Jefferson PK-8 Cluster Community Enrollment Balancing Meeting School Date.

Jefferson PK-8 ClusterCommunity Enrollment

Balancing Meeting

SchoolDate

Jefferson PK-8 ClusterEnrollment Balancing

SchoolDate

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Tonight’s meeting

• Learning:• What enrollment challenges are across

Jefferson PK-8 cluster schools?• What options could be used to balance

enrollment at these schools?• What is the process for making changes?

• Sharing:• Priorities for (school name) • Thoughts on potential options

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We ask that you

• Give others an opportunity to discover what you may already know

• Keep the focus on kids and learning• Use Courageous Conversations

protocols

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Four Agreements:

Stay ENGAGED

Experience DISCOMFORT

Speak your TRUTH

Expect/Accept NON-CLOSURE

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What is Enrollment balancing?

• A process of moving students from one school to another in order to address overcrowding or low enrollment.

• Goal: All schools have appropriate populations sizes and all students have access to a robust academic program

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Why is there a need to balance enrollment?

• PPS District Goal:

By the end of elementary, middle and high school, every student by name

will meet or exceed academic standards and will be fully prepared to

make productive life decisions.

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Why is there a need to balance enrollment?

• By itself, student enrollment does not have a direct impact on academic success

• Enrollment does affect how efficiently a school operates, and the breadth of program available to students:– Low enrollment limits resources and staffing levels:

schools are too small to provide robust academic and support programs without supplemental funding

– Large enrollment causes overcrowded buildings and inadequate space for learning and growth

These factors are all present in the Jefferson

PK-8 Cluster

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What is the Jefferson PK-8 Cluster?

• All schools whose students have a guaranteed assignment to Jefferson Middle College for Advanced StudiesBeach PK-8 Boise-Eliot/Humboldt PK-8Chief Joseph K-5 Faubion PK-8King PK-8 Ockley Green PK-8Vernon K-8 Woodlawn PK-8

• Includes Humboldt and Tubman buildings• Other programs/schools may be folded

into this process, as well

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Brief history of Jefferson PK-8 Cluster enrollment

• Most schools constructed early in 20th century and operated as K-8s until 70s-80s– Area served mostly immigrant and African-

American families who were excluded from living in other areas

– Applegate, Chief Joseph, Humboldt and Meek schools were added to meet Baby Boomer growth in 40s-50s

• Desegregation plans brought PK programs, middle schools, magnet programs and busing

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Brief history of Jefferson PK-8 Cluster enrollment• Demographic changes, transfer options since

the 1990s resulted in closures, consolidations and grade reconfigurations through the 2000s

• In 2012:– Enrollment has stabilized, transfers now limited,

but growth is slower than in other parts of the district

– Budget shortfalls led to immediate closure decisions for Young Women’s Leadership Academy, consolidation of Boise-Eliot and Humboldt schools

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Boise-Eliot/Humboldt consolidation

Boise-Eliot 2011-12

Humboldt 2011-12 Boise-Eliot/Humboldt 2012-13

20 PK students289 K-5 students 80 6-8 students 389 total students

1-2 sections per grade

18 PK students150 K-5 students 51 6-8 students219 total students

1 section per grade

20 PK Students 1 section399 K-5 students 2-4 sections114 6-8 students 1-2 sections533 total students

2-4 sections per grade level

Enrichments/Supports:Music, PE (.5), Spanish (itin) Asst. Principal, Counselor (.5), Media spec.

Enrichments/Supports:Art, Extreme Read, PE, Media spec .5, (.5) Counselor (.5)

1.5 staff funded outside of budget formulas

Enrichments/Supports: Music, PE, Art (.5), STEM, Spanish (Itin.) Asst.Principal, Counselor, PBS, Media spec, Lit Instruct, Read Support (.5)5 enrichments per wk for K-8Embedded PD for all grade level teams

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Enrollment in the Jefferson PK-8 cluster

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Enrollment at this school

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Enrollment balancing challenge

What changes can we make so that all schools in the cluster are at or near enrollment targets

within three years?

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Enrollment targets

• Fiscal realities and core program requirements determine target numbers of students– Core program requirements include:

• Math, science, language arts and social studies• Enrichment opportunities that may include art, music,

P.E., foreign language, academic support coaches, administrative, counseling and media center staff

• Student enrollment determines staff allocation• Schools with enrollment near targets are more

likely to be able to offer a full program

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Enrollment targets

Below target:A serious concern if too small to offer core program without supplemental funding

K-5 Target = 450 students, or 2-3 sections per grade

level

K-8 Target = 500 students, or 2-3 sections per grade

level

MS Target = 600 students

Above target: A concern only when students exceed building capacity

• Targets set for planning purposes and may change each year• Schools with enrollment persistently below targets or above

capacity are prioritized for enrollment changes

Hold for priority map1/3 operating outside of target ranges

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Recent enrollment changes

• Significant high school changes in 2010• In 2011-12 enrollment changes were decided for

eight schools in Grant, Madison and Lincoln clusters – In late spring, decisions were made for

Boise-Eliot/Humboldt and Young Women’s Leadership Academy, as well.

