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ACADEMICREGULATIONS
Subjecttochange.
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FOREWORDFROMTHERECTOR
DearStudents,First of all, I would like to congratulate and welcome you to IULI:“InternationalUniversityLiaisonIndonesia”.Today will mark the beginning of your exciting journey towardsacademic excellence at our international university which is not justcoordinatingwithoneGerman’suniversitybutwithaconsortiumof14Europeanuniversities.As a higher-education institution that places high importance onpreparingstudentstomeetthegrowingdemandintoday’smarket,IULI
is committed to enhancing the competitiveness of Indonesia’s human resources by focusing onbuildingpractice-orientedknowledge,softskillsandcharacterthroughourmodernstudyprograms.In the next four years, youwill definitely grow to become independent, responsible, andmaturebeingswhodisplayintegrityanddisciplineasthecorevaluesthatdifferentiateyoufromyourpeers.IULI’s academic nature, research semester and internship program in Europewill foster proactivelearning, competitive spirit, and transparency that will later be the highlight of your learningexperienceinIULI.WeareallinIULItogrowtogetherwithyou.Weencourageyoutoinvestyourtimeinbuildingthestartofyoursuccesswithus.Beinvolvedinthecampuscommunityfromandbuildvariousstudentactivitiesinart,cultureandsport.Explorethemanyopportunitiestostretchyour-selfandgrowtobecomeasuccessfulindividualwhoarereadytofacelife’schallenges.WelcomeonceagaintoYourSecondHome– IULI-andIhopethateachandeveryoneofyouwillbeginthepromisingjourneywithapositiveoutlookandabrightfutureinmind.Beforeyouknowit,youwillbecarryingIULI’snameasaproudgraduatewhowillbringgreathonortoourbelovedIndonesiaandbeyond.Dr.Ir.TutukoPrajogo,MSMfgERector
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TABLEOFCONTENTForewordfromtheRector iiiTableofContent vDecreeoftheRectorofInternationalUniversityLiaisonIndonesiaNumber:SK/014/Rec/X/2015ontheAcademicRegulations
vii
CHAPTER1 INTRODUCTION 1CHAPTER2 LEGALBASISANDPRINCIPLES 2
2.1 LegalBaseofIULI 22.2 MissionandstatementofInternationalUniversityLiaisonIndonesia-IULI 22.3 Committees 22.4 Awards 32.5 AcademicYear/Semester 32.6 LengthofStudy 42.7 StudyLoad(SKS) 42.8 ShortSemester 4
CHAPTER3 ADMISSIONREGULATIONS 53.1 Candidates 53.2 Admission 53.3 ResultofEvaluation 53.4 CancellationofAcceptance 53.5 TransferStudentsfromotherUniversities 5
3.6 ChangeofFacultyorChangeofStudyProgram 5
3.7 ForeignStudents 63.8 Re-registration 63.9 LeaveSemesterandResignationfromStudy 6
CHAPTER4 ASSESSMENTREGULATIONS 74.1 Introduction 74.2 PointandGradePointAverage 7
4.3 WeightingofExamination 8
4.4 SemesterQualification 8
4.5 OralFinalStudyExamination(OFSE) 94.6 ThesisWork 10
4.7 ThesisDefense 11
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CHAPTER5 GRADUATIONANDDEGREE 12
5.1 Graduation(Bachelor’sDegree) 12
5.2 PredicateofGraduation 13
5.3 SingleDegreeandDoubleDegree 13
5.4 LossofCertificate 13
CHAPTER6 FRAMEWORKFORACADEMICSTUDY 156.1 IDCard 156.2 StudentsCounsellor/GuardianLecturer 156.3 LearningServices 156.4 Scholarship 166.5 StudentspresenceatIULICampus 166.6 KRSonline 16
CHAPTER7 RESEARCHSEMESTER 177.1 Researchsemester 177.2 ResearchsemesterinIndonesia 177.3 CertifiedofCompetence 17
CHAPTER8 INTERNSHIP–PROJECTWORK 18
8.1 Optionoffinalizingsemester8academic 188.2 Internship 188.3 Projectwork 19
CHAPTER9 UNACCEPTABLECONDUCT,ADMINISTRATIVEEXPULSION 209.1 AttendanceandAbsenteeism 209.2 Cheatinginquizzes/assignments/universitytasks 209.3 CheatinginFinalExamination 209.4 Plagiarism 209.5 Falseinformationorfakedocuments 219.6 Alcohol,Smoking,Drugs 219.7 FoodandCellularPhones 219.8 Penaltiesforsection9.6and9.7 219.9 AdministrativeExpulsionfromtheUniversity 21
CHAPTER10 IMPLEMENTATION,REVISIONANDINTERPRETATION 2210.1 Implementation 2210.2 Revision 2210.3 Interpretation 22
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ANNEXES 23Annex1 GeneralDefinition 23Annex2 StudyProgramsforBachelor’sDegree 24Annex3 Score,GradeandGradePoint 24
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Chapter1: Introduction
1.1 Theseregulationsapplytoallbachelors’programsattheInternationalUniversityLiaisonIndonesia-IULI.Theregulationscontainrulesabouttheacademicandadministrativeprocesses.
1.2 Itisastudent’sresponsibilitytoensuretheyhavereadandarefamiliarwiththeseacademicregulations.
1.3 IULI’sacademicregulationsgovernalltaughtcourses.
1.4 TheacademicregulationareregularlyreviewedbytheExaminationSteeringCommittee(ESC)andbeapprovedbytheBoardofManagement.ChangesofannexesareupdatedandapprovedbytheExaminationSteeringCommittee(ESC).
1.5 Inthecaseofadisputeabouttheinterpretationoftheregulations,thedecisionoftheExaminationSteeringCommittee(ESC)isfinal
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Chapter2: LegalBasisandPrinciples
2.1. LegalBaseofIULI:2.1.1 UUNo.12/2012tentangSistemPendidikanNasional
UUNo.14/2005tentangGurudanDosen
PPNo.60/1999tentangPendidikanTinggi
PermenNo.49/2014tentangStandarNasionalPendidikanTinggi
KepmendiknasNo.232/U/2000tentangPedomanPenyusunanKurikulumPendidikanTinggidanPenilaianHasilBelajarMahasiswa.
