-
MEMORANDUM
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
MAR 2 0 1012
SUBJECT: Final FY 2012 Superfund Program Implementation Manual
(SPIM)
OFFICE OF SOLID WASTE AND
EMERGENCY RESPONSE
FROM: Robin H. Richardson, Director ~- J () _ /, Resources
Management Division tC.· ~ Office of Superfund Remediation &
Technology Innovation
TO: Addressees
PURPOSE
This memorandum announces the release of Office of Solid Waste
and Emergency Response (OSWER) Directive 9200.3-14-1 G-W, Superfund
Program Implementation Manual (SPIM), Fiscal Year (FY) 2012.
DOCUMENT
Headquarters and Regional staff worked collaboratively
throughout the last year to completely revise the FY12 SPIM based
on feedback received from the FYII effort. This final document
represents a tremendous amount of time and effort of many people
across the program. Thank you to all who participated in the review
and update of the SPIM. The new look does impact the flow and
format of the information.
The overall approach was to streamline the document and make it
more readable. Each Chapter and Appendix was reviewed and edited by
the relevant Subject Matter Experts (SME) and Data Sponsors and
then circulated for two regional reviews. Final edits and responses
were provided by the SME and Data Sponsors.
IMPACT ON CERCLIS
The attached Impact Analysis provides a comprehensive summary of
potential impacts of the revised FY1,2 SPIM that may affect CERCUS
and/or the SCAP reports.
ACTION
The SPIM is in an electronic format. If you have specific
program questions, please contact the SME identified on the change
log or within Appendix B of the SPIM. Please contact Renee Hamilton
(703-603-9092) for general SPIM questions. The FY12 SPIM can be
found at http://www.epa.gov/superfund/action/process/spim
12.html.
Attachments Internet Address (URL) • http://www.epa.gov
Recycled/Recyclable • Printed with Vegetable Oil Based Inks on
100% Postconsumer, Process Chlorine Free Recycled Paper
-
DISTRIBUTION LIST Addressees
TO: Superfund Branch Chiefs (Regions I- X) Regional Counsel
Branch Chiefs (Regions I - X)
CC: OSRTI Division Directors and Branch Chiefs Superfund
National Policy Managers (Regions I - X) Regional Counsels (Regions
1- X) Information Management Coordinators (Regions 1- X) Budget
Coordinators (Regions I - X) Financial Management Coordinators
(Regions I -X) Kathy Jones James Woolford Barnes Johnson Elizabeth
Southerland Elliott Gilberg Laura Milton Charlotte Englert David
Hindin (2222A) Gail Cooper Dana Stalcup Sue Priftis (5 I 03) Lance
Elson (226 I A) Randy Hippen Marie Bell (51 06P) Terry Jeng Richard
Jeng Tracy Hopkins Karin Koslow Pat Kennedy Kevin Brittingham (2733
R) Charles Sands Brendan Roache Steven Blankenship Deborah Dietrich
Kerron Weston Monica Gardner Tina van Pelt Vincent Velez Iantha
Gilmore Bernard Schorle Catherine Allen Phyllis Anderson Bill Finan
Armando Santiago Mary Bell Lisa Guarneiri Eric French Ann Pontius
Beckett Grealish Debbie Bishop Amy Vandenburg
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM March 20, 2012
Superfund Program Implementation Manual FY 12
Impact Analysis
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March 20, 2012 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM March 20, 20121
IMPACT ANALYSIS
The following are potential impacts resulting from the FY 12
SPIM that may affect CERCLIS or the SCAP reports. In addition,
changes to the SPIM may impact Data Quality Objectives and Quick
Reference Guides. The impacts identified are based on a limited
review of the data. Additional impacts may be identified once the
requirements analysis is complete.
GeneralChanges to the Subject Matter Experts will require
updates to the Subject Matter Experts
in the SCAP reports.
References to the old Appendix structure of the SPIM will need
to be updated in external materials.
Chapter VModified available Site Qualifiers and Type of Use
Indicators. This change may require
changes to CERCLIS and/or SCAP reports.
Chapter VIIModified Remedial Investigation (RI) and Feasibility
Study (FS) definitions. This change
may require changes to CERCLIS and/or SCAP reports.
Added Final Inspection by EPA SubAction to support new RA
measure. This changemay require an update to CERCLIS and/or SCAP
reports.
Renamed ‘Completion of a Response Action’ to ‘Remedial Action
Completion’ for consistency with new RA measure. This change may
require an update to SCAP reports.
Updated several activities to be consistent with new Close Out
Procedures guidance. This change may require an update to CERCLIS
and/or SCAP reports.
Chapter VIIIUpdated several activities to be consistent with new
Close Out Procedures guidance.
This change may require an update to CERCLIS and/or SCAP
reports.
Added new rules on due date for late Federal Facility Five Year
Reviews (FYRs). This change may require an update to CERCLIS and/or
SCAP reports.
Chapter IXModified Pre-Remedial Enforcement Action at Superfund
Sites definition. This change
may require an update to CERCLIS and/or SCAP or Enforcement
reports.
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 FY 12 SPIM2
Modified Criteria for Credit of Enforcement Activities at
Superfund Alternative Sites title and definition. This change may
require an update to CERCLIS and/or SCAP or Enforcement
reports.
Modified Total Response Commitments definition. This change may
require an update to CERCLIS and/or SCAP or Enforcement
reports.
Modified Total Cost Recovery Settlements definition. This change
may require an update to CERCLIS and/or SCAP or Enforcement
reports.
Added a new measure for Compliance Tracking. This change may
require an update to CERCLIS and/or SCAP or Enforcement
reports.
Added a Reclassification of Special Account Funds definition.
This change may require an update to CERCLIS and/or SCAP or
Enforcement reports.
Modified Closure of Special Accounts definition. This change may
require an update to CERCLIS and/or SCAP or Enforcement
reports.
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United States Office of OSWER 9200.3-14-1G-WEnvironmental
Protection Solid Waste and March 20, 2012Agency Emergency
Response
Superfund
http://www.epa.gov/superfund/action/process/spim12.html
Superfund Program Implementation Manual Fiscal Year 2012
Program Implementation Guidance for OSRTI, OSRE, FFRRO, FFEO and
OEM (Headquarters and Regional Offices)
Program Goals and Planning Requirements
Program Implementation Procedures
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March 20, 2012 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM TOC - 1 March 20, 2012
Superfund Program Implementation Manual FY 12
Table of Contents
Managers’ Schedule of Significant Events
Acronyms
Organizational Charts
Summary of Changes
Chapter I: IntroductionI.A Purpose
........................................................................................................................
I-1 I.B Introduction
.................................................................................................................
I-2
I.B.1 Superfund Legislative Background
..............................................................................
I-2 I.B.2 Description of Superfund Response and Enforcement
Programs................................. I-3
a. Superfund Remedial (303DD2)
..........................................................................
I-3 b. Superfund Emergency Response and Removal (303DC6)
................................. I-4 c. Federal Facilities
Response
(303DC9)..............................................................
I-4 d. Superfund Enforcement (501EC7)
.....................................................................
I-4 e. Base Realignment and Closure (303D41 and
303D41B4)................................. I-4 f. Federal
Facilities Enforcement
(501EH2).........................................................
I-5
I.C CERCLIS
.....................................................................................................................
I-5
Chapter II: Performance Measures, Planning and Reporting
RequirementsII.A Introduction
................................................................................................................II-1
II.B Performance Goals and
Measures.............................................................................II-1
II.B.1 Removal Program
Measures........................................................................................
II-4 a. Superfund-lead removal actions completed annually
....................................... II-4 b. PRP removal
completions (including voluntary, Administrative Orders on
Consent (AOC) and Unilateral Administrative Order (UAO) actions)
overseen by
EPA...............................................................................................................
II-5
c. Superfund-lead removal actions completed annually per million
dollars ........ II-5 II.B.2 Remedial and Federal Facilities
Program Measures
................................................... II-5
a. Number of Superfund remedial site assessments completed (Site
Assessments). II-5
b. Number of Remedial Action project completions at Superfund
NPL sites (Remedial Action (RA) Projects)
.......................................................................