• This year, priorities are Jefferson PK-8 cluster and two schools in the Cleveland cluster

• Changes will continue each year until all schools are operating close to enrollment targets

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Enrollment balancing options:Boundary change

• A “neighborhood” school has a geographic area, or boundary, assigned to it.– Children who live in the boundary have a

guaranteed right to attend that school

• The size of a school’s boundary can be made bigger or smaller to draw more or less students to a school– Formula for planning purposes:Neighborhood students x 80% = Enrollment target

• Policy 4.10.45-P guides boundary changes

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Enrollment balancing options:Program changes

• Most schools have some students in their school due to a special program– Focus option, dual language immersion, special education

• Special programs can be moved in or out of a school to make enrollment bigger or smaller– Special education classroom are for fragile populations:

moved only if no other changes are feasible– School Board has directed expansion of dual language

immersion programs – Access alternative program needs to be relocated in 2013

• District-wide program for 200-250 highly gifted students in grades 1-8 who have not been successful in other schools

• Not in the Jefferson cluster now

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Enrollment balancing options:PK Program changes

• Pre-kindergarten classrooms are currently located at five Jefferson PK-8 cluster schools

• Classrooms could be consolidated onto a single campus– Creates spaces at overcrowded schools– Increases access to student and family

supports when co-located with other early education partners

– Humboldt building a consideration for a cluster-wide early learning center

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Enrollment balancing options:Capacity changes

• School buildings can be enlarged or remodeled to add classrooms

• Overcrowded schools can be moved to other buildings with more space

• PPS has no general funds set aside for capacity changes

• A facilities bond will be voted on in November– Replace Faubion School, renovate three high

schools– Upgrade—but not increase space—50+ schools

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Enrollment balancing options:Change transfer options

• Neighborhood transfer slots have decreased at most schools—but could be reduced further

• Focus option changes will have an impact on number of transfer students in a school

• Students who move out of a neighborhood now have the right to stay at their current school– Should this rule change?

• Superintendent’s Advisory Committee on Enrollment & Transfer provides recommendations about transfer changes

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Enrollment balancing options:Consolidate two schools onto one campus

• Example: Boise-Eliot/Humboldt• Two boundary areas are merged

together• Requires adequate space at one of

the buildings

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Enrollment balancing options:Change the grade structure of a school

• Convert a current K-8 school to a K-5 or a 6-8 school

• Opening a middle school requires grade structure changes at four or more schools– One middle school campus– Three K-5 “feeder” schools

• Students in both K-8 and MS structures have shown student achievement gains– Size makes a big program difference for 6-8

students

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Enrollment balancing options:Open or close a school

• The most intensive degree of change• Considered only as a last resort• Neighborhood school opening/closure

causes ripple affects at numerous other nearby schools

• Opening/closing a focus option impacts students from a wider area

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What changes are most likely at each school?

Our best thinking right now—not a guarantee

• In general, the further away a school is from an enrollment target, the better the chance that all options are possible

• Transfer changes are a real potential everywhere

• (Insert school specific information as needed)

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How will decisions be made?

• Stakeholder process in October-November–Meetings at each school throughout October– Cross-cluster forum November 13– Process advice from a group of 30+

community member planning team

• Staff proposals for comment – Aiming for week of parent-teacher conferences– Timing depends on success of stakeholder

process

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How will decisions be made?

• Superintendent recommends a single plan to the School Board in winter

• School Board makes the final decision

• Implementation begins in September 2013– Full impact of change may take several

years

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Does PPS already have a plan?

NO!• We are committed to including

stakeholder viewpoints into our work• Community understanding and support

is essential to successful implementation

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But I heard a rumor that…

A lie is halfway round the world beforethe truth has got its boots on

-Ancient proverb

• Most rumors are not intentional lies, but they can be damaging

• Take the time to fact-check a rumor before you choose to pass it on

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How can you be involved?

• Share your ideas and concerns• Pass the facts (not the rumors) onto

others• Stay engaged• Help keep teachers and students

focused on teaching and learning

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It’s your turn

• Clarifying questions about information presented?

• Group discussion:– Talk in small groups about what you’ve

heard– Respond to four questions– Take notes and plan to report out at the

end– Submit your own feedback if you would

like

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How we will use your feedback

• Meeting summary posted online– Access through your school webpage or go to

www.pps.net and click on enrollment balancing

• Suggestions and priorities will be added to those we receive from other schools

• As many community priorities as possible will be incorporated into cluster-wide enrollment scenarios

• Ideas about teaching, learning and school culture will be shared with school leaders– RA, principal, PTA, site council

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Productive feedback…

• Stays focused on issues that directly affect student learning and safety– Not personal real estate matters

• Is mindful of the needs of ALL students–We have high expectations for every

students– Each student deserve our best effort

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Questions for discussion

• What is working here now that should be preserved?

• What challenges would you like to see overcome?

• What enrollment option make the most/least sense for this school? Why

• What other ideas/questions do you have?

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Next steps

• Events continue at schools across the cluster

• Look for enrollment balancing scenarios around Thanksgiving (tentative timeline)

Thank you for participating!

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SCHOOLCommunity Enrollment Balancing Meeting

DATETIME

LOCATION

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Enrollment Balancing Meeting Agenda

• Welcome & IntroductionsPrincipal & Antonio Lopez

• Enrollment Balancing Information Presentation

Antonio Lopez, Harriet Adair, Judy Brennan

• Group DiscussionEveryone

• Next Steps and ClosurePrincipal & Antonio Lopez