KepmendiknasNo.234/U/2000tentangPedomanPendirianPerguruanTinggi
KepmendiknasNo.045/U/2002tentangKurikulumIntiPendidikanTinggi
PPNo.8/2012tentangKerangkaKualifikasiNasionalIndonesia(KKNI)
2.1.2 LicenseNo.425/E/O/2014tentangIzinPendirianUniversitasLintasInternasionalIndonesiatanggal2Oktober2014.(Givenon3rdOctober2014).
2.1.3 StatutesoftheFoundationInternationalUniversityLiaisonIndonesia1
2.2. MissionandStatementofInternationalUniversityLiaisonIndonesia–IULI
VisionIULIwillbeanindependentUniversitywithstrongacademicandethiccommitmenttosociety
MissionIULIwillcontributetotheenhancementofknowledgeandtoformingandeducatinghumansinscienceandtechnologyaswellastomentallysensitizethemforthefuturechallengesofsocietyandenvironment.
2.3. Committees
2.3.1 EnrollmentCommittee(EC)
2.3.1.1 Members
Chairperson(Lecturerfulltimestaff)
OnerepresentativeofPR
Secretary
2.3.1.2 Duties
Responsiblefortheorganizationandcontrollingoftheenrollment
2.3.1.3 Decideacceptanceandnon-acceptance
2.3.2 ExaminationSteeringCommittee(ESC)
2.3.2.1 Members
Chairperson(Rectorexofficio)
Onerepresentativeofeachfaculty
Secretary
1TheStatutesoftheFoundationwereapprovedin2013bytheIndonesianMinistryofJusticeandHumanRights.
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2.3.2.2 Duties
Responsiblefortheorganization,controllingofallqualitymeasurementsatIULI
2.3.2.3 Finaldecisionforappeals
2.3.2.4 Academicdegree:ApprovesandsubmitthelistofBachelor’sawardstotheRector’sOffice
2.3.3 ThesisDefenseExaminationPanel(TDEP)
TheThesisDefenseExaminationPanelconsistsof:
2.3.3.1 Thesisadvisorandco-advisor(ifapplicable)
2.3.3.2 AmemberoftheExaminationSteeringCommittee
2.3.3.3 Deanoranotherfacultymember
2.3.3.4 Arepresentativefromapartneruniversity(fordoubledegreeprograms)
2.3.4 DisciplinaryCommittee(DC)
2.3.4.1 Members
Chairperson(Lecturerfulltimestaff)
Onerepresentativeofeachfaculty
Secretary
2.3.4.2 Duties:Decideaboutsanctionsinconnectionwithdisciplinaryfailure
2.3.5 ParentsAssociation(PA)
2.3.5.1 ParentsformonvoluntarybaseaParentsAssociation
2.3.5.2 MembersofthePAelectaBoard.TheParentsAssociationBoard(PAB)consistsof:
Chairman
Secretaryand
Members
2.3.5.3 ThePAsupporttheUniversityinallmatters
2.3.5.4 PABisaconsultativeBody;thepartneratUniversityistheRector
2.4. AwardsIULIoffersstudyprogramsleadtoawardsofBachelor’sDegrees(Sarjana:S-1)
2.5. Academicyear/Semester2.5.1 Anacademicyearconsistsof2semesters;
Oddsemester(1July–31December)andEvensemester(1January–30June).
2.5.2 Academicactivities(lectures,examinations)consistof:- academiclectures:14weeks- finalexamination:2weeks- repetitionoffinalexamination;1week
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2.6. Lengthofstudy 2.6.1 ThelengthofaBachelor’sstudyprogramis8–14Semesters2
2.6.2 Thelengthofstudyincludesleavesemester(s)and/orperiodofnotbeingregisteredasastudent
2.6.3 Ifthelengthofstudyismorethan14semesters,astudentisexpelledfromtheuniversity
2.7. StudyLoad(SKS)32.7.1 Thestudyloadforeachsemesterdoesnotexceed24SKS.
2.7.2 The8semesterstudyloadforbachelor’sprogramsvariesfrom144to-160SKS.
2.7.3 OneSKSisequalto3hoursstudent’seffortperweekly,consistingof:
• Oneacademiclecture(50Minutes),scheduledwiththelecturer.
• Onehour(60minutes)studenttask,structuredbutnotscheduled
• Onehour(60minutes)self-study.
2.8. ShortSemester2.8.1 Shortsemesterisanadditionalsemesterbetweenoddsemester–evensemesteroreven
semester–oddsemester.
2.8.2 Shortsemestershouldnotbetakenbyallstudents.
2.8.3 TheacademicsubjectsofferedinshortsemesteraredeterminedbyrelatedStudyProgramonthebasisoftheFacultypolicy,availabilityoflecturersandfacilities.
2.8.4 Academiccourseforoneshortsemesterisequaltotheacademiccourseinregularsemester, includinglecturing,evaluationandpracticalorlab.
2MinistryDecreeKepmenNo234/2000(Chapter1,para17)3SKS:SatuanKreditSemester(SemesterCreditUnit)
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CHAPTER3: AdmissionRegulations
3.1. Candidates3.1.1 Candidatesarestudentsgraduatedfromrecognizedseniorhighschools(SMA/SMKor
equivalent),vocationalschoolsandotherinstitutionsinIndonesiaandabroad.
3.1.2 Candidatesfrominstitutionsfromabroadhavetoprovidethenecessarydocuments(e.g.fromDIKTI,embassies,etc.)asanintegralpartoftheadmission.