II-5
c. Annual number of Superfund sites with remedy construction
completed (CCs)II-5 d. Number of Superfund sites with human
exposures under control ..................... II-6
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March 20, 2012 TOC - 2 FY 12 SPIM
e. Superfund sites with contaminated groundwater migration under
control....... II-6 f. Number of Superfund sites ready for
anticipated use sitewide (SWRAU)......... II-6 g. Acres “Protective
for People Under Current Conditions” (PfP) .....................
II-7 h. Acres “Ready for Anticipated Use”
(RAU).......................................................
II-7
II.B.3 Enforcement Program Measures
.................................................................................
II-7 a. Pre-Remedial Enforcement
Action....................................................................
II-7 b. Past Costs Addressed >
$200,000.....................................................................
II-7 c. Volume of Contaminated Media Addressed (VCMA) – Soil and
Groundwater II-7 d. Total Response Commitments
...........................................................................
II-8 e. Total Cost Recovery Settlements
.......................................................................
II-8 f. Value of PRP Oversight
....................................................................................
II-8
II.C Annual Performance Plan and Budget Development Cycle
....................................II-8 II.C.1 Outyear
........................................................................................................................
II-8 II.C.2 Planning Year
..............................................................................................................
II-9 II.C.3 Current Year
................................................................................................................
II-9
II.D Planning and Reporting
Cycle.................................................................................II-11
II.D.1 Third Quarter
.............................................................................................................
II-12
a. Current Year Performance Tracking
..............................................................
II-12 b. Planning for the Upcoming
Year.....................................................................
II-12
II.D.2 Fourth Quarter
...........................................................................................................
II-13 a. Planning for the Upcoming
Year.....................................................................
II-13 b. End of Year Performance
Tracking.................................................................
II-13
II.D.3 First Quarter (of the subsequent year)
.......................................................................
II-13 a. Planning for the Current
Year.........................................................................
II-13 b. Prior Year Performance Tracking
..................................................................
II-13
II.E Planning, Target, and Accomplishment Reports
....................................................II-14 II.E.1
OSRTI Management Reports for Planning/Target Setting and
Accomplishment
Reporting
...................................................................................................................
II-14 II.E.2 OSRE Management
Reports......................................................................................
II-15 II.E.3 FFRRO Management Reports
...................................................................................
II-16
Chapter III: Financial ManagementIII.A Introduction
..............................................................................................................
III-1 III.B Financial Management Roles and
Responsibilities................................................
III-1
III.B.1 Regional Organization Financial Roles and
Responsibilities.....................................III-1 a.
Regional Administrator (unless delegated)
......................................................III-1 b.
Regional Financial Office
(RFO).....................................................................III-2
c. Regional Program Office
(RPO)......................................................................III-2
d. Administrative Support
Unit.............................................................................III-2
III.B.2 Regional Staff Financial Roles and
Responsibilities..................................................III-3
a. On-Scene Coordinator (OSC)
..........................................................................III-3
b. Remedial Project Manager
(RPM)...................................................................III-3
c. Regional Project Officer (RPO)/Deputy Project Officer (DPO)
.....................III-3
III.B.3 Headquarters Support Office Financial Roles and
Responsibilities...........................III-4 a. Cincinnati
Finance Center (CFC), Office of Financial Services, OCFO
........III-4 b. Las Vegas Finance Center (LVFC), Office of
Financial Services, OCFO.......III-4 c. Office of Acquisition
Management (OAM),
OARM..........................................III-4 d. Office of
Budget,
OCFO...................................................................................III-5
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e. Office of Financial Management (OFM),
OCFO.............................................III-5 f. Office of
Grants and Debarment (OGD),
OARM.............................................III-5 g. Research
Triangle Park (RTP) Finance Center, Office of Financial
Services,
OCFO...............................................................................................................III-5
III.C Financial
Vehicles....................................................................................................
III-5 III.C.1
Contracts.....................................................................................................................III-5
III.C.2 Interagency Agreements (IAs)
...................................................................................III-7
III.C.3 Cooperative Agreements (CA)
...................................................................................III-7
III.C.4 Technical Assistance Grants (TAGs)
.........................................................................III-7
III.D Financial Data Management
Tools.........................................................................
III-8 III.D.1 CERCLIS Superfund Comprehensive Accomplishment Plan
(SCAP) Reports.........III-8 III.D.2 Budget Automated System
(BAS)..............................................................................III-8
III.D.3 Compass (formerly IFMS)
.........................................................................................III-8
III.D.4 Compass Business Objects Reporting
Tool................................................................III-9
III.D.5 Compass Data Warehouse
(CDW).............................................................................III-9
III.D.6 Superfund Cost Recovery Package and Image On-Line System
(SCORPIOS).........III-9 III.D.7 PeoplePlus
(PPL)......................................................................................................III-10
III.E Superfund Accounting Information and Treatment of CERCLIS
Data ............. III-10 III.E.1 Superfund Account
Number.....................................................................................III-10
a. Fund/Appropriation Code
..............................................................................III-11
b. Budget Organization
......................................................................................III-12
c. Program Results Code (PRC)
........................................................................III-12
d. Project
Field...................................................................................................III-14
e. Cost Organization
..........................................................................................III-14
III.E.2 Handling Financial Data in the CERCLIS
Environment..........................................III-15 a.
Deleting Planned Obligation Data from CERCLIS
.......................................III-15 b. Correcting
Financial
Data.............................................................................III-15
III.F Allocating Superfund Resources Among the
Regions.......................................... III-16 III.F.1
Managing Site Allowance Resources in CERCLIS
.................................................III-16 III.F.2
Deobligating Prior Year
Funds.................................................................................III-17
III.F.3 Removal Program Resources (PRC
303DC6)..........................................................III-17
III.F.4 Remedial Response Program Resources (PRC 303DD2)
........................................III-18
a. Remedial Action Site
Allowance.....................................................................III-18
b. Pipeline Operations Site
Allowance...............................................................III-19
III.F.5 Superfund Federal Facilities Response Program (PRC
303DC9) ............................III-19 III.F.6 Base Realignment
and Closure (BRAC) (303D41 [non-site] and 303D41B4 [site-
specific])
...................................................................................................................III-20
III.F.7 Enforcement Program (PRC 501EC7)
.....................................................................III-20
III.F.8 Federal Facilities Enforcement Program Resources (PRC
501EH2) .......................III-21
III.G Cost Recovery
.........................................................................................................
III-21 III.G.1 Recoverable Costs
....................................................................................................III-22
a. Direct
Costs....................................................................................................III-22
b. Contractors' Annual Allocation
Costs............................................................III-22
c. Indirect Costs
.................................................................................................III-22
III.H Site Charging Policy (Site-Specific, ZZ, 00 SSIDs)
.............................................. III-23 III.H.1 WQ
SSID and WQ Action Code
..............................................................................III-23
a. WQ SSID
........................................................................................................III-23
b. WQ Action
Code.............................................................................................III-24
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III.H.2 ZZ SSID
...................................................................................................................III-24
III.H.3 00 SSID
....................................................................................................................III-24
III.I Superfund State Contracts (SSC)
..........................................................................
III-25 III.I.1 Cost Share
Provisions...............................................................................................III-25
III.I.2 Constraints on Obligating Funds for
RA..................................................................III-26
III.I.3 Cost Share Payments
................................................................................................III-26
III.I.4 Using Funds from State Cost Share Payments
.........................................................III-27
III.J Special
Accounts.....................................................................................................
III-27 III.K Using the Fiduciary Reserve to Address Cost
Overruns....................................... III-28
Chapter IV: CERCLIS Data Management and CERCLIS CodesIV.A
Introduction
...............................................................................................................IV-1
IV.B CERCLIS Regional/Headquarters Roles and Responsibilities
...............................IV-1
IV.B.1 Regional Roles
..........................................................................................................
IV-2 a. Information Management Coordinators
.......................................................... IV-2 b.
Budget Coordinators
........................................................................................
IV-2
IV.B.2 HQ Roles
...................................................................................................................
IV-3 a. Data Sponsors
..................................................................................................
IV-3 04b. Data Owners
....................................................................................................
IV-3 c. OSRTI Resource Management Division – Budget Planning and
Evaluation
Branch
..............................................................................................................
IV-3 d. OSRTI Resource Management Division – Information Management
Branch .IV-4 e. OSRTI Assessment and Remediation Division (ARD)
Regional Support......... IV-4 f. Office of Site Remediation
Enforcement (OSRE) Regional Support ................ IV-4 g. Office
of Emergency Management (OEM) Regional Support
.......................... IV-4 h. Federal Facilities Restoration
and Reuse Office (FFRRO) Regional Support IV-5
IV.C General CERCLIS Data Entry/Quality Requirements
............................................IV-5 IV.C.1 Quality and
Timeliness of Data Entry
.......................................................................
