IT Management Solutions, LLC. Physician’s Group Consultation
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IT Management Solutions, LLC.Physicians Group Consultation
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What We Did Met Your Needs
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Upgraded: Network Connections, Computer equipment and software for all five offices.
Provided: Ease-of-Use for Patients and Medical staff.
Insured: Security, Legal and Regulation.
Created: Backup Plan for Disaster Recovery.
Faster, Better, Secure and Capable of future growth expectations.
Setup backup servers at each location and cloud storage.
Easier Access to medical records from any location and online.
We Completed and Succeed as Planned:
Within budget and 49 business days for all 5 offices.
All without impacting your normal business!
Access to medical records compliant with HIPAA laws.
Team Members & Role
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*** PMO (Present Mode of Operation), SOP (Standard Operation Procedure), FMO (Future Mode of Operation).
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Quanda Moore Project Manager.
Linda Brown Project Consultant.
Field Survey for PMO*, SOP* and Documentation.
Tom Vu Design / Implementation Engineer.
Technical Solution for FMO*, Architect and Product Pricing.
Jose Alvarez Field Operation Manager.
Technician, Implementation, Testing and Training.
Brandon Montgomery Security Consultant.
Security Compliance, Quality Assurance, Legal and Regulation.
Execute, Delegate and End-to-End Project Responsibilities.
Team Experiences & Objectives
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We have over 20 years of IT Management.
Technical Support on & off site and Customer Service.
Team over 150 associates with holding major certification
such as: HIPPA, CISSP, EHR, PMP, CCIE and CompTIA HIT.
We Installed 20 remote sites for Childrens Healthcare of Atlanta.
Upgraded Gwinnett Medical Center and their Offices.
Currently Working with WellStar and Southern Regional Hospital
to open site in Gwinnett and DeKalb County.
We Ensure and Use HIPAA security checklist to make sure project
completed meet with standard laws, legal and regulation.
Provide 18 Months of IT Management support after project completed.
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We Used Four Steps . . . . .
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Scope of Work
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Completed network design plan and pre-tested using network simulation software.
Purchased all computer equipment and software necessary to complete the project.
Setup, tested and initialized of all computer equipment, software and network connections.
Setup access for patients and medical staff to have access to medical records.
Trained your medical and IT staff for using new program, security, basic upgrade and trouble shoot.
Created back up recovery for disaster.
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We Addressed Your Need . . .
General office inspected.
Installed equipment and software for each office.
Tested network connections for all five offices.
Cleaned up offices.
Trained doctors and staff.
Signed off.
Project Closure.
Signed off.
Phase II
Phase I
Met Face to Face.
Inspected all five offices.
Interviewed doctors and staff.
Designed and purchased equipment.
Signed off.
Phase III
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Task NameDurationDate StartedDate FinishedPerson Assigned Scheduled & Details of Work49 daysThu 1/29/15Tue 4/7/15 General Inspection (wear, damage, usable):Power line and outlet.Network cabling, jack and wall plate. 1 dayThu 1/29/15Thu 1/29/15Field Manager Wiring Installed:Additional power line and outlet.New Cat6A cable, Rj45 and wall plate.10 daysFri 1/30/15Thu 2/12/15Technician Equipment , Software Installed & Setup:Computer and other peripheral devices.Servers, server rack, routers, switches, firewall and patch panel.Medical Billing Software System, Server2008. 10 daysFri 2/13/15Thu 2/26/15Technician Network & Software Tested:All computer equipment, network and software.Security of all data and networks.Connection to patient information, billing and insurance claims.Configuration of all network connection for five offices locations.System for data backup disaster recovery.10 daysFri 2/27/15Thu 3/12/15Field Manager, Technician Office Cleaned Up:Removed all old computer systems and other old peripheral devices.Final walk through for cleaning up offices.3 daysFri 3/13/15Tue 3/17/15Technician Doctors and Staffs Trained for:Use of new computer equipment and software with proper security protocols in place.Use of Wireless System and VOIP phones.15 daysWed 3/18/15Tue 4/7/15Security Consultant, TechnicianScheduled Details of Each Office
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OFFICE BUILDING WITH CAMERA AND CABLING LAYOUT
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Total Cost for 5 Offices
Additional Items Suggested:
ADT Security System & Installation$ 4,000 x 5 = $ 20,000.00
ADT Monthly Service$ 100 x 5 = $ 500.00
Google Cloud Storage Monthly Service $ 1,000 x 5 = $ 5,000.00
Generac 22kw Standby Generator System $ 4,599 x 5 = $ 22,995.00
Approximated Per Office Cost: $ 120,000.00
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Details Cost of All 5 Offices:
Hardware: $ 16,429.35
Software: $ 32,138.05
Equipment: $ 26,195.67
Labor: $ 45,246.18
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Project Completed Success
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After completed upgrade network, computer equipment and software:
Patient and medical staff:
Faster and More Secure in Network Connection.
