Jennifer Coffey, Ph.D. SPDG Program Lead Audrey Desjarlais SIGNetwork Lead October 25, 2011.

The 2011 SPDG Cohort

Jennifer Coffey, Ph.D. SPDG Program Lead

Audrey DesjarlaisSIGNetwork LeadOctober 25, 2011

Today’s Agenda Welcome & Introductions (JC) Project Sharing (JC) Opportunities to Learn and Share (AD) PLC Topics Information Dissemination/Listservs (AD) Website Resources (AD) Technology Initiative (AD) SPDG Requirements (JC) Resources (JC) Project Management (JC) Logic Models & Performance Measures (JC) Evaluation Plans (JC)

Welcome & Introductions

SPDG Project Officers SPDG Project Directors and other

personnel Project Sharing

Opportunities to Learn and Share (www.signetwork.org)

Monthly Webinars – “Directors’ Calls” Evaluator Community of Practice Resource Library “Regional Meetings” Project Director’s Conference PLC’s

• Affinity Group - Low Incidence • Behavior/School Climate • Coaching • Leadership Development, IHE Collaboration, Capacity Building

and Restructuring • Evaluation • Family Engagement • Grant Management • Implementation Conversations • Response to Intervention (RtI) and Multi-Tiered Models of

Intervention • Scaling Up & Comprehensive & Systemic Professional

Development Approaches • Secondary Education Transition (includes Adolescent Literacy)• Technology

Professional Learning Communities

1. Go to: http://signetwork.org/users/reg_pass_required

2. Type in the password: sig3. Complete all the registration fields. 4. Select the topical PLC groups you are interested

in joining. Within 1-2 days of completing the form, you will

receive a confirmation from Leslie Crysler that your account has been approved and you can login to the wikis.

Instructions to Register to PLC Wikis:

Communication & Dissemination of News

- Listservs: Directors, Evaluators, General Community (Sigserve)

- PLC Membership lists- Week and Day prior reminders

Website Resources

“Tell me and I'll forget. Show me, and I may not remember. Involve me, and I'll understand.”

~Native American Saying

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RY Resource Library is LIVE! Includes links, materials, resources, and

information from SPDG grantees and National OSEP funded TA&D Centers.

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We need your

feedback!

2011 SPDG Program Technology Initiative

Response Rate

49 Respondents 76% state grantee response rate (35 of

46 funded state grantees) Included evaluators, directors, and

coordinators Representation: 25 – state

departments, 4 – IHEs, 6 - independent contractors, 5 - unknown

Top 6 Purposes to learn about technology applications:

Develop online training modules Evaluate activities and programs (includes

conduct needs assessment) Setup online habitats for

collaboration/communication Provide TA, consultation, coaching, and

mentoring Manage data (including collection, analysis,

reporting) Knowledge Management - disseminate

news/info

Technologies to learn more about:

Learning Management Systems Web conferencing Online meetings spaces Podcasts Collaborative Document Editing Learning Modules Multiuser Virtual Learning Environment (Second

Life) Online surveys Project Management Rapid e-learning modules Wikis

Resource/information repositories Video conferencing Media sharing sites Mobile device technologies Blogs Social Networking Vidcast Threaded discussions Vlogs Video Text-based live chat

Technologies to learn more about:

2011 Technology Initiative - Purpose

To assist the SPDG Program and SPDG projects in integrating emerging technologies to:

› provide training, coaching, and professional development and technical assistance in a more efficient and cost-effective way.

› collect, manage, and display data more easily to make scientifically based decisions.

› collaborate and communicate more effectively efficiently support the use of innovations in the LEAs.

› ensure access to rural areas and students with disabilities.

› disseminate news and information in timely ways and in accessible formats

2011 Technology Initiative Steps Toward Purpose

Host and facilitate the Technology PLC Host just-in-time application training

Utilize or present information about technology applications on scheduled professional development events

Utilize website collaborative tools

Disseminate annual survey (May 2012 and 2013) to assess progress

Tech Initiative Expected Outcomes

By June 2012, 50% SPDG project Directors, Coordinators, Evaluators will have received training in technology through the SPDG Program.

By June 2013, 75% of SPDG project Directors, Coordinators, Evaluators will have received training in a technology through the SPDG program.

By September 2012, 30% tested, adopted, or implemented an emerging technology presented on one of the technology PD events.

By September 2013, 50% tested, adopted, or implemented an emerging technology presented on one of the technology PD events.

By September 2011, the Tech Focus Workgroup will have used feedback from the new technology users to improve the SIGNetwork’s use of technology.