IV-5 IV.C.2 Setting Targets in CERCLIS
.....................................................................................
IV-5
a. Remedial Program
...........................................................................................
IV-5 b. Federal Facilities
Program..............................................................................
IV-6 c. Enforcement
Program......................................................................................
IV-6
IV.C.3 Data Lockout on Historical
Accomplishments..........................................................
IV-6 IV.C.4 Data Validation and
Verification...............................................................................
IV-7
IV.D CERCLIS Program Priority
Codes...........................................................................IV-8
IV.D.1 Superfund Alternative
Approach...............................................................................
IV-8 IV.D.2
Mega-Sites.................................................................................................................
IV-8
IV.E Action Lead
Codes.....................................................................................................IV-9
IV.F Action Codes Available for Financial
Transactions..............................................IV-10
IV.G Action and Other Qualifier Codes
..........................................................................IV-15
IV.G.1 Takeovers, Phased Indicators and Other Action Code
Anomalies.......................... IV-15 a. Takeovers
.......................................................................................................
IV-16 b. CERCLIS Coding For Takeovers
...................................................................
IV-17 c. Phased
Projects..............................................................................................
IV-18 d. Other
Anomalies.............................................................................................
IV-19
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FY 12 SPIM TOC - 5 March 20, 2012
IV.G.2 Other
Qualifiers.......................................................................................................IV-19
Chapter V: Site Assessment/NPL ListingV.A Site
Assessment...........................................................................................................
V-1
V.A.1 Introduction
.................................................................................................................V-1
V.A.2 Site Assessment
...........................................................................................................V-2
V.A.3 Site Assessment Backlogs
...........................................................................................V-3
V.A.4 Overview of Site Assessment/NPL Listing Targets and Measures
.............................V-3 V.A.5 Site Status Indicators
...................................................................................................V-6
V.A.6 Data Quality
..............................................................................................................V-10
V.A.7 Action Qualifiers for Site Assessment Actions
.........................................................V-10
a. No Further Remedial Action Planned
(NFRAP)............................................. V-10 b.
Further
Evaluation..........................................................................................
V-11 c. Perform a
Removal..........................................................................................
V-11 d. Defer the Site to RCRA (Subtitle C) or the NRC
............................................. V-11 e. Sites
addressed as part of existing NPL sites
.................................................. V-11 f. Sites
addressed as part of other existing non-NPL sites
................................. V-12 g. State Deferral Action
Qualifiers......................................................................
V-12 h. Referred From RCRA Action Qualifier
........................................................... V-13 i.
Assessment Complete – Decision Needed Action Qualifier
............................ V-13
V.A.8 Special Initiatives
......................................................................................................V-15
V.A.9 Site Assessment Critical Indicators
...........................................................................V-15
V.A.10 Pre-CERCLIS Screening
Assessments......................................................................V-16
a. Definition of
Accomplishment:........................................................................
V-16 b. Referred From RCRA
......................................................................................
V-18 c. Site
Discovery..................................................................................................
V-19 d. Sites
Archived..................................................................................................
V-21 e. Preliminary Assessments (PA) at Non-Federal Facility
Sites......................... V-23 f. Federal Facility Preliminary
Assessment Reviews ......................................... V-25
g. Site Inspections (SI) at Non-Federal Facility Sites
......................................... V-25 h. Site Reassessment
............................................................................................
V-27 i. Expanded Site Inspections (ESI) at Non-Federal Facility
Sites...................... V-29 j. Federal Facility SI Reviews
............................................................................
V-31 k. Federal Facility ESI Reviews
..........................................................................
V-31 l. Integrated Expanded Site Inspection/Remedial Investigation
(ESI/RI) at Non-
Federal Facility Sites
......................................................................................
V-31 m. State Deferral of Non-Federal Facility Sites
.................................................. V-33 n. Hazard
Ranking System Package
(HRS)......................................................... V-34
o. NPL Listing
.....................................................................................................
V-36 p. Other Cleanup Activity (OCA)
........................................................................
V-38
V.A.11 Tribal Inventory
Information.....................................................................................V-41
a. Native American
Interest.................................................................................
V-41 b. Associating Site to an American Indian Tribe/Alaskan Native
Entity............. V-41
Chapter VI: Removal ProgramVI.A Protect Human Health and the
Environment
..........................................................VI-1
VI.A.1 Removal Actions
.......................................................................................................
VI-1 VI.A.2 Removal Initiation
.....................................................................................................
VI-1
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March 20, 2012 TOC - 6 FY 12 SPIM
VI.A.3 Overview of Removal Actions Target and
Measures................................................ VI-1 a.
Removal
Starts..................................................................................................
VI-2 b. Removal
Completions.......................................................................................
VI-4
Chapter VII: Remedial ProgramVII.A Remedial Program Targets and
Measures
.............................................................
VII-1
VII.A.1 Remedial Program Targets and Measures
................................................................
VII-1 VII.A.2 Remedial Program Definitions
.................................................................................
VII-3
a. Remedial Investigation (RI) (National Priorities List (NPL)
& Superfund
Alternative)......................................................................................................VII-3
b. Feasibility Study (FS) (NPL & Superfund
Alternative)...................................VII-6 c. Combined
RI/FS (NPL & Superfund Alternative)
.........................................VII-10 d. Treatability
Studies (NPL & Superfund Alternative)
....................................VII-13 e. Start of Public
Comment Period (Proposed Plan to Public) (NPL & Superfund
Alternative)....................................................................................................VII-14
f. Engineering Evaluation/Cost Analysis
(EE/CA)...........................................VII-15 g.
Decision Documents (NPL & Superfund
Alternative)...................................VII-16 h. Final
Remedy Selected
..................................................................................VII-20
i. Remedial Design (RD) Start (NPL & Superfund
Alternative).......................VII-22 j. RD Completion (NPL
& Superfund
Alternative)...........................................VII-24 k.
Remedial Action Start (NPL & Superfund Alternative)
................................VII-25 l. RA Contract Award (NPL
& Superfund Alternative)
....................................VII-31 m. Start of On-Site
Construction (NPL & Superfund
Alternative).....................VII-32 n. Operational and
Functional (NPL & Superfund
Alternative).......................VII-35 o. Final Inspection by
EPA (NPL & Superfund Alternative)
............................VII-36 p. Remedial Action Completion
(NPL & Superfund Alternative)......................VII-37 q.
Construction Completion (NPL & Superfund Alternative)
...........................VII-39 r. Long-Term Response Action
(LTRA and PRP LR) (NPL & Superfund
Alternative)....................................................................................................VII-40
s. Operation and Maintenance (O&M) (NPL & Superfund
Alternative)..........VII-42 t. Cleanup Goals Achieved (NPL &
Superfund Alternative) ............................VII-44 u. Ground
Water Monitoring (NPL & Superfund Alternative)
.........................VII-45 v. NPL Site Completions
...................................................................................VII-46
w. Five Year Reviews
.........................................................................................VII-47
x. Sitewide Ready for Anticipated Use (NPL & Superfund
Alternative) ...........VII-52 y. Partial NPL Deletion
....................................................................................VII-53
z. Final NPL Deletion
.......................................................................................VII-55
aa. Protective for People Under Current Conditions (PFP)
..............................VII-56 bb. Ready for Anticipated Use
(RAU)
.................................................................VII-58
cc. Cross-Program Revitalization Measures (CPRM) Indicators
......................VII-60 dd. Human Exposure Under Control
..................................................................VII-62
ee. Migration of Contaminated Ground Water Under Control
..........................VII-67 ff. Populations Protected
...................................................................................VII-70
gg. Cleanup Volume
............................................................................................VII-71
hh. Support Agency
Assistance............................................................................VII-72
ii. Technical Assistance
.....................................................................................VII-73
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FY 12 SPIM TOC - 7 March 20, 2012
Chapter VIII: Federal Facility ProgramVIII.A Federal Facilities
Goals and
Priorities..................................................................VIII-3
VIII.A.1 Overview
..............................................................................................................VIII-3
VIII.A.2 Superfund Federal Facility
Goals.........................................................................VIII-3
a. Strategic Federal Facility
Goals...................................................................
