Jennifer Whitt, PMP speaks to PMPs for PDUs on Achieving Success using the Project Management Approach!

Achieving success Achieving success using the Project using the Project

Management Management Approach!Approach!

SMPTE - AtlantaSMPTE - AtlantaJune 9, 2008June 9, 2008

2

Copyright ©MMIX Optimo, Inc.All rights reserved worldwide.

No part of this training document may be published, broadcast, rewritten, reproduced or redistributed in any form or by any means, electronic or mechanical, including photocopying, recording or with any information storage and retrieval system, without specific prior written permission from Optimo Inc.

Use of this training material and associated assessment, logs, reports, templates and worksheets is subject to licensing restrictions, including without limitation, the following:

• Individual owner is considered the user of this license and may use these materials forperformance improvement and professional development purposes only.

• User is prohibited from distributing, transmitting or publishing these materials to others,including persons in the user’s business or organization.

• Separate licenses are required for every person who uses these materials in a single businessor organization.

3

Your Host:

Jennifer Whitt, PMPJennifer Whitt, PMPFounder - PDUs2Go.com

How do I get my PDUs?

If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com.

If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog.

Get your PDUs in three easy steps:

1.Complete the course.

2.Fill out the Course Completion Form online

3.Register your PDUs at the PMI website.

5

“Roughly 70% of projects will come in materially late, materially over budget, will not deliver required functionality or will fail to meet significant user expectations”

Tom Ingram, writing in PMI’s Project Management Journal

6

Characteristics of Projects

• Have a specific, unique goal

• Have a beginning and an ending

• Use human, material, equipment, budget resources

• Have a three-dimensional quality objective• Scope/Deliverable• Time /Schedule• Cost/Budget

7

Project Management…

Process that focuses on control and balance of the Project Triple Constraint:

Scope, Time, and Cost to ensure project Quality.

Time Cost

Quality

Scope

8

Project Challenges

• Lack of user involvement• Incomplete requirements & specs• Changing requirements & specifications• Lack of executive support• Technology incompetence• Lack of resources• Unrealistic expectations• Unclear objectives• Unrealistic timeframes• New technology

Standish Group survey results

9

Successful Projects

• User involvement• Executive management support• Clear statement of requirements• Proper planning• Realistic expectations• Smaller project milestones• Competent, cooperative staff• Ownership and commitment• Clear vision & objectives• Collaborative, focused staff

Standish Group survey results

10

Core Competencies for Project Success

Project Management

Industry-SpecificProductDelivery

BusinessManagement

11

Quality Assurance Processes

PLANPLAN

DODOACTACT

CHECKCHECK

American Society for Quality®

12

Project Management Processes

Initiating ProcessesInitiating Processes Planning

Processes

PlanningProcesses

ExecutingProcesses

ExecutingProcesses

Monitoring & Controlling

Processes

Monitoring & Controlling

Processes

ClosingProcesses

ClosingProcesses

PMBOK Guide®

13

Process Groups with Deliverables

Initiating PlanningExecuting / Monitoring &Controlling

Closing

Products AcceptanceFinal / Actuals ReportsProject DocumentsLessons Learned

Performance ReportsIssues & Risks logsChange logsProject progressDeliverablesUpdated Plan

Project PlanCharter

Processes

Inputs

Business OpportunityCharter Lessons Learned

CharterProject Plan

Performance ReportsProject progressProject logsDeliverablesUpdated Plan

Outputs

14

Integrated Project Management

Project Charter Project Plan Progress-Reports Performance- MeasurementsDeliverablesUpdated Plan

Project-DocumentsLessons-Learned

Initiating Planning Executing Monitoring &Controlling

Closing

Knowledge AreasScopeHRTime

Cost CommunicationQuality

Risk ProcurementIntegration

15

What is the Role of the Project Manager?

Manage Quality

Monitor Project Progress

Review Work Deliverables

Plan, Plan, Plan

Manage Risks

Manage Budgets

Maintain Project Records

•Build a team Lead people

Manage Change

Organize the Work

Communicate

Manage Conflict

Negotiate

Administer

Schedule Tasks and Resources

16

Project Manager Performance Expectations

Plan a project from beginning to end Set measurable project objectives Manage client / stakeholder expectations Present project goals, objectives and deliverables Structure a workable plan that is accepted & supported Facilitate optimum performance from all team members Use available human and material resources effectively Measure project performance accurately Communicate unambiguous project results

17

Project Manager “Challenges”

• Not enough time to plan• Changing requirements• Estimates are considered to be facts• Resources not available• Unscheduled work arises• End point is not clearly defined• Unanticipated risks• Others?

18

Project Manager “Pitfalls”

Not planningDoing vs. leading & managingFocusing on tasks vs. deliverablesIneffective communicationIneffective time managementEliminating diagnostics & variance analysisNot managing to project “triple constraint” Focusing on administrivia vs. results Being a management bottleneck

19

Project Manager Leadership Expectations

Project-Vitamin C6SM:CommunicationCollaborationCooperationCommitmentConsensusCelebration

SMMG Allenchey, PMP

20

Improving Your Performance

Attend formal training programsApply new techniques and toolsShare experiencesRead project management literatureNetwork with other professionals

21

The Project Manager “Toolkit”

PM best practiceProfessional organizations (PMI)

PM education & trainingPM conferences & literaturePM software & templatesOther colleaguesLessons-learned repositoriesProject Notebooks

22

Global Industry Standards

• Project Management Institute - PMI® Worldwide, international organization 200,000+ members from multiple industry

sectors Local chapters and specific interest groups

• Project Management Body of Knowledge - PMBOK® Guide

23

Resources

• Project Management Institutewww.PMI.org

• Project Management Institute -

• Project Management Institute – Registered Education Providers www.Optimo-Inc.com

Atlanta Chapter

www.PMIAtlanta.org

24

Top 7 things YOU can do:

1. Visit PMI.org or PMIAtlanta.org2. Join PMI - Atlanta Chapter3. Form a Peer Group4. Find a Mentor Program5. Create a PM Toolkit6. Sign Up for a Class7. Document lessons learned / best practices

25

Benefits of PM

• Improve return on financial investments

• Improve delivery of products/services

• Optimize use of limited resources

• Realize benefits of standard processes and methodology:– Productive– Repeatable– Measurable– Continuous Improvement

26

“The secret of getting ahead is getting started.

The secret of getting started is breaking your complex, overwhelming tasks

into small manageable tasks, and then starting with the first one.”

- Mark Twain

How do I get my PDUs?

If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com.

If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog.

Get your PDUs in three easy steps:

1.Complete the course.

2.Fill out the Course Completion Form online

3.Register your PDUs at the PMI website.

Call Us: 404.815.4644

Email Us: [email protected]

Join Us: PDUs2Go Group on LinkedIn

Follow Us: http://Twitter.com/PDUs2Go

Visit Us: www.PDUs2Go.com28

Thank you

for

JOINING Us!

Jennifer

…and The PDUs2Go Team