3.2. AdmissionIULIconductsanentrancetest.
TheInformationaboutentrancetest,admissionanditsrequirementsareprovidedinIULIhomepage(www.iuli.ac.id/admissions/)
3.3. ResultofAdmissionEvaluation3.3.1 acceptedintherespectivestudyprogram(requesteddocumentsareinlinewiththe
requirements)
3.3.2 acceptedunderconditionsintherespectivestudyprogram(additionalinformationareneeded)
3.3.3 StudentswillbeofferedanEnglishcoursepriorthestartofthestudy
3.3.4 Rejected(studentsadmissionpapersarenotinlinewiththerequirements)
3.3.5 StudentscandidatesareinformedaboutthestatusbythePublicRelationsDepartment
3.4. Cancellationofacceptance3.4.1 Candidatestudentsoracceptedstudentsmightberejectediftheygivefalseinformation/dataor
incorrectinformation/data.IULIhastherighttoinformauthoritiesifthereisasuspicionofacrime
3.4.2 Candidatestudentsmayberejectediftheyareinvolvedinanycriminalactivity(e.g.drugconsumptionorpossession).
3.4.3 AcceptedstudentsmaycanceltheirenrollmentatIULI,baseduponwritteninformation.ReimbursementwillbebasedonIULI’spolicy.
3.5. TransferStudentsfromotherUniversities3.5.1 IULImayreceivetransferstudentsfromotheruniversitiesrecognizedbyDIKTI.
3.5.2 Transferstudentmayapplyforthesamestudyprogramoritsequivalent.
3.5.3 AllrelevantlegalizeddocumentsfromthestudentshavetobesubmittedtoIULI(AcademicServiceCenter).
3.5.4 TheHeadoftheAcademicServiceCentertogetherwiththeHeadoftherespectivestudyprogramdecideontheplacementofthetransferredstudents.
3.6. ChangeofFacultyorChangeofStudyProgram3.6.1 Achangeofstudyprogramhastoberequestedinwritingatleastfourweeksbeforethe
semesterstarts.
3.6.2 Achangeofstudyprogrammayhappenonlyuntilsemester2.Studenthastotakethesubjectwhichisnotreceivedfromthenewstudyprogram.
3.6.3 Achangeoffacultymayonlyhappeninsemester1,maximum4weeksafterthesemesterstart.
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3.6.4 Priortoachangeofstudyprogramorfaculty,aconsultationwiththeresponsibledeanorheadofstudyprogramisrequired.
3.6.5 Thedecisionismadebythedeanoftherespectivefacultyandisfinal.
3.7. ForeignStudents3.7.1 AforeignstudenthastosubmitadditionallegaldocumentsrequiredbytheIndonesian
authorities(e.g.staypermit,DIKTIapproval)
3.7.2 Foreignstudentsareinvitedforaninterview
3.7.3 IULIwillsupporttheadministrationprocessforexchangestudentsfrompartneruniversities.
3.8. Re-registrationQualifiedstudentsareautomaticallyre-registeredforthenextsemester,ontheconditionthatalladministrativerequirementsarefulfilled.
3.9. LeaveSemesterandResignationfromStudy3.9.1 Studentsmayrequestaleavesemester(s)inwritingtotheacademicservicecenteratleastfour
weeksbeforethenewsemesterstarts.
3.9.2 Aleavesemesterofmorethan2consecutivesemestersisconsideredasresignationfromtheuniversity.
3.9.3 StudenthastopayaregistrationfeetobestillregisteredintheUniversity.
3.9.4 Studentsparticipatinginexchangesemesterswithpartneruniversitiesarenotconsideredasonaleavesemester(s)
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CHAPTER4: AssessmentRegulations
4.1 IntroductionIndonesianGovernmentrequirestheuseoftheSKSsystem.Itisbasedmainlyonself-responsibilityoftheindividualstudents.Failedsubjectscanberepeatedaslongitfitstothestudylengthof14Semester.Allsubjectshastobepassedprior8thSemester.IULIwillorganizethefollowing:
4.1.1 Timetableforthesemestersbasedonthecurriculum
4.1.2 FinalExaminationattheEndoftheSemester
4.1.3 RepetitionofFinalExamination
4.2 PointandGradePointAverage4.2.1 Evaluationofacademicachievementofstudentsisexpressedinpointsfrom1to100;
4.2.2 GPA:GradePointsAveragerangesfrom4to0(4isthehighest);and
4.2.3 Gradeletters(A,B,C,D,F),and
4.2.4 Germany:5scalepointsfrom1to5(1isthehighest).
4.2.5 Ameasurementscaleofstudentlearningevaluationisexpressedasfollows:
GradeLetter
GradeWording IULI GradePoint
average(GPA) Germany GradeDescription
A Excellent 86–100 4 1 Outstandingperformance
B Good 71–85 3.0–3.9 2Performanceisconsiderablyhigherthantheaveragerequirements
C Satisfactory 56–70 2.0–2.9 3 Performancemeetstheaveragerequirements
D Poor 46–55 1.0–1.9 4 Performanceisbelowstandard
F Fail ≤45 0 5Performancedoesnotmeettheminimumcriteria.Considerablefurtherworkisrequired
4.2.6 SemesterGradePointAverage(GPA)
SemesterGPAistheaccumulationoftheSKS’sofeachcoursedividedbythenumberofcredittakenthatsemesterwiththeformula:
Σ(𝐶𝑥𝐺𝑃)Σ𝐶 C=SKSloadofeachcourse GP=GradePointofeachcourse AsampleisprovidedintheAnnex
4.2.7 CumulativeGPA
CumulativeGPAistheaccumulationofCxGPdividedbythenumberofcreditstaken,countedfromthefirstsemesteruntilthelastsemesterwiththefollowingterms:
Cisthecreditweightofeachcoursetakenwiththeconditionthatrepeatedcoursesareonlycountedonceandnotincludedinthecoursecredit.
GPisthebestgradeofeachcourse.
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4.3 WeightingofExamination4.3.1 Semester: 40%dailyquizzes/assignments/projectsand
60%FinalExamination
4.3.2 OFSE: 100%
4.3.3 Thesis: 60%Thesiswork
40%DefenseoftheThesis
4.4 SemesterQualification4.4.1 Quizzes,
atleast6scorestakenfromquizzes,assignments,projectsorhomeworkorothertasksinasemester.Atleast2scoresmustbeproducedbeforethemid-termqualification.
4.4.2 Afinalexaminationofsubjectsprovidedduringthesemestertakesplaceattheendofthesemester.
4.4.3 EligibilitiesfortheFinalSemesterExamination
4.4.3.1 Studentswithatleast75%attendanceineachsubject
4.4.3.2 Havefulfilledalladministrativerequirements
4.4.4 SemesterGrading
Pass:minimumC(GP2.0orhigher)
Notpass:DorF
4.4.5 RepetitionExam
4.4.5.1 Studentswiththegrading“pass”maytakearepetitionexamonavoluntarybase.
4.4.5.2 Studentswith“DandF”gradeforoneormoresubjectshavetorepeattherespectivesubjectintherepetitionexam
4.4.6 Absence:
4.4.6.1 Studentswhoareabsentduringthe(final)examinationcandotheexaminationduringtherepetitionexaminationperiod.
4.4.6.2 Thereisafeefortherepetitionexam
4.4.7 FinalScore
Thefinalscorewillbedeterminedfromthehighergradeofthefinalexaminationandtherepetitionexamination.