VIII-3 b. Cross-Program Revitalization Measure
Implementation.............................. VIII-5 c.
Cross-Program Revitalization Measures (CPRM) Indicators
...................... VIII-5
VIII.A.3 EPA's Federal Facility Superfund Cleanup Principles
.........................................VIII-8 VIII.A.4 Federal
Facility Docket and Site Discovery/Site
Assessment............................VIII-11
a.
Overview......................................................................................................
VIII-11 b. Federal Facility Docket Process and the Federal
Facilities Site Discovery
Process
........................................................................................................
VIII-11 c. Federal Facility Site Assessment Process and Time
Frames...................... VIII-13 d. Authority for Conducting
Federal Facility Site Assessments - E.O. 12580 VIII-13 e. Federal
Facility Site Assessment Reports & EPA Review and HRS
Evaluation
.....................................................................................................................
VIII-14 f. Tracking of Federal Facility Sites in
CERCLIS.......................................... VIII-15
VIII.A.5 BRAC Budget and Financial
Guidance..............................................................VIII-16
a. Resources and Tracking Mechanisms
......................................................... VIII-16
b. Accountability for Resources
......................................................................
VIII-16
VIII.A.6 Cleanup Privatization at BRAC NPL Sites
........................................................VIII-18
VIII.A.7 Military Munitions Response Program
..............................................................VIII-18
VIII.A.8 Stakeholder
Involvement....................................................................................VIII-19
VIII.B Federal Facilities Targets and Measures
............................................................VIII-20
VIII.B.1 Overview of Federal Facilities Targets and Measures
.......................................VIII-20 VIII.B.2 Federal
Facilities Site Discovery/Site Assessment
Definitions..........................VIII-23
a. Site
Discovery..............................................................................................
VIII-23 b. Federal Facility Preliminary Assessment Reviews
..................................... VIII-24 c. Federal Facility
SI Reviews
........................................................................
VIII-26 d. Federal Facility Expanded Site Inspection (ESI)
Reviews.......................... VIII-28
VIII.B.3 Federal Facilities Accomplishment Definitions
.................................................VIII-29 a. Base
Closure Decisions: Start and Completions
........................................ VIII-29 b. Non-BRAC
Property
Actions.......................................................................
VIII-31 c. Federal Facility Agreement (FFA)/Interagency Agreement
(IA)................ VIII-32 d. Federal Facility Dispute Resolution
........................................................... VIII-33
e. Use of Supplemental Environmental Projects
(SEPs)................................. VIII-33 f. Remedial
Investigation/Feasibility Study (RI/FS) or RCRA Facility
Investigation
(RFI)
Starts..................................................................................................
VIII-34 g. Timespan from Final NPL Listing To RI/FS
............................................... VIII-35 h. Decision
Documents....................................................................................
VIII-35 i. Final Remedy Selected
................................................................................
VIII-36 j. ROD Amendments
.......................................................................................
VIII-37 k. Explanation of Significant Differences
(ESD)............................................. VIII-38 l.
Remedial Design (RD) or RCRA Corrective Measure Design (CMD)
....... VIII-39 m. Duration of ROD to IA Negotiation
Completion......................................... VIII-40 n.
Remedial Action (RA) or RCRA Corrective Measure Implementation
(CMI)
Starts
...........................................................................................................
VIII-40 o. Timespan from ROD Signature to RA Start
................................................ VIII-41 p. RA or
CMI
Completions..............................................................................
VIII-41
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March 20, 2012 TOC - 8 FY 12 SPIM
q. Removal or RCRA Interim/Stabilization Measure (ISM) Starts
and
Completions.....................................................................................................................
VIII-43
r. Migration of Contaminated Ground Water Under Control
........................ VIII-44 s. Human Exposure Under Control
Indicator................................................. VIII-47
t. Operation and Maintenance
(O&M)...........................................................
VIII-50 u. Cleanup Goals Achieved
.............................................................................
VIII-50 v. NPL Site Construction
Completions............................................................
VIII-51 w. Federal Facility Partial NPL Deletion
....................................................... VIII-52 x.
Federal Facility Final NPL Deletion
.......................................................... VIII-54
y. Federal Facility Five-Year
Reviews............................................................
VIII-55
VIII.B.4 Community Involvement
Definitions.................................................................VIII-59
a. Restoration Advisory Boards (RABs)/Site-Specific Advisory Boards
(SSABs)VIII-
59 b. Technical Assistance Grants (TAGs)
..........................................................
VIII-60
VIII.B.5 Cross Program Revitalization Measures
(CPRM)..............................................VIII-61 a.
Sitewide Ready for Anticipated Use
............................................................
VIII-61 b. Protective for People Under Current Conditions (PFP)
............................ VIII-62 c. Ready for Anticipated Use
(RAU)
...............................................................
VIII-64
VIII.B.6 Cleanup Privatization at BRAC NPL Sites
........................................................VIII-66
Chapter IX: EnforcementIX.A FY12 Enforcement
....................................................................................................IX-1
IX.A.1 Promoting the Superfund Enforcement Program
...................................................... IX-1 IX.A.2
Current GPRA Measures for
Enforcement................................................................
IX-2
a. Volume of Contaminated Media Addressed
(VCMA)....................................... IX-2 b. Past Costs
Addressed >$200,000 via Settlements, Referrals, Write-Offs,
or
Claims in Bankruptcy
.......................................................................................
IX-3 c. Pre-Remedial Enforcement Action at Superfund
Sites..................................... IX-5
IX.A.3 Enforcement Targets and Measures at Superfund Sites and
Superfund Alternative Approach Sites
..........................................................................................................
IX-8
a. Potentially Responsible Party (PRP) Search
Starts......................................... IX-9 b. Preliminary
PRP Search Completions
............................................................. IX-9
c. PRP Search Completions
...............................................................................
IX-12 d. Section 104(e) Referrals and Orders Issued
.................................................. IX-13 e.
Submittal of Pre-Referral Negotiation (PRN) Package to DOJ for
RD/RA
Negotiations
...................................................................................................
IX-14 f. Issuance of General Notice Letters (GNLs)
................................................... IX-14 g.
Issuance of Special Notice Letters (SNLs)
..................................................... IX-15 h.
Expanded Site Inspection/Remedial Investigation/Feasibility Study
(ESI/RI/FS)
Negotiation
Starts...........................................................................................
IX-16 i. Remedial Design/Remedial Action (RD/RA) Negotiation Starts
(NPL &
Superfund Alternative)
...................................................................................
IX-16 j. Completion or Termination of Negotiations for RD/RA (NPL
& Superfund
Alternative).....................................................................................................
IX-18 k. Completion or Termination of Negotiations for Cleanup
(RD/RA, Removals, and
Other) (NPL & Superfund Alternative)
.......................................................... IX-20 l.
Percentage of Remedial Action Starts Initiated by PRPs at
Non-Federal Facility
NPL and Superfund Alternative
Sites.............................................................
IX-22 m. Total Response Commitments (Including Dollar
Value)................................ IX-23
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FY 12 SPIM TOC - 9 March 20, 2012
n. Total Active Response Enforcement Instruments in SNC and Not
Addressed through Formal
Enforcement.........................................................................
IX-25
o. Total Amount of Response Commitments Secured through
Financial
Assurance........................................................................................................................
IX-29
p. De Minimis Settlements and Number of
Parties............................................. IX-30 q.
Cashout Settlements
.......................................................................................
IX-32 r. Section 106, 106/107, 107 Case Resolution (Including Claim
in Bankruptcy) .. IX-
33 s. Issuance of Demand
Letter.............................................................................
IX-34 t. Total Cost Recovery Settlements (Including Dollar Value)
........................... IX-34 u. Number and Amount of CERCLA
Penalties Assessed.................................... IX-36 v.
Number of Settlements Where EPA Settled Based on
Ability-to-Pay............. IX-37 w. Bona Fide Prospective
Purchaser Agreements..............................................
IX-38 x. Prospective Purchaser Agreements (PPAs) & Prospective
Lessee Agreements
(PLAs)
............................................................................................................
IX-39 y. Issuance of Comfort/Status
Letters.................................................................
IX-40 z. Contiguous Property Owners
(CPOs)............................................................
IX-41 aa. Windfall Lien Resolution -
Finalized..............................................................