December 2, 2:00-3:00pm ETTopic: Effective Information Dissemination approachesPresenter: Elaine Mulligan, Director, National Dissemination

Center

January 26, 2:00-3:00pm ETTopic: Resource/Information Repositories: Cloud Computing -

Social Bookmarking. Googlle docs, Evernote, Presenter: Shirley Farrell, Alabama March 22, 2:00-3:00pm ETTopic: Online CoachingPresenter: Dr. Pam Howard or Dr. Marcia Rock, Alabama May 24, 2:00-3:00pm ETTentative Topic -- Rapid E-learning Module programCari Murphy, Idaho

Upcoming Tech PLC Topics:

SPDG Requirements

Must contract with a PTI or a CPRC Must contract with an IHE & an LEA Must spend 90% of your budget on

professional development Your main purpose must be to serve

individuals with disabilities Must attend the OSEP Project Directors’

Meeting Must give $4,000 to Signetwork

PTI/CPRC Poll Results Must contract or subgrant with a PTI or a CPRC

› Mandatory Recommended that

› Use good contracting practices› Communicate regularly and ensure all understand

expectations› Track progress with implementation and outcome

data – working together toward at least 1 of your SPDG’s objectives

› When applying for a new SPDG, meet with your PTI/CPRC (or both) to discuss the work you might do together

Highlights from the Survey It provides us with an avenue for receiving parent

input; disseminating information, resources and training to parents; and increasing parent involvement in their child's education.

We value the insights our Parent Center provides and use their feedback to adjust practices so that parents are more engaged in their children's education. They provide a perspective we wouldn't otherwise have. They, also, are a tremendous asset to the project through their development of parent materials and professional development. The professional development they provide for parents is the bridge between parents and the work within the project.

One of the greatest strengths is the desire, of both organizations, to provide family members with high quality, meaningful professional development to strengthen their ability to advocate, not only for their own children, but for all children. The collaboration is built on mutual respect and the shared vision of building meaningful family involvement in the schools and districts in our state.

The relationship in the past has been strained, but through our conversations with the new SPDG proposal, we have turned a corner and I am hopeful we can have a true partnership going forward.

Our PTI is well connected with families across the state, they work well with our

office and are willing to participate to help improve achievement for SWD. The PTI has recently been more involved and has brought in a national parent engagement expert. We are working to build from this Epstein work and bring those components of parent engagement into our SDPG work.

Challenges for these partnerships

Didn't fund them at the same level as other partners so PTI is not able to be at the table for all conversations. Overcoming entrenched idea by school districts that family engagement is an add on after they have perfected their process - okay to involve families in development

Regarding collaboration, there are not many challenges as our PTI is very responsive and collaborative. It's getting the work done and the systems in place that sometimes delay other activities to occur or move forward.

Challenges cont. Keeping collaborative efforts aligned with

the multiplicity of educational initiatives in the state; occasional conflict on perspectives of how grant funds and activities are to be carried out and perceptions of how the other PTI activity is aligned with grant objectives.

We need to schedule more time for face to face collaboration, and plan to do so in the future.

Matching grant needs with expertise in the PTI/CPRC

Ideas to Improve the Partnerships

SIGnetwork- perhaps build some networking/PD sessions that the SPDG and PTIs are required to attend/participate in together.

The requirement of the SPDG for the SEA to partner with the PTI is a topic that needs to be addressed. The feeling that I have gotten when it is raised is that regardless of the PTI's position, it is the SEA's responsibility to make the relationship work….

Continue to share ideas about examples of collaborative efforts.

More ideas

Continue to share ideas about examples of collaborative efforts.

Clarify role of PTI. Emphasize cooperation, communication, collaboration with both SEA and LEAs. Deemphasize advocacy/adversarial role.

Perhaps some joint webinars regarding what other SPDG projects are doing around parent and family collaboration would be helpful.

SPDG Program – OSEP Policies

No-cost extensions Personnel changes Continuation Reports Carrying out the activities in your

application

Resources

What organizations support your work?› www.tadnet.org› http://www.tadnet.org/placemat

Federal Resources› Ed.gov› Idea.ed.gov

Project Management: Resources

ED Grants Management Training and Resources Website http://e-grants.ed.gov/training/index.htm› This training provides instruction and resources

for Project Directors of ED discretionary grants. The purpose of this training is to provide an overview of the major responsibilities grantees have when undertaking a project funded by ED.

ED, Office of Chief Financial Officer Website. http://www.ed.gov/about/offices/list/ocfo/grants/grants.html › Resources and online guides to support the

administration and performance of ED grants.

Other Grants Mgt Resources G5: www.G5.gov

› G5 gives Project Directors the ability to submit administrative changes to their grants. The following changes are available: DUNS/SSN, address, key personnel, Project Director name and address, dates (no-cost time extensions), certifying representative, and others.