4.4.8 RepetitionofasubjectStudentswhodonotpasstherepetitionexamofasubjecthavetorepeattherespectivesubjectinasemesterwherethesubjectisoffered.
4.4.9 Student’sexaminationpapersofthefinalandrepetitionexaminationwillbeownedbyIULI.
4.4.10 Studentshavetheopportunitytoseetheirexaminationpapers,byawrittenrequest.
4.4.11 Asemestertranscriptcanbeviewedonline,studentsmayaskasemestertranscriptinprintedformsignedbytheDeantotheAcademicServicesCentre.
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4.5 OralFinalStudyExamination(OFSE)IULIconductsanoralfinalstudyexamination(OFSE)attheendofsemester6.
4.5.1 EligibleforOFSE:4.5.1.1 CumulativeGPAminimum2.0,and4.5.1.2 allsubjectsuptothe6thsemesterpassed4.5.1.3 alladministrativerequirementsfulfilled.
4.5.2 Studentsareexaminedbyanexaminerandanobserver.
4.5.3 Theexaminerisalecturerintherespectivesubject,unlessotherwisedeterminedbytheExaminationSteeringCommittee.
4.5.4 Theobserverisaprofessionalintherespectivesubjectarea,chosenbytheExaminationSteeringCommitteenormallyfromoutsidetheUniversity
4.5.5 Theexaminerandtheobserverareresponsiblefororganizing,recordingandevaluatingtheOFSE.
4.5.6 Subjects,ContentsandProceduresofOFSE:
4.5.6.1 Thereare5subjectsincludedintherespectivecurriculumtobetested
4.5.6.2 Twosubjectsaremandatoryandthreesubjectsareselective.TheselectivesubjectsaredefinedbytherespectiveDeanandapprovedbyExaminationSteeringCommittee.
4.5.6.3 OFSEcoversthecontentofalllessonsandmaterialsusedinthecourse,includingtheweeklyquizzesgivenduringclasses.
4.5.6.4 TheOFSEisaclosedbookoralexamination.
4.5.7 Thedurationforeachsubjectis45minutes,consistingof15minutesstudents’preparationand30minutesoralexamination.
4.5.8 LatearrivalresultsinagradeFintherespectivesubject.
4.5.9 Ifexaminerand/orobserverarelate,thestudenthastherighttocanceltheexamination.
4.5.10 Ifastudentcancelstheexamination,thestudentgetsascoreof“70”or“C”gradefortherespectivesubject.
4.5.11 ResultoftheOFSE
Pass:No“F”Grade
4.5.12 RepetitionofOFSE:
4.5.12.1StudentswithFAILstatusinasubjecthavetorepeatallsubjects,excepttheoneswithscores“A”and“B”.
4.5.12.2 OFSErepetitionwillbescheduledwithin6monthsaccordingly.
4.5.13 Appeals:
4.5.13.1 Prioranappeal,studentsareadvisedtodiscussthematterwiththedean.Asecondpersonhastorecordthediscussion
4.5.13.2 Anappealmustbesubmittedinwrittenwithevidencewithin10workdaystotheESC.
4.5.13.3 Thereisafeeforappeals;thefeehastobepaidpriorsubmittingtheappeal
4.5.13.4 Incaseofadecisioninfavorofthestudent,theappealfeeisreimbursed
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4.6. ThesisWorkAttheendoftheirstudy,studentsmustcompleteathesistoshowtheircapabilityofindependentlyapplyingscientificmethods,showingagoodunderstandingofscientificliterature,andwritingpapersthatsufficientlymeetscientificrequirements.
4.6.1 EligibleforathesisStudentswhopassedtheOFSEandfulfiladministrativeandacademicrequirementsareeligibletowriteathesis.
4.6.2 Individual/GroupthesisThethesisisanindividualscientificworkunlesstheExaminationSteeringCommitteeapprovesitasagroupwork.
4.6.3 ThesisProposal4.6.3.1 Studentsshallwritethethesisproposalbasedonthelistofthetopicprovidedbythe
partnerUniversityandapplythethesisproposaltotheteaminpartnerUniversityandtoExaminationSteeringCommitteeinIULI.
4.6.3.2 Thethesisproposalshallbeappliedinsemester6,atthedatestatedintheAcademicCalendar
4.6.4 LatedeliveryofThesisproposalLatedeliveryofthethesisproposalleadstotherejectionoftheproposal.Anewproposalcanbedeliveredinthefollowingsemester.
4.6.5 EvaluationofthesisproposalAnevaluationteaminpartnerUniversityandtheExaminationSteeringCommitteeinIULIevaluatethethesisproposalasfollows.
4.6.5.1 Approved
4.6.5.2 ApprovedwithModification
4.6.5.3 Notapproved
4.6.6 Re-SubmittingAthesisproposalwiththeclassification“ApprovedwithModifications”or“Notapproved”mustbere-submittedwithin5workingdays.
4.6.7 ThesisAdvisorStudentproposesathesisadvisor(andco-advisorifneeded).ExaminationSteeringCommitteetogetherwithPartnerUniversitydeterminesthethesisadvisor(andco-advisor)basedoncompetencyandavailability.
4.6.8 DurationofthesisThedurationofthesisworkisduringtheresearchsemesterinthePartnerUniversity.
4.6.9 Sessionswiththesisadvisor/co-advisor atleastof10sessionsduringthethesisworkwiththethesisadvisorarerequired.
4.6.10 FinalizingofThesisworkFinalizingofthesisworkshallbeinsemester8,inJanuaryofmaximum4weeks.
4.6.11 ThesisLogbook Day’sactivitieshavetoberecordedinathesislogbook.
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4.6.12 Submissionofthesiswork(basedonacademiccalendar)
4.6.12.1 FivecopiesandonesoftcopyhavetobesubmittedtotheExaminationOffice(EXO)onthedateofdeliverystatedinAcademicCalendar.