IX-42 bb. Orphan Share - EPA Offer and Compensation
.............................................. IX-43 cc. Non-Exempt
De Micromis Parties Settlements and Number of Parties.........
IX-45 dd. PRP Oversight
Administration.......................................................................
IX-47 ee. Settlements Designating Funds for Deposit to Special
Accounts................... IX-48 ff. Deposits into Special
Accounts
......................................................................
IX-49 gg. Settlements Designating Funds for Disbursement from
Special Accounts to PRPs
........................................................................................................................
IX-50 hh. Disbursements from Special Accounts for Response
Actions......................... IX-51 ii. Reclassification of
Special Account Funds
.................................................... IX-53 jj.
Closure of Special
Accounts...........................................................................
IX-53 kk. Management of Special
Accounts...................................................................
IX-54
IX.A.4 Institutional Controls and Site
Revitalization..........................................................
IX-57 a. Institutional Controls
.....................................................................................
IX-57 b. Site
Revitalization...........................................................................................
IX-57
Chapter X: Community InvolvementX.A INTRODUCTION
......................................................................................................
X-1 X.B COMMUNITY INVOLVEMENT ACTIVITIES
...................................................... X-1
X.B.1 Overview of FY12 Community Involvement Activities
.............................................X-1 a. Community
Advisory Groups (CAGs)/Restoration Advisory Boards (RABs)/Site-
Specific Advisory Boards (SSABs)
....................................................................
X-1 b. Technical Assistance Grants (TAGs)
................................................................
X-2 c. Technical Assistance Services for Communities (TASC)
.................................. X-3
X.C CIPIB Data Sponsor
Responsibilities........................................................................
X-4 X.C.1 National Program Requirements and the Data Sponsor
Role......................................X-4
a. Program Goals and Objectives
.........................................................................
X-4 b. Statutory Mandates
...........................................................................................
X-4 c. Regulatory and Policy Requirements
................................................................
X-5 d. Superfund Reforms
............................................................................................
X-5 e. OSWER’s Community Engagement Initiative (CEI)
......................................... X-5 f. Reauthorization,
Congressional Inquiries, and Audits
..................................... X-6
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March 20, 2012 TOC - 10 FY 12 SPIM
X.C.2 CIPIB HQ and Regional Organization
......................................................................X-10
X.C.3 Program Monitoring and Reporting
..........................................................................X-10
a. Data
Quality....................................................................................................
X-10 b. Management
Reports.......................................................................................
X-11 c. Coding Guide
..................................................................................................
X-11
Chapter XI: Information SystemsXI.A Information
Systems..................................................................................................XI-1
XI.A.1 Purpose of CERCLIS and SEMS
..............................................................................
XI-1 a. Site
Assessment.................................................................................................
XI-2 b. Remedy
Selection..............................................................................................
XI-2 c. Federal Facilities
.............................................................................................
XI-3 d. Community Involvement
...................................................................................
XI-4 e.
Removal............................................................................................................
XI-4 f. Enforcement
.....................................................................................................
XI-4 g. Project Management
........................................................................................
XI-5 h. Program
Management......................................................................................
XI-6
XI.A.2 Superfund Data Architecture
.....................................................................................
XI-7 XI.A.3 Reporting Superfund Information
.............................................................................
XI-8
a. Regional Users
.................................................................................................
XI-8 XI.A.4 Data Owners/Sponsorship
.........................................................................................
XI-8
Chapter XII: Records and Information ManagementXII.A
Introduction
.............................................................................................................
XII-1 XII.B Record Definition
....................................................................................................
XII-1 XII.C
Records.....................................................................................................................
XII-1 XII.D Superfund Enterprise Management System (SEMS)
............................................ XII-2 XII.E
Applicability to Superfund
......................................................................................
XII-2 XII.F Applicability of the Freedom of Information
Act................................................... XII-7
XII.F.1 Reports Releasable under Freedom of Information Act
(FOIA) .............................. XII-7 XII.F.2 Sensitive
Information Not Releasable under
FOIA.................................................. XII-8
XII.F.3 Ad Hoc
Reporting...................................................................................................
XII-11 XII.F.4 Accessing FOIA Information
.................................................................................
XII-11
Appendix A: New Initiatives/New RequirementsA.A Superfund
Initiatives..................................................................................................
A-1
A.A.1 Integrated Cleanup Initiative
.......................................................................................A-1
A.A.2 Community Engagement
Initiative..............................................................................A-2
A.B Other Superfund Program
Priorities.........................................................................
A-3 A.C New Superfund Requirements
...................................................................................
A-3 A.C.1 Performance Measures
..............................................................................................
A-3
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Appendix B: Regional and Headquarters ContactsB.A Headquarters
(HQ) Subject Matter Experts/Data Sponsors
.................................... B-1 B.B SCAP Report Contacts
...............................................................................................
B-3 B.C Office of Emergency Management (OEM) HQ Removal
Coordinators .................. B-3 B.D HQ Superfund Cost Recovery
Contacts
....................................................................
B-4 B.E Cost Recovery Contacts
..............................................................................................
B-4 B.F Regional Budget Coordinators
..................................................................................
B-5
Appendix C: FY 12 Work Planning Memorandum
Appendix D: American Recovery and Reinvestment Act (ARRA)D.A
General Information
..................................................................................................
D-1
D.A.1 Purpose, Contents, and Applicability
..........................................................................D-1
Why is EPA issuing this guidance?
...................................................................D-1
a. What is in this guidance?
..................................................................................D-1
b. To whom does this guidance apply to?
.............................................................D-2
c.
D.A.2 Responsible Officials in the Superfund Program
........................................................D-2 D.A.3
Ensuring Accountability for Recovery Act Implementation
.......................................D-2 D.A.4 Roles and
Responsibilities of Other EPA Offices
.......................................................D-2 D.A.5
EPA Governance and Risk Management
Activities....................................................D-3
D.A.6 Inspector General Activities
........................................................................................D-4
D.A.7 Links to Other
Information..........................................................................................D-4
D.B Superfund Remedial Program Provisions of the American
Recovery and Reinvestment Act
........................................................................................................
D-5 D.B.1 Availability of
Funds...................................................................................................D-5
D.B.2 Objectives of the Recovery Act Funding for the Superfund
Remedial Program ........D-5 D.B.3 Comparison to Regular
Appropriations.......................................................................D-6
D.B.4 Eligible
Activities........................................................................................................D-6
D.B.5 Distribution of Recovery Act
Funds............................................................................D-6
D.B.6 State Cost
Share...........................................................................................................D-7
D.B.7 Monitoring and Evaluating Recovery Act
Implementation.........................................D-7
D.C Superfund Recovery Act Communications and
Reporting....................................... D-8 D.C.1 Recovery
Act Press Release Procedures
.....................................................................D-8
D.C.2 Recovery Act Award Notification Procedures
............................................................D-8
Monday Close of
Business.................................................................................D-8
a. Tuesday
Noon....................................................................................................D-8
b.
Thursday............................................................................................................D-8
c.
Friday................................................................................................................D-8
d.
D.C.3 Public Communication Procedures
.............................................................................D-9
D.C.4 Recipient Reporting
Requirements..............................................................................D-9
D.C.5 EPA Reporting Requirements
...................................................................................D-10
D.C.6 Weekly Financial and Activity
Reports.....................................................................D-10
D.C.7 Agency and Program-Specific Plans
.........................................................................D-11
D.C.8 Performance Measures
..............................................................................................D-11
D.C.9 Reporting and Tracking
Systems...............................................................................D-12
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D.D Recovery Act Budget Execution Guidance for the Superfund
Remedial ProgramD-14 D.D.1 Budget Structure and Coding
....................................................................................D-14
D.D.2 Allocating Recovery Act General Resources
............................................................D-15
D.D.3 Allocating Recovery Act Management and Operation Resources
............................D-15 D.D.4 Reprogramming of Recovery
Act
Funds...................................................................D-16
D.D.5 CERCLIS Planning
...................................................................................................D-16
D.D.6 Projects that are Unable to Use Allocated Recovery Act Funds
...............................D-17 D.D.7 Cost Recovery
...........................................................................................................D-17
D.E Recovery Act Superfund Contracts, Interagency Agreements,
and Cooperative Agreements
...............................................................................................................