Faster, Better and Capable of future growth.
Patients can access medical records online with secure access that meets HIPPA laws, and legal and regulations.
Wireless internet access for medical staff and patients.
Worry Free for disaster recovery.
Patients can be seen at any office.
Patients information is seamlessly shared within the five offices.
Patients can be checked in using wireless devices by medical staff.
Questions
Ideas
Comments
Light Bulb Questions
(Intermediate)
To reproduce the box effects on this slide, do the following:
On the Home tab, in the Slides group, click Layout, and then click Blank.
On the Design tab, in the Themes group, click the arrow next to Colors and then click Oriel.
On the Insert tab, in the Illustrations group click the arrow under Shapes, and then under Rectangles, select rectangle (first row, first option from left).
On the slide, drag to draw a rectangle.
Under Drawing Tools, in the Format tab, in the Size group, click the arrow at the bottom right corner launching the Format Shape dialog box.
In the Format Shape dialog box, select Size in the left pane, under Size and rotate in the right pane set Height to 1.88 and Width to 2.
Also in the Format Shape dialog box, select Fill in the left pane, and under Fill in the right pane select No Fill.
Also in the Format Shape dialog box, select Line Color in the left pane, under Line Color in the right pane, select Solid Line, and then click the arrow to the right of Color, and under Theme Colors, select Black, Text 1 (first row, second option from left).
Also in the Format Shape dialog box, select Line Style in the left pane, under Line Style in the right pane set Width to 0.25 pt.
Close the Format Shape dialog box.
Select the rectangle. On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Left.
Click Align Top.
Select the rectangle. On the Home tab, in the Clipboard group, click the arrow to the right of Copy, and then click Duplicate. Repeat this process three more times for a total of five rectangles.
Select duplicate on right side. On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Right.
Click Align Top.
Select all five rectangles. On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Top.
Click Distribute Horizontally.
Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow to the right of Group and select Group.
Select the grouped rectangles. On the Home tab, in the Clipboard group, click the arrow to the right of Copy, and then click Duplicate. Repeat this process two more times for a total of four grouped sets.
Select one grouped set. On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Center.
Click Align Bottom.
Select all other grouped sets, and also on the Home tab, in the Drawing group, click Arrange, point to Align, do the following:
Click Align Center.
Click Distribute Vertically.
Select all grouped rectangles. Under Drawing Tools, on the Format tab, in the Arrange group, click the arrow to the right of Group and select Ungroup.
To reproduce the video effects on this slide, do the following:
On the Insert tab, in the Media group, click Video, and then click Video from File.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the first video that you want, and then click Insert.
Under Video Tools, on the Format tab, in the Size group, click the arrow at the bottom right corner to launch the Format Video dialog box.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, set Height to 1.88 and Width to 1.99.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Left.
Click Align Top.
Also on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
On the Insert tab, in the Media group, click Video, and then click Video from File.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the second video that you want and then click Insert.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, and set Height to 1.88 and Width to 1.99.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
On the Home tab, in the Drawing group, click Arrange, point to Align, and then click Align Top.
Press and hold CTRL, select second video and second rectangle from top left. On the Home tab, in the Drawing group, click Arrange, point to Align, and then select Align Left or Align Right (depending on which way the video needs to move to match up with rectangle).
Select the second video, on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
On the Insert tab, in the Media group, click Video, and then click Video from File.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the third video that you want and then click Insert.
Under Video Tools on the Format tab, in the Size group, click the arrow at the bottom right corner to launch the Format Video dialog box.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, set the Height to 3.75 and the Width to 4.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
On the Home tab, in the Drawing group, click Arrange, point to Align, and then do the following:
Click Align Right.
Click Align Top.
Also on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
On the Insert tab, in the Media group, click Video, and then click Video from file.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the fourth video that you want and then click Insert.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, set the Height to 1.88 and the Width to 1.99.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
On the Home tab, in the Drawing group, click Arrange, point to Align, and then click Align Bottom.
