IUSB Student Organization and Club Officer’s Training Monday, September 21, 2015.

IUSB Student Organization and Club Officer’s Training

Monday, September 21, 2015

Introductions Scott Strittmatter--Director of Student

Life Maureen Muldoon—Special Events

Coordinator

Registered Student Organization (RSO) Benefits Receive $80 in funding from SGA when

two members attend this meeting. Can reserve rooms and hold events on

Campus. Have Access to the Club Room and Club

work Room Have a printable record of your

involvement experience.

Student Club Requirements Must be registered on www.TitanAtlas.iusb.edu . Must have and maintain a Bursar Account. Must have an organization constitution that contains a

Non-Discrimination clause. It is highly recommended that you have a clause of where

money in the Bursar account should go if the club goes inactive (cannot leave it there indefinitely).

Must follow all Federal, State, and IU laws and policies. Must keep an active Roster (Monthly updates) Must have three members that include a president and

a treasurer. Must register all events with Student Life Office.

Special Events

Special Events Manual How to plan a campus event pg. 2 Reserve a room pg. 3 Scheduling a University sponsored event pg. 6 Fundraising pg. 13 Programs involving Children pg. 18

Go to the Website!!https://www.iusb.edu/special-events/

Helping Maureen Please speak clearly when leaving a

voicemail. Please make sure you leave your name,

your number, and the Organization you are with.

Please make sure you do your work in advance.

If you have to cancel an event, even if it’s an hour before the event, please contact Maureen to do so.

Dining Services Policy All food for University Events must be

ordered through the Special Events Office.

You may use your Bursar’s Account to pay for catering.

Dining Services will specialize orders for your needs.

Director of Dining Services Andrew Vardell. Contact [email protected]

Student Government Association (SGA)https://www.iusb.edu/stu-gov $80 in funding is given to you by SGA Student Advocacy SGA Funding

Requests for funding need to be turned into the SGA office by 9am Wednesday prior to the official Friday Meeting.

TitanAtlaswww.TitanAtlas.iusb.edu Register your group Link social media to your profile Publish news for your members How students and external groups find contact

information for your club. Edit rosters Create Events and register events TitanAtlas will be the official means of

communication for Student Clubs from the Office of Student Life. Your Club will be responsible for the information on it.

Bursars Office Each Year RSOs need to fill out a new

Student Organization Registration Card. Must have Advisor’s signature and

Treasurer’s signature. If one of these three members changes

during the school year, a new card must be made out.

Benefits to using Bursar’s account. Blue Card for payment

Policies of Note Gambling and Raffles Fundraising Flyers and posting policy Copyrights/Movies

Alcohol & Drug Policies

Club events off campus should follow the same policies as if they were on campus.

Clubs should not host events that have alcohol, tobacco, or illegal drugs involved.

Clubs seeing violations of Alcohol/Drug policy at their events should contact IU Police or a University Staff member.

Sexual Misconduct PoliciesIndividuals who believe they are victims of sexual misconduct—as well as those who have knowledge of or believe they have observed sexual misconduct—are strongly urged to get help and report these incidents promptly. Retaliation against anyone who makes a report of sexual misconduct is prohibited by IU policy and Title IX. Any person who is a responsible employee and who has received a report or has knowledge of sexual misconduct must make a report to designated university officials.

Creating a Safe Campus

Go to the Stop Sexual Violence Website for more information about policies, procedures, and resources available to the entire IU Community including students, faculty, and staff.

http://stopsexualviolence.iu.edu/

Fundraising Concessions Vendor nights in town Popcorn and nacho machine Sponsorships T-shirt sales Brainstorm some ideas

Transitions Time to start thinking now about the

future of your group. Think about elections and when you will

hold. How will you pass on information.

Minutes, passwords, constitutions, external and internal contacts, artifacts, etc.

Grooming leaders.

Resources RSO Work Room—Access

President, Treasurer, and one other member can have access.

Email name, university username RSO Club Room 206 Use Popcorn, Nacho, and Cotton Candy

Machines Button Machine

Resources Student Life Webpage

www.iusb.edu/studentlife Resources—starting a new club, posting

policy, electronic bulletin board, and more. Volunteer Highlights

Team builders, MBTI, Creating mission and vision, goal setting.

Button Machine Each Club can do 20

free buttons. More will cost $2.00 for

every 20 buttons (only multiples of 20)or if you are using it for a fundraiser.

Download template from Resources page.

Get Templates approved by the Student Life Office.

Print off your own templates.

Make buttons!

TitanAtlas Training

Monday, September 28 at 3 pm in SAC 225

Thursday, October 1 at 2:30 pm in SAC 225

Resources Your group can request an IUSB Email

Address. Have advisor go to: https://ams.iu.edu/ams_user/ManageGroupAccounts.aspx

Your group can request an IUSB webpage: https://www.iusb.edu/webdev/club-site-requests.php

Spirit Week Sunday, Oct 4. Family Fun Day/ 1pm

to 4pm/ Housing. Monday, October 5. Banner Making

/12pm to 4 / SAC 225. Monday, October 5. Wish With the

Chancellor / 6:30 pm/ Pedestrian Bridge

Tuesday, Oct 6. Students Vs. Faculty/Staff Volleyball Game / 5:30 pm / SAC

Tuesday, Oct. 6. Titan Varsity Volleyball Game/ 7pm / SAC

Spirit Week Cont. Wednesday, Oct. 7. Lip Synch Battle /

7pm / University Grill Thursday, October 8. Nearly Naked

Mile / 5 pm / Campus Mall Thursday, October 8. TailGate / 5:30

pm / Campus Mall Thursday, October 8. Red & White

Dance /9 pm / University Grill.

Boo To You

Sign up to help with Boo to You

Bystander Intervention Training

IUSB BRAVE Training opportunities:  Are you BRAVE?  Do you want to be part of IUSB Bringing Recovery, Awareness, Voices, and Engagement for a campus free of sexual violence? Be part of the solution to by getting trained in one of our

free fall trainings, and join a community of engaged students who:

understand consent. know how to be active bystanders who can safely

interrupt/prevent sexually harmful behaviors. have the professional development opportunity to become a

IUSB BRAVE peer leader who helps facilitate future trainings.

Upcoming Trainings Upcoming trainings: September 30, 4-5:15 pm, Fireside B, inside the

Grill October 29, 4-5:15 pm, Fireside B, inside the Grill November 10, 4-5:15 pm, Fireside B, inside the

Grill -- IUSB Peer Leader training, for those who have been through the basic training and wish to become peer facilitators

To register, contact  Professor April Lidinsky at [email protected].  Please register at least one week before each event.