D-17 D.E.1 Recovery Act Financial Award Vehicles
..................................................................D-17
D.E.2
Contracts....................................................................................................................D-18
D.E.3 Interagency Agreements and Interagency Assisted
Acquisitions..............................D-18 D.E.4 Best Interest
Reviews for Assisted
Acquisitions.......................................................D-18
D.E.5 Direct Cite Programs
.................................................................................................D-19
D.E.6 Cooperative Agreements
...........................................................................................D-19
D.E.7 Superfund State Contract Payment
Schedules...........................................................D-19
D.E.8 Socio-Economic Goals
..............................................................................................D-20
D.E.9 Bona Fide Needs Rule
...............................................................................................D-20
D.E.10 Infrastructure and Buy American Provisions
............................................................D-20
D.E.11 Davis Bacon
Act........................................................................................................D-21
D.E.12 Funds-In Interagency Agreements for Federal Facility
Oversight ............................D-22
List of Exhibits
Exhibit II.1. Superfund Performance
Measures........................................................................................
II-3 Exhibit II.2. Budget Planning Timeline
..................................................................................................
II-10
Exhibit III.1. EPA Forms Commonly Used for Superfund
Procurements...............................................III-6Exhibit
III.2. Superfund Account Number Structure
.............................................................................III-10Exhibit
III.3. Sample Superfund Appropriation
Codes..........................................................................III-11Exhibit
III.4. Superfund Program Results Codes and Site Allowance
Codes........................................III-13Exhibit III.5.
Project Field
.....................................................................................................................
III-14Exhibit III.6. Project Field for IT Related Transactions
........................................................................III-14
Exhibit IV.1. Regional/HQ CERCLIS Responsibilities
.........................................................................
IV-2 Exhibit IV.2. Action Lead Codes in CERCLIS
......................................................................................
IV-9 Exhibit IV.3. Action Codes Available for Financial
Transactions Sorted by CERCLIS Action Name (Who Pays for What)
......................................................................................................................................
IV-11 Exhibit IV.4. CERCLIS Action Anomaly Reference Table
.................................................................
IV-16 Exhibit IV.5a. Takeovers
......................................................................................................................
IV-18 Exhibit IV.5b. Phased Projects
.............................................................................................................
IV-19 Exhibit IV.5c. Other Anomalies
...........................................................................................................
IV-19
Exhibit V.1. Superfund Site Assessment Process
.....................................................................................V-2
Exhibit V.2. Site Assessment/NPL Listing Activities
..............................................................................V-5
Exhibit V.3. Site Assessment Action Qualifiers
.....................................................................................V-14
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OSWER Directive 9200.3-14-1G-W
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Exhibit VI.1. Removal Program Activities
.............................................................................................
VI-1
Exhibit VII.1. Remedial Program
Activities..........................................................................................
VII-1 Exhibit VII.2. Human Exposure Evaluation Flowchart
.......................................................................
VII-66 Exhibit VII.3. Superfund Migration of Contaminated Ground
Water Under Control Worksheet....... VII-69
Exhibit VIII.1a. Federal Facilities NPL Sites
.....................................................................................VIII-21
Exhibit VIII.1b. Federal Facilities BRAC
Sites..................................................................................VIII-22
Exhibit VIII.1c. Federal Facilities Non-NPL Sites
.............................................................................VIII-23
Exhibit VIII.2. Remedial Pipeline Flow Charts
..................................................................................VIII-43
Exhibit VIII.3. Superfund Migration of Contaminated Ground Water
Under Control Worksheet ....VIII-46 Exhibit VIII.4. Superfund
Long-Term Human Health Protection Worksheet
....................................VIII-49
Exhibit IX.1. Enforcement Program Performance
Measures..................................................................
IX-7 Exhibit IX.2. Summary of CERCLIS Compliance Status Values
........................................................ IX-26
Exhibit IX.3. Measure Results Calculations
.........................................................................................
IX-27
Exhibit X.1. Community Involvement
Requirements...............................................................................X-6
Exhibit X.2. CIPIB HQ and Regional Roles and Responsibilities
.........................................................X-10
Exhibit XI.1. SEMS-Solution Architecture
............................................................................................
XI-7
Exhibit XII.1. Superfund CORE
Documents.........................................................................................
XII-3
D.1. Attachment A: Funding Award Notification
Template...................................................................D-23
D.2. Attachment B: OMB Definition of Obligation and
Outlay.............................................................D-25
D.3. Attachment C: Class Deviation Approval
3/9/09............................................................................D-27
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March 20, 2012 TOC - 14 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Managers’ Schedule - 1 March 20, 2012
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MMaannuuaall FFYY 1122
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March 20, 2012 Managers’ Schedule - 2 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Managers’ Schedule - 3 March 20, 2012
MANAGERS’ SCHEDULE OF SIGNIFICANT EVENTS
The Comprehensive Environmental Response, Compensation and
Liability Information System (CERCLIS) is the official repository
for Superfund data. Data are expected to be kept complete, current,
and consistent in order to be readily available for routine,
unexpected, and immediate needs.
FY 12OCTOBER 2011 QUARTER 1 (FY 12)
11 Headquarters (HQ) pulls 4th quarter fiscal year (FY) 11
accomplishment and financial data from CERCLIS and provides for:1)
Special program reports2) Initial FY 11 end-of-year Program
Assessment
11 HQ pulls 4th quarter FY 11 accomplishment data from CERCLIS
for review of end of year Government Performance and Results Act
(GPRA) accomplishments and inclusion in EPA’s FY 2011 Performance
and Accountability Report (PAR).
18 HQ pulls 4th quarter FY 11 final accomplishment and financial
data from CERCLIS for non-GPRA targets.
NOVEMBER 2011
8-10 Superfund (SF) National Policy Managers Meeting
Early Assistant Administrator (AA)/Regional Administrator (RA)
Priorities Meeting for FY 12
Early Agency publishes Performance and Accountability Report for
FY 11
14 Regions revise CERCLIS to reflect GPRA performance goals, and
program targets/measures for FY 12.
Late Nov Office of Management and Budget (OMB) passback of FY 12
budget request
DECEMBER 2011
Early/Mid Dec
Agency appeal of the OMB FY 12 budget passback
Mid/Late Dec
Office of Superfund Remediation and Technology Innovation
(OSRTI) sets targets for national remedial pool deobligations.
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Managers’ Schedule - 4 FY 12 SPIM
JANUARY 2012 QUARTER 2 (FY 12)
9 Superfund Comprehensive Accomplishments Plan (SCAP) Pull for
1st Quarter FY 12 accomplishments and financial data – close of
business (COB) 5th working day of the month
20 Regions submit draft deobligation plans to OSRTI
Late OSRTI issues Pipeline operations Site Allowance resources
to regions
Late Jan/ Early Feb
HQ pulls 1st quarter data for Quarterly Management Report
(QMR).
FEBRUARY 2012
6 President submits FY 13 budget request to Congress
Mid Feb National Program Managers (NPM) issue draft National
guidance for FY 2013
Early/Mid March
MARCH 2012Send Mid Year Work planning memo
26 NPMs issue National Program Guidance for FY 2013
APRIL 2012 QUARTER 3 (FY 12)
6
9
Data Entry for 2nd quarter accomplishments and financial data
from CERCLIS and provides for:1) Special program reports2) Mid-Year
Work Planning evaluation3) OSRTI 2nd quarter data pulls
MAY 2012
Mid
Late
Annual Goal Team Meetings with Deputy Administrator on FY 12
progress and FY 13 priorities
NPMs meet with the Administrator to review FY13 program
goals
Late OSRTI/Office of Site Remediation and Enforcement (OSRE)
send work planning memorandum to regions on proposed budgets, GPRA
annual performance goals and program targets/measuresfor FY13
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Managers’ Schedule - 5 March 20, 2012
JUNE 2012
1-30 Regions update schedules and financial information in
CERCLIS for FY 13, FY 14, and FY 15 in preparation for work
planning meetings
Mid/Late June
HQ presents FY 13 Superfund goals and priorities and FY 14
investments to the Administrator and Regional Administrators
Mid/Late June
Administrator and Office of the Comptroller (OC) provide HQ
program offices and regions with policy for FY 14 budget
formulation
Late NPMs/regions begin bidding process for FY13
accomplishments
JULY 2012 QUARTER 4 (FY 12)
2 Regions draft commitments due in the Annual Commitment System
(ACS)
9 OSRTI pulls planning information from CERCLIS:1) to support FY
13 and FY 14 budget request2) to prepare for FY 14 work planning3)
Quarterly Management Report
9 OSRTI pulls 3rd quarter accomplishment and financial data from
CERCLIS.