4.6.12.2 TheExaminationOffice(EXO)hastodistributethecopiesofthesisworktotheadvisor,co-advisor,andexaminers.
4.6.13 Latesubmissionofthesiswork:
Latesubmissionofthethesisworkleadstofailstatus.StudentshavetorequestforanotherthesisproposaltotheExaminationSteeringCommittee.
4.6.14 Rejectionofthethesiswork
4.6.14.1Athesiscanberejectedif:
- itisconsideredthattheprogressofthethesisisnotsatisfactory,or
- thereisafailuretofulfilladministrativerequirements(e.g.regularmeetingswiththeadvisor).
4.6.14.2 Inthecaseofthesisrejectionbythethesisadvisor,thethesisadvisorhastheobligationtoexplainthereasonsfortherejectioninwritingtotheExaminationSteeringCommittee.
4.6.14.3 TheStudenthastherighttobeheardpriorwrittendecisionbytheESC
4.6.14.4 ThedecisionofESCisfinal
4.7. ThesisDefense
4.7.1 EligibleforThesisDefense Studentsareeligibletodefensetheirthesisif:
- Thesisworkisapprovedandvalidatedbytheadvisor(andco-advisorifany)
- Thesislogbookisfilled
- Reportfromtheadvisor
- Fulfilledadministrativerequirements
4.7.2 DurationofThesisdefense4.7.2.1 Thedurationofthedefenseis45minutesincludeevaluation,
4.7.2.2 Studentspresenttheirthesiswithin15minutesfollowedby30minutesofquestionandanswer.
4.7.3 ScheduleofThesisdefense/latearrival Adateofthethesisdefenseisscheduledintheacademiccalendar.
4.7.3.1 Latearrivalorabsenceforthethesisdefenseisconsideredasfailingthedefense.
4.7.3.2 FailingStudentshavetorepeatthethesisworkwithanewthesisproposal.
4.7.3.3 Incaseofsickness,amedicalcertificatehastobesubmittedpriorthesisdefense
4.7.4 EvaluationoftheThesis- Evaluationconsistof:ThesisworkandThesisdefense
- Eachmemberoftheexaminationpanelprovideanindividualevaluation,basedonIULI’sscoringsystem
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4.7.5 QualificationofThesisDefense:4.7.5.1 Accepted:ascorebetween56–100points
4.7.5.2 Ascore“A”canbeprovidedonly,iftherewillbeascientificpublication
4.7.6 RecordingofThesisDefense:Thethesisdefenseisrecordedbymeansofelectronicmediaandinwrittenrecords
4.7.7 ThesisRejectionafterorduringtheThesisDefense
Thethesisdefensemayalsoleadtothesisrejectionbytheexaminationpanelifthethesisworkisnotinlinewiththeapprovedthesisproposalorisinsufficienttoberegardedasathesis.
4.7.7.1 Insuchcasestheexaminationpanelwillnotgiveanymarksandthestudentmustdoorre-dothethesisundertheconditionsdeterminedbytheExaminationSteeringCommittee.
4.7.7.2 Arejectedthesiscanberevisedduringthetimepublishedintheacademiccalendarinthenextsemester.
4.7.7.3 Studentshavetore-workthethesiswithanewthesisproposal.
4.7.7.4 Asecondrejectionofthethesiswillleadtoexclusion.
4.7.8 ReportoftheThesis
ThereportofthethesisdefenseincludesthegradeandcommentsandissignedbytheChairmanoftheESC
4.7.9 PostponementofThesis
4.7.9.1 Studentsmayrequestapostponementofthethesisinwritingaminimumof4weeksbeforethethesissubmission.
4.7.9.2 Studentshavetore-registerasaregularstudent.
4.7.10 Afeeofthesisrepetition
Afeeforarepetitionofthesisworkorthesisdefensewillbeapplied
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CHAPTER5: GraduationandDegree
5.1 Graduation(Bachelor’sDegree)5.1.1 EligibleareIULIStudentshavingsuccessfullycompleted:
5.1.1.1 Theentirestudyloads
5.1.1.2 TheOralFinalStudyExamination(OFSE)
5.1.1.3 ThesisworkandThesisDefense
5.1.1.4 GPAofatleast2.0,noDandFscore
5.1.2 GraduationfromtheBachelorprogramisdeterminedbyrector’sdecreebasedonfacultymeetings.
5.1.3 Uponfulfillmentofallgraduationrequirementsandadministrativerequirements,studentswillbeawardedanacademicdegree(bachelor’sdegree).
5.1.4 Thecertificateofbachelor’sdegreeissignedbytherectorandthedean,andcarriestheuniversityseal.
5.1.5 ThedegreeofaBachelorwillbeofficiallyawardedtotheGraduateatthegraduationceremonyofIULI
5.2 PredicateofGraduation 5.2.1 Predicateofgraduationwithhonorsgrantedonlytograduateswhomeettherequirementsas
statedinnumber(5.2.2)andwhonevergetanacademicsanctionfromtheuniversity.
5.2.2 Graduateswillbeawardedagraduationpredicateconsistingof3(three)levels:
5.2.2.1 Cumlaude:graduationwithhonor
3.50-3.70,GPAdurationofstudy8semesters,norepetitionoffinalexamination
5.2.2.2 Magnacumlaude:graduationwithgreathonor
3.71-3.89GPA,durationofstudy8semesters,norepetitionoffinalexamination
5.5.2.3 Summacumlaude:graduationwithhighesthonor
3.90-4.00GPA,durationofstudy8semesters,norepetitionoffinalexamination
5.3 SingleDegreeandDoubleDegree
5.3.1 SingleDegreeProgram
5.3.1.1 ThesingledegreeprogramisastudyprograminIULIbasedonIndonesianlaws.Theawardeddegreeofa“Sarjana”(S-1)
5.3.1.2 Theawardedbachelor’stitlereflectstherespectivestudyprogram.
5.3.2 DoubleDegreeProgram
5.3.2.1 ThedoubledegreeprogramisbasedoncooperationbetweenIULIandaforeignpartneruniversity.
5.3.2.2 Uponaccomplishmentofstudy,studentswillbeawardedadoubledegree;
onedegreefromIULIandoneanotherdegreefromthepartneruniversity.
