatic deposit from EPMC

UPDATESCORE: Project under away to look at the sustainability of the CORE service in partnership with OUOrcid: - Case studies to be released in Jan re: Orcid implementation- to be synthesised and drawn together- Work to calculate the costs and benefits of ORCID implementation

UPDATESCORE: Project under away to look at the sustainability of the CORE service in partnership with OUOrcid: - Case studies to be released in Jan re: Orcid implementation- to be synthesised and drawn together- Work to calculate the costs and benefits of ORCID implementation

On monitoring/ reporting compliance


Collation of data to allow monitoring of publications

Collation of data to allow monitoring of publications

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Jisc MonitorJisc/ ARMA Orcid pilot

RIOXXMetadata profile allowing

institutional repositories to share information about OA research papers and their compliance with funder

policies.

Jisc CASRAI pilotWorking group within Jisc-CASRAI international pilot,

seeking agreement between funders, HEIs and

others, on metadata for research reporting.

Jisc MonitorJisc/ ARMA Orcid pilot

RIOXXMetadata profile allowing

institutional repositories to share information about OA research papers and their compliance with funder

policies.

Jisc CASRAI pilotWorking group within Jisc-CASRAI international pilot,

seeking agreement between funders, HEIs and

others, on metadata for research reporting.

Supporting HEIs keeping track of articles using ORCID

Supporting HEIs keeping track of articles using ORCID

Ensuring efficient data flows

Ensuring efficient data flows

UPDATES:RIOXX- RIOXX 2.0 has (only just) been finalised. Will make the release public very shortly. Eprints plug-in- being tested by early adopters in Jan. Possible minor changes to application profile.Jisc /CASRAI- Opportunities to align on common terms and vocabularies to support OA reportingBuilds on E2E setting out the OA requirements and how they translate to repository systems and RIOXX

RIOXX

UPDATES:RIOXX- RIOXX 2.0 has (only just) been finalised. Will make the release public very shortly. Eprints plug-in- being tested by early adopters in Jan. Possible minor changes to application profile.Jisc /CASRAI- Opportunities to align on common terms and vocabularies to support OA reportingBuilds on E2E setting out the OA requirements and how they translate to repository systems and RIOXX

RIOXX

On someone downloading the article


Usage reports on articles authored by HEI

Usage reports on articles authored by HEI

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IRUS UKCollects raw

download data from UK

repositories and processes into

COUNTER-compliant,

comparable, authoritative,

standards-based usage statistics.

IRUS UKCollects raw

download data from UK

repositories and processes into

COUNTER-compliant,

comparable, authoritative,

standards-based usage statistics.

Benchmark usage figures across all participating HEIs

Benchmark usage figures across all participating HEIs

UPDATE•Continuing to expand participation- 70th repository now signed up•Developed use cases to represent some of the ways repositories are participating e.g. reporting to institutional managers and/or researchers etc.

UPDATE•Continuing to expand participation- 70th repository now signed up•Developed use cases to represent some of the ways repositories are participating e.g. reporting to institutional managers and/or researchers etc.

Support for HEIs

18/04/23 OA Good Practice Project 10

OA Implementation CommunityInform/ disseminate

models of ‘good practice’

OA Implementation CommunityInform/ disseminate

models of ‘good practice’

Pathfinder Projects

Develop shareable models of ‘good

practice’

Pathfinder Projects

Develop shareable models of ‘good

practice’

By producing and sharing examples of good practice, a range of approaches can be collaboratively developed and commonly applied according to the individual needs of the individual HEI.

By producing and sharing examples of good practice, a range of approaches can be collaboratively developed and commonly applied according to the individual needs of the individual HEI.

OA Good PracticeOA Good Practice

Pathfinder Update- where are we now?Some trends…

18/04/23 11

Modern/ post-92 institutions (Oxford Brookes, Coventry, Hull and Northumbria)

• Small but growing research bases whose ambition is not met by the RCUK block grant allocation

Publisher engagement- (RLUK subgroup)

• How publishers’ submission and publication process is integrated with OA procedures

• How HEI’s metadata needs can be better met by publishers

• What HEIs and publishers can do better together to support researchers

Cost management (Bath)

• APC process management- UCL released their database

• Issue of admin cost overheads- London Higher/ SPARC: ‘Counting the costs of OA’ report

• ? Off-setting schemes- how they are evaluated and embedded into workflows

Pathfinder Update- where are we now?