9 Enforcement provides:1) Special program reports 2) 3rd quarter
performance evaluations
Early/Mid July
NPMs submit proposed FY 14 budgets to Office of the Chief
Financial Officer (OCFO)/Administrator
Mid July HQ program offices and lead regions make presentation
to Administrator/Deputy Administrator on FY 14 program priorities
[FY 14 Budget Forum]
Late July Administrator passback of FY 14 budget request
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Managers’ Schedule - 6 FY 12 SPIM
AUGUST 2012
Early August HQ/regions begin work planning sessions on the
final FY 13 GPRA annual performance goals and program
targets/measures and budget
Mid August Agency develops FY 14 budget for submission to
OMB
7 HQ pulls CERCLIS data to assist in preparation of the FY14
budget to OMB
Late August Final revisions to FY 14 Annual Performance Goals
(APG) and Annual Performance Measures (APM) due to OCFO
Mid NPMs begin drafting FY2012 Annual Performance Report
SEPTEMBER 2012
10 Agency submits FY 14 budget to OMB
Mid Final GPRA commitments due in the Budget Automation System
(BAS)
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Managers’ Schedule - 7 March 20, 2012
FY 13
OCTOBER 2012 QUARTER 1 (FY 13)
8 HQ pulls 4th quarter FY12 accomplishment and financial data
from CERCLIS and provides for:1) Special program reports2) Initial
FY 12 end-of-year Program Assessment3) Quarterly Management
Report
8 HQ pulls 4th quarter FY 12 final accomplishment data from
CERCLIS for review of end-of-year GPRA accomplishments and
inclusion in EPA’s FY 2012 Performance and Accountability
Report
15 HQ pulls 4th quarter FY 12 final accomplishment data from
CERCLIS for non-GPRA targets.
NOVEMBER 2012
7 Regions revise CERCLIS to reflect GPRA performance goals and
program targets/measures forFY 13
Early Nov SF National Policy Managers Meeting
Mid/Late Nov
Agency publishes Performance and Accountability Report for FY
12
Late Nov OMB passback of FY 13 budget request
Late Nov AA/RA Priorities Meeting for FY 13
Late Nov Agency appeal of the OMB FY 13 budget passback
DECEMBER 2012
Mid Dec OSRTI sets targets for national remedial pool
deobligations
JANUARY 2013 QUARTER 2 (FY 13)
8 SCAP Pull for 1st Quarter FY 13 accomplishments and financial
data - 5th working day of the month
Mid Regions submit draft FY 13 deobligation plans to HQ
Mid OSRTI issues Pipeline Operations Site Allowance resources to
regions
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Managers’ Schedule - 8 FY 12 SPIM
FEBRUARY 2013
4 President submits FY 14 budget request to Congress
Mid NPMs issue draft program guidance for FY14
MARCH 2013
Early Call for Mid Year work planning
Late NPMs issue final National Program Guidance for FY 14
APRIL 2013 QUARTER 3 (FY 13)
8 OSRTI pulls 2nd quarter accomplishment and financial data from
CERCLIS and provides for:1) Special program reports2) Mid-Year Work
Planning evaluation3) Quarterly Management Report
MAY 2013
Late OSRTI/OSRE send work planning memorandum to regions on
proposed budgets and GPRA annual performance goals and program
targets/measures
Mid Annual Goal Team Meetings with Deputy Administrator on FY13
progress and FY14 priorities
Late NPMs meet with the Administrator to review FY14 program
goals
JUNE 2013
1-30 Regions update schedules and financial information in
CERCLIS for FY14, FY15, and FY16 in preparation for work planning
meetings
Mid OSWER presents FY14 Superfund goals and priorities and FY15
investments to the Administrator and Regional Administrators
Mid/Late June
Administrators and OC provide HQ program offices and regions
with policy for FY 15 budget formulation
Late NPMs/regions begin bidding process for FY14
accomplishments
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Managers’ Schedule - 9 March 20, 2012
JULY 2013 QUARTER 4 (FY 13)
1 Regions draft commitments due in BAS
8 OSRTI pulls planning information from CERCLIS:1) to support FY
14 and FY 15 budget request2) to prepare for FY 14 work
planning
8 OSRTI pulls 3rd quarter accomplishment and financial
information from CERCLIS.
8 Enforcement provides:1) Special program reports2) 3rd quarter
performance evaluations
Early/Mid July
NPMs submit proposed FY 15 budgets to OCFO/Administrator
Mid HQ program offices and lead regions make presentations to
Administrator/Deputy Administrator on FY 15 program priorities [FY
15 Budget Forum]
Late Administrator passback of FY15 budget request
AUGUST 2013
7 Agency pulls CERCLIS data to assist in preparation of the FY15
budget to OMB
Early HQ/regions begin work planning sessions on the final FY14
GPRA annual performance goals and program targets/measures and
budget
Mid NPMs begin drafting FY13 performance report
Mid Agency develops strategy for presenting the FY 15 budget to
OMB
Late Final revisions to FY 15 APGs and APMs due to OCFO
SEPTEMBER 2013
9 Agency submits FY 15 budget to OMB
Mid Final GPRA commitments due in BAS
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Managers’ Schedule - 10 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Acronyms - 1 March 20, 2012
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Acronyms - 2 FY 12 SPIM
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Acronyms - 3 March 20, 2012
AA OECA Assistant Administrator for the Office of Enforcement
and Compliance AssuranceAA OSWER Assistant Administrator for the
Office of Solid Waste and Emergency ResponseAA Assistant
AdministratorACS Annual Commitment SystemADR Alternative Dispute
ResolutionAH Allowance HolderAH/RC Allowance Holder/Responsibility
CenterAO Administrative OrderAOC Administrative Order on ConsentAPA
Abbreviated Preliminary AssessmentAPR Annual Performance ReportAR
Administrative RecordARD Assessment and Remedial DivisionARRA
American Recovery and Reinvestment ActATSDR Agency for Toxic
Substances and Diseases RegistryBAS Budget Automation SystemBC
Budget CoordinatorBCP Base Realignment and Closure (BRAC) Cleanup
PlanBCT Base Cleanup TeamBFPL Bona Fide Prospective LesseeBFPP Bona
Fide Prospective PurchaserBFY Budget Fiscal YearBOC Budget Object
ClassBPEB Budget, Planning and Evaluation BranchBRAC Base
Realignment and ClosureCA Consent Agreement; Cooperative
AgreementCAG Community Advisory GroupCARE Community Action for a
Renewed EnvironmentCAS No. Chemical Abstract Services NumberCBD
Commerce Business DailyCBORT Compass Business Objects Reporting
ToolCC Construction CompletedCCDS Case Conclusion Data SheetCD
Consent DecreeCDR Covenant Deferral RequestCDW Compass Data
WarehouseCEI Community Engagement InitiativeCERCLA Comprehensive
Environmental Response, Compensation, and Liability Act of
1980CERCLIS Comprehensive Environmental Response, Compensation,
and Liability
Information SystemCERFA Community Environmental Response
Facilitation ActCFC Cincinnati Finance Center
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Acronyms - 4 FY 12 SPIM
CFMC Cincinnati Financial Management CenterCIC Community
Involvement CoordinatorCIP Community Involvement PlanCIPIB
Community Involvement and Program Initiatives BranchCLP Contract
Laboratory Program CMD Corrective Measure DesignCMI Corrective
Measure ImplementationCMS Corrective Measure StudyCO Contracting
Officer COB Close of BusinessCOC Contaminants of ConcernCOI
Conflict of InterestCOR Contracting Officer RepresentativeCPARS
Consolidated Payroll Reporting SystemCPO Contiguous Property
OwnerCPRM Cross Program Revitalization MeasureCPS Contract Payment
SystemCWA Chemical Warfare ActCWM Chemical Warfare MaterialDA
Deputy AdministratorDCN Document Control NumberDD Division
DirectorDERP Defense Environmental Response ProgramDNPV Decision
Not to Pursue ViolationsDoD Department of DefenseDOE Department of
EnergyDOJ Department of JusticeDPO Deputy Project OfficerDRA Deputy
Regional AdministratorDS Data SponsorE.O. Executive OrderEAS EPA