5.3.2.3 BothdegreesarelinkedtogetherandequalbymeansthatthedegreefromIndonesiais samewiththedegreefromPartnerUniversity.
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5.3.3 EligibleStudentsforDoubleDegree
5.3.3.1 Fulfilltherequirementsfora“sarjana”degree
5.3.3.2 SuccessfullycompletedtheresearchsemesterprograminPartnerUniversity.
5.3.3.3 Fulfilltherequirementsfromthepartneruniversity(seeseparateregulations).
5.4 LossofCertificate5.4.1 Theuniversitywillnotre-issueanacademiccertificateexceptforanadministrativeerror.
5.4.2 Alossofanacademiccertificatehastobereportedtotheauthorities(police)andaconfirmationletterhastoberequested.
5.4.3 StudentscanrequestfromIULI“referenceletteroflossofcertificate”bysubmittingacopyof“letterofloss”fromthepolice.
5.4.4 IULIwillissueareferencelettercontainingastatementthatthestudentistrulyagraduatefromIULI.
5.4.5 IULIcanonlylegalizethecopyoflostcertificate.
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CHAPTER6: FrameworkforAcademicStudy
6.1 ID-Card6.1.1 IULIprovidetoeachstudentwhohasfulfilledalladministrativerequirementsanID-card.
6.1.2 AstudentID-cardisthe“key”inordertoenterIULI’sCampusandpremises.
6.1.3 DuringthestayatIULI’scampus,StudentshavetoweartheID-Card
6.1.4 Incaseoflossortheft,studentshavetoreporttoIULI,forareplacementoftheIDcard.
Thereisareplacementfee
6.2 StudentsCounsellor/GuardianLecturer6.2.1 StudentsCounsellorwillsupportandadvicestudentsmainlyinprivatematters
6.2.2 Theguardianlecturersupportsstudentsin:
5.2.2.1 Guidinginacademicmattersduringthestudy.
5.2.2.2 Overseeingthedevelopmentofstudent’sstudy
5.2.2.3 Fosteringcreativityandeffectivelearning.
6.3 Learningservices6.3.1 Allregisteredstudentswhofulfillacademicandadministrativerequirementsareeligibleto
receivefullacademicservicesinaccordancetotheapplicablenorms,rulesandregulations.
6.3.2 TocompletethestudyatIULI,studentsmustfollowallacademicactivitiesbasedontheacademiccalendar.
6.3.3 Thelearningprocessconsistsoflectures,responsiveness,seminars,assignments,lab/studio,andassessment/evaluationoflearningthatmustbefollowedbyeverystudent.
6.3.4 Studentswiththestatusof“notregistered”arenotentitledtofollowanyacademicactivities,lab/studio,assessmentandevaluationortouseanyuniversityfacilitiesandequipment.
6.3.5 Theimplementationofallacademicactivitiesbythecivitasacademica,bothcurricularandnon-curricularshouldrefertotheapplicableacademiccalendar.
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6.4 Scholarships 6.4.1 IULIprovidesscholarshipsforstudentsbasedontheirperformanceonavoluntarybasis.
6.4.2 Thescholarshipisafullyfreetuitionfeeorahalffreetuitionfeeforonesemester.
6.4.3 TheExaminationSteeringCommittee(ESC)definesscholarshipholderseachsemester.
6.4.4 DecisionsoftheESCarefinalandappealsarenotpossible.
6.4.5 Scholarshipsareprovidedforstudentsinallsemesters,exceptsemesteroneandeight.
6.4.6 Scholarshipsawardconditions:
6.4.6.1 tostudentswithhighestsemestergradepointaverage
6.4.6.2 Attitudeofthestudentwillbeconsideredwhenawardingofascholarship
6.4.6.3 Atleast10studentsintherespectiveclass,
6.4.6.4 ThehighestGPAbasedonthescorepriortakingrepetitionoffinalexamination.
6.4.6.5 NoDorFgrade
6.4.7 Studentsmayonlyhaveascholarshipfrom1(one)institution.
6.4.8 LevelofScholarship
6.4.8.1 ThehighestGPAof“summacumlaude”(3.90–4.0)inclasswillgetafullyfreetuitionfee.
6.4.8.2 ThehighestGPAof“magnacumlaude”(3.71–3.89)inclasswillgeta60%freetuitionfee.
6.4.8.3 ThehighestGPAof“cumlaude”(3.50–3.70)inclasswillgeta40%freetuitionfee.
6.4.8.4 StudentswiththesameGPAinaclass,theclassattendanceandattitudewillbetheselectioncriteria;otherwisethescholarshipwillbesplitted
6.5 StudentspresenceatIULICampus6.5.1 Theuniversitycampusandpremisescanbeusedforvariousacademicactivities,researchand
communityservicesbyallcivitasacademica.
6.5.2 Thepresenceinandtheuseoftheuniversityfacilitiesarebasedontheapplicableruleandregulation.
6.6 KRSonline6.6.1 Tofollowtheacademicactivities,eachstudentshallre-registerbyfillingStudyPlanForm(KRS)
onlineonanybeginningofthesemesteraccordingtotheacademiccalendarapply.
6.5.2 Studentswhofailtore-registeruntilthesettimelimit,thefillingofKRSwillbedeterminedbystudentcounselor/guardianlecturer.
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CHAPTER7: ResearchSemester
7.1 ResearchSemesterAresearchsemesterisasemesterwherethestudentscarryoutaresearchinPartnerUniversity(inGermanyorabroad)fortheirthesisworkandanintegralparttoget“doubledegree”.
7.1.1 TimeandperiodofResearchSemesterAresearchsemesterisheldin7thsemesterofstudy,withdurationofabout4month(mid-August–mid-December).
7.1.2 Eligible- PassedtheOralFinalStudyExamination(OFSE)- GPAofGermanlanguagesubjectofminimum2.0- PassedtheassessmentheldbyIULI- Fulfilledalladministrativerequirement
7.1.3 Languageofinstruction EnglishandGermanlanguagesarethelanguageofinstructionduringtheresearchsemester
7.2 ResearchsemesterinIndonesia
7.2.1 StudentsmaytakearesearchsemesterinIndonesia.Therequirementstoconductresearch semesterinIndonesiaseearticles7.1.1,7.1.2,7.1.3.