Role of region/ locality to support OA implementation- (Manchester opeNWorks project)

• Range of institutions across NW with differing size of research base and human/ financial

• Creating a NW ‘community of practice’

Technical enhancements (Glasgow E2EOA, Edinburgh LOCH)• Defining and creating specification for

improved metadata management- potential fields necessary for RCUK and REF compliance for Eprints (Glasgow) and PURE (Edinburgh)

• Glasgow also feeding into Jisc/ Casrai OA reporting working group


Some trends…

Pathfinder Update- where are we now?


Glasgow (E2EOA): Metadata profile/specification for Open Access : Developed necessary OA metadata fields in repository systems (in particular Eprints)

Coventry (O2OA): ‘Researcher Needs assessment’: Researcher attitudes / knowledge / barriers which underpin development of technical and behavioural workflows

Oxford Brookes (Making sense of OA): CIAO: Benchmarking tool for assessing institutional readiness for OA compliance based on the CARDIO (Collaborative Assessment of Research Data Infrastructure and Objectives)

Edinburgh (LOCH) report: “Managing OA workflows at St Andrews: challenges and Pathfinder solutions”: Presents a case study on the workflows in place at St Andrews and how these are developing to meet funder compliance policies and the challenge of the new REF policy

UCL (Pathways to OA) Baseline Report: Encountered extremely similar issues and challenges with delivering compliance with funders’ open access policies

What can I use…?

Pulling together conclusions

14

Advocacy: •Who owns responsibility for advocacy? UCL suggest departments and faculties need to be encouraged to take responsibility but there should be central point of contact •Clear unambiguous messages to researchers essential. One-to-one engagement essential•Promote research stories and publicise landmarks

Advocacy: •Who owns responsibility for advocacy? UCL suggest departments and faculties need to be encouraged to take responsibility but there should be central point of contact •Clear unambiguous messages to researchers essential. One-to-one engagement essential•Promote research stories and publicise landmarks

Reporting: •Funders’ compliance reporting should be integrated with other author reporting, to reduce administration and inconsistencies. •Make system amendments to perform basic support such as embargo management and compliance reporting. •Undertake dry-runs to test compliance

Metadata: •Repository, publications management and CRIS software must incorporate reporting requirements, including RIOXX and the forthcoming CASRAI profile (which includes fields required for REF )


Pulling together conclusions

Publisher Co-operation: •Interim solutions should be adopted, in cooperation with publishers, to assist with REF compliance and to streamline APC processes (DOI and basic metadata on acceptance).

•Potentially publisher systems should be set up to deal with the involvement of intermediaries and institutional accounting procedures

•Publisher policies and open access guidance should be provided in a standard format with standard terminology. Managing financials

•Making it easier for authors- ready-made metadata and user-friendly interfaces.

Publisher Co-operation: •Interim solutions should be adopted, in cooperation with publishers, to assist with REF compliance and to streamline APC processes (DOI and basic metadata on acceptance).

•Potentially publisher systems should be set up to deal with the involvement of intermediaries and institutional accounting procedures

•Publisher policies and open access guidance should be provided in a standard format with standard terminology. Managing financials

•Making it easier for authors- ready-made metadata and user-friendly interfaces.

Automation: •Complexities and immaturity of systems and processes means that manual checking necessary. Automation needs to be introduced particularly wrt Gold payment processes (especially metadata recording and licence checking)


Find out more at:

OA Good Practice blog: http://openaccess.jiscin

volve.org/wp/Pathfinder Project

Blogs: http://www.netvibes.com/sarahfahmy#General

Twitter: @OA_GoodPractice

Email: OAGOODPRACTICE@jisc

mail.ac.uk

Find out more at:

OA Good Practice blog: http://openaccess.jiscin

volve.org/wp/Pathfinder Project

Blogs: http://www.netvibes.com/sarahfahmy#General

Twitter: @OA_GoodPractice

Email: OAGOODPRACTICE@jisc

mail.ac.uk

Things to look out for:

For more information, contact…


Sarah FahmyOA Good Practice Manager

[email protected]

Brettenham House, 5 Lancaster Place London WC2E 7ENT 020 3006 6075

[email protected]

Except where otherwise noted, this work is licensed under CC-BY-NC-ND

Jisc’s OA offer and support 13/11/2014 Sarah Fahmy, OA Good Practice Manager.

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