Acquisition SystemEBS Environmental Baseline Survey EE/CA
Engineering Evaluation/Cost AnalysisEFY End of Fiscal YearEI
Environmental IndicatorEJ Environmental JusticeEPA Environmental
Protection AgencyEPA ID EPA Identification Number EPCRA Emergency
Planning and Community Right to Know Act of 1986EPM Environmental
Programs and ManagementEQR EPA Quarterly ReportERR Emergency
Response and Removal
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Acronyms - 5 March 20, 2012
ERRS Emergency and Rapid Response Services ERS Eligible Response
SitesESAT Environmental Services Assistance Team ESCA Environmental
Services Cooperative AgreementESD Explanation of Significant
Differences ESI Expanded Site Inspection ESI/RI Expanded Site
Inspection/Remedial Investigation FAD Final Assessment Decision FAS
Field Analytical Sampling FCOR Final Close-Out ReportFDMS Federal
Docket Management SystemFDW Financial Data Warehouse FE Federal
Enforcement FE&C Federal Enforcement and ComplianceFF FYR
Federal Facility Five Year Review FF Federal FacilityFFA Federal
Facility Agreement FFEO Federal Facilities Enforcement OfficeFFERDC
Federal Facilities Environmental Restoration Dialog CommitteeFFLC
Federal Facility Leadership CouncilFFRRO Federal Facilities
Restoration and Reuse OfficeFMD Financial Management Division FMFIA
Federal Managers Financial Integrity Act FMO Financial Management
Office FOIA Freedom of Information ActFOSET Finding of Suitability
to Early TransferFOSL Finding of Suitability to Lease FOST Finding
of Suitability to TransferFPDS-NG Federal Procurement Data Systems’
New GenerationFPS Fellowship Payment SystemFS Feasibility Study FTE
Full-time Equivalent FUDS Formerly Used Defense Site FUSRAP
Formerly Used Site Remediation Action ProgramFWS U.S. Fish and
Wildlife ServiceFY Fiscal Year FY/Q Fiscal Year/QuarterFYR Five
Year Review GAAP Generally Accepted Accounting PrincipleGAD Grants
Administration Division GAO General/Government Accountability
Office GFO Good Faith Offer GICS Grants Information Control
System
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Acronyms - 6 FY 12 SPIM
GIS Geographic Information SystemGM Ground Water ManagementGNL
General Notice Letter GPAS Grants Payment Allocation SystemGPRA
Government Performance and Results Act GSA General Services
AdministrationGWMUC Groundwater Migration under ControlHE Human
ExposureHEID Insufficient Data to Determine Human Exposure Control
StatusHENC Human Exposure Non Under ControlHEPR Human Exposure
Under Control and Protective Remedies in PlaceHEUC Human Exposure
Under ControlHHPA Human Exposure Under Control and Long Term Human
Health Protection
Achieved.HQ Headquarters HRS Hazard Ranking System IA
Interagency AgreementIAA Interagency Assisted AcquisitionIASSC
Interagency Agreement Shared Service CenterIC Institutional
ControlICI Integrated Cleanup InitiativeICIS Integrated Compliance
Information System ICTS Institutional Control Tracking System IFMS
Integrated Financial Management System IG Inspector General IGCE
Independent Government Cost EstimateIGMS Integrated Grants
Management SystemIMB Information Management Branch (OSRTI) IMC
Information Management CoordinatorIRMS Integrated Resource
Management SystemISM Interim/Stabilization MeasureIT Information
TechnologyJTI Job Training InitiativeKPI Key Performance
IndicatorLGR Local Government ReimbursementLTRA Long Term Response
ActionLVFC Las Vegas Finance CenterM&O Management and
OperationsMAAC Maximum Amount Appropriate for CompensationMC
Munitions ConstituentsMEC Munitions and Explosives of ConcernMIPR
Military Interdepartmental Purchase RequestMM/DD/YY
Month/Day/Year
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Acronyms - 7 March 20, 2012
MMRP Military Munitions Response ProgramMOA Memorandum of
AgreementMOU Memorandum of UnderstandingMRS Munitions Response
SiteMS Mega SiteNCP National Contingency Plan; National Oil and
Hazardous Substances Pollution
Contingency PlanNEPA National Environmental Policy ActNFFA No
Further Federal Action NFRAP No Further Remedial Action Planned NOA
New Obligating AuthorityNOAA National Oceanic and Atmospheric
Administration NOID Notice of Intent to DeleteNOIPD Notice of
Intent to Partially DeleteNPL National Priorities List NPM National
Program Manager NRC National Response Center; Nuclear Regulatory
Commission NRT National Response TeamNTC Non-Time Critical NTCRA
Non-Time Critical Remedial/Removal ActionO&F Operational and
Functional O&M Operation and Maintenance OAM Office of
Acquisition Management OARM Office of Administration and Resources
Management OB Office of BudgetOB/OD Open Burn/Open DetonationOC
Office of Compliance; Office of the ComptrollerOCA Other Cleanup
Activity OCFO Office of the Chief Financial Officer OCIR Office of
Congressional and Intergovernmental AffairsOECA Office of
Enforcement and Compliance Assurance OEI Office of Environmental
InformationOEM Office of Emergency Management OERR Office of
Emergency and Remedial ResponseOFM Office of Financial
ManagementOGC Office of General Counsel OGD Office of Grants and
DebarmentOIG Office of the Inspector General OMB Office of
Management and Budget OPA Office of Public Affairs; Oil Pollution
Act of 1990OPS Operating Properly and SuccessfullyORC Office of
Regional CounselOSC On-Scene Coordinator
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OSWER Directive 9200.3-14-1G-W
March 20, 2012 Acronyms - 8 FY 12 SPIM
OSRE Office of Site Remediation and Enforcement (OECA) OSRTI
Office of Superfund Remediation and Technology InnovationOSWER
Office of Solid Waste and Emergency Response OU Operable Unit PA
Preliminary AssessmentPAD Public Affairs DirectorPAR Performance
and Accountability ReportPAT Performance Assessment ToolPCOR
Preliminary Close-Out Report PECB Program Evaluation &
Coordination Branch (OSRE) PFP Protective for People Under Current
ConditionsPIN Procurement Initiation NotificationsPLA Prospective
Lessee AgreementPOC Point of ContractPOLREP Pollution ReportPPA
Prospective Purchaser Agreement PPED Policy & Program
Evaluation Division (OSRE) PPL PeoplePlusPR Procurement RequestPRC
Program Results CodePRN Pre-Referral/Remedial NegotiationPRP
Potentially Responsible PartyQA Quality AssuranceQRG Quick
Reference GuideRA Regional Administrator; Remedial ActionRAB
Restoration Advisory BoardRAC Remedial Action ContractRAU Ready for
Anticipated UseRC Regional CoordinatorRCMS Removal Cost Management
SystemRCRA Resource Conservation and Recovery ActRD Remedial Design
RD/RA Remedial Design/Remedial Action RFA RCRA Facility
AssessmentRFI Resource Conservation and Recovery Act Facility
InvestigationRFO Regional Finance OfficeRFP Request for Proposal RI
Remedial Investigation RI/FS Remedial Investigation/Feasibility
Study RMDS Resource Management Directives SystemROC Remedial
Oversight Contract ROD Record of Decision RP Responsible Party
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OSWER Directive 9200.3-14-1G-W
FY 12 SPIM Acronyms - 9 March 20, 2012
RPIO Responsible Program Implementation OfficeRPM Remedial
Project Manager RPO Regional Project Officer RRT Regional Response
Team RTP Research Triangle Park SA Superfund AlternativeSAA
Superfund Alternative ApproachSAM Site Assessment ManagerSARA
Superfund Amendments and Reauthorization Act of 1986SB/RTC
Statement of Basis/Response to Comments SCAP Superfund
Comprehensive Accomplishments PlanSCDS Superfund Comprehensive Data
SourceSCORPIOS Superfund Cost Recovery Package and Image On-Line
System SDMS SEMS Document Management System SDWA Safe Drinking
Water ActSEMS Superfund Enterprise Management SystemSEP
Supplemental Environmental ProjectSFO Servicing Finance Office SI
Site Inspection SIP Site Inspection Prioritization SME Subject
Matter ExpertSMOA Superfund Memorandum of AgreementSNC Substantial
Non-ComplianceSNL S