7.2.2 ForstudentswhodonotcarryoutresearchsemesterinPartnerUniversityinGermany,theyare noteligibletoget“doubledegree”,
7.3 CertifiedofCompetenceIULIoffercertifiedcompetencein:Pilot,AviationMaintenance
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CHAPTER8: Internship–ProjectWork
8.1 Optionoffinalizingsemester8academicUniversityofferstwooptionstothestudentsforfinalizingsemester8
- Internship- ProjectWork
8.2 Internship
8.2.1 General8.2.1.1 InternshipisanintegralpartoftheacademicprograminIULI
8.2.1.2 Internshipiscarriedoutduringthe8thsemesterandtakes4months,fromFebruarytoMay.
8.2.1.3 Internshipwilltakeplaceabroadorlocal.
8.2.1.4 Anassessmentteamwillconducttheassessmentofcandidates
8.2.1.5 AnInternshipguidelineswillbeprovidedtocandidates
8.2.2 InternshipRequirements:AcademicscoresandBehavioral8.2.2.1 Studentshavepassedallsubjectsuntilsemester7
8.2.2.2 Studentsmustproveproficiencyinlanguageoftherespectivecountry,andhavetopassalanguagetestwithascorenotlessthan“C”grade.
8.2.2.3 Studentswillundergoanassessment,wherestudent’sbehaviorduringtheirstudywillbetakenintoaccount.
8.2.3 AdministrativeInternshipRequirementsAllobligationstoIULIhastobefulfilled
8.2.4 DecisiontojoinInternshipProgram8.2.4.1 Thedecisionforstudentstojointheinternshipprogramismadebytheassessment
team
8.2.4.2 Resultsoftheassessmentareconfidential
8.2.4.3 Arejectionofacandidatehastobecommunicatedtostudentsbytheassessmentteam
8.2.5 Responsibilities/Assistance Studentsownresponsibilityfor:
8.2.5.1 Organizeaninternshipplace.
8.2.5.2 Providethenecessarydocuments(Passport,Visa,Healthcertificate)
8.2.5.3 OrganizethetripfromIndonesiatotherespectiveInternshipplace
8.2.5.4 Organizedormitoryatthenewinternshipenvironment
8.2.5.5 Providefinancialsecurityinordertoachievethenecessarydocumentsfromthehostcountry
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8.2.6 IULI’sassistance8.2.6.1 Theuniversitywillassiststudentsduringthepreparationprocessinprovidingexercises
8.2.6.2 IULIwillprovideinformationsessions
8.2.6.3 IULI’sadministrationwillhaveofficehoursinordertosupportStudentsininternshipmatters
8.3 ProjectWorkStudentswhoarenotwillingtodointernshipornoteligibletogointernshiphavetodoaprojectwork.
Atopicofprojectworkisprovidedbytheuniversity.
Durationofprojectis4months(fromFebruarytoMay).
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CHAPTER9:Unacceptableconduct,AdministrativeExpulsion
9.1 AttendanceandAbsenteeism9.1.1 Afterclassstarts,students(Latecomers)arenotallowedtojointheclassduringtherunning
session.Latecomersmayjoinclassesagainafterinthenextlecturingsession.
9.1.2 75%classattendanceismandatory
9.1.3 Classabsencesofmorethan25%foranysubjectinasemesterwillleadtoFAILstatusfortherespectivesubject.
9.1.4 Studentswitha“FAIL”statusforasubjectduetoattendancemaynotjoinfinalexaminationorrepetitionoffinalexaminationfortherespectivesubject.Studentshavetore-taketherespectivesubject.
9.1.5 The25%absencesincludesicknesswithoutanydoctor’scertificate,orwithoutanyacceptableinformationorevidence.
9.1.6 Incaseofsicknessthestudentshavetosubmitadoctor’scertificatewithin48hours.
9.1.7 Absenceofmorethan4weeksinarrow,withoutanynoticeisconsideredasresignfrom University.
9.2 Cheatinginquizzes/assignments/universitytasks9.2.1 Studentsfoundcheatinginquizzes/assignments/universitytasks,willgetan“F”gradeforthe
respectivequiz/assignment/task.
9.2.2 Studentswillhavetore-takethequiz/assignment/task.
9.2.3 Thelecturerhastoinformtheacademicservicecenteraccordingly
9.3 CheatinginFinalExaminations9.3.1 Studentsfoundcheatinginthefinalexaminationorrepetitionexaminationwillgetan“F”grade
fortherespectivesubject,andwillbeineligiblefortherepetitionexamination.
9.3.2 Studentshavetore-takethecourseoftherespectivesubject.
9.3.3 Theinvigilatorsintheclassroomhavetherighttostateifstudentsarecheating.
9.3.4 ThecheatingstatementandtheevidencemustbesubmittedtotheExaminationSteeringCommitteeforitsdecision.
9.3.5 Inthecaseofcheatingbetweenfriends,theconsequencesareequalbothforthestudentwhoreceivestheanswersandforthestudentwhogivestheanswers.
9.4 Plagiarism9.4.1 Plagiarismistheactofincorporatingtheideas,wordsofsentences,paragraphs,orpartsthereof
withoutappropriateacknowledgmentandrepresentingtheproductasone'sownwork;andtheactofrepresentinganother'sintellectualworksuchasmusicalcomposition,computerprogram,photographs,painting,drawing,sculpture,orresearchorthelikeasone'sown.
9.4.2 Plagiarismofapartofthethesisworkmeansstudentsarenotentitledtogotothethesisdefense.Studentshavetorepeatthethesisworkwithanewthesisproposal.
9.4.3 Plagiarismofthewholepartoralargepartofthethesisresultsinthestudentbeingexcludedfromtheuniversity.
9.4.4 Ifplagiarismisrevealedaftertheawardingofthedegree,theuniversityhastherighttorevoketheawardeddegree.
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9.5 Falseinformationorfakedocuments9.5.1 Allstudents’dataanddocumentsaretreatedconfidentially,andwillbekeptforinternaluseonly.