For answers to G5 questions: https://www.g5.gov/int/wps/portal/!ut/p/c1/dYvBDoIwEAW_hS_YbSkVjjVCuyqtoq2GC- nBGIKCB-P3K3p23nHeQAufjfHVX- Ozn8Z4gzO0stuvdSBVIGprFXITahFqxhE5nOZCdkXlG5duDt5muwwJHS2OJNL58fXWc V8JYiyXJUMujVhuA6FepT- Pf1AI1kz3CzyGoclVkrwBzewtjA!!/dl2/d1/L2dJQSEvUUt3QS9ZQnB3LzZfNUkxVVEzS1N VRjdKRDBJQUowVjc4ODEwMDc!/

More Grants Mgt Resources EDGAR – Education Department General Administrative

Regulations (EDGAR) http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html › Federal guidelines that provide rules regarding grant management. › Example sections include: Change in key personnel (see EDGAR §

74.25 and 80.30); Part 75 of EDGAR, and specifically permit grantees to: extend grants automatically at the end of a project period for a period of up to one year, make transfers of funds among budget categories without prior approval, except for a limited number of specified cases, and carry funds over from one budget period to the next.

OMB Circular A-21 -http://www.whitehouse.gov/omb/circulars/a021/a21_2004.html This circular only applies to educational institutions and offers cost principles for educational institutions. This Circular establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions

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To view the SPDG Regional Meeting Materials go to: http://signetwork.org/content_pages/27

Evidence-based Professional Development

Models of and Evaluating Professional Development› Date: January 12, 3:00-

4 :30pm ET › Speakers: Julie Morrison, Alan Wood,

& Li Walter (SPDG evaluators)

  SPDG REGIONAL MEETINGS

› Topic: Evidence-based Professional Development

Evidence-based PD Innovation Fluency

› Date: March 24, 3:00-4:30pm ET› Speaker: Karen Blase, SISEP

Professional Development for Administrators› Date: April 19, 3:00-4:30pm ET› Speakers: Elaine Mulligan, NIUSI Leadscape› Rich Barbacane, National Association of Elementary

School Principals Using Technology for Professional

Development› Date:May 18, 2:00-3:30pm ET› Speaker: Chris Dede, Ph.D., Learning Technologies

at Harvard’s Graduate School of Education

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http://signetwork.org

• Evidence-Based Intervention Practices Insert your SPDG initiative here

• Evidence-Based Implementation Practices Professional Development

Staff Competence: Selection, Training, Coaching, and Performance Assessment Drivers Adult learning methods/principles Evaluation

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Two Types of Evidence-Based Practices

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HOW?

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Training must be … › Timely › Theory grounded (adult learning)› Skill-based

Information from Training feeds back to Selection and feeds forward to Coaching

Best Practices in Training

Selection Training Coaching

(Blase, VanDyke, & Fixsen, 2010)

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Design a Coaching Service Delivery Plan

Develop accountability structures for Coaching – Coach the Coach!

Identify on-going professional development for coaches

Best Practices in Coaching

Coaching Performance Assessment

Training

(Blase, VanDyke, & Fixsen, 2010)

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Must be a transparent process

Use of multiple data sources

Fidelity of implementation should be assessed at the local, regional, and state levels

Tied to positive recognition

Information from this driver feeds back to Selection, Training, and Coaching and feeds forward to the Organization Drivers

Best Practices in Performance Assessment (Fidelity)

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Assess fidelity of implementation at all levels and respond accordingly

Identify outcome measures that are …› Intermediate and longer-term› Socially valid› Technically adequate: reliable and valid› Relevant data that is feasible to gather, useful

for decision making, widely shared and reported frequently

Best Practices in Decision Support Data Systems

CA: ERIA’s Evidence-based Practices

The Program Guide articulates a comprehensive set of practices for all stakeholders.

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Implementation Practices Intervention Practices

Initial Training

Team-based Site-level Practice and Implementation

Implementation Rubric facilitates self-eval

Ongoing Coaching

Booster Trainings

Implementation Rubric reflection on next steps

The 5 Steps of ERIA

Data-informedDecision-making Screening and

Assessment Progress Monitoring

Tiered Interventions and Learning Supports

Enhanced Literacy Instruction

Logic Modeling & Performance Measures

Take the Logic Modeling and Performance Measure Training › The Center for Evaluation and Education Policy

(CEEP) at Indiana University has created two Voice-over PowerPoint presentations for OSEP: (1) How to create and use logic models, and (2) How to create high quality objectives and performance measures.

•For training on modules, see - http://www.tadnet.org/model_and_performance

Performance Measures

Performance Measurement 1: Projects use evidence-based professional development practices to support the attainment of identified competencies.

Performance Measurement 2: Participants in SPDG professional development demonstrate improvement in implementation of SPDG-supported practices over time.

Performance Measurement 3: Projects use SPDG professional development funds to provide follow-up activities designed to sustain the use of SPDG-supported practices. (Efficiency Measure)

Performance Measurement 4: Highly qualified special education teachers that have participated in SPDG supported special education teacher retention activities remain as special education teachers two years after their initial participation in these activities.

Continuation Reporting

Will not be using the new program measures:› 2007 grantees

Everyone else will have 1 year for practice› This continuation report will be a pilot

OSEP will learn from this round of reports and make changes as appropriate

Your feedback will be appreciated