Press and hold CTRL, select fourth video and seventeenth rectangle (fourth row, second option from left). On the Home tab, in the Drawing group, click Arrange, point to Align, and then select Align Left or Align Right (depending on which way the video needs to move to match up with rectangle).
Select just the video, on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
On the Insert tab, in the Media group, click Video, and then click Video from file.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the fifth video that you want and then click Insert.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, set the Height to 1.88 and the Width to 1.99.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
Press and hold CTRL, select fifth video and thirteenth rectangle (third row, third option from left). On the Home tab, in the Drawing group, click Arrange, point to Align, and then select Align Left or Align Right, and then Align Top or Align Bottom (depending on which way the video needs to move to match up with rectangle).
Select just the video, on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
On the Insert tab, in the Media group, click Video, and then click Video from file.
In the left pane of the Insert Video dialog box, click the drive or library that contains the video. In the right pane of the dialog box, click the sixth video that you want and then click Insert.
In the Format Video dialog box, select Size in the left pane, under Size and Rotate in the right pane, set Height to 1.88 and Width to 1.99.
Close the Format Video dialog box.
In the Animations tab, in the Animation group, select Play.
Also on the Animations tab, in the Timing group, click the arrow to the right of Start and select With Previous.
On the Home tab, in the Drawing group, click Arrange, point to Align, and then click Align Bottom.
Press and hold CTRL, select sixth video and nineteenth rectangle (fifth row, fourth option from left). On the Home tab, in the Drawing group, click Arrange, point to Align, and then select Align Left or Align Right (depending on which way the video needs to move to match up with rectangle).
Select just the video, on the Home tab, in the Drawing group, click Arrange, under Order Objects, click Send to Back.
To reproduce the text effects on this slide, do the following:
Press and hold CTRL, select rectangles six, seven and eight (second row, first, second and third options from left), then under the Home tab, in the Clipboard group, click the Cut icon.
On the Insert tab, in the Text group, click Text Box, and then on the slide drag to draw your text box in the area you just cut.
Type text, Questions, in the text box, and then select the text. On the Home tab, in the Font group, select Book Antiqua from the Font list, with a Font Size of 88 pt.
Under Drawing Tools, on the Format tab, in the WordArt Styles group, click the arrow at the bottom right to launch the Format Text Effects dialog box.
In the Format Text Effects dialog box, select Text Fill in the left pane, under Text Fill in the right pane select Solid fill, then click the arrow to the right of Color and under Theme Colors, select Light Yellow, Background 2, Darker 75% (fifth row, third option from left).
Also in the Format Text Effects dialog box, select Shadow in the left pane, under Shadow in the right pane, click the arrow to the right of Color and under Theme Colors, select Black, Text 1 (first row, second option from left), and the do the following:
In the Transparency box, enter 35%.
In the Size box, enter 100%.
In the Blur box, enter 6 pt.
In the Angle box, enter 90 degrees.
In the Distance box, enter 4 pt.
Also in the Format Text Effects dialog box, select 3-D Format in the left pane, under 3-D Format in the right pane, click the arrow to the right of Top, under Bevel select Art Deco (third row, fourth option from left), and then do the following:
To the right of Top, in the Width box, enter 2 pt.
To the right of Top, in the Height box, enter 4.4 pt.
Under Contour, click arrow to right of Color and under Theme Colors, select Light Yellow, Background 2, Darker 10% (second row, third option from left), then set Size to 2pt.
Under Surface, click the arrow to the right of Lighting and under Neutral, select Soft (first row, third option from left).
Select text. On the Home tab, in the Paragraph group, select Center Text.
Close the Format Text Effects dialog box.
To reproduce the background effects on this slide, do the following:
On the Design tab, in the bottom right corner of the Background group, click the arrow at the bottom right to launch the Format Background dialog box.
In the Format Background dialog box, select Fill in the left pane, under Fill in the right pane, select Gradient fill, then click the arrow to the right of Type and select Radial.
Still in the Fill pane, under Gradient stops, click Add gradient stop or Remove gradient stop until four stops appear on the slider. Customize the gradient stops as follows:
Select the first stop on the slider, and then do the following:
In the Position box, enter 0%.
Click the button next to Color, and then under Theme Colors select Gold, Accent 4, Lighter 80% (second row, eighth option from the left).