9.5.2 Iffoundthatthestudents’informationordocumentsforenrolmentinIULIorotherpurposesarefake,theuniversityhastherighttoexpelthestudentsandinformgovernmentauthorities
9.6 Alcohol,Smoking,Drugs,Penalties9.6.1 Theconsumptionofalcoholisprohibitedexceptforspecialfunctionswhenauthorized.
9.6.2 Smokingisprohibitedinthecampus,exceptinthesmokingareaprovided.
9.6.3 ThetakingofanydrugsinsideandoutsideofthecampusisprohibitedandleadstomandatoryexpulsionfromIULI
9.6.4 StudentsshouldbedressedappropriatelyandmodestlyattheCampus.
9.7 FoodandCellularPhones9.7.1 Theuseofcellularphonesandtheconsumptionoffoodandbeveragesduringclassesare
prohibited
9.7.2 Onlymineralwatermaybeconsumedinclass.
9.8 Penaltiesforsection9.6and9.79.8.1 Averbalwarningorwrittenwarning.
9.8.2 Suspension,exclusionfromacademicservicesforacertainperiodoftime
9.8.3 Expulsionfromtheuniversity,
9.8.4 Ifthereisacriminalmatter,theauthoritieswillbeinformed.
9.9 AdministrativeExpulsionfromtheUniversityStudentscanbeexpelledfromtheuniversityfor:
9.9.1 Failuretopaythetuitionfees
9.9.2 Dishonestyand/orIndiscipline
9.9.3 Illegalpossessionofuniversityequipment,tools,goods.
9.9.4 Misuseofuniversity’sfacilitiesorinfrastructure.
9.9.5 Threats,fight,harassment.
9.9.6 Disturbingtheworkofothers
9.9.7 Exclusionbyacompanyfordisciplinaryreasonsduringinternship.
ExpulsionofastudentneedsthedecisionoftheRector’soffice.
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CHAPTER10: Implementation,RevisionandInterpretation
10.1 Implementation
10.1.1 Theseregulationsareimplementedeffectivefromthedayofpublicationatthestartoftheacademicyear2015-2016.
10.1.2 Mattersnotcoveredintheseregulationsshallbecoveredinaseparateregulation.
10.2 Revision
AnyfailurethatmayhappenintheseregulationswillbereviewedandrevisedinanewacademicregulationapprovedbytheRector.
10.3 Interpretation
ThefinalinterpretationofthearticlesoftheseregulationsismadebytheRector.
BumiSerpongDamai,10July2015
Dr.Ir.TutukoPrajogoMSMfgE
Rector
ThisRegulationissubjecttochange
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ANNEXES
Annex1:GeneralDefinitions
• Foundation:YayasanInternationalUniversityLiaison• BoardsintheFoundation
BoardofTrusteesBoardofSupervisorsBoardofManagement
• IULI:InternationalUniversityLiaisonIndonesia• UniversityreferstoIULI• Rector:rectorofIULI• Dean:deanofafacultyinIULI• Headofstudyprogram:HeadofstudyprogramwithinafacultyofIULI• LeadersofIULI:rectorandvicerectors• Students:learnerswhoareregisteredandstudyatIULI.• ESC:ExaminationSteeringCommittee• EC:EnrolmentCommittee• DC:DisciplinaryCommittee• OFSE:OralFinalStudyExamination• Creditsystem:Systemofeducationbyusingtheunitsemestercredittostateastudent’sstudy
load,facultyworkload,experientiallearningandprogramdeliveryload.• Semester:Smallesttimeunitforthestatedlengthofaneducationprogramwithinagiven
educationlevel.Onesemesterisequivalentto16weeksfordaystudentsand22weeksforExecutiveprograms(evening)
• SKS,SatuanKreditSemester:Unitusedtodeterminethestudentsstudyload,therecognitionofthesuccessofastudent’seffort,therecognitionofthecumulativeeffortsforaspecificprogram,aswellastheloadforanacademiceducationandinparticularforlecturers.
• CivitasAcademica:ConsistsoffacultylecturersandstudentsinUniversity.• DIKTI:DirektoratPendidikanTinggi,DirectorateofHigherEducationwithintheMinistryof
ResearchandTechnology–HigherEducation
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4.1. Annex2:StudyProgramsforBachelors
FacultyofEngineering
AviationEngineering
ElectricalEngineering:MechatronicsEngineering(El.Eng.)
IndustrialEngineering
MechanicalEngineeringAutomotiveEngineering(Mech.Eng.)
ComputerScience
FacultyofLifeScience
BiomedicalEngineering(El.Eng.)
ChemicalEngineering
FoodTechnology
FacultyofBusinessandSocialScience
Hotel-andTourismManagement
InternationalBusinessAdministration
InternationalRelations
ManagementAviationManagement(Management)
4.2. Annex3:Score,GradeandGradePoint
Score Grade GradePoint
Score Grade GradePoint
Score Grade GradePoint
86-100 A 4.0 70
C
2.93 55
D
1.985
B
3.93 69 2.87 54 1.884 3.87 68 2.80 53 1.783 3.80 67 2.73 52 1.682 3.73 66 2.67 51 1.581 3.67 65 2.60 50 1.480 3.60 64 2.53 49 1.379 3.53 63 2.47 48 1.278 3.47 62 2.40 47 1.177 3.40 61 2.33 46 1.076 3.33 60 2.27 1-45 F 075 3.27 59 2.20 74 3.20 58 2.13 73 3.13 57 2.07 72 3.07 56 2.0 71 3.0
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No. :REG/01/IULI/X/2015Date/Rev :05April2017/03
File: Academic-Regulation-April-2017.docx 25 QT.0.01/Rev.01
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RevisionRecords
ClauseRevision
Date ApprovedWas Is
Title AcademicRegulationAcademicYear2016-2017 AcademicRegulations 15.08.2016
6.2.1Studentshavecompletedandpassedthecoursewithatleast100SKS
Studentshavepassedallsubjectuntilsemester5 15.08.2016
6.2.2Thesemestergradepointaverage(GPA)isnotlessthan2.00oraCgrade
Dropped 15.08.2016
4.1Annex2
WithoutAutomotiveEngineeringandAviationManagement
Additionalnewprograms:• AutomotiveEngineering• AviationManagement
15.08.2016
Majorchangesversion02 Seeversion03 05.04.2017