Select the second stop on the slider, and then do the following:
In the Position box, enter 26%.
Click the button next to Color, and then under Theme Colors select Gold, Accent 4, Lighter 60% (second row, eighth option from the left).
Select the third stop on the slider, and then do the following:
In the Position box, enter 59%.
Click the button next to Color, and then under Theme Colors select Gold, Accent 4, Lighter 40% (fourth row, eighth option from the left).
Select the last stop on the slider, and then do the following:
In the Position box, enter 100%.
Click the button next to Color, and then under Theme Colors select Gold, Accent 4, Darker 25% (fifth row, eighth option from the left).
Close the Format Background dialog box.
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Support Detailed Documentation
Certificate Explanation.
Service Level Agreement.
Upgraded Network Layout for Each Office.
Hardware Kit, Computer Equipment and Software Cost.
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Certification
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HIPAA
Health Insurance Portability and Accountability Act.
CISSP
Certified Information System Security Professional.
EHR
Electronic Health Records.
PMP
Project Management Professional.
CIE
Cisco Certified Internetwork Routing and Switching Expert.
CompTIA HIT
Computing Technology Industry Association Healthcare
IT Technical.
Service Level Agreement
During 18 Months of IT Management Support.
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A respond phone call will be made
within 1 hour with remote support.
Level 1: Critical Condition
(4 Hours Onsite Response)
All server down, no internet & network activity.
If problem cant be solved remotely, Onsite service will be in within 4 hours.
Level 2: Major Condition
(12 Hours Onsite Response)
Individual computer broken down or no network connection.
If problem cant be solved remotely, Onsite service will be in within 12 hours.
Level 3: Minor Condition
(24 Hours Onsite Response)
Individual computer has software missing, slowing or not running.
If problem cant be solved remotely, Onsite service will be in within 24 hours.
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Equipment Cost for 5 Offices
EQUIPMENTAmountPriceTotal Net Gear C6300 AC1750 Wi-Fi Cable Modem Router5$221.99$1,109.95 Dell Networking N2048 Switch5$2,850.93$14,254.65 Net Gear Wireless-N Router 8-port Gigabit VPN Firewall5$189.99$949.95 Dell Sonicwall NSA 2600 Security Appliance (Firewall)5$2,495.00$12,475.00 Dell PowerEdge FC3600 Server8$3,189.00$25,512.00 Dell PowerVaul NX400 (Backup Storage)5$2,779.00$13,895.00 Dell Multi Function B & W Network Printer6$1,174.99$7,049.94 Dell Multi Function Color Network Printer5$349.99$1,749.95 Smart APC - UPS system for Server5$856.99$4,284.95 Dell 24 Dual Monitor Bundle (Server Room)5$599.99$2,999.95 Logitech Keyboard & Mouse (Server Room)5$16.99$84.95 APC - UPS for Work Station system (PC)75$54.99$4,124.25 SoundPoint Ip 550 desktop phone75$249.99$18,749.25 Dell OptiPlex 3030 All-in-One (Work Station or PC)75$2,166.11$162,458.25$269,698.0421
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Hardware & Software Cost for 5 Offices
HARDWARE KITAmountPriceTotal Cat6A Cable5 (1=1000ft)$259.99$1,299.95 Cat6A Wall Plate500$0.99$495.00 Cat6A Keystone Insert Jack500$7.25$3,625.00 Cat6A Modular plug10$34.95$349.50 48 Port Cat6A Patch Panel5$99.99$499.95 Dell 4220 42U Server Rack5$845.00$4,225.00 Ladder Rack5$100.00$500.00 Horizontal Cable Manager (23")50$21.46$1,073.00 Vertical Cable Manager (35")50$56.35$2,817.50 Basket Cable Tray (6" x 80")50$30.00$1,500.00 Cable Tie (14")5$8.89$44.45$16,429.35SOFTWAREAmountPriceTotal Windows 7 Pro75$0.00Included in PC MS Office Home & Business 201375$0.00Included in PC McAfee Security 36 Subscription (1year)75$0.00Included in PC Intuit QuickBooks Essentials 201575$0.00Included in PC Venue 11 Pro 5130 Tablet75$0.00Included in PC Windows Server 2008 Enterprise (25 Clients)5$2,799.99$13,999.95 Lytec Medical 2015 CS (50 User)1$18,139.00$18,139.00$32